ms excel short notes by imtiaz khan libran

8/10/2019 Ms Excel Short Notes by Imtiaz Khan Libran

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NEW EDITION

Microsoft OfficeExcel

Written by

Muhammad Imtiaz Khan

M N S U E T M U L T A N


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DEDICATION

In The Honor of My All Teacher

COPY RIGHT

All right reserved by author. no parts of this book may be reproduced or

transmuted in any form or by any means.


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CONTENT

1 Chapter .............................................................................6

1.1 INTRODUCTOIN: ................................................................................... 6

1.2 BENEFITS: ............................................................................................. 6

1.3 USAGE: ................................................................................................ 6

2 CHAPTER ...........................................................................7

2.1 HOME: ................................................................................................. 7

2.1.1 Clip board: ..................................................................... 7

2.1.1.1 Cut: .................................................................. 7

2.1.1.2 Copy: ............................................................... 7

2.1.1.3 Format pointer:................................................ 7

2.1.1.4 Past: ................................................................ 8

2.1.1.4.1 Past special: ....................................... 8

2.1.1.4.2 Keep text only: ................................... 8

2.1.2 Font dialog box: ............................................................. 8

2.1.2.1 Font tab: .......................................................... 8

2.1.2.1.1 Font: .................................................. 8

2.1.2.1.2 Font style: .......................................... 9

2.1.2.1.3 Size: ................................................... 9

2.1.2.1.4 Font color: ......................................... 9

2.1.2.1.5 Effect: ................................................ 9


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2.1.2.1.6 Fill color: .......................................... 10

2.1.2.1.7 Border: ............................................ 10

2.1.3 Alignment: ................................................................... 10

2.1.3.1 Text alignment: .............................................. 10

2.1.3.2 Orientation: ................................................... 11

2.1.3.3 Indent ............................................................ 11

2.1.3.3.1 Increase indent: ............................... 11

2.1.3.3.2 Decrease indent: .............................. 11

2.1.3.4 Wrap text: ..................................................... 11

2.1.3.5 Merge: ........................................................... 12

2.1.3.6 Number: ........................................................ 12

2.1.4 Style: ........................................................................... 13

2.1.4.1 Conditional formatting: .................................. 13

2.1.4.2 Formatting as a table: .................................... 13

2.1.4.3 Cell style: ....................................................... 13

2.1.5 Cell: ............................................................................. 13

2.1.5.1 Insert: ............................................................ 13

2.1.5.2 Delete: ........................................................... 13

2.1.5.3 Format: .......................................................... 14

2.1.6 Editing: ........................................................................ 14

2.1.6.1 Clear: ............................................................. 14

2.1.6.2 Fill: ................................................................ 14


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2.1.6.3 Sort and filter: ................................................ 14

2.1.6.4 Find and select: .............................................. 14

2.1.6.4.1 Find & replace: ................................. 14

2.1.6.4.2 Search Option: ................................. 14

2.1.6.4.3 Select: .............................................. 15

3 Chapter ........................................................................... 16

3.1 Insert: ................................................................................................ 16

3.1.1 Graph: ......................................................................... 16

3.1.1.1 Trend line: ..................................................... 16

3.1.1.1.1 Linear Trend Line: ............................ 17

3.1.1.1.2 Logarithmic trend line: ..................... 17

3.1.1.1.3 Polynomial trend line: ...................... 17

3.1.1.1.4 Power Trend Line: ............................ 17

3.1.1.1.5 Exponential trend lines: ................... 17

3.1.1.1.6 Moving average trend line: .............. 17

3.1.2 Formula: ...................................................................... 18

3.1.2.1 If: ................................................................... 19

3.1.2.2 Sumif: ............................................................ 20

4 Table Of Table ................................................................. 22

5 Table Of Figure ................................................................ 22

6 INDEX .............................................................................. 23


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1 Chapter

1.1 INTRODUCTOIN:

in computer science, an application program commonly used for budgets, forecasting,and other finance-related tasks. In a MS excel program, data and formulas to calculate thosedata are entered into ledger like forms (MS excels or worksheets) for analysis, tracking,

planning, or what -if evaluations of the impacts of real or proposed changes on an economicstrategy. Ms excel programs use rows and columns of cells; each cell can hold text or numericdata or a formula that uses values in other cells to calculate a desired result.

1.2 BENEFITS:

spurt chart and graph security and privacy table and 3d table and chart also analysis of chart and table help and guide to uses different look

1.3 USAGE:

analysis calculation manage data store data making chart making table Rapid analysis Software design Database communication and control Project command and contro


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2 CHAPTER

2.1 HOME:

Home is the first tab of the MS excel. Its contain basic formatting option on panel. Thefirst option of the home tab is the clip board. Which we study in detail below.

2.1.1 Clip board:

The first option of the first tab is clip board. Clipboard store

the data of cutting and copy and formatting copy. A clipboard storemaximum last 24 cut and copy data and we can use it one ar moretime. The other optaion we study below.

2.1.1.1 Cut:

Cut use to move data from one place to another place.

We can use cut option to

Select data>home>cut

If we cut some data its goes to the clipboard and remove from its original place. Fromclipboard we can use this data many times to save time and easiness.

2.1.1.2 Copy:

Copy also uses to transfer data from one place to another. But in copy option the select

data copy to clipboard but dont remove from its or iginal place.

Select data>home>copy

2.1.1.3 Format pointer:

Format pointer option use to copy and apply the formatting from one place to another.

Figure 1clipboard


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Select formatting>home>format pointer>select the place or data where you want tocopy formatting

2.1.1.4 Past:

Past option use to transfer the data from clip board to where we want. In past there aresome another option such as,

2.1.1.4.1 Past special:

Past special option use to past data as a html or some another formatting.

2.1.1.4.2 Keep text only:

Use to paste data as a text from another formatting just like from table and column.

2.1.2 Font dialog box:

Traditionally, a set of characters ofthe same type face (such as Courier) style(such as italic), stroke weight (such as bold),and size. A font is not to be confused with atypeface. Font refers to all the charactersavailable in a particular size, style, and weight

for a particular design; typeface refers to thedesign itself. Fonts are used by computers for on-screen displays and by printers for hard-copyoutput. In both cases, fonts are created eitherfrom bit maps (patterns of dots) or from outlines(as defined by a set of mathematical formulas).if we click on this arrow (show in fig 2) then this(in fig 3) font dialog was open.In font dialog box below these is the some option.

2.1.2.1 Font tab:

The one of tab inin font dialog box is font which contain these are the some option.

2.1.2.1.1 Font:

In font dialog box it is the first option. In which we can change the face of font. Face isdefined as shown writing style of character. There are many defaultfonts in MS word. Forexample

Figure 2 font dialog box

Figure 3 font


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Algerian

Bradley hand

Etc.

2.1.2.1.2 Font style:

The 2 nd option in font box and font tab is font style. Font style is find is some like fontshap as a physicly view. There are 4 types in it.Select text>home>font>bold,italic,underlineRegular

Bolditalic underline

2.1.2.1.3 Size:

The 3 rd one in font tab is font size. This given in point. There are 72 points in an inch. Thetext set at 36 points is about one half inch height. Font size must be between 1 and 1638.

2.1.2.1.4 Font color:

Next one in font tab is font color. This option uses for change the color of text. We canselect color is solid one or graidainly change.

2.1.2.1.5 Effect:In MS excel These are the some effect which we can apply

Table 1

Option

Description Example

Under linecolour

We can changeunderline colour of thetext on screen

Urdu

Strike through

We can draw a linethrough the middle of text

Urdu


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Superscript

We can change thetext raised above base line

U2

Subscript

We can change thetext loured below the baseline

U2

2.1.2.1.6 Fill color:

Use to color the background of selected cell.

2.1.2.1.7 Border:

Use to give the border to selected cell. There are many type of border. We can give theonly left, right, up or down border are we can also give to all side to the cell or selected area.

2.1.3 Alignment:

This is the 3 rd one in home. Use to align the text or data to some reference point. In thistab there are some another option.

2.1.3.1 Text alignment:

There are some option to align the text in cell.which show in table.

Table 2

top left top center top right

center left center center center right

bottom left bottom center bottom right


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2.1.3.2 Orientation:

Rotate the text to diagonal angle or vertically. We can orientation the text in such aways.

Table 3

2.1.3.3 Indent

Use to give some space before starting to make beautiful and other purpose. Indent has2 kind.

2.1.3.3.1 Increase indent:

Use to increase the space before the starting a line or a paragraph.

2.1.3.3.2 Decrease indent:

Use to decrease the space before the starting a line or a paragraph.

2.1.3.4 Wrap text:

Use to make the visible all the content in multiple line. g.e

Before the wrap text

a n g l e

c o u n

t e r c l

o c k w

i s e a n g l e c l o c k w i s e

v

e

r

t

i

c

a

l

e

t

e

x

t

rotatetext

up ro

tatetextdown


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Table 4

After the wrap text

Table 5

2.1.3.5 Merge:

Join the selected cell to new larger cell and text or other data align in center. E.g.

Before the marge cell

Table 6

name

After the merge cell

Table 7

name

2.1.3.6 Number:

Use to enter the data in a cell as a different formatting just like a date, time, dollar andsome other just like,

Number Currency

my name i

my nameis imtiazkhan


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Date Text Custom Special

Etc.

2.1.4 Style:

In ms excel cell is pre define format cells which manage to data according to itformatting. In these some style are defining the ratio and percentage of data relative to eachother show in different color or show in change able format to each other. This tab cantain 3another type or style of formatting.

2.1.4.1 Conditional formatting:

Use as highlight the data and differentiate the data as define rules. Its also help us tomanage the data in deferent way and easy to understanding and searching in a table.

2.1.4.2 Formatting as a table:

Use to quickly arrange the data in a cell and convert into a table by choosing pre definetable in a menu.

2.1.4.3 Cell style:

Quickly format a cell by choosing a pre define style from list.

2.1.5 Cell:

Cell is the home tab option which use to insert a cell delet the cell or other shetformatting option. In this tab these three options

2.1.5.1 Insert:

Use to insert row and column into the sheet or table. Also use to insert sheet to theworkbook.

2.1.5.2 Delete:

Use to delete the row or column from the table or sheet. Also use to delete the sheetfrom workbook.


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2.1.5.3 Format:

Change the row or column hight and width also use to hide and show the row andcolumn and also use protect the sheet.

2.1.6 Editing:

Editing is the last ones option in home tab. In editing there are following option.

2.1.6.1 Clear:

Use to clear or delete the every formatting from cell. Also using the this option remove

the content, comment and hyperlink.

2.1.6.2 Fill:

Use to fill the data is some special patron which we can adjust manually or also somedefine to fill the data in up, down, left , right

2.1.6.3 Sort and filter:

Sort is the specific way or patron to arrange the data. That easier to analyze. We cansort data smaller to largest are largest to smaller.

2.1.6.4 Find and select:

Use to find and select some type of text, information and formatting with in thedocument.

2.1.6.4.1 Find & replace:

The Find command locates a designated character string and optionally replaces it withdifferent characters. Shortcut key of Find is ( Ctrl+F)

The Replace command locates a designated character string and optionally replaces itwith different characters. Shortcut key of Replace is ( Ctrl+H)

2.1.6.4.2 Search Option:

Match case: It is checked to take care of uppercase and lowercase words. For example,if the user searches for Cat , MS Word will skip CAT, cat, Cat etc. only Cat will be searched andhighlighted.


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2.1.6.4.3 Select:

This command is used to select text or object in this document. Use select object toallow we to select objects that have been positioned behind the text. Following option will beinvolved:

Select all ( Ctrl+A) Select objects Select text with similar formatting

Figure 4


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3 Chapter

3.1 Insert:

Insert is the 2 nd tab in MS excel. Its contain option to insert some data or other excelsextra formatting. In this tab we can insert in a work sheet table chart links and much moreoption.

3.1.1

Graph:The 3 rd label in insert tab is chart. Chart as basically uses to show data in a visual format.

From the help of chart we can understand the basic information and effect in a just one view.There are many tape if charts use for deferent purpose. Some common of theme are these.

Column Line Pie Bar

Area X y (scatter) Stock Surface Doughnut Bubble Radar

3.1.1.1 Trend line:

a trend line is formed when a diagonal line can b drawn between the 2 or more pricepoint. they are commonly use to judge the entry and exit investment timing when tradingsecurities.

if you went to add a trend line to chart in ms excel, you can chose on of theme in sixdifferent trend line. When we fit to a trend line to our data. Excel automatically calculate its Rsquared value. if we want we can display it on chart.


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There is some type of trend line.

3.1.1.1.1 Linear Trend Line:

A linear line is best fit to straight that is used with simple linear data set. Your data is

linear if the patron in its data point resembles a line. A liner line trending usually shows thatsomething is increasing or decreasing at a steady rate. (in fig 5)

3.1.1.1.2 Logarithmic trend line:

a logarithmic trend line is best fit curved line that is used when rate of change of dataincreasing or decreasing quickly and then level out. a logarithmic trend line use for both positiveand negative value. (in fig 5)

3.1.1.1.3 Polynomial trend line:

a polynomial line is curved line is used when data fluctuates. it is useful for examplegains and losses over a large data set. The order of polynomial can b determined by the numberof fluctuation in the data or by how many bends. (in fig 5)

3.1.1.1.4 Power Trend Line:

a power trend line is curved line that is used with data set that compare measurementthat increase at a specific rat. (in fig 5)

3.1.1.1.5 Exponential trend lines:

An exponential line is curved line that is used when data value rise or down in a

constant rate. You dont create this line for zero or negative value. (in fig 5)

3.1.1.1.6 Moving average trend line:

a moving average trend line smoothes out fluctuation in data to show a pattern or trendmore clearly. a moving average uses a specific number of data point. And use the average the asa point in the line. (In fig 5)


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Table 8

3.1.2 Formula:

Formulas are equations that perform calculations on values in your worksheet. A

formula starts with an equal sign (=). For example, the following formula multiplies 2 by 3 andthen ads 5 to the result.

=5+2*3

A formula can also contain any or all of the following: functions (function: A prewrittenformula that takes a value or values, performs an operation, and returns a value or values. Usefunctions to simplify and shorten formulas on a worksheet, especially those that performlengthy or complex calculations.), references, operators (operator: A sign or symbol thatspecifies the type of calculation to perform within an expression. There are mathematical,

comparison, logical, and reference operators.), and constants (constant: A value that is notcalculated and, therefore, does not change. For example, the number 210, and the text"Quarterly Earnings" are constants. An expression, or a value resulting from an expression, is nota constant.).

Figure 5

-10

-5

0

5

10

15

20

25

30

35

1 2 3 4 5 6 7 8 9 10

Series1exponential

linear

logarithmic

polynomial

power

average
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Parts of a formula

Functions: The PI () function returns the value of pi: 3.142...

References: A2 returns the value in cell A2.

Constants: Numbers or text values entered directly into a formula, such as 2.

Operators: The ^ (caret) operator raises a number to a power, and the * (asterisk)operator multiplies

3.1.2.1 If:

Returns one value if a condition you specify evaluates to TRUE and another value if itevaluates to FALSE.

Use IF to conduct conditional tests on values and formulas.

Syntax

IF(logical_test,value_if_true,value_if_false)

Logical_test is any value or expression that can be evaluated to TRUE or FALSE. Forexample, A10=100 is a logical expression; if the value in cell A10 is equal to 100, the expressionevaluates to TRUE. Otherwise, the expression evaluates to FALSE. This argument can use anycomparison calculation operator.

Value_if_true is the value that is returned if logical_test is TRUE. For example, if thisargument is the text string "Within budget" and the logical_test argument evaluates to TRUE,then the IF function displays the text "Within budget". If logical_test is TRUE and value_if_true isblank, this argument returns 0 (zero). To display the word TRUE, use the logical value TRUE for

this argument. Value_if_true can be another formula.

Value_if_false is the value that is returned if logical_test is FALSE. For example, if thisargument is the text string "Over budget" and the logical_test argument evaluates to FALSE,

then the IF function displays the text "Over budget". If logical_test is FALSE and value_if_false isomitted, (that is, after value_if_true, there is no comma), then the logical value FALSE is

returned. If logical_test is FALSE and value_if_false is blank (that is, after value_if_true, there is acomma followed by the closing parenthesis), then the value 0 (zero) is returned. Value_if_falsecan be another formula
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Example 1

Table 9

1

2

A

Data

50

Formula Description (Result)

=IF(A2


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Table 10

If range is And sum_range is Then the actual cells are

A1:A5 B1:B5 B1:B5

A1:A5 B1:B3 B1:B5

A1:B4 C1:D4 C1:D4

A1:B4 C1:C2 C1:D4


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4 Table Of Table

Table 1 .............................................................................................................................................. 9

Table 2 ............................................................................................................................................ 10

Table 3 ............................................................................................................................................ 11

Table 4 ............................................................................................................................................ 12

Table 5 ............................................................................................................................................ 12

Table 6 ............................................................................................................................................ 12

Table 7 ............................................................................................................................................ 12

Table 8 ............................................................................................................................................ 18

Table 9 ............................................................................................................................................ 20

Table 10 .......................................................................................................................................... 21

5 Table Of Figure

Figure 1 clipboard ............................................................................................................................ 7

Figure 2 font dialog box ................................................................................................................... 8

Figure 3 font ..................................................................................................................................... 8

Figure 4 .......................................................................................................................................... 15

Figure 5 .......................................................................................................................................... 18
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6 INDEX

A

Alignment ------------------------------------------------------- 8

B

BENEFITS: ------------------------------------------------------- 4

C

Cell -------------------------------------------------------------- 11Clip board ------------------------------------------------------- 5

E

Editing ---------------------------------------------------------- 12Exponential trend lines ----------------------------------- 15

F

Find and select ----------------------------------------------- 13Font style -------------------------------------------------------- 7Font tab ---------------------------------------------------------- 6Format pointer ------------------------------------------------ 5Formula -------------------------------------------------------- 16

G

Graph ----------------------------------------------------------- 14

I

Indent ------------------------------------------------------------ 9

L

Linear Trend Line ------------------------------------------- 15

Logarithmic trend line ------------------------------------ 15

M

Merge ----------------------------------------------------------- 10Moving average trend line-------------------------------- 15

N

Number -------------------------------------------------------- 10

O

Orientation ----------------------------------------------------- 9

P

Past special ----------------------------------------------------- 6Power Trend Line ------------------------------------------- 15

S

Style ------------------------------------------------------------- 11Sumif ------------------------------------------------------------ 18

T

Text alignment ------------------------------------------------- 8Trend line ----------------------------------------------------- 14

W

Wrap text -------------------------------------------------------- 9


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ms excel short notes by imtiaz khan libran

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