moderator check list
DESCRIPTION
Value in Webinars Moderator Checklist for setting-up the webinar room, working with the Presenter, and greeting AudienceTRANSCRIPT
MODERATOR CHECK-LIST
Value in Webinars
ID: Andrea Hildreth
Client: Walden University, Capstone Project
OVERVIEW1. Pre-Session Preparation2. Log-on3. Invitations4. Presenter (P) Arrival5. Greet Audience (A)
Legend: Presenter (P), Moderator (M), Audience (A)
1. PRE-SESSION PREP Remember, you are learners not
performersMaking mistakes shows that you are trying,
and learning This purple/gold presentation is behind
the scenes information
1.1 OPEN THESE WINDOWS Here are the windows you want to have
open in your web browserWebinar Platform homepageThe Screen for this Webinar PresentationResource pool (example: SlideShare)Value in Webinars wikiThis “Moderator Check-List” presentationE-mailTwitter
1.2 CREATE THESE DOCS Create these documents and keep them
on your desktop ready to plug-in as neededText for e-mail invitationText for Twitter invitations (Will happen at ?
p.m.; Starting in 10 minutes; Just starting; . . .”
Speech for introduction of P You will review the speech with P before going
LIVE
1.3 SESSION LINKS Create a separate document for session
linksAsk P for them prior to their intro and you
want to have them on-handAdd to the list as links arise in the
presentation or the CHAT
1.4 WRITE INVITATION It will contain
Name of Presenter Presentation Title Presentation Time Link to Webinar Link to Presenter Bio Link to Info on presentation topic (ask the
Presenter to suggest links, they may also be used during the Presentation)
1.4.1 E-MAIL INVITATION SAMPLE“Join [Name of Presenter] at [time of
webinar] on [Name of Presentation] LIVE [webinar link], Presenter Bio: [Link to Presenter Bio],Topic: [Link to topic info]”
Note: this message is 165 characters, your message length will vary depending on the fill-in information. Twitter allows 140 characters so you may need to decide which information will draw a larger audience; Presenter Name or Topic Name and list only that link.
1.4.2 TWITTER INVITATION SAMPLE 20 minutes prior: “Webinar with [Name
of Presenter or topic] LIVE [webinar link] at [Time of webinar]”
10 minutes prior: “Just underway: Webinar with [Name of Presenter or topic] LIVE [webinar link]
1.4.3 SAMPLE INTRODUCTION Hello! It’s great to see all of you here,
thank you for joining us. I am ___, and I will be Moderating this webinar, so type any questions, comments or problems into the Chat Area and I will respond. If the chat gets lively and I miss your posting, please type it in again.
It is my pleasure to introduce ___ from ___ institution. ___ will be speaking to us about ____.
I will put some links to information about ___ into the Chat Area.
REVIEW – ON YOUR DESKTOP List of Links
Partial list for P to make additions Invitations
E-mail invitation1st Twitter invitation2nd Twitter invitation3rd Twitter invitation
Speech for introducing PRemember, this is a draft for review by P
2. LOG-ON As Moderator (M) you need to log-on ½
hour prior to the session startNow that you have the session link, you can
send your first set of invitations Go through the audio check supplied by
the webinar company Preview your video picture
2.1 ADD SHEETS: MAP Create a new sheet which contains a
mapThe webinar platform might have a clipart
map you can use, or search for one online and paste it onto the sheet
Audience members will mark their locations on the map using Whiteboard tools
2.2 ADD SHEETS: AUDIENCE SANDBOX Consider creating a sheet on which
audience members can “play” while they wait for the presentation to beginThese sheets can also be useful if there is a
delay in the presentation (technology problem, etc.)
Create an Icebreaker ActivitySee the Value in Webinars wiki page
“Instructor Introduction” for Icebreaker ideas
3. INVITE FOLKS E-mail and Tweet prospective audience
(A) membersThis message should be prepared ahead of
time Remember to send multiple Tweets as
the presentation time approaches
4. PRESENTER ARRIVAL If P has not arrived 15 minutes prior to
start you need to contact them Have them do the Audio Wizard Have them do the Video Preview
4.1 PRESENTER UPLOAD Have them upload their presentation
When upload is complete, they should cycle through the slides to Verify that they are correct Remind themselves of the order Show you where they will discuss links they want
you to drop into the Chat Area Show you where they have planned for A
participation – and tell you if they are Yes/No or Muli-choice polls
4.2 REVIEW P INTRO Review the introduction you have
prepared with PMake revisionsHave all of this in writing so you don’t have
to think about it when you are LIVE
4.3 REVIEW LINKS Ask P for the list of links they want you
to “drop” into the Chat Area (if not previously discussed)
Edit the list of links you created prior to the session
4.4 REVIEW PARTICIPATION Ask P how they plan to interact with A (if
not previously discussed)Raised handsYes/No questionsPoll questionsChat prompts
This tells you what you where to add emphasis in your A welcome
4.5 ABOUT POLLS Inform P that the Poll results will be
tabulated automaticallyYou might have to TURN ON this feature so
check the webinar set-up tabs for information
4.6 SUGGEST PARTICIPATION If you have time prior to the webinar
start, offer to help P add audience participation exercises
4.6.1 PARTICIPATION IDEAS P may have an idea of a place in their
presentation where a question would fitHelp them craft a question, decided if it is
yes/no or a poll question and create a sheet for it (then you just have to remember to plug it in)
If they don’t have an idea, divide the presentation into segments (¼,or ½ way points) insert participation exercises
5. GREET AUDIENCE Since you have already sent invitations,
A will begin arriving Make sure you have set the controls so
that you will get an audio cue when someone arrivesBut, turn this off once the webinar has
started because it can be distracting to P and A
Immediately welcome them through the Chat Area
5.1 GREET AUDIENCE After welcoming an Audience member,
ask them to run the Audio WizardGive them the link to the Audio Wizard
5.2 BE WELCOMING Early arrivals
“Hello Susan, we will be starting in [1/2 hour]. If you want you can go to P’s personal web page to get an idea of what’s ahead” [drop link here]
“Welcome Susan, we have some music prepared for you while you wait” [give directions to the music list]
5.3 GREET UNIVERSE Remember that the chat is “rolling” so
folks who enter the room after “Susan” will be able to see what you have typed to her
So you are actually giving information to the Universe (not just Susan) and you don’t have to repeat the same informationHave a few messages and cycle through
them so that a new arrival can look at the old chat and see the P bio page and the audio wizard and how to access the music, etc
5.4 AFTER THE GREETING Steer them to the Icebreaker activity
Tell the first few audience members how to participate in the activity, then let them tell those who arrive after them
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