minutes of the works and technical …...attachment no: 1 - water and sewer capital monthly report...

of 38 of the Minutes of the Works And Technical Services Committee of the Upper Hunter Shire Council held on Tuesday 12 July 2016

MINUTES OF THE WORKS AND TECHNICAL SERVICES COMMITTEE OF UPPER HUNTER SHIRE COUNCIL HELD ON TUESDAY 12 JULY 2016 IN THE BARRY ROSE ROOM COMMENCING AT 1.00pm

PRESENT: Cr Ron Campbell, Cr Deirdre Peebles and Cr Maurice Collison. APOLOGIES: Cr Lorna Driscoll. IN ATTENDANCE: Mayor Wayne Bedggood, Mr Alan Fletcher (Director Infrastructure Services), Mr Nick Havyatt (Manager Works Delivery), Mr Jeff Bush (Manager Strategic Assets), Paul Turri (Manager Water Waste) and Hannah White (Administration Trainee). DECLARATIONS OF INTEREST: Nil PUBLIC PARTICIPATION: Nil


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WORKS & TECHNICAL SERVICES REPORTS ......................................................... 3

WTS.07.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES - WATER & SEWER ......................... 3 WTS.07.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES ..................................................... 7 WTS.07.3 CAPITAL WORKS UPDATE ........................................................................................ 12 WTS.07.4 URBAN ROADS RENEWAL PROGRAMME ................................................................... 15 WTS.07.5 PROPOSED TRIAL MEMBRANE WATER TREATMENT PLANT FOR MURRURUNDI ........... 27 WTS.07.6 2016 NSW LOCAL ROADS CONGRESS ..................................................................... 32

Report To Works And Technical Services Committee 12 July 2016

Infrastructure Services


WORKS & TECHNICAL SERVICES REPORTS

WTS.07.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES - WATER & SEWER

RESPONSIBLE OFFICER: Alan Fletcher - Director Infrastructure Services

AUTHOR: Paul Turri - Manager Water and Waste

PURPOSE The purpose of the report is to provide an update on works undertaken over the previous month and those planned for the upcoming month.

RECOMMENDATION That the Committee receive the report and note the information. BACKGROUND The report provides information for Councillors and staff to address ratepayer enquiries regarding construction, maintenance and other activities in the area of Water & Sewer. REPORT/PROPOSAL Progress of major projects is listed in Attachment 1 along with planned works. The projects currently underway include:

Replacement of old water meters in Merriwa. Murrurundi, Aberdeen and Scone meter replacements are up to date.

Sewer infiltration (Smoke testing) and sewer pipe cleaning and Closed Circuit Television (CCTV) in selected areas of Scone.

The following issues have been generated from Council’s Annual Returns as submitted to the NSW EPA for the Aberdeen, Merriwa and Scone Sewer Treatment Plants. Infrastructure Services Compliance Issues – Water and Waste

Site Issue Progress

Scone STP 17 June 2016 - Formal warning for breach of condition M7.1 due to an error in the flow meter.

The error was rectified when found and reported in the Annual return.

Merriwa STP- 22 June - EPA Caution

Exceedance of suspended solids.

Chemical dosing has been modified in the treatment process.

Condition M6.1 - Faulty flow meter

This was replaced and reported in the Annual return

Not adhering to 14 day limit for publicising monitoring data.

This has been addressed with results of all monitoring data being publicised within 14 days of receiving the results.




Aberdeen STP

8 June2016 - Caution for Exceeding suspended solids due to algal growth.

Council carries out closer monitoring program for algal growth in the ponds during warmer months and arrange to control algae using chemical spray.

It is alleged that Council have exceeded daily discharge limits as set in the licence.

EPA has not set the discharge point as a monitoring point. Therefore Council did not breach this condition.

URGENT SEWER REPAIR Current CCTV camera work of our sewer network has found another serious issue with a sewer pipe upstream of Sewer Manhole No. K2/050 located at the western entry to the Coles Supermarket complex at Kingdon Street. The sewer pipe is 255mm diameter earthenware pipe and approximately 3.5m deep. OPTIONS Nil. CONSULTATION

Director Infrastructure Services Supervisors and Team Leaders

STRATEGIC LINKS a. Community Strategic Plan 2013+ The report addresses the following focus areas and community strategic objectives in accordance with the Community Strategic Plan 2013+. Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives: 19. Provide for replacement and improvement of community infrastructure through best

practice and risk management. 21. Provide secure and potable water supply and sewerage services to meet the demands

of future generations to urban areas of the Shire. 22. Develop economic and intergenerational plans for future infrastructure needs. b. Delivery Program The report addresses the following objectives as described in the 2015/16 & 2016/17 DPOP:

Water Supplies To provide an adequate and secure potable water supply to recognized standards in defined areas on a cost effective basis.




Sewage Services To maintain a sewage system for the transportation and treatment of sewage to licence requirements and encourage appropriate further expansion of services.

c. Other Plans Implementation of asset management plans. IMPLICATIONS a. Policy and Procedural Implications Maintenance guidelines as identified within Service Levels, Asset Plans and Strategic Plans. There is also a risk that if the treatment facilities are not managed effectively then further warnings and/or action may be taken by the EPA. b. Financial Implications Identified within individual items in the 2015/16 & 2016/17 DPOP except for the urgent repairs required on the sewer pipe A2/021 to A2/010. c. Legislative Implications Protection of the Environment Operations Act 1997 Water Management Act 2000 Public Health Regulation 2012 d. Risk Implications Maintenance and Capital activities play a vital role in reducing Council’s risk exposure in these areas. e. Other Implications Nil. CONCLUSION The updated report is provided as Attachment 1 and details work undertaken over the previous month and works planned for the upcoming month. ATTACHMENTS

1 Water and Sewer Capital Monthly Report July 2016

RESOLVED that the Committee receive the report and note the information.

Moved: M Collison Seconded: R Campbell CARRIED

ATTACHMENT NO: 1 - WATER AND SEWER CAPITAL MONTHLY REPORT JULY 2016 ITEM NO: WTS.07.1


Water and Sewer Capital Works Monthly Update

Capital Works in progress

Location Chainage/Details Work Area

All areas Water and Sewer maintenance activities in the reticulation network

Works include but not limited to responding to CRM’s, main breaks, valve replacements, sewer chokes, service connections etc.

Scone/Aberdeen Water Supply

Capital Works Planned July 2016

Location Chainage/Details Work Area

Scone Upstream of Aberdeen St, Sewer Pump Station.

Reline damaged section of pipe. This includes bypass pumping.

Scone/Aberdeen Sewer supply

Scone Between K2/050 to K2/060 Repair damaged section and replace K2/050 to I2/010 with new manholes and pipe, approximately 4m upstream of K2/050

Scone/Aberdeen Sewer supply

Murrurundi Bernard St Water main to link dead ends/improve flow Murrurundi Water Supply

Merriwa Water Supply System Replacement of old water meters Merriwa Water Supply

Murrurundi Water Supply System Replacement of old water meters Murrurundi Water Supply

Scone & Aberdeen Water Supply System Replacement of old water meters Scone/Aberdeen Water Supply




WTS.07.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES


AUTHOR: Nicholas Havyatt - Manager Works Delivery

PURPOSE

The purpose of the report is to provide an update on works undertaken over the previous month and those planned for the upcoming month.

RECOMMENDATION

That the Committee receive the report and note the information.

BACKGROUND

The report includes information on Infrastructure Services work including roads, bridges, and parks. The report provides information for Councillors and staff to address ratepayer enquiries regarding construction and maintenance works. REPORT/PROPOSAL

Some of the major projects currently under construction are:

Moonan Cutting - RCA Geotech Consultants have been engaged to assess the condition of the new cut batters and propose a stabilisation treatment draft design under review awaiting final design.

Rehabilitation works on the Golden Highway have now commenced. Segenhoe Street kerb and gutter works delayed due to wet weather and crews required in

Merriwa.

OPTIONS Nil.

COMPLIANCE ISSUES – WORKS DELIVERY Site Issue Progress Merriwa Depot

Trade Waste discharge to sewer

Report completed and redesign of wash bay underway.

Timor Caves Gravel Pit and Cressfield Pit

Incorrect batter slope for pit

Pits are being redesigned, then Council will regrade the pit to the correct batter slope. Expected completion – December 2016.




CONSULTATION Director Infrastructure Services Infrastructure Services Managers Supervisors and Team Leaders STRATEGIC LINKS a. Community Strategic Plan 2013+

The report addresses the following focus areas and community strategic objectives in accordance with the Community Strategic Plan 2013+.

Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives:

19. Provide for replacement and improvement of community infrastructure through best practise and risk management.

20. Maintain and upgrade the road network, with consideration given to additional sealing only on an economically justifiable basis.

22. Develop economic and intergenerational plans for future infrastructure needs. 23. Advocate, facilitate and provide traffic management and public transport facilities

to meet the needs of the community. b. Delivery Program

The report addresses the following objectives as described in the 2015/16 DPOP: Roads and Bridges – Local & Regional To undertake roads and bridge maintenance and construction works to Council’s standards and specifications so as to improve road safety and minimize future expenses.

c. Other Plans

Implementation of asset management plans. IMPLICATIONS a. Policy and Procedural Implications

Road maintenance guidelines as identified within Asset Plans and Strategic Plans. These guidelines include grading and service frequency based on a variety of factors including vehicle movements, road utilisation etc.

b. Financial Implications

Identified within individual items in the 2015/16 DPOP. c. Legislative Implications

Not applicable.




d. Risk Implications

Road and asset inspections are undertaken to mitigate and minimise Council’s risk exposure in these areas.

e. Other Implications CONCLUSION The updated report is provided as Attachment 1 and details work undertaken over the previous month and works planned for the upcoming month. ATTACHMENTS

1 Works Delivery Works Completed June 2016



ATTACHMENT NO: 1 - WORKS DELIVERY WORKS COMPLETED JUNE 2016 ITEM NO: WTS.07.2


Works Completed June 2016

Location Work Area Capital Works Segenhoe Street Kerb and Gutter Stormwater and Kerb and Gutter works, delayed due to wet weather and

crews required in Merriwa Scone construction

Glenbawn Road Rehab Rehab of Glenbawn Road from causeway for 600mm. Scone construction Bettington Street pedestrian crossing Safety upgrade of pedestrian crossing at Bettington Street Merriwa Scone construction Golden Highway Rehab Rehabilitation of roadway and guard rail installation Merriwa construction Golden Highway Road Safety Project Extension of pipe culvert and installation of wire rope. Merriwa construction Main Street Rehab and new kerb and gutter Road pavement works complete awaiting footpath works. Scone construction crew Maintenance Grading Completed Albano Road Maintenance Grading Scone Glenvale Road Maintenance Grading Murrurundi Rouchel Carters Road Maintenance Grading Scone Rouchel Gap Road Maintenance Grading Scone Barrington Tops Forest Road Maintenance Grading and some graveling Murrurundi Davis Creek Road Maintenance Grading Scone Forest Reserve Road Maintenance Grading Merriwa Gummum Road Maintenance Grading Merriwa Middle Creek Road Maintenance Grading Merriwa Moonan Brook Road Maintenance Grading Murrurundi Ridgelands Road Maintenance Grading Merriwa Warlands Creek Road Maintenance Grading Murrurundi Willow Tree Road (358) Maintenance Grading and some graveling Merriwa Davis Creek Road Maintenance Grading Scone Hunter Road Maintenance Grading and some graveling Murrurundi Wallington Road Maintenance Grading Scone

ATTACHMENT NO: 1 - WORKS DELIVERY WORKS COMPLETED JUNE 2016 ITEM NO: WTS.07.2


Works Planned July 2016

Location Work Area Golden Highway Construction

Rehabilitation of roadway and guard rail installation Merriwa construction

Golden Highway Road Safety Project

Extension of pipe culvert and installation of wire rope.

Merriwa construction

MR105 Moonan Cutting Roadworks

Bank stabilisation design works continuing and tender documents to be developed.

Consultant

Segenhoe Street Kerb and Gutter

Stormwater and Kerb and Gutter works Scone construction

Glenbawn Road Rehab Rehab of Glenbawn Road from causeway for 600mm.

Scone construction

Bettington Street pedestrian crossing

Safety upgrade of pedestrian crossing at Bettington Street Merriwa

Scone construction

Programmed Grading works

Willow Tree Road Maintenance Grading Works Merriwa Rouchel Area Maintenance Grading Works Scone Pages Creek Road Maintenance Grading Works Murrurundi Miranee Road Maintenance Grading Works Murrurundi Dry Creek Road Maintenance Grading Works Scone Middlebrook Road Maintenance Grading Works Scone Moobi Road Maintenance Grading Works Scone




WTS.07.3 CAPITAL WORKS UPDATE


AUTHOR: Belinda Olteanu - Infrastructure Services Admin Officer

PURPOSE The purpose of this report is to provide an update on capital works projects within the current budgetary period.

RECOMMENDATION That the Committee receive the report and note the information.

BACKGROUND In association with the 2015/16 Delivery Program and Operational Plan, a schedule of the planned capital works has been prepared. Budget holders have been asked to identify when the project is planned to be delivered. REPORT/PROPOSAL The spreadsheet provided under separate cover shows the expenditure up to the end of June 2016, 100% through the 2015/16 financial year. It shows that YTD actual spend is 89% of YTD budget. Additional end of year invoices are currently being processed are not included in the expenditure YTD. Key projects currently underway include:

Scone waste depot works (sheds, weighbridge) are being finalised. Rehabilitation works on the Golden Highway have now commenced Segenhoe St Aberdeen drainage, kerb & gutter and roadworks commenced but on

hold due to work load at Merriwa. OPTIONS 1. By receiving and noting the capital works update, Council is advised of works progress

and associated works scheduling. 2. Councillors may seek adjustments to works timing and priorities where identified. CONSULTATION

Director Infrastructure Services Manager Works Delivery Manager Strategic Assets Manager Water & Waste




STRATEGIC LINKS a. Community Strategic Plan 2013+

The report addresses the following focus areas and community strategic objectives in accordance with the Community Strategic Plan 2013+. Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives.

19. Provide for replacement and improvement of community infrastructure through

best practice and risk management. 20. Maintain and upgrade the road network, with consideration given to additional

sealing only on an economically justifiable basis. 21. Provide secure and potable water supply and sewerage services to meet the

demands of future generations to urban areas of the Shire. 22. Develop economic and intergenerational plans for future infrastructure needs. 23. Advocate, facilitate and provide traffic management and public transport facilities

to meet the needs of the community. b. Delivery Program

The report addresses the following objectives as described in the 2015/16 DPOP.

Roads and Bridges – Local & Regional To undertake roads and bridge maintenance and construction works to Council’s standards and specifications so as to improve road safety and minimise future expenses.

Water Supplies To provide an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis. Sewage Services To maintain a sewage system for the transportation and treatment of sewage to license requirements and encourage appropriate further expansion of services.

Fire Services To protect life, property and the environment from the effects of bushfire disasters within the UHSC area.

Stormwater

To provide Stormwater drainage systems to manage flows c. Other Plans

Many projects are identified within Community Plans, Emergency Plans or specific operational plans ie Standards of Fire Cover for Rural Fire Service infrastructure. Council’s Asset Management Plans are also reference documents for the development of the capital works program.




IMPLICATIONS a. Policy and Procedural Implications

Some projects involve grant funds, community donations or use of other funding sources such as R2R funds and section 94 contributions. Expenditure of these funds is in accordance with relevant policies and legislative requirements.

b. Financial Implications

All works have been budgeted for in accordance with the Delivery Program and Operational Plan (DPOP) 2015/16.

c. Legislative Implications

Not applicable. d. Risk Implications

The correct planning and completion of capital projects assists Council to mitigate their risk exposure.

e. Other Implications

Not applicable.

CONCLUSION The capital works update report provides Councillors with a review of progress of the 2015/16 financial year capital works. It should be noted that additional costs will be included in the 2015/16 year as invoices are received.

ATTACHMENTS

Nil.


Moved: M Collison Seconded: D Peebles CARRIED




WTS.07.4 URBAN ROADS RENEWAL PROGRAMME


AUTHOR: Jeff Bush - Manager Strategic Assets

PURPOSE The purpose of this report is to provide the Committee with information on the selection and prioritisation of urban roads for renewal.

RECOMMENDATION: That Council note the report and retain current Urban Road priorities as listed in the 2016/17 to 2019/20 DPOP.

BACKGROUND Road networks are one of Council’s highest priority infrastructure assets. There is a growing awareness that road investment appraisal requires consideration of multiple criteria which relate to engineering, economic, social and environmental impacts. Strategies and work programs are optimised under budget constraints by considering a set of relevant criteria. The following summary outlines the current assessment process undertaken by Council staff to develop programs in order to highlight the issue of effectiveness in road management under budget constraints. This information is provided to highlight the prioritisation of capital works in relation to Waverley Street, between Liverpool and Short Streets. REPORT/PROPOSAL Council has an adopted Policy and an adopted Procedure titled “Roads - Inspection, Evaluation and Maintenance”. Both the policy and procedure are based on recommendations and guidelines outlined in Statewide Mutual’s Best Practice Manual for the risk management of roads. Inspections on segmented roads are carried out annually and risk priorities are identified and recorded, based on the severity of a number of parameters such as surface condition, ride quality, condition of regulatory and warning signs, edge drop, deformations etc. Higher priority is assigned to roads depending on their position within the roads hierarchy. A works program and recommendations for repair is then compiled based on the ratings and priorities of each segment. Expenditure of maintenance budgets, based on the above risk management principles, affords Council significant protection against road related claims and allows a greater reliance on the Civil Liability Act 2002 as a defence against litigation. The above assessment is in addition to Council’s normal maintenance program where works are generally cyclic or reactive and undertaken as the result of:

Routine maintenance in accordance with Council’s policies and budget Staff inspections Customer complaints Response to climatic, seasonal, community events etc.




As an adjunct to risk inspections, Council has also adopted to undertake regular condition assessments of the sealed network using ARRB (Australian Rural Road Board) which allows validation of Council’s system and creates detailed data for historical analysis, benchmarking and prediction. Typically the assessment returns a value from 1 to 5, where 1 is the best condition and 5 is the worst. These inspections concentrate on aspects associated with the life cycle of the road such as pavement defects, age and condition of seal which are recorded on an asset register. Assets requiring renewal/upgrade are identified from estimates of remaining life obtained from the asset register and verified for accuracy. Verified proposals are ranked by priority and available funds and scheduled into future works programs. Attached under separate cover for the Committees information is the “Road, Bridge & Stormwater Asset Revaluation” document produced by Council which outlines in detail the condition assessment methodology used (pages 6-8 for sealed pavements and pages 16-17 for bitumen seals). Once the condition rating has been calculated, consideration is given to both the functionality and the utilisation/capacity of the road. The functionality refers specifically to the road class/hierarchy and the relationship it has with the quality rating. A consistent approach to the identification of asset condition is a key objective within Council and hence the introduction of a uniform grading framework has provided a better picture of the state of the asset stock within Council’s road network. The following five category model is used to develop Council’s Capital Works Program.

Condition Rating Condition Assessment Description

<1.3 1 Excellent No work required (normal maintenance)

1.3 – <3.5 2 Good Minor maintenance work required

3.5 – <4.5 3 Average Maintenance work required

>4.5 4 Poor Renewal required

Unserviceable 5 Very Poor Urgent renewal/upgrading required

Also attached under separate cover for the Committee’s information is the most recent condition ratings for the urban sealed network. Waverley Street between Liverpool and Short Street has ratings of 3.5 east and 2.6 west respectively, indicating maintenance work is required, however renewal of the pavement at this stage is not a high priority. Kerb and gutter renewal, initial seal of gravel shoulders and the provision of footpaths along this road segment will be further reviewed and considered for inclusion in the development of the 2017+ Community Strategic Plan. The urban roads listed for renewal in the adopted DPOP are Sydney Street Scone (2016/17), Susan Street Scone (2017/18), Oxford Road Scone (2017/18 & 2018/19) and Campbell Street, Aberdeen (2019/20). All of these roads have a pavement condition rating of 5 with the exception of Susan Street, which is being rehabilitated in conjunction with major stormwater upgrades. OPTIONS 1. Note the report and retain current Urban Road priorities as listed in the 2016/17 to

2019/20 DPOP. 2. Amend the 2016/17 to 2019/20 DPOP to include Waverley Street renewal at an

estimated cost of $345,000. 3. Consider the addition of an accelerated urban roads renewal program in future DPOPs

to be funded from special rate variations or reallocation from within existing urban and/ or rural programs.




CONSULTATION Council’s asset management staff inspected individual roads to ensure the selected projects for inclusion in the 2016/17 to 2019/20 DPOP best met the condition assessment criteria. STRATEGIC LINKS a. Community Strategic Plan 2013+ The proposal meets key focus area 6 of the Community Strategic Plan “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations”. The renewal of infrastructure is consistent with the Community Strategic Objective 19, “Provide for replacement and improvement of community infrastructure through best practice and risk management.” b. Delivery Program The proposal meets the objective “Establish and maintain assets which enhance the public domain and improve the amenity of the Shire”. c. Other Plans Road Asset Management Plan – this plan provides a tactical tool for the management of all road related matters. The asset plan provides a unique picture of Council’s Road network and guides the development and ongoing management of the network over time. All projects listed provide for high usage access to community centres, popular focal points and the Arterial Road network. IMPLICATIONS a. Policy and Procedural Implications Council’s overarching asset management strategy requires that Council follows best practice including the development of a road register and hierarchical clarification to assist in network development. b. Financial Implications The estimated cost of pavement renewal and associated kerb & gutter replacement in Waverley Street, between Liverpool and Short Street is $345,000. To accelerate the urban streets renewal program, without adjusting current allocations could require a special rate variation from 2017/18. If this was unsuccessful funds currently allocated to rural works would need to be reallocated to urban areas. c. Legislative Implications Not applicable.




d. Risk Implications Council’s Road Asset Management Plan sets out Council and community expectations in regard to service levels and risk inspections. Higher road hierarchy classification requires more regular risk inspections to satisfy Council’s own policies and procedures. The upgrade and renewal of Council infrastructure through the Capital Works program will reduce Council’s risk exposure. e. Other Implications Nil. CONCLUSION The critical issue for local governments across NSW is the backlog of works required to be completed so that infrastructure, such as roads and bridges can provide an acceptable and satisfactory level of service to the community. Capital works funding based on a consistent approach to the identification of asset condition together with a uniform assessment framework will greatly assist Council deliver a better, safer local road and street network.

ATTACHMENTS

1 Road, Bridge & Stormwater Asset Revaluation - 2014-2015 Excluded

2 Condition Ratings for Urban Sealed Roads

RECOMMENDED that Council:

1. Note the report and retain current Urban Road priorities as listed in the 2016/17 to 2019/20 DPOP.

2. Include construction of footpath along the west side of Waverley Street from Liverpool Street to Short Street in the 2016/17 budget subject to funding.

3. Include the road rehabilitation of Waverley Street from Liverpool Street to Short Street for consideration in the draft 2017/18 budget.

4. Undertake Road maintenance work on Waverley Street between Liverpool Street and Short Street.

Moved: R Campbell Seconded: M Collison CARRIED

ATTACHMENT NO: 2 - CONDITION RATINGS FOR URBAN SEALED ROADS ITEM NO: WTS.07.4





WTS.07.5 PROPOSED TRIAL MEMBRANE WATER TREATMENT PLANT FOR MURRURUNDI


AUTHOR: Paul Turri - Manager Water and Waste

PURPOSE The purpose of this report is to provide a review of the proposed Trial Membrane Water Treatment Plant from Litree Australia Pty Ltd for the Murrurundi Water Supply.

RECOMMENDATION That Council not enter into a contract with Litree Australia Pty Ltd for the supply of a Trial Membrane Water Treatment Plant. BACKGROUND The report to Works and Technical Services Committee on the 12 August 2014 and entitled “The Murrurundi Water Supply Operation” provided Short, Medium and Long Term plans for the Water supply operation, ranging from hauling water from Scone to Murrurundi to construction of a water pipeline from Scone or a Water Treatment Plant (WTP) at Murrurundi. Council received an offer from Litree Australia to provide a free packaged membrane water treatment plant as a demonstration site at Murrurundi. The proposal was reported to the Works & Technical Services Committee on 9 December 2014. Council accepted the proposal, however the proposed Membrane Water Treatment Plant from Litree Australia has taken longer than anticipated to obtain Section 60 approval from NSW DPI Water. This is mainly due to the containerised unit needing to conform to all relevant Australian Standards. REPORT/PROPOSAL Initially the proposal from Litree provided a 5-10 year solution while pipeline funding could be secured. Funding was secured earlier than expected and the WTP approval proceed took longer than expected. The result of this timing has meant the Litree proposal as the WTP would be in operation for about 1 to 2 years, before the pipeline makes the installation redundant.

A review of the project is considered appropriate as factors behind the original proposal have changed. Changes include:

The original proposal from Litree Australia Pty Ltd predates Council securing grant funding for the Scone to Murrurundi water pipeline project.

Current site works estimate is higher than original estimate. The current estimate of $250,000 has been calculated using approved site layout and settling dam design as approved by NSW Office of Water.

The process of securing approval from NSW DPI Water and finalising the contract between Council and Litree Australia Pty Ltd has taken longer than anticipated.




The review has found that the offer from Litree Australia Pty Ltd to provide a Membrane Water Treatment Plant is now not the best option for Council as the Scone to Murrurundi water pipeline is expected to be completed within two algal growing seasons. On the onset of this proposal there was a clear understanding of the need to obtain Section 60 approval from DPI Water and conformance with relevant Australian Standards. Council worked with Litree on items like the Australian electrical standards. The time taken to ensure the proposed Treatment Plant meets Australian Standards and the Section 60 approval took longer than expected. This approval process started prior to the successful Scone to Murrurundi pipeline funding application. The pipeline project is progressing with advertising the design and construct tender planned for later this year. It is expected that construction on the pipeline will commence early next year with a 12 month construction window. This makes the Water Treatment Plant option an expensive option compared to a do nothing approach. The dam is being managed more effectively with no algal bloom in the past two years. If there was another algal bloom that requires the Murrurundi Dam to be treated, then Council’s procedure is to use the new Pages River gravels infiltration gallery and pit to supply water and if water levels drop significantly, truck water from Scone. During this time Murrurundi would be on Level 5 water restrictions while the dam would be treated with treatment requiring a two (2) week withholding period. After this there will be a one week testing period to confirm the water is safe to drink. Total time for the dam to be off-line is three (3) weeks. The potential cost of an algal bloom that triggers treatment as per Council’s Control Plan for the management of blue-green algae in the Murrurundi Dam has been calculated at a maximum of $32,550 per week.

Analysis of proposed Water Treatment Plant

Strengths: The proposed Membrane Water Treatment Plant from Litree Australia has a pore size of 0.002-0.1µm which is small enough to filter out Cylindrospermopsis raciborskii. Strengths: The Concept Design Report has approval from DPI Water (Section 60 approval). Compliance with Australian standards has been confirmed with a final inspection required once the unit is in Australia. Strengths: The upfront purchase cost is $1.00, and then a $20,000 per annum (subject to CPI increases) 'maintenance' fee over a 5 year period. Weaknesses: Council's total project cost over a 5 year period has been revised to $458,385.00. Of this $250,000 is for the site works. (settling dam, rising main etc.) The initial estimate from consultant was $155,584 with an operational budget of $21,677 per annum. Weaknesses: This water quality solution has taken far too long to be deemed the best financial outcome to Council with respect to algal blooms. At this stage there is likely only one or two algal growing season left before the Scone to Murrurundi pipeline is complete. An algal outbreak that required treatment and water carted from scone would be at a cost of $97,650 for the three week period. Algal treatment requires a 2 week withholding period and an additional week of testing. The cost of the WTP over 5 years is almost equal to the cost of carting water for a three weeks every year for 5 years.




Opportunities: Council has the potential to save $458,385 if there is no algal outbreaks that requires water to be carted from Scone to Murrurundi. Cost to Council for water cartage during an algal outbreak is $97,650 ($32,550 per week).

Threats: The potential savings to Council by not proceeding with the proposal is based on no algal threats to the water supply prior to the completion of the Scone to Murrurundi water pipeline.

The table below shows the relationship between the Algal biovolume and algal alert levels since the major algal bloom in 2014.

Note: 1. The offtake is currently set at 2m below the water surface. Alert levels in the graph above are taken from the Alert Level Framework for management of cyanobacteria in drinking water. As shown in the graph above, the total biomass levels only reached Alert Level 3 once since June 2014 and dropped below the limits with the following test. In this occasion it was at 1m depth that had the high levels with the townships offtake sitting at 2m below the water surface that stayed within Alert level 2. OPTIONS 1. Council not to enter into a contract with Litree Australia Pty Ltd for the supply of a

membrane Water Treatment Plant. This is the preferred option.

2. Progress with the Proposed Membrane Water Treatment Plant from Litree Australia with a total calculated cost of $458,385 over a 5 year period. The “Free” offer for a trial Water Treatment Plant includes a $20,000 per year maintenance contract for a 5 year period (subject to CPI increases) and $250,000 for site works at the Murrurundi Dam site. The operational budget has been calculated at $21,677 per annum.

3. Progress with the Proposed Membrane Water Treatment Plant from Litree Australia and once Murrurundi’s source water is from Glenbawn Dam, then offer the plant to a member Council in the Upper Hunter Water Utilities Alliance.




CONSULTATION Manager Water and Sewerage, NSW Office of Water, DPI. MJM Environmental. Director Infrastructure Services, Upper Hunter Shire Council. Manager Water Waste, Upper Hunter Shire Council. Water & Waste Staff STRATEGIC LINKS a. Community Strategic Plan 2013+ Economic:

6) Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations.

b. Delivery Program To provide an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis. c. Other Plans UHSC Drinking Water Management System (DWMS): Drinking Water Quality Risk

Assessment, No.60301752, March 2014. Interim Control Plan for the Management of Blue-green Algae in the Murrurundi Dam

2014. IMPLICATIONS a. Policy and Procedural Implications Nil b. Financial Implications Council's total project cost over a 5 year period has been revised to $458,385. Of this $250,000 is for the site works (settling ponds, rising main, etc). The initial estimate from consultant was $155,584 with an operational cost of $21,677 per annum. There is two algal growing seasons before the Scone to Murrurundi Pipeline is likely to be operational. An algal outbreak that required treatment and water carted from Scone would be at a cost of $97,650 for the three week period. Council has the potential to save $458,385 if there is no algal outbreaks that requires water to be carted from Scone to Murrurundi. Cost to Council for water cartage during an algal outbreak is $97,650 ($32,550 per week). c. Legislative Implications NSW Local Government Act 1993 – Section 60 Australian Drinking Water Guidelines 2004




d. Risk Implications The proposed Scone to Murrurundi water pipeline has been assessed as the best long term option to minimize risk to the Murrurundi water supply and Council. e. Other Implications NIL CONCLUSION Council is effectively at the point of making a risk based decision of either progressing with a short term Water Treatment option or carting water from Scone in the event of an algal bloom.

ATTACHMENTS

There are no enclosures for this report

RECOMMENDED that Council not enter into a contract with Litree Australia Pty Ltd for the supply of a Trial Membrane Water Treatment Plant.





WTS.07.6 2016 NSW LOCAL ROADS CONGRESS

RESPONSIBLE OFFICER: Waid Crockett - General Manager

AUTHOR: Alan Fletcher - Director Infrastructure Services

PURPOSE The purpose of this report is to inform the Committee of the 2016 NSW Local Roads Congress held in Sydney on Monday 6 June 2016.

RECOMMENDATION That Council note the report.

BACKGROUND The Roads & Transport Directorate arranged the 2016 NSW Local Roads Congress at the Parliament of NSW, Theatrette, 6 Macquarie Street, Sydney on Monday, 6 June 2016. The Roads & Transport Directorate is part of the Institute of Public Works & Engineers Australasia (IPWEA). The Roads & Transport Directorate was set up in conjunction with the Local Government & Shires Associations of NSW to meet demands and to act as a focus for research activities and to provide technical advice. Its main purpose is to assist Local Government in NSW in the area of road infrastructure and transport related activities. The Congress is aimed at Elected Representatives, Directors, Roads Managers and interested parties across NSW and deals with policy issues relating to local roads. Cr Ron Campbell (Chairperson of the Works & Technical Services Committee), Alan Fletcher (Director Infrastructure Services) and Nick Havyatt (Manager Works Delivery) attended the Congress. A presentation on the findings from the Congress will be made at the Works & Technical Services meeting on 12 July 2016. REPORT/PROPOSAL The theme of the Congress is ‘Driving a New Direction’. Issues covered during the one day Congress included:

Road Funding RMS Road Maintenance Council Contracts (RMCC)

Speakers include:

Peter Duncan, CEO RMS Mark Hely, Acting Director of Investigations and Performance NSW Office of Local

Government John Dinan, General Manager Regional Maintenance Delivery RMS Jenny Davis, Executive Director Infrastructure NSW Tim Reardon, Secretary Transport NSW.

Cr Campbell has provided an outline, in Attachment 1, of what was discussed.




OPTIONS Not applicable. CONSULTATION

The information from the Congress is presented to the Committee for information. STRATEGIC LINKS a. Community Strategic Plan 2013+ Economic 6) Maintain and enhance civil infrastructure and community assets to meet the needs of

current and future generations. 19. Provide for replacement and improvement of community infrastructure through best

practice and risk management. 20. Maintain and upgrade the road network, with consideration given to additional sealing

only on an economically justifiable basis. b. Delivery Program

- Roads & Bridges – Local

Provide for replacement and improvement of community infrastructure through best practice and risk management.

Develop economic and intergenerational plans for future infrastructure needs. c. Other Plans Asset management plans for roads has been prepared. The plan was last revised in 2013 and is currently under revision. IMPLICATIONS a. Policy and Procedural Implications Not applicable b. Financial Implications The cost of attending the Congress was $800 per staff member, Councillors attend free of charge if with a paying staff member. c. Legislative Implications Not applicable. d. Risk Implications Information from the Congress will help inform the Committee and staff on risk management issues relating to local roads.




e. Other Implications Nil CONCLUSION Attendance at the Congress helped Councillors and staff keep informed about issues relating to local roads funding, asset management, risk management, transport planning and civil construction skills development.

ATTACHMENTS

1 IPWEA NSW Local Roads Congress – Mon 6 June 2016 - Driving a New Direction

RESOLVED that Committee note the report.

Moved: R Campbell Seconded: M Collison CARRIED

ATTACHMENT NO: 1 - IPWEA NSW LOCAL ROADS CONGRESS – MON 6 JUNE 2016 - DRIVING A NEW DIRECTION

ITEM NO: WTS.07.6


Report On: IPWEA NSW LOCAL ROADS CONGRESS – MON 6 JUNE 2016, NSW Parliament House, Sydney. By Cr Ron Campbell Opening Address: Cr Keith Rhoades, President, Local Government NSW President Local Government NSW. Key

points: Recent storms and storm damage to roads Funding for roads from various levels of government Round 2 Federal Government – fixing country roads program RMS / Council road maintenance contracts important to local councils. Local Government NSW

advocating to State Government. Keynote Address: Peter Duncan CEO RMS Spoke about weekend storms (4th and 5th June 2016) and thanked local governments for their

help Exciting time to be a roads engineer. Roads construction plan to peak 2018, led by Mega Road

Project unprecedented amount of work planned in the next three years. Forward work program 2020 on website.

Fixing Country Roads – looking for innovative ways to replace old bridges. Modular bridge system Tenterfield.

$30m for ‘Repair’ Program 50/50% funding. Regional managers working with Councils, eg Scone bypass. RMS partnerships with Councils Pacific Hwy – 145km dual carriageway by 2020 Deliver Partner model used to project manager Pacific Highway Safety – Road fatalities starting to go up RMS embedding safety for RMS

Plenary Session 1 Mark Hely Acting Director Investigations and Performance, NSW Office of Local Government Local Government Reform Driving a New Direction Amalgamations – ‘Creating Stronger Councils’ Proclamations – Administrator, interim, General Manager etc. Stronger Communities fund – up to $15m for newly formed Councils Far west – 8 western Councils $4m innovation fund in two stages Review of financial assistance grants (FAGS). More assistance to Councils in the west. Developing performance management system for Councils Infrastructure is 2/3 of assets - $94.1b. Roads $51 b Councils improving infrastructure renewal Backlogs reducing $75b 2010/11, to $3b 2014/15 Changes to special schedule 7 for 2015/16. Thanked IPWEA for help with changes. No audit of special schedule 7 for 2015/16 Focus on improving Council preparedness – role for Council Internal Auditors Warren Sharpe OAM President IPWEA (NSW) IPWEA (NSW) Driving a New Direction IPWEA needs connectivity with infrastructure NSW Special Schedule 7 – what value of cost to bring to a satisfactory level needs to be better defined Advocate that Special Schedule 7 for 2015/16, thanked IPWEA for help with change


ITEM NO: WTS.07.6


Train staff, cadets and apprentices to reduce risk and improve career path. Project Sally – develop opportunities for female engineers to address diversity

John Dinan – GM Regional Maintenance Delivery – RMS Road Authority Co-operation in NSW – working with Local Government Contemporary maintenance partnership – RMCC contemporary model Regional maintenance delivery (RMD) branch of RMS manage RMCC 78 RMCC – Reducing to 69 with merged councils Total Value $215m per annum Average council expenditure < $3million per annum per council Some councils taking on project development (Design and Document) and this is being promoted Peer exchange group (PEG) meetings and training happening Where does RMS want RMCC to go? Current Contract to be retained until 30/06/2017 Exploring opportunities joint organisations may provide Continued focus on strengthening RMCC relationship with councils John Sidoti MP, Parliamentary secretary for Transport, Roads, Industry, Resources and

Energy State Government Regional Freight Initiatives Large roads programme planned – more that QLD, VIC and SA combined Round 1 ‘Fixing Country Roads’ is nearly completed. $50m for round 2. Talked about various state road projects eg west connect, north connect.

Jenny Davis Executive Director, Infrastructure NSW Planning for the renewal of Regional and Local Infrastructure – a State Perspective Infrastructure NSW started 2011 Four functions: 1. Provide independent advice

2. Provide a plan each year 3. Ensure projects are delivered and get involved in delivery of some major projects eg Goulbourn Gaol

4. Administer ‘Restart NSW’ Programme Jenny has read over 1200 expressions of interest for grants How can Infrastructure NSW improve consultation need to prepare regional plans for roads –

important. Infrastructure NSW look at local context to determine priorities Infrastructure NSW relies on information from agencies eg RMS

Tim Reardon – Secretary – Transport for NSW Engaging with Local Government in Regional Transport Planning 90% roads managed by councils over half council’s budgets spent on roads Fixing Country Rail – NSW Transport needs council input to prioritise rail projects IPWEA on Transport for NSW Technical Committee Road safety is a ‘Premier’s Priority” ‘Toward Zero’ campaign by NSW government to improve

safety. Road safety had been improving but recently started to rise. Planning replacement of XPT trains. Encouraged councils to have a view about train

replacement. NSW government to commence procurement this term. Cr John Coulton, Chairperson, Australian Rural Roads Group A Regional Productivity Perspective Want more funding for rural roads maintenance Additional R2R funding appreciated


ITEM NO: WTS.07.6


Federal Assistance Grants (FAGS) needs review – change distribution. Priority roads identified and let other roads slip 24/7 access to first mile roads Mick Savage, Manager, Roads & Transport Directorate Adoption of Congress Communique IPWEA Regional forums – 11 held Road design Pavement design Road construction – materials testing Road maintenance – Looking to implement training courses for young engineers Does your council have a strategic road safety plan?


COUNCILLOR QUESTIONS Cr Maurice Collison 1. Asked can the chain mesh fence on Hunter Road be removed? Response: A CRM will be entered. 2. Asked can the Glen Bridge on Hunter Road be painted? Response: A CRM will be entered. Cr Wayne Bedggood 1. Asked for an update on the progress of maintenance work on Dry Creek Road. Response: Manager Works Delivery advised that staff shortages have delayed work and the crew are waiting to finish Waverley Road before they move on to Dry Creek Road which should be next week. Cr Ron Campbell 1. Noted that the chevron signs on Bunnan Road at the Webimble turnoff had not been changed and asked if this could be done? Response: The work has been programmed, the Manager Works Delivery will investigate. 2. Asked that the pot holes on Halls Creek Road be patched? Response: A CRM will be entered. 3. Asked when the trees at Cassilis will be planted? Response: Manager Works Delivery advised that the trees should be planted this week. THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 2:50PM.

minutes of the works and technical …...attachment no: 1 - water and sewer capital monthly report...

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