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PRESENT: Nicholas Wayne (NW); Carmen Kennedy (CK); Lungelo Mlambo (LM); Conwill van den Heever

(CV); Michael Wood (MW), Sethu Mlonzi (SM); Akua Gyan (AG); Jamie Michau (JM); Unine Odendaal

(UO); Majorie Smal (MS); Elsje-Marie Geldenhuys (EG); Steve Jacobs (SJ)

LATE WITH REASON:

LATE WITHOUT REASON: Michael Wood (MW)

ABSENT WITH REASON: Shaahid Kajee (SK); Bryan Castle (BC)

ABSENT WITHOUT REASON:

GUESTS: Donrich van Schalkwyk; Charlotte Chanel; Chelsea Prentice; Christopher de Blocq van

Scheltinga; Eduard Roos (post-graduate student); Mickail Bain

SCRIBE: Darelin Mokwena

DESCRIPTION AND DISCUSSION ACTION POINTS

1. Welcome:

NW welcomes the council and guests present

2. Items from previous minutes

LM requested that JM rectify the TSR website link on the TSR

Twitter account as the current link doesn’t connect to TSR website.

LM requested that MS provide feedback from recent Prim

Committee (PK) meeting concerning grievances concerning Mr

Johan Groenewald, Res-Ed Coordinator for Tygerberg Campus and

Resident Head of Hippokrates, and PK’s decision concerning

storage in Tygerberg residences during the Nov/Dec recess period.

LM requested that JM provide feedback on progress on marketing

for upcoming Straatfees event. LM requested that MW provide

feedback concerning the translation of the TABR constitution. LM

requested that MS provide feedback from recent PK meeting

TSR General Meeting 01 March 17h00 TSR Boardroom

MINUTES

Comment [1]:

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concerning implementation of academic criteria for prospective HK

candidates and legal process following Huis Kerkenberg, Meerhoff

and Huis Francie van Zijl grievances with outsourced MAD2 stage

design and construction company. LM requested that AG provide

feedback on Huis Francie van Zijl’s decision concerning Dr Alwyn

Louw’s, Resident Head of Huis Francie van Zijl’s, decision to ban

coitus within residence. LM requested that the guardians of

Hippokrates residence, MW and SM, provide timeline outlining

events preceding suspension of HK member, process of suspension

and events following suspension that resulted in the reinstatement

of the HK member. LM requested feedback from SK concerning the

hosting of additional open events in residences in be postponed to

next general meeting. MS volunteered to present the requested

feedback concerning the hosting of additional open events in

residence in SK’s absence. LM requested that NW provide feedback

of progress with forwarding email outlining new Tygerberg Campus

parking regulations to student body and council members. LM

requested that JM provide feedback on decision to start and

administer official TSR Instagram page. LM requested that MW

provide feedback on previously requested referendum to amend

TSR constitution. LM requested that EG provide feedback on the

acquisition of additional boards for the Tygerberg Societies Council

(TSC). LM requested that SM provide feedback concerning the

recent re-introduction to first year students. LM requested that

NW provide feedback on outcome of recent TSR Disciplinary

Committee hearing. LM requested that feedback point for BC

concerning the advertisement of new Campus Health Service hours

be postponed to next general meeting. LM requested that SM

provide feedback concerning proposed first years’ survival guide.

LM requested that MW provide feedback concerning previously

discussed TSR constitution amendment to allow for election of new

Honorary President and progress of proposed Harry Frauenstein

kleinsêr award. LM requested that UO provide feedback

concerning the distribution of Centre of Student Counselling and

Development (CSCD) cards in classes of various course year groups.

LM requested that EG provide feedback concerning proposed

extended FMHS Library hours. LM requested that NW provide

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feedback from discussion concerning FMHS tuition fees with Mr

Eben Mouton, Director of Business Management for SU FMHS. LM

requested feedback point for BC concerning feedback from

meeting with Mr Siya Duna, SU SRC representative for Sport and

Recreation, and Kieren concerning Tygerberg and Main Campus

relations with Maties Sport be postponed to next general meeting.

NW stated that next SU Rector’s Management Team (RMT) will

take place on Thursday the 3rd of March and FMHS Dean’s

Management Team (DMT) meeting was supposed to take place on

Thursday the 17th of March but will be postponed until a later date

as quorum will not be met by DMT members in attendance on

proposed meeting date. LM requested that MW provide feedback

on progress concerning the uploading of Policy Unit meeting

minutes to TSR Google Drive. LM requested that AG provide

concerning outcome of Huis Francie van Zijl’s expression of their

grievances concerning the Huis Marais massasêr performance

incident.

3. Approval previous TSR meeting minutes

LM motioned for the approval of the minutes from the previous

TSR general meeting. MS and BC seconded the motion.

4. Approval of Agenda

Additional agenda points:

7.1 CV- Feedback from Information Technology services meeting

7.2 CK- Library of the future

7.3 JM- FMHS Open Day feedback

7.4 SM- First and second years’ dance

LM reiterates that additional agenda points should be submitted to

him via email 48 hours before the next general meeting and no

additional agenda points sent via WhatsApp or SMS will be

accepted. LM motions for the approval of the agenda for the TSR

general meeting. UO, EG, CV and CK seconded the motion.

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5. Feedback

5.1. TSR Executive (NW)

NW requested that council members refer to minutes of executive

committee meeting due to time constraint and stated that the

meeting was open to guests as the SU Language Policy was

discussed. NW stated that the strategic improvement plan for

Tygerberg campus was motioned in and he would send the

aforementioned plan to council members via email soon. NW

stated that feedback on the TSR quarterly reports was given.

NW to email council on

STIP

5.2. SRC (NW)

NW stated that he will email minutes of recent SRC meeting to

council members as soon as he receives them.

- NW to email minutes of

recent SRC meeting to

council members

5.3. TABR (UO)

UO stated that the TABR poster was completed and she would

liaise with JM about locations to display the poster. UO stated that

feedback from assessments was discussed and it was agreed that

this was especially a concern for the MB, ChB course as lecturers

often wanted to safeguard questions and stipulations for supplying

students with feedback were impractical considering the large

number of students per year group. UO stated that feedback had

to be given to students within 2 weeks post-assessment and

previously liaised with the KVO and Dr Retief about multiple

options for supplying students with feedback to prevent lecturers

from being bound to a single and often impractical option. UO

stated that the points raised concerning post-assessment feedback

have gone through the KVO and she was awaiting input from the

student body. UO stated that Dr Retief has begun drafting revised

stipulations for providing students with feedback after

assessments in Afrikaans and UO offered to translate these

stipulations into English upon completion. UO stated that the

stipulations for the provision of feedback after assessments have

been discussed on panels with lecturers and students alike.

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5.4. Societies Council (EG)

EG stated that she was in the process of acquiring new portable

display boards for the TSC and has liaised with Ms Sanel Barnardo

of SU Facilities Management concerning this. EG enquired about

the possibility of including a space for the storage of the portable

display boards and equipment for societies in the proposed plan

for the renovation of the TSS. EG stated that she has previously

liaised with Ms Ronel Buchner and Ms Adri Britz and was not

successful in securing a space for the storage of the portable

display boards and equipment for societies in the TSS currently. LM

suggested the vacant space next to the TSR shop. NW suggested

that EG liaise with SU Commercial Services concerning the

possibility of utilising the vacant space next to the TSR shop as a

storage space for the TSC. EG stated that Straatfees would take

place on Wednesday the 9th of March and there would be 3 bands

performing in addition to the societies that will have stalls in the

TSS. CK stated that the presence of council members at Straatfees

is compulsory for the first hour while NW suggested that council

members remain for the duration of the entire event. NW stated

that JM ensure that the marketing for Straatfees is complete

across all mediums the next day and communication concerning

the attire for council members at Straatfees is sent to council

members. EG stated that she received feedback concerning the

progress of the TSC on Monday the 22nd of February and the

process of renovating the TSC room will begin shortly.

- EG to liaise with SU

Commercial Services

concerning the possibility

of utilising the vacant

space next to the TSR

shop as a storage space

for the TSC

- JM ensure that the

marketing for Straatfees is

complete across all

mediums the next day and

communication

concerning the attire for

council members at

Straatfees is sent to

council members

5.5. PK (MS)

MS thanked the council members for motioning in the recently

drafted PK constitution and expressed her intent to attend the

next executive committee meeting. MS stated that the academic

criteria for prospective HK candidates was discussed and the PK,

HK and Resident Heads will discuss the form from the SU Centre of

Student Communities (CSC) and will request prospective HK

candidates to withdraw their applications if they do not meet HEMI

criteria for their residence. NW questioned the process of

excluding prospective HK candidates based on HEMIS criteria as

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Tygerberg campus did not operate on the HEMIS system like Main

campus. MW enquired about NW’s statement as HEMIS criteria

has been implemented to exclude students from the residence

placement process. UO replied that Tygerberg residences used a

student’s aggregated average unlike the HEMI criteria used for

Main campus residences.

MS stated that the SU Legal Services advised Huis Francie van Zijl,

Huis Kerkenberg and Meerhoff residences take any settlement

they get for legal action against outsourced MAD2 stage design and

construction company as the residences did not have strong case

for grievance against company. MS stated that half of the amount

paid to outsourced company for MAD2 stage design and

construction was awarded as settlement for legal action.

MS stated that rule prohibiting residences from hosting more than

one open event per annum applied to all SU residences and in light

of recent disapproval of Hippokrates Club Opening event, PK

expressed intent to have rule amended for Tygerberg cluster. NW

stated that aforementioned rule was illogical for small campus like

Tygerberg and agreed that suggested amendment to the rule for

the Tygerberg cluster was necessary. MS stated that she was

attending a meeting with Mr Pieter Kloppers, Director of SU CSC,

on Friday the 4th of March and would make the proposed

amendment to the rule prohibiting the hosting of additional open

events in residences of the Tygerberg cluster a point of discussion.

MS stated that the PK is striving to maintaining a ”future-focused”

stance by using foresight to identify future problems before they

arise instead of having to react with problems once they are

unavoidable. MS stated that the PK has already begun discussing

storage during the Nov/Dec recess period and will opt for students

to store within their residences. MS stated that she will ensure that

the issue of storage within residences over the Nov/Dec recess

period will also be a point of discussion for Friday’s meeting with

Mr Kloppers.

MS stated that the PK recently discussed the shortage of senior

student accommodation on Tygerberg campus and expressed

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concern in light of the currently incomplete new senior residence.

MS stated that last year, senior students were already registered

for placement within senior residences in 2016 and their

registration had to be reversed in as the new senior residence

would not be complete in time for them to move in at the

beginning of the 2016 FMHS academic year. MS stated that the PK

foresaw a similar situation to the aforementioned events occurring

again as construction the proposed second new senior residence

has not started. MS stated that the shortage of senior student

accommodation on Tygerberg would also be discussed with Mr

Kloppers at Friday’s meeting.

MS announced that Miss Chelsea Prentice, Primaria of Meerhoff

Residence, has recently been elected as the vice-chairperson of the

PK. NW stated that Miss Prentice is to attend TSR general meetings

in absence of MS to provide feedback from PK meetings.

5.6. Guardians (MS)

MS- Huis Kerkenberg: MS stated that she recently attended Huis

Kerkenberg’s house meeting. MS stated that in light of the

incomplete senior residence that Huis Kerkenberg residents were

supposed to relocate to by Friday the 1st of April, new dates for the

relocation of Huis Kerkenberg residents to the new senior

residence have been issued. MS stated that Huis Kerkenberg

residents are expected to relocate to the new senior residence

between Wednesday the 15th of June and Thursday the 14th of July

and the aforementioned dates correspond with the June/July

recess period. MS discouraged the HK of Huis Kerkenberg from

communicating the new relocation dates to the residents as they

clash with the June/July recess period. LM enquired whether

residents are liable for Huis Kerkenberg fees or new senior

residence fees for 2016. MS stated that the residence fees for Huis

Kerkenberg residents was previously discussed with Mr Swanepoel

and it was agreed that residents will be liable for Huis Kerkenberg

fees for 2016.

AG- Huis Francie van Zijl: AG stated that the proposed ban on

coitus within Huis Francie van Zijl could not be approved as it was

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in accordance with the residence’s constitution.

MW- Hippokrates: MW stated that Hippokrates residence’s first

house forum would take place that evening at 19h00. MW stated

that he attended the HK meeting the previous week and the HK

issued a statement to express the fact that they did not endorse

the streaking of Hippokrates residents. MW stated that he would

provide feedback concerning the dispute about access to the “Ou

Man’s Klub”, a storage room within the Hippokrates Club that was

renovated by alumni into a recreational area with restricted

access.

SK and BC absent from meeting to provide feedback concerning

Osler PSO and Meerhoff respectively.

5.7. TSR Tuesday (TSR)

NW stated that would send feedback concerning TSR Tuesday via

email to council members due to meeting time constraint.

- NW to send feedback

concerning TSR Tuesday

via email to council

members

5.8. Social Media/Twitter feedback (JM)

JM stated that the official TSR Facebook page recently achieved

1500 like and encouraged council members to keep promoting

campus calendar.

5.9. Harry Frauenstein Award for Originality (MW)

MW stated that the trophy has been cleaned and will be sent for

inscription in Somerset West on Thursday the 3rd of March. MW

read the description of the award which will be read at the

commencement of the SU Kleinsêr competition: “The Harry

Frauenstein Award for Originality commemorates the work and

impact that Mr Frauenstein had on both the mans/male and

dames/female Kleinsêr competitions nationally by raising the

standard of performance, both musically and dramatically. Harry

Frauenstein led the Hippokrates dames/female Kleinsêr to 3

National victories, a feat never achieved before by a single sêr

leader. Mr Frauenstein redefined how music is written and used in

Kleinsêr, thus this award is to be given to the Stellenbosch Kleinsêr,

- MW to send award

description to the SU

Culture Committee to

verify the use of either the

Afrikaans or English

gender terms with their

Intersectionality

Committee

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either mans/male or dames/female, with the most creative,

original or ground-breaking single medley.” NW stated that MW

send the award description to the SU Culture Committee to verify

the use of either the Afrikaans or English gender terms with their

Intersectionality Committee.

5.10. Social Impact (SJ)

SJ stated that he was still in the process of receiving feedback from

the Community Morning that took place during the MAD2 period

as the link to submit feedback from students involved was edited

and had to be corrected. SJ stated that the proposed dates for

residence community projects have been submitted and Meerhoff

residence already participated in a community clinic on Monday. SJ

stated that volunteer training recently took place and the

proposition for community interaction to be performed as a cluster

was approved. SJ stated that he would liaise with JM concerning

advertisement of larger community interaction opportunities. SJ

stated that Maties Gemeenskap Diens (MGD) has already held

three clinics this year and received an unexpectedly large amount

of allied health student volunteers. SJ stated that the MGD

management team meeting would take place on Wednesday the

2nd of March and the primary health care review would be

discussed at the upcoming meeting. SJ stated that there would be

a Social Impact portfolio meeting on Monday the 7th of March and

an Advisory Board meeting on Wednesday the 16th of March. SJ

stated that there were challenges with obtaining input from

medical practitioners and faculty members. JM offered to liaise

with SJ about obtaining buy-in from faculty for social impact

portfolio.

5.11. SUSPI loading and bursaries (SJ)

SJ stated that bursary students had been unable to load a SUSPI

gym subscription onto their student accounts as their student

accounts had been blocked to prevent them from loading a gym

subscription. SJ stated that he previously liaised with faculty

financial staff concerning the aforementioned problem and the

reason given for blocking bursary students’ accounts from loading

10

gym subscriptions was the difference between the amount payable

for the gym subscription at the end of the year and the amount

that the students’ bursaries actually paid to settle their student

accounts. SJ stated that students on partial bursaries were not

accommodated and were required to provide proof that

aforementioned difference could be settled or that their bursary

covered extra-mural activities. NW thanked SJ for undertaking an

extraordinary task on behalf of the council.

5.12. Tygerberg Printers (CV)

CV stated that he would provide full feedback concerning the

printers on campus via email to council members due to the

meeting time constraint. CV stated that the process of replacing

the printers has already begun and proposed locations for

additional printers included area surrounding Torrador; area

outside of Cups & Saucers; and the TSS. CV stated that he had the

proof of ordering the new printers for the printer replacement

process.

5.13. Boom Gates (CV)

CV stated that he attended a meeting with campus security on

Monday the 29th of February to discuss security guards at the

entrance to campus and the shortage of security staff on campus.

CV stated that the security guards at the entrance to campus were

category C security guards and explained that category C security

guards have little to no formal training in security. CV stated that

the proposal to upgrade security guards at the entrance to campus

to category B security was made and explained that category B

security guards have received formal training in security. CV stated

that the proposal to have USBD security guards at the entrance to

campus was made as they are more concerned with the safety of

students than outsourced security guards. CV stated that from

Monday the 7th of March, the booms at the entrance to campus

will not be opened to visitors and all visitors will have to park their

vehicles in P1 or P11 while registered students swipe their cards to

gain access to campus. NW agreed with the proposal to have

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insourced security guards at the entrance to campus.

5.14. Fedics Feedback (CV)

CV stated that he would provide full feedback from the meeting he

attended with Fedics that day via email to council members due to

meeting time constraint. CV stated that disciplinary action against

a Fedics staff member will have to be taken after the staff member

was caught stealing a computer and food from the TSS Fedics

branch. CV stated that the aforementioned staff member will be

removed from their post as result of their misdemeanour. CV

stated that there will be a slush puppy machine as from next week

and the sale of soft serve has been considered for the summer

months. CV stated that a new cashier has been hired to alleviate

the problem of long queues. NW stated that although a Fedics

member was facing disciplinary action, there have been three

previous instances when Fedics employees presented lost cell

phones to Ms Adri Britz after finding them in the TSS. JM enquired

about the possibility of new, healthier food options at the TSS. CV

requested that JM and any other council members email him

concerning possible new food options at the TSS.

6. Points of Information

6.1. Prim Committee Constitution (MS & Prims)

NW expressed his agreement with the recently drafted Prim

Committee (PK) constitution as it didn’t contradict the Tygerberg

Students’ Union (TSU) constitution and allowed the PK to be in

alignment with the TSU constitution while ensuring that the PK

functions independently as a statutory body under the TSU. CK

enquired about point 6.1 in the PK constitution that prohibited any

member of the TSU outside of the PK to lodge a complaint against

a member of the PK. Mr Christopher de Blocq van Scheltinga,

Primarius of Hippokrates residence, replied that the clause served

to ensure that prims hold one another accountable within the PK.

MS agreed with Mr De Blocq van Scheltinga’s statement and added

that the clause was the basis of internal discipline within the PK. CK

enquired about an external disciplinary processes as the PK

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functions as a statutory body under the TSU regardless of TSU

members outside of the PK having no involvement in internal

disciplinary processes. Mr De Blocq van Scheltinga replied that

similar to any statutory body functioning under the TSU, the PK

would be held accountable to the Tygerberg Student Parliament

(TSP) and the TSP would therefore facilitate any external

disciplinary processes.

NW enquired whether Huis Ubuntu had a representative on the

PK. MS replied that due to the fact that the elections and

leadership term for the residence Huis Ubuntu house began in

January, there would be no representative from Huis Ubuntu on

the 2015/2016. MS stated that she previously liaised with Mrs

Christine Groenewald, visiting head of Huis Ubuntu house, about

the addition of and Huis Ubuntu student leader on the PK for next

term and that she would follow-up with Mrs Groenewald

concerning this. UO offered to assist MS with liaising with Mrs

Groenewald concerning the addition of the head of Huis Ubuntu’s

house committee on the PK for next term of the PK. Mr Donrich

van Schalkwyk, Primarius of Huis Kerkenberg residence, stated that

according to legislature, the involvement of senior or postgraduate

residences in the PK was optional as the student leadership for

senior or postgraduate residences didn’t operate on the same

system as junior or undergraduate residences. UO stated that as

previously mentioned by MS, elections for the new leader of the

Huis Ubuntu house committee had recently taken place in the

month of January and the newly elected leader was Nicole

(surname pending). Chelsea Prentice, Primaria of Meerhoff

residence, emphasised the fact that senior or postgraduate

residences’ didn’t have the same student leadership structures as

junior or undergraduate residences and had the option to be in the

PK or not. NW stated that having a representative on the PK would

be advantageous for senior or postgraduate residences as they

would have voting rights on the PK.

MW suggested an amendment to point 8.1 which states that “Any

amendment to the constitution must be passed by a two-thirds

majority of all the members of the Tygerberg PC”. MW stated that

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the aforementioned clause prohibited the TSR from affecting

change on the PK and made the PK function separately from the

TSR unlike other ex-officio bodies. NW stated that the

aforementioned clause did in fact isolate the PK but the TSU

constitution still trumps the PK constitution and any clauses within

the PK constitution that contradict the TSU constitution would

have no effect. NW stated that it would be important to amend

point 8.1 as ex-officio amendments are efficient but any changes

that contradict the TSU constitution would be negated regardless.

MW suggested an amendment to that section 77 (1) (which

outlines the constitutions, rules and regulations for the PK) which

states that “The Tygerberg Prim Committee may, upon approval by

the Tygerberg Student Representative Council, accept any

constitutions, rules or regulations, or amendments thereto, that

organise its activities”. MS stated that the vision of the PK is to

create and ex-officio body that would function alongside the TSR

but maintain accountability to the TSU. MS stated that the PK

wanted to steer away from their former accountability to the TSR

and similar to the TSR, be accountable to the TSU through the TSP.

NW agreed with the fact that the PK needed to be empowered

with the ability to make decisions independent from the TSR. MS

stated that the PK constitution can be amended. UO enquired

whether the MS’ position on the TSR as the chairperson of an ex-

officio body didn’t conflict with her role as chairperson of the PK.

NW stated that she was in advantageous position as chairperson of

the PK serving on the TSR as she could vote against motions

proposed by the TSR that would impact the PK unfavourably and

ensure that the mandate of the PK serving the best interests of

residents will not be jeopardised. NW emphasised the importance

of the ability of ex-officio bodies represented on the TSR to release

statements independent of the TSR. MW enquired whether the PK

constitution would not affect the TSR’s relationship with all ex-

officio bodies. NW replied that the TSR’s relationship with ex-

officio bodies should be discussed by the Policy Unit and

emphasised that although the PK have the ability to take decisions

or release statements independently, the PK is still accountable to

the TSP as a statutory body functioning under the TSU. MW stated

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that the PK’s independence will not be compromised as the Policy

Unit serves the entire TSU and is not confined to the TSR. Miss

Prentice enquired about changes in residence constitutions that

aren’t proposed to the TSR before their implementation. MW

replied that the residence constitutions only affect the students

residing within a particular residence and not the entire student

body so any proposed amendments to the residence constitutions

do not require approval from the TSR. Miss Prentice stated that

the role of prims was confined to their respective residences and

enquired about the function and roles that prims were expected to

fulfil on the PK. MW stated that the PK functioned as an extra layer

of accountability for prims and the PK oversees any changes that

may affect the students living within the respective residences. Mr

Van Schalkwyk suggested that the position of the PK chairperson

on the TSR should be reviewed due to the misconception that the

chairperson of the PK functions as a member of the TSR on the PK

to serve the interests of the TSR. Mr Van Schalkwyk added that the

misconception about the role of the chairperson of the PK as a

member of both the TSR and the PK created problems during the

PK constitutional review and enquired about the role of the

chairperson of an ex-officio body on the TSR. NW stated that the

PK would have to be vigilant for any contradictions with the TSU

constitution and the TABR and TSC may not have the same

problems with their respective constitutions. NW agreed that the

roles of the chairpersons of ex-officio bodies that serve as

members of the TSR should be reviewed and it was unnecessary to

strictly define the role of the PK chairperson on the TSR. NW stated

that the PK chairperson’s involvement in TSR events was not

mandatory but the PK chairperson could participate in TSR events

at their own discretion as their primary responsibility was to the

PK. NW added that he was happy with the recently drafted PK

constitution. Mr Mikhail, prim of Osler PSO, enquired about the

resolution for the stated differences between the TSU and PK

constitution. MW replied that either the TSR or the PK constitution

had to be amended. NW stated that the TSR constitution will

change as the independence of the PK of the ex-officio body

should not be compromised. MW enquired whether the

15

aforementioned amendment of the TSR constitution to rectify

differences between the TSR and an ex-officio body’s constitutions

will apply for all ex-officio body constitutions. NW stated that the

amendment of the TSR constitution to rectify differences between

the TSR and an ex-officio body’s constitutions should be discussed

with the TSR Policy Unit and expressed his willingness to revise the

TSR constitution in the event of contradictions. LM enquired

whether amendments to an ex-officio body’s constitution should

be approved by SU Student Court. NW replied that changes to an

ex-officio body’s constitution needed to be approved by the TSR

first. MS added that changes to the PK constitution didn’t require

approval from the SU Student Court and NW explained that only

additions, not reviews or amendments, needed the approval of the

SU Student Court. NW read the motion for the approval of the

recently drafted PK constitution. CV and MW seconded the

motion.

6.2. Policy Unit feedback and motions (MW)

NW stated that the recently drafted Tygerberg Postgraduate

Student Council (TPSC) will be discussed. NW stated that the role

of ex-officio bodies and how the Tygerberg Student Union (TSU)

should ensure that the constitutions of ex-officio bodies do not

contradict the TSU constitution. NW stated that the representation

of ex-officio bodies on the TSR can always be increased

proportionally to accommodate more representatives but can

never be decreased. MW enquired about section 20.1 of the TPSC

constitution which states “The term of office of the TPSC starts on

1 October in the year that the TPSC members were elected subject

to section 25”. Eduard, representative for the TPSC, replied that

there had been doubts about the beginning of the new term of

office and stated that this section could be discussed. NW stated

that the new term of office for the incoming TPSC should be

adjusted to September of each year as this date corresponds to the

term of the Election Convenor. EG stated that the availability of

postgraduate students to run for election to the TPSC should be

ensured as final year postgraduate students often do not return to

the SU FMHS the next year due to the opportunity to further their

16

studies in an alternative academic institution. Eduard stated that a

change had to be made to the TSR constitution to allow first year

masters or first and second year doctoral students to be eligible for

election to the TPSC. NW stated that the TSU constitution could be

amended with respect to the TPSC. MW enquired about the role of

the TPSC chairperson on the TSR. NW replied that the role of the

TPSC chairperson on the TSR would be outlined under the “TPSC

chairperson” section of the TSR constitution. MW enquired about

section 55.1 which states “The provisions of this constitution come

into effect the latest and when this constitution is ratified by

Student Court” and whether this procedure only had to be

followed to ratify the TPSC constitution for the first time or

whether the clause would apply to all amendments to the TPSC

constitution. NW stated that this would not apply to all

amendments to the TPSC constitution but the TPSC constitution

would have to be ratified by the SU Student Court for the first

time. LM enquired whether the removal of a clause from the TPSC

constitution needed to be approved by the SU Student Court. NW

replied that the removal of a clause from the TPSC constitution

needed to be approved by the SU Student Court as the TPSC,

functioning as an ex-officio body, had to ensure that they were

accountable to the TSU at all times. Eduard stated that the TPSC,

functioning as an ex-officio body under the TSU, were accountable

to the Tygerberg Student Parliament (TSP). MW stated that the TSP

would ensure that the TPSC’s role, as an ex-officio body

functioning under the TSU, would be fulfilled. Eduard requested

that council members search for the clause mentioning the TSP in

the TPSC constitution document to receive clarification on the

TPSC’s accountability to the TSP. NW requested that it be ensured

that the presence of a clause outlining the TPSC’s accountability to

the TSP was present in the TPSC constitution. MW stated that the

TPSC constitution had to be compared to the TSR constitution. NW

stated that any contradictions to the TSR constitution must be

noted before the ratification of the TPSC constitution by SU

Student Court.

MW proposed that section 98 (2) (which states that “a referendum

takes place during a Tygerberg Student Representative Council

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election, as described in Schedule 1, and is organized by the

Election Convenor(s)”) be altered to accommodate referendums

that cannot wait until TSR election period as they concern time

sensitive issues. NW agreed with MW and stated that current

section 98 (2) clause couldn’t remain unaltered as ne ex-officio

body has been created and referendum outside of TSR election

period is required as a result of this. LM enquired about the

definition for “time sensitive issues”. NW replied that “time

sensitive issues” referred to all processes that required a

referendum as not done previously by TSR. JM enquired whether

referendums would be held at the TSR chairperson’s discretion.

MW replied that all referendums would have to be approved by

the TSU first and votes from the student body were required. MW

motions for alteration of section 98 (2) to “A referendum takes

place during a Tygerberg Student Representative Council election

as described in Schedule 1, unless the issue is time sensitive and

cannot wait until a Tygerberg Student Council Election, and is

organized by the Election Convenor(s).” NW and UO seconded the

motion. 10 council members present agree with motion (namely

NW, LM, CK, CV, SM, AG, EG, MS, JM and UO).

MW proceeded with the referendum which read as follows: “This

referendum is to change a fundamental part of the TSU

constitution to fall in line with Stellenbosch main campus

constitution, to be inclusive to all students registered on Tygerberg

campus and not just undergraduate students. It is also to establish

the Postgraduate Student Council (TPSC) to ensure that

postgraduate students are properly represented on Tygerberg

Campus and ensuring that their needs are accommodated for. The

chair of the post graduate student council will sit on the Tygerberg

Student Council as an ex officio member.” MW stated that chapter

1 section 1 (4) would be amended to include all students registered

at the SU FMHS. MW stated that an addition to section 3 (which

outlines the bodies constituted by the TSU constitution) would be

made to include the TPSC and a similar addition to include the

TPSC would be made to section 3 chapter 3 19 (which outlines the

composition of the TSR). MW stated that an additional chapter

(namely, Chapter 9- The Tygerberg Postgraduate Student Council)

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would be added to the TSU constitution and an addition to section

94 (which outlines the election process for the chairpersons of ex-

officio bodies) would be made to include the election of the TPSC

chairperson.

NW stated that if points raised for the amendment of the TPSC

constitution were too lengthy or were not plausible for voting then

additional points to the should not be raised. MW enquired

whether the aforementioned points for the amendment of the

TPSC constitution were sufficient. CK replied that the points raised

for the amendment of the TPSC constitution were sufficient. NW

requested that MW provide background information prior to the

referendum. MW enquired whether points raised for the

amendment of the TPSC constitution could not be motioned in

prior to referendum. NW disagreed with suggestion of motioning

in points raised for the amendment of the TPSC constitution as

success of referendum could not be guaranteed.

MW stated that he received the completed translated copy of the

TABR constitution the day before and would like to motion in the

constitution as there were no amendments to make to the TABR

constitution. MW enquired about which version of the TABR

constitution, the English or the Afrikaans version, would be

referred to as the official TABR constitution. LM stated that it

would be unfair and perhaps irresponsible to motion in TABR

constitution as the TABR constitution has always been in Afrikaans

and council members have not had a chance to peruse through the

recently translated TABR constitution. UO agreed with LM and

stated that the TABR constitution amendment process for has

begun. UO added that there have been no proposed amendments

to the TABR constitution made thus far and there would be a

backlog considering points raised for the amendment of the TABR

constitution. NW stated that the motioning in of the recently

translated TABR constitution would not take place. MW suggested

that the motioning in of the TABR constitution take place as the

issue was time sensitive so a referendum could take place in

accordance with the conditions for referendums outlined by the

TSU constitution. UO suggested that the translation of the TABR

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constitution be motioned in prior to the TABR constitution

amendment process. NW stated that the TABR, functioning as an

ex-officio body under the TSU, would undertake the amendment

process of their constitution independently. MW stated that

another motion would be required for the amended TABR

constitution.

MW enquired about the sponsorship agreement form. LM

enquired whether there was not a single document utilised by all

statutory bodies of SU to request sponsorships. MW replied that

he was unsure as the sponsorship agreement form was undertaken

by the 2014/2015 Policy Unit. NW stated that the sponsorship

agreement form served to protect TSR against legal action from

form sponsors and covered the sponsorship of personal items and

not strict financial sponsorships. MW stated that the sponsorship

agreement form would cover small sponsorships.

7. Points of Discussion

7.1. Information technology feedback (CV)

CV stated that he recently attended an SU Information Technology

Services meeting on Main campus with representatives from

PricewaterhouseCoopers Solutions, New York University and

Nelson Mandela Metropolitan University. CV stated that problems

concerning the boom gates, Inetkey, SunLearn, e-registration

portal, meal booking services and WiFi coverage were discussed.

NW stated that he would mention the aforementioned information

technology problems at the next RMT meeting.

7.2. Library of the future (CK)

CK stated the she attended a meeting to discuss the renovation of

the FMHS Library that day. CK stated that Eduard Roos attended

the meeting too to afford the post graduate students an

opportunity to give input to the proposed plan for the renovation

of the FMHS Library. CK stated that the proposed date for the

commencement of the renovation of the FMHS Library was either

the beginning of either June or July 2016 but would have to be

postponed to January 2017. CK stated that a separate, closed-off

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24-hour area was proposed in addition to open areas that would

operate during normal library hours. CK stated that the architects

were in the process of adjusting the design according to the

suggestions made for the improvement of the FMHS Library. CK

stated that in light of the postponed commencement of the

renovation of the FMHS Library, access to WiFi across the library

should be achieved this year already as the reason given for the

lack of WiFi access across the library has always been the pending

commencement of the FMHS Library renovation.

7.3. Open Day feedback (JM)

JM stated that the recent SU Open Day, which took place on

Saturday the 27th of March, was a success. JM stated that Ms

Bester expressed her interest in getting faculty involved in projects

like the food drive for needy FMHS students as 2016 marks the 60th

year since the establishment of the SU FMHS. JM stated that the

FMHS students that served as ambassadors and assisted during the

campus tours are yet to be remunerated. NW thanked UO for

addressing the prospective FMHS students and JM for organising

the students that served as ambassadors during the open day.

7.4. First and second years’ dance (SM)

SM stated that the annual first and second years’ dance would take

place on Tuesday the 15th of March and all proceeds generated

from ticket sales would go towards the Tygermatie4Tygermatie

fund and the campus food pantry. SM stated that he has created a

Facebook event to market the upcoming dance. NW stated that

the official TSR Facebook page should be used to create events and

enquired whether members have budgeted for the marketing of

their portfolio events.

SM stated that plans for the proposed first years’ survival guide has

been discontinued due to time. UO suggested that SM continue

the first years’ survival guide as a running document for the 2016

first years. CK stated that all relevant information that would have

been stated within the first years’ survival guide should be posted

on the TSR website. JM stated that the link to the TSR calendar has

21

been pinned on the top of the official TSR Facebook page and

added that residences do supply their prospective first year

residents with some essential information within the residence

prospectus. NW enquired about the attendance of council

members at the first and second years’ dance. CK replied that

attendance would not be mandatory and council members could

attend the first and second years’ dance at their discretion.

8. Additional and General Points

8.1. NW stated that he previously liaised with Mr Frans Jacobs and the

RMT concerning the private security guards on campus and the

private security guards would not be returning to campus. NW

stated that the money used to pay the private security company

for their services should be channelled towards training the

security on campus.

LM stated that there would be a sitting of the TSP on Wednesday

the 16th of March and all council members are mandated to be in

attendance. LM enquired about providing students with an

opportunity to register to vote in the upcoming local elections. NW

replied that LM should liaise with Ms Adri Britz concerning the

provision of voter registration services on campus.

Eduard enquired about the access through boom gates to the

FISAN and Clinical Buildings for postgraduate students that are

working after hours and park in these areas. CV stated that all

postgraduate should have access to the P5 parking bay according

the new parking plan. NW stated that Eduard should liaise with CV

concerning any problems that postgraduate students may have

concerning their designated parking areas.

9. Man/Woman of the meeting

9.1. Due to a tie in the votes, MS and MW were the woman and man of

the meeting respectively.

10. Closing

NW closes the meeting at 19h00

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.................................... …………………………………. Nicholas Wayne Lungelo Mlambo

Chairperson Secretary

……………………………..

Date