Charles Mulenga

Zambia Institute of Environmental Management

19th September 2013

Climate Charge Expert Group (CCXG Global Forum)

Monitoring & Evaluation Framework

for Tracking the results of adaption

Projects

In Context of Zambia

Overall National Engagement

National Development Plan

JAS II UNDAF MDB

Adaptation projects

Key Policies

•National Policy

Environmental &

Environmental

Management Act

•Zambia National

Adaptation

Programme of Action

•Disaster

Management Act

•National Water

Resource Act

Management

•Urban & Regional

planning

•National Climate

Change Response

strategy

Ministry of Finance and National Planning (MoFNP),

Ministry of Land, Natural Resource and , Environment

Protection (DMMU) . Ministries & Government

Cont.

High level Committees of Permanent Secretaries

and Committee of Ministers chaired by the

Ministry of Finance and National Planning.

National Climate Change and Development

Council (NCCDC) - one-stop shop for all climate

change programmes in Zambia and be

responsible to:

Institutional

Arrangements

National Coordination of Climate Change and Disaster Risk Management

• Implementation by line ministries

Coordination of M&E Framework

• Government-led channel for coordination with MDBs and external Partners

Core Team from Key Sectoral Ministries

• Complemented by contracted staff

Monitoring and evaluation

Framework

The M&EF for Tracking Adaption Result is

subjected to an in-depth internal / external

evaluation process to assess;

1. Overall performance adaptation project, (KPI)

2. Outputs /outcomes produced against its initial

targets, Development Indicators (DI) SNDP

3. Impact it has brought about- Reduction in

emissions, Job creation,

4. Its relevance to the national context and

management efficiency. Governance, Gender

and Transparence

Five Core Indicators

• Changes in budget allocations to climate-smart programs in national budget

National Level Mainstreaming

• Vulnerable districts, wards and communities use improved tools, information and instruments to respond to climate change and variability

Local Adaptive Capacity

• Number of beneficiaries supported directly by the project to adapt to the effects of climate change

Target Beneficiaries

• Evidence of strengthened Government capacity and coordination mechanism to mainstream climate resilience

Institutional Framework

• Climate responsive financial instruments developed and tested

Climate Responsive Investment

Other Indicators –Project

• Change in area of canals with optimal average flows

• Changes in area with sustainable access to reliable canal water

Degree of integration of

climate resilience in local area

planning

• Number of sub-grants approved and completed

• Incremental labor generated through cash-for-works

Strengthened institutional and

financial mechanisms to ensure climate

resilience

Number of relevant climate

information products/services made available

for decision making at various

levels

Sample Results Framework and

Monitoring - Project Development Objective (PDO): To strengthen Zambia's institutional framework for climate resilience and improve the adaptive capacity of vulnerable

communities in the Barostse sub-basin

PDO Level Results

Indicators* Core

Unit of Measure Base-line

Cumulative Target Values** Frequenc

y

Data

Source/

Methodolo

gy

Responsibili

-ty for Data

Collection YR 1 YR 2 YR3 YR 4 YR5 YR6

Indicator One (National Level

Mainstreaming)

Changes in budget allocations to

climate-smart programs in national

budget1

Allocations to climate resilient

programmes increased by 25% in

real terms in vulnerable sectors

by EOP (agriculture,

environment, natural resources,

energy, water, infrastructure,

health and DRM) from 2007-

2012 baseline

118.8

million

ZMW/

Year2

124.7

130.7

136.6

141.3

144.9

148.5

million

ZMW/

year

Annual

Yellow

Book

(budget

allocations)

by Ministry

and program

ZCCN and

MoF

Indicator Two: (Local Adaptive

Capacity)

Vulnerable districts, wards and

communities use improved tools,

information and instruments to

respond to climate change and

variability

% of targeted councils, wards

and community groups assessed

as having developed incremental

decision making capacity and

applied climate information to

adapt to longer-term climate

change and variability 3

0%

--

--

50% of

first

tranche

sub-

projects

--

--

70% of

all sub-

projects

Baseline,

Mid-Term,

Sub-Project

Approval

and EOP

Survey of

Beneficiaries

Baseline,

Midterm and

EOP –

Independent

Evaluation

Sub-Project

Approval:

M&E Team

Indicator Three: (Canal

Operation in Floodplain)

Change in area of canals with

optimal average flows

Average flow velocity of

targeted canals at 80% of

limiting flow standard (0.6

m/s for sandy clay soils)

measured 3-4 months after

floods recede

To be

assessed

by

baseline

study

0.6 m/s 0.5 m/s 0.5 m/s 0.48

m/s

Annual Technical

Survey

Assessment

Study and

M&E Team

Indicator Four:(Target

Beneficiaries)

Number of beneficiaries

supported directly by the

project to adapt to the effects

of climate change

Number of direct

beneficiaries (cumulative)4:

- Total HH

- Women-headed HH

- Other vulnerable HH

- Total no. of people

0

0

0

0

--

--

--

--

375

160

215

1,900

2,600

1,100

1,500

13,100

7,900

3,400

4,500

40,000

16,100

7,000

9,200

81,100

25,800

11,000

14,800

130,00

0

Annual

Records by

M&E

Team

M&E Team

Challenges of M&E

Lack of quantitative baseline data (allowing for monitoring of long term transformational impact)

Limited skilled human resources and capacities

Challenges of M&E Climate Change

Resilience

Difficulties in developing a composite indicator that measures different aspects of community resilience (e.g. observed behavioral change)

Inter-sectoral participatory project in a centralized Government system

Difficult to attribute/distinguish progress achieved through adaptation or sectoral policies and activities

Measures to address Challenges

Capacity building and awareness raising activities

A baseline survey (funded under a Project Preparation Grant) to be undertaken

Composite indicator based on score

card (to be developed)

Engagement of stakeholders at all levels (Secretariat responsible for sharing and “ground-truthing’ the results )

Measures to address Challenges

Inter-ministerial Secretariat established composing of staff from key sector ministries

Clear roles and responsibilities: Secretariat : Overall Program (SPCR) level

monitoring PPUI’s and Provincial Officers : project/sectoral

and sub-basin monitoring Partner NGOs and Private Sector firms: sub-

basin monitoring Beneficiary communities: participatory

monitoring though scorecard system

Will make use of existing M&E systems in districts

SNDP M&E reporting Level

Report Frequency

National Input tracking and implementation Monthly/ quarterly

National, provincial, district Progress report Quarterly

National, provincial, district Annual evaluation Annually

National Mid term evaluation Once

Thanks