motor trade association member update april 2015 member update april 2015

MOTOR TRADE ASSOCIATIONMEMBER UPDATE APRIL 2015

MEMBER UPDATE

APRIL 2015


What is MTA all about? MTA Vision

“MTA is a leadership organisation with a respected voice, a ‘must join’ organisation

among industry winners, focused on helping members adapt to a changing world, being a go to organisation with members for service

support, having the right debates [advocacy], and being a champion of consumer insights

for its members’ business”


Conference 2015 Five Reasons to Attend!

1. Surfers Paradise location

2. Award winning conference venue.

3. Full business activity programme.

4. Partner programme

5. V8 Supercar extension

1. Branch Review


How we’ve got to this point• 2011– Initial thinking on branch structure started

• July 2014:MTA Council agreed to review branch structure:– Needs to:

~ Be modernised~ Reflect current operating environment~ Deliver to all member groups


Who’s on the Working Group?

• July 2014 Council meeting set up Working Group:– Phil Saxton (Chair) Wellington Branch President– Sean Squires Tauranga Branch President– Terry McNaught Southland Branch President– Mike Johnston Wanganui Branch President– Matt Rogers Auckland Branch President– Alan Berry Canterbury Branch Vice President– Richard Smith Central Otago Branch President– David Storey MTA President– Dave Harris MTA Vice President


What’s happened since July 2014?

• Jul 2014– Go ahead from MTA Council – working group setup– 4 working group meetings & teleconferences

• Oct 2014– Update by working group to MTA AGM

• 20 Feb 2015– Update to MTA Council

• 23-27 Feb 2015– National member roadshow & update


Objective of Working Group

Not about saving money!Develop a governance structure that:Greenfields i.e. start with a blank slateMeets members’ needsIncreases membership engagementHas an efficient and effective administrative

framework


Recommendation

Establish a network ofeight regional hubs









Region – how it works

Region Structure • Governance• Annually funded• Manage events• Support functions

managed centrally

Minimal formality

Region Structure

Minimal formality

• Governance• Annually funded• Manage events• Support functions

managed centrally


REGION: how it will workPRIMARY ROLES1. Set & deliver events and

activities:• Minimum 2 social &

3 training p.a.• Can “piggyback”

2. Membership• Growth• “Good character” test

3. Manage local relationships4. Communication channel

REGION: how it will workPRIMARY ROLES BEHIND THE SCENES1. Set & deliver events and

activities:• Minimum 2 social &

3 training p.a.• Can “piggyback”

2. Membership• Growth• “Good character” test

3. Manage local relationships4. Communication channel

• Setup• Determined by geography• Training & technology

• Dedicated support• In the region • From national office

• Annual funding• Allocated to branches• Honoraria• All meeting expenses covered

• Formality• Min 4 meetings p.a.• Standard agenda

• Representation• Vote at Council

REGIONAL EXECUTIVE: how it will workBEHIND THE SCENES

• REPRESENTATION• Min 5, max 10• Min 1 seat per branch• Co-opt to ensure all

sectors represented• Exec votes on chairperson• 2 year term: no term

limits• Each exec member

responsible for a function


Advantages of new regional structureGreenfields – blank slateRetains national foot printRetains branch autonomyIs flexible & not bureaucraticDelivers consistent & improved membership

services/experienceAligns roles/responsibilitiesAvoids duplicationRemoves unnecessary costs


Transition & implementation

• MTA Bylaws can accommodate changes

• Working Group will:– Gather feedback from members– Provide a timeline– Finalise next steps– Assist with regional hub setup– Address concerns as they arise








Branch – how it works

BRANCH: how it will all workBranch•Minimum formality

• Grandfather in all current branches

• Branch Manager:

• Voted by local branch members;

• Appoints own exec;

• Sits on Region Executive (or a nominee)

• Provides feedback to the region

• Sets own rules


BRANCH: how it will all workBranch• FOCUS• Local face of MTA• Encourage various sector groups to connect• Communication conduit• Co-ordinate education, training & social events

• SETTING UP A NEW BRANCH

• A group of members can apply to become a branch

• CLOSING A BRANCH

• A branch exists by being active

•MTA COUNCIL

• Board + Category committee chairs + 8 Regional Chairs


Existing branch assets – what happens?• Branch keeps existing funds & assets• Branch decides how it’s spent• Reality check – cost & efficiency:– 56 bank accounts– 5 banks– 29 branches = 29 audits = 29 audit fees– Audit fee $1,500 – will triple– $1.6m total funds from all branches


Existing Branch assets – what happens?

TAURANGA$30,000

GREATERWAIKATO$50,000

BAY OF PLENTY$10,000



“MIRROR”ACCOUNT

$90,000

Earns$4,500 interest

TAURANGA$30,000





TAURANGA$31,500

GREATER WAIKATO$52,500


TAURANGA$30,000



“MIRROR”ACCOUNT

$90,000

Earns$4,500 interest


Existing branch assets –

BUT…..•We still have 29 bank accounts to hold the assets

•Can we streamline this further?• “Sunset” provision after (say) 12 months?• Review after 12 months?


Region vs branch: a summaryCriteria Branch RegionNumber 29 8

Focus

• Local face of MTA; encourage sector groups to connect; communication channel; coordinate education; training; social events

• Run minimum events (2 p.a.) & training (3 p.a.); membership growth; manage local relationships; communication channel branches & national office

Meetings• Frequency: decided by branch

Formality: NIL: no agendas; minutes• Frequency: minimum 4 p.a.• Formality: agendas; minutes; reporting

Paid support• Branch meetings: nil• Events: via region

• Regional meetings: part time paid “Coordinator”• Events: part time paid “Coordinator”

Representation • No vote at MTA Council • 1 vote per region at MTA Council

Leader• Title: Branch Manager• Selection: voted by branch members

• Title: Regional Chair• Selection: voted by regional executive

Executive• Appointment: by Branch manager• Total exec: no minimum or maximum

• Appointment: minimum 1 from each branch + co-opt to get full sector representation

• Total exec: minimum 5 / maximum 5

Term of office • 1 year • 2 years: no maximum term

Initial funding • Retain all existing branch funds • Annual lump sum to cover all costs• Can raise further money from sponsors or profit

on events/activitiesOngoing funding• Request funds from region

and/or use branch funds








What do you think?

[email protected]

motor trade association member update april 2015 member update april 2015

Documents

branch review slide

branch structure

member groups

members business slide

mta council

mta vision mta

minimal formality slide

mta agm