A. CALL TO ORDER

MINUTES

\\/1-:ST l~\S VEGAS BOARD OF EDUCATION

REGULAR BOARD MEETING

FEBRUARY 13, 2020

Official minutes of the regular meeting of the West Las Vegas Board of Education, held February 13, 2020, at the Board Room of the Donaldo A Marlinez Administration Building, 179 Bridge Street, Las Vegas, New Mexico. President Patrick Marquez called the meeting to order at 6:00 p.m.

B. ESTABUSH QUORUM

Board members were present as follows: Sludenl School Hoard Member Savannah Gallegos, Board Member Rolando Medrano Jr., Board Secretary Manuel Lucero, Board Member Linda Montoya, Board Vice-President Christine Ludi, and Board President Patrick Marquez. Superintendent Christopher Gutierrez was also present. President Marquez noled lhal a quorum was present and proceeded with the meeting.

C. PLEDGE OF ALLEGIANCE

President Marquez led the Board and audience in reciting lhe Pledge of Allegiance and saluting the New Mexico Flag.

D. APPROVAL OF AGENDA

Ms. Ludi moved, and Ms. Montoya seconded, to approve the agenda as presented. The motion carried unanimously.

t:. APPROVAL OF MINUTES - REGULAR BOARD MEETING, JANUARY 9, 2020; AND SPECIAL BOARD MEETING, JANUARY 28, 2020

Mr. Lucero moved, and Mr. Medrano Jr. seconded, to approve the minutes of the regular board meeting, held January 9, 2020; and the special board meeting, held January 28, 2020. The motion carried unanimously.

f". PUBLIC COMMENT (LIMITED PUBLIC FORUM; RESTRICTED TO AGENDA ITEMS ONLY)

No questions, comments, or concerns were expressed during this item of the agenda.

G. PRESENTATIONS I . STUDENT REPORT - STUDENT BOARD MEMBER SAVANNAH GALLEGOS 2. WEST LAS VEGAS HIGH SCHOOL NATIONAL HONOR SOCIETY PRESENTATION ON CLOTHING

CLOSET AND FOOD PANTRY AND REQUEST FOR FINANCIAL ASSISTANCE FOR GRJ\DUATION REGALIA AND CHARTER

3. EL CENTRO FAMILY HEALTH 100 PERCENT COMMUNITY PRESENTATION - MR. MATT PROBST, MS. MELISSA DURAN, AND MR. ADRIAN LOPEZ

4. ATHLETIC UPDATE - MS. VALERIE VILLA-LOPEZ 5. OTHER

I. Student Report. Student School 13oard Member Savannah Gallegos, Student School Board Member, provided the following student report: a) West Las Vegas High School - Math, Engineering, Science Achievement (MESA) sponsors participated in statewide professional development and members have been involved in various activities, with lwo seniors selected to participate in the out-of-state incentive field trip in March; the Key Club has also been active in numerous projects within the school and community; e.Sports competitions are ongoing; the Junior Class is fundraising ior prom, which is taking place April 25 at the Serf; and students are requesting an appropriate place to wait for the bus, as they are being told by the athletes that they cannot wait in the gym; and b) Valley l•:lementary/Middle School -the Student Council is currently participating in a leadership conference sponsored by the New Mexico Association of Students Councils at Eldorado High School, with more events (holiday celebrations, book fairs, field days, etc.) being requested by the student body.

2. West Las Vegas High School National Honor Society Presentation on Clothing Closet and Food Pantry and Request for Financial Assistance for Graduation Regalia and Charter. Ms. Joselle DeMarco-Chandler, West Las Vegas I ligh School National Honor Society (NHS) Sponsor, addressed I.he Board to petition for approval of financial assistance in the total amount of $812.45 for lhe NHS annual affil iation fee (for the ensuing school year) and graduation regalia for this year's NHS seniors. Alicia Garcia, NHS Vice-Presiden~ along with other NHS members, invited the Board to the grand opening of the Dons Closet, scheduled for februan• l4t11, from 2:10 lo 3:30 D,m,, al We~t l.<1$ Vegas High School, Room 309. The Dons Closet will provide clothing and shoes, as well as socks, purses, belts, hygiene products, and school supplies, to students who express a need to teachers and are provide a Dons dollar (certificate), which can be utilized to purchase four items from the closet. Students may also be provided Dons dollars by a staff member for good behavior, etc. Future collaboration with lhe Math, Engineering, Science Achievement (MESA) organiialion will expand to providing a food bank. Upon the recommendation of Superintendent Gutierrez, Ms. Ludi mo\•ed, and Ms. Montoya seconded, to provide financial assistance as the budget allows for the affiliation fee and graduation regalia; however, Mr. Lucero expressed his support of approving the amount being requested in its entirety, which would be reduced by 15 percent if ordered by March 31, as explained by Ms. DeMarco-Chandler. Superintendent Gutierrez recommended that the affiliation lee be covered by the district via another funding source, with the graduation regalia covered by the Board's student incentive fund, in the approximate amount of $363.33 (with a 15 percent discount), with Ms. Ludi and Ms. Montoya amending their motions accordingly to re0ect Superintendent Gutierrez new recommendation. The motion carried unanimously.

3. El Centro Family Health 100 Percent Community Presentation. Mr. Matt Probst, El Centro Family I lealth Chief Quality Officer and Medical Director, and Ms. Melissa Duran, West Las Vegas I ligh School Counselor, addressed the Board lo provide an update on the El Centro Family Health School-Based Health Center and the district's 100 Percent Community initiative. Mr. Probst noted that the district's school-based health center is the most utilized of the eight in existence, with the potential of expanding to dental services. Clinic staffing pa\lems and behavioral health service offerings, including suicide prevention, were also discussed, with any expansion of services requiring additional building space. l'urthem1ore, an oppo1tunity may aiise in the future lo offer a school-based health center at the Valley. Through the l 00 Percent Community state-sponsored initiative, the community works in unison to positively impact the challenges face.d by our youth and their families by providing ten vital services, which are categorized into survival and thriving services. In closing, Ms. Duran summarized the peer education program at the request of Ms. Ludi, noting that improving the health and well-being of our students will positively impact their educational success, decrease truancy, and improve graduation rates.

Student School Board Member Savannah Gallegos left the meeting at 6:41 p.m., at the termination of this item of the agenda.

4. Athletic Update. Ms. Valerie Villa-Lopez, Athletic Director, presented the following athletic update: a) baseball, softball, track season updates provided, with no middle school baseball team realized and those eighth grade boys who were interested bumped up to the high school N team; b) basketball games

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against Raton took place yesterday, with both victorious and girls C-team playing tomo1Tow at 4 p.m., and boys games (JV and varsity) against Santa Fe Prep taking place Saturday at 3:00 p.m., with the potential of a C-team game against Mora's JV team on Saturday, at 1:30 p.m.

5. Other. Superintendent Gutierrez noted that he is working with City officials on funding efforts for pavement machine to fix potholes and lighting issues throughout the city, including LED slreel lighting in front of WLV High School. Ms. Montoya congratulated Ms. Ludi for being selected as the New Mexico School Boards Association (NMSBA) secretary for one year. Ms. Ludi thanked everyone and summarized lhe activitie.- she has been involved in thus for.

H. HEAD START AND tcARLY HEAD START REPORTS/UPDATES (INCLUDING INTERIM DIRECTOR PROGRAM INFOR~l'I.TION REPORT AND FACILITIES) AND FORMAL ACTION ON HEAD START AND EARLY HEAD START MATTERS - MS. MARIA MARTINEZ I. HEAD START AND EARLY HEAD START USDA MEAL COUNT REPORTS (JANUARY, 2020) 2. HEAD START AND EARLY HEAD START ENROLLMENT REPORT (JANUARY, 2020) 3. HEAD START AND EARLY HEAD START NON-FEDERAi, SHARE (IN-KIND) REPORT (JANUARY,

2020) 4. REQUEST FOR OUT-OF-STATE TRAVEL BY MS. ANNETTE MAESTAS, MS. YVONNE A\i1LA, AND

MS, HELEN DOORNBOS TO ATTEND NATIONAL HEAD START CONFERENCE - MARCH 28 • APRIL 3, 2020, AT PHOENIX, ARIZONA

5. ACCEPTANCE OF STAFF MEMBER LETTER OF RESIGNATION 6. REINSTATEMENT OF 11-MONTH SPECIALIST/COORDINATOR POSITION FOR THE 2019-20

SCHOOL YEAR

Ms. Maria Martinez, Interim Head Start Director, presented an update on the Head Start and Early Head Start programs, including Director Program Information Report and facilities, and petitioned the Board for approval of the items as listed on the agenda. Tomon ow is the deadline for providing documentation to consultant for five-year granl application development, with a conference call held on February 7 with Ms. Sonya Guzman, Head Start Regional Specialist, who indicated lhat funding is forthcoming on an application basis for Early Head start funding and staff salaries. facility matters being addressed include a gate issue and iroien water lines. Upon the recommendation of Superintendent Cu lierrei , Ms. Montoya moved, and Mr. Medrano Jr. seconded, to approve the following Head Start and Early llead Start matter,;: I) Head Start and Early Head Start USDA Meal Count Reports ior the month of January, 2020; 2) Head Start and Early Head Start Enrollment Report for the month of January, 2020; 3) Head Starl and Early Head Start Non-Federal Share (In-Kind) Report for the month of January, 2020; 4) reque.-t for out-of-state travel by Ms. Annette Maestas, Ms. Yvonne Avila, and Ms. I-Ielen Doornbos to attend National Head Start Conference, March 28-April 3, 2020, at Phoenix, Arizona; 5) acceptance oi letter of re.signation by Ms. Alysha Baca, Head Start Floater; and 6) reinstatement of 11-month specialisVcoordinator position for the 2019-20 school year. The motion carried unanimously.

I. FORMAL ACTION ON POLICY ADVISORY NO. 203 - JLCE - MEDICAL CARE MANAGEMENT (DIABETES MANAG•cMENT)

Upon the recommendation of Superi ntendent Gutierrez, Mr. Lucero moved, and Ms. Ludi seconded, to approve Policy Advisory 203 - JLCE - Medical Care Management (Diabetes Management) . The motion carried unanimously.

J. ACCEPTANCE OF BRADBURY SCIENCE MUSEUM ASSOCIATION BOARD $100 STEM GRANT AWARD FOR UNION STREET ELEMENTARY

Upon the recommendation of Superintendent Gutierrez, Ms. Montoya moved, and Mr. Medrano Jr. seconded, to accept the Bradbury Science Museum Association 13oard $100 STEM Grant Award for Union Street Elementary. The motion carried unanimously.

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K. FORMAL ACTION ON LE1'TER OF ENGAGEMENT AND FEE SCHEDULE FOR GENERAL OBLIGATION SCHOOi, BONDS, SERIES 2020: $2,000,000

Upon the recommendation of Supe,i ntendent Gutierrez, Ms. Ludi moved, and Ms. Montoya seconded, to approve the Letter oi Engagement and Fee Schedule for General Obligation School Bonds, Series 2020: S2,000,000. The motion cani ed unanimously.

L. DISCUSSION ON NMSBA 2020 EXCELLENCE IN STUDENT ACHIEVEMENT AWARD

Superintendent Gutierrez informed Lhe Board that the New Mexico School Boards Association is currently seeking nominations until March 20, 2020, for the Excellence in Student Achievement Award, with the item to be placed on the Board's next regular meeting agenda ior fonnal action.

J\I. FINANCE COMMITl'EE REPORT AND FORJ\IAL ACTION ON BUDGETARY J\IATIERS 1. GENERAL FUND AND STUDENT ACTIVITY ACCOUNT EXPENDITURES (JAJ>/UARY, 2020) 2. HEAD START EXPENDITURES (JAN UARY, 2020) 3. BUDGET JOURNAL ENTRIES 4. BUDGET ADJUSTMENT REQUESTS

Ms. Montoya provided an update on the 2-12-20 f inance Committee meeting, whereby all general fund and student activity accounl expenditures, Head Start financial transactions, and budget journal entries (budget adjustment requests not reviewed, as they were prepared after the Finance Committee meeting took place) were reviewed by the Finance Committee and recommended for Board approval, with all areas of concern addressed during the Finance Committee meeting. Ms. Montoya noted that four funds currently have high balances, with Mr. l,ucero stressing the importance of spending approp1iately throughout the school year. The Budget Balances and School Board Student lncenlive Pund reports were provided to the Board for infom1ational purposes. Upon the recommendation of Superintendent Gutierrez, and as reviewed by the Pinance Committee during its 2-12-20 Finance Committee meeting, Mr. Medrano Jr. moved, and Mr. Lucero seconded, to approve the following budgetary matters: 1) General f'und and Student Activity Account expenditures (Janua1y, 2020); 2) I lead Start expenditure.~ (January, 2020); 3) Budget Journal Entries (77-83, 85, 826, 837-838, 847-850, 859, 864-865, 877-879, 891, 899-900, 914-920, and 930-931); and 4) Budget Adjustment Requests (068-000-1920-.. . ): a) 0022-M, 24106 Entitlement lDEA-B, maintenance BAR of $8,970 (to purchase general materials for ancillary staff); b) 0023-M, 24106 l, ntitlement IDEA-B, maintenance BAR of $9,200 (to purchase supply assets); and c) 0024-0, 11000 Operational, decrease of $95,990 (Operational Second State Equalization Guarantee adjustment). The motion carried unanimously.

N. ITEMS FOR INCLUSION AT NEXT MEETING

The following item is to be included on the agenda for the Hoard's next regular meeting, rescheduled to March 18, with the Board encouraged to suggest other items as applicable:

1. Roles and Responsibilities of School Board Members

0. EXECUTIVE/CLOSED SESSION TO DISCUSS THE FOLLOWING LIMITED PERSONNEL MATTERS AS PERMITTED BY SEGI'ION I 0-15-1 (H)(2) OF THE OPEN MEETINGS ACT, NMSA I 978 I. EMPLOYEE REQUEST FOR EXTENSION OF LEAVE OF ABSENCE WITHOUT PAY UNDER

POU CY G-2900 2. SUPERINTENDENT 2020-21 SALARY NEGOTIATIONS

Ms. Ludi moved, and Ms. Montoya seconded, to retire into executive/closed session at 7:24 p.111., to discuss the following limited personnel matters as peim itted by Section 10-15-l(HJ(Z) of the Open Meetings Act, NMSA 1978: 1) employee request for extension of leave of absence without pay under Policy G-2900; and 2) Superintendent 2021 salary negotiations. Board roll call : Rolando Medrano Jr., yes; Manuel Lucero, yes; Linda Montoya, yes; Christine Ludi, yes; and Patrick Marquez, yes. The motion carried unanimously.

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P. RETURN TO PUBLIC SESSION AND TAKE FORMAL ACTION, IF ANY, REGARDING THf; MATTERS SPECIFIED IN ITEM 0 . OF THIS AGENDA AND DISCUSSED BY THE BOARD AND SUPERINTENDENT IN EXECUTIVE SESSION

Ms. Ludi moved, and Mr. Medrnno Jr. seconded, to reconvene back into open session from executive/closed session at 8:29 p.m., after discussing the following limited personnel matters as pe,m itLed by Section 10-15-1 (H){2) of the Open Meetings Act, NMSA 1978: l ) employee request for extension of leave of absence without pay under Policy G-2900; and 2) Superintendent 2021 salary negotiations. Board roll call: Rolando Medrano Jr., yes; Manuel Lucero, yes; Linda Montoya, yes; Christine Ludi, yes; and Patrick Marquez, yes. The motion carried unanimously.

President Marquez noted for the record that only those matters specilied in the motion for closure of the meeting were discussed by the Board in executive session; that no other matters were discussed by the Board.

Ms. Montoya moved, and .Mr. Lucero seconded, to approve the ~'MLA extension request of Ms. Theresa Garcia through October 6, 2020. Board roll call: Rolando Medrano Jr., yes; Manuel Lucero, yes; Linda Montoya. yes; Christine Ludi, yes; and Patrick Marquez, yes. The motion canied unanimously.

Ms. Montoya moved, and Ms. Ludi seconded, to set Superintendent Gutierrei's salary for the 2020-21 school year at $126,000. Board roll call: Rolando Medrano Jr., yes; Manuel Lucero, yes; Linda Montoya, yes; Christine Ludi, yes; and Patrick Marquez, yes. The motion carried unanimously.

Q. ADJOURNMENT

With no other business to come before the Board of Education, Mr. Medrano Jr. moved, and Mr. l,0cero seconded, to adjourn the meeting. The meeting adjourned at 8:3~

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! fVl/ Patrick Marquez, Board President

(SEAL)

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