MINUTES OF THE PUBLIC MEETING OF THE GREATER ESSEX COUNTY DISTRICT SCHOOL BOARD HELD ON TUESDAY, 2015-06-16 IN THE BOARD ROOM, 451 PARK STREET WEST, WINDSOR, ONTARIO.

PRESENT: TRUSTEES: G. Simko-Hatfield (Chairperson) A. Halberstadt (Vice-Chairperson) C. Buckler J. Burgess T. Kilpatrick R. Le Clair C. Lovell K. McKinley J. Sartori D. Taves STUDENT TRUSTEES: N. Fletcher K. Rezagian (regrets) ADMINISTRATION: E. Kelly (Director of Education) P. Antaya T. Awender D. Fister C. Howitt J. Howitt C. Lynd T. Lyons L. McLaughlin S. Pyke RECORDER: M. LeBoeuf A. CALL TO ORDER

Chairperson Simko-Hatfield called the meeting to order at 5:15 p.m. B. ATTENDANCE Chairperson Simko-Hatfield noted that all trustees were present. C. APPROVAL OF AGENDA C.1 Approval of Agenda Moved by Trustee Buckler Seconded by Trustee Lovell THAT THE AGENDA BE APPROVED AS AMENDED. The vote was called and it CARRIED UNANIMOUSLY. D. CONVENE TO PRIVATE SESSION

Moved by Trustee Sartori Seconded by Trustee Le Clair TO MOVE INTO PRIVATE SESSION.

The vote was called and it CARRIED UNANIMOUSLY. Special Order of the Day The Director read a heartfelt tribute to Tom Wear, retired Superintendent of Education.

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E. DECLARATION OF CONFLICT OF INTEREST There were no conflicts of interest.

F. ACTIONS OF COMMITTEE OF THE WHOLE PRIVATE SESSION Moved by Trustee Halberstadt Seconded by Trustee Kilpatrick

Item F.1 and F.2 Security and item F.4 Property from the Private Session meeting of June 16th, 2015 be approved.

The vote was called and it CARRIED. G. APPROVAL OF MINUTES Moved by Trustee Le Clair Seconded by Trustee Kilpatrick

THAT THE MINUTES OF May 19, 2015 BE APPROVED AS PREDENTED.

The vote was called and it CARRIED UNANIMOUSLY. H. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes. I. PRESENTATIONS I.1 Student of the Month

Student Trustee Fletcher noted the Student of the Month for June is Kate Morrison, a Grade 11 student from Tecumseh Vista Academy. Kate has always been enthusiastic about attending Student Senate meetings alongside the Prime Minister and Deputy Prime Minister of Tecumseh Vista. Kate has stood out as a strong, kind leader and a passionate individual. An enthusiastic and spirited Vista student, Kate is a member of Student Parliament and was the stage manager of Tecumseh Vista's very first theatrical production. On top of that, Kate started Vista’s Gay-Straight Alliance and the Mental Health Club, all while being an honour roll student. Next year, Kate will pursue her studies in an IB program at Lester B. Pearson United World College in Victoria, British Columbia. She will represent Canada with 80 other students from around the world. Kate’s uplifting spirit, motivation and drive inspires her peers to work hard and aim for success. Her kindness and compassion make her an approachable person that anyone can talk to or ask for advice. She is a role model, a one of a kind individual who has influenced the student body at Tecumseh Vista greatly. Student Senate wishes Kate well as she embarks on a new challenge across the country. Congratulations Kate on being selected to be Student Senate's June Student of the Month!

I.2 Superintendent Antaya – Operational Plan See attached presentation.

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Questions: It was questioned if staff apply for internal job postings through applytoeducation?

Superintendent Antaya noted that, yes, all applications are gathered through applytoeducation. There is no cost for current employees.

It was questioned if the new automated software was created in-house or was it purchased? Superintendent Antaya noted that it was developed through our IT department. It will be rolled out to all staff in September.

I.3 School Climate Survey Results

Superintendent Pyke noted that every two years Boards of Education across Ontario are required to conduct surveys for students, staff and parents/guardians and community. The surveys are loosely based on equity and inclusion, mental health and bullying. We field tested and piloted our surveys in 2013 and 2014 with staff. Tonight is a high level analysis of the second round of results. Students responded to the survey based on their experiences. Staff answered based on their perception of students. Parents/Guardians responded based on their experience. Superintendent Pyke noted that the members of the committee were Shelley Hudson, Theresa Hoffman-Sartor, Wendy Iatzko and Manny Novelletto. Superintendent Pyke noted that each subcommittee will review the results of the survey and schools will review their own results. It was noted that some of the results are skewed because of the nature of the question. Questions: It was questioned if there was an opportunity for feedback. Superintendent Pyke

noted that each school will review their own results and make plans to address some of the areas for improvement. Schools will be able to do checks and balances. At the board level it is difficult to do without running another survey. The next board survey will be administered in 2017.

J. DELEGATIONS There were no delegations. K. SPEAKER’S LIST Nil. L. NEW BUSINESS

L.1 Special Education Plan

Moved by Trustee Buckler Seconded by Trustee Lovell

THAT THE SPECIAL EDUCATION PLAN BE APPROVED AS SUBMITTED. The vote was called and it CARRIED UNANIMOUSLY.

L.2 Capital Priorities Business Case

Moved by Trustee Kilpatrick Seconded by Trustee Sartori

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THAT THE BOARD APPROVE THE SUBMISSION OF THE CAPITAL PRIORITIES FOR THE 2014/2015 YEAR. Questions: It was questioned if a new site is not approved for Giles Public School would we

consider building on the current property. Superintendent Awender noted that we are looking at any property that may be available.

The vote was called and it CARRIED.

L.3 Ontarians with Disability Act - Plan for 2015/16

Moved by Trustee Kilpatrick Seconded by Trustee Lovell

THAT THE BOARD APPROVE THE PLAN IN ACCORDANCE WITH ONTARIANS WITH DISABILITIES ACT FOR THE YEAR SEPTEMBER 2015 TO AUGUST 2016.

The vote was called and it CARRIED.

L.4 Notice of Motion – Trustee Halberstadt

Moved by Trustee Halberstadt Seconded by Trustee

THAT THE BOARD CONVENE A MEETING OF THE BY-LAW REVIEW COMMITTEE TO REVIEW BOARD AND STANDING COMMITTEE FORMATS.

Discussion:

Trustee Halberstadt noted that some informal discussions have taken place and that it may be time to review our standing committee structure and also see what other school boards do in terms of standing committees.

It was noted that Education Committee can sometimes be a long meeting. With Operations and Finance following, there are times when there is not healthy debate because it is late in the night.

It was noted that this is something that the board has discussed a number of times. There is a lot of history that needs to be reviewed.

It was clarified that the only area of the bylaws that will be reviewed is the standing committee items.

The vote was called and it CARRIED. L.5 Revision to Policy and Regulation Safe Schools and New Regulation Suspension

and Expulsion

Moved by Trustee Buckler Seconded by Trustee Kilpatrick

THAT THE BOARD APPOVE THE REVISIONS TO THE POLICY AND REGULATION: SAFE SCHOOLS AND APPROVE THE NEW REGULATION: SUSPENSION AND EXPULSIONS AS PRESENTED. The vote was called and it CARRIED.

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L.6 Notice of Motion – Trustee Burgess Moved by Trustee Burgess Seconded by Trustee Sartori THAT THE NEW GECDSB PARC POLICY INCLUDE A FORMAL MECHANISM TO

INCLUDE INVESTIGATING SHARING COTERMINOUS PROPOSALS. The vote was called it CARRIED.

M. REPORTS (TO BE RECEIVED)

M.1 Report of the Director of Education A power point which highlighted a number of students, staff, school and community events over the past school year was presented.

M.2 Report of the OPSBA Delegate

Trustee Lovell made reference to her report.

M.3 Report of the Student Trustee Student Trustee Rezagian noted that they concluded this year's Senate with a transitional meeting of the outgoing and incoming members last Tuesday. In a room filled with ideas, we spent a lot of time discussing strengths and weaknesses of this year and goals that Senate hopes to achieve next year. We talked about how Senate could approach their goals and they will continue to explore this at their next meeting in August. Regarding our Think Global, Act Local project, we have been in touch with Transit Windsor and they have offered to work with us to provide bus for the Windsor Youth Centre. Alongside the $500 grant money, Essex District High School has generously raised $200, so we have $700 that will be put towards bus tickets. We're excited to present this gift to the Windsor Youth Centre. We have finally concluded Student Senate’s “Declassified Student Council Survival Guide” project. Walkerville’s Prime Minister Kara Kristof is designing the cover and copies will be handed out to the Student Council representatives in August for the following school year. We're very proud of the commitment that students have made to Senate this year and what we were able to accomplish as a team. We know Senate will continue to take on impactful projects next year and we are eager to follow their progress. It's been exciting and rewarding to work with such a talented group of individuals and definitely a PD experience that none of us will forget. Nicole and I would like to thank Michelle Marcuz for her tireless work and Senate for their enthusiasm and dedication.

M.4 International Languages Overview

It was questioned what the process would be to get a language added to the program. Director Kelly noted that they should contact Superintendent D. Fister.

M.5 GECPIC Report

Chairperson Simko-Hatfield thank Ms. Elchami and the rest of the GECPIC Executive for their hard work.

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M.6 Capital Plan There was no discussion. M.7 Renewal Expenditures at Herman Secondary School – Status Update

It was questioned if the cost of renovating Herman has increased from the original estimate. G. Hinchliffe noted that the cost has not increased, however the scope of the project has changed. The original plan was a renovation for the elementary school and the addition of a gym. Herman was on the list to have their science labs renewed. The original project was approved for $6.5 million. The science lab upgrade cost was $1.6 million. The architect is working on the costs for phase 2 work which will be done in September.

M.8 Chair’s Report

Chairperson Simko-Hatfield noted that she attended a celebration of 50 years in teaching for Dorothy Bulat hosted by ETFO. Chairperson Simko-Hatfield extended appreciation on behalf of all trustees to both Kiemia Rezagian and Nicole Fletcher for their enthusiastic representation of the student body.

N. TRUSTEE QUESTION PERIOD

Trustee Burgess questioned if the transportation appeal process has changed. Superintendent Lynd noted that it has not changed. Appeals go to the general manager of transportation. The appeal must be based on a breach of policy, not because you don’t like the decision.

Trustee Halberstadt noted that Canada has received a D in terms of physical activity. With the new physical and health curriculum, is there going to be a focus on the health and physical activity component? Superintendent C. Howitt noted that training has occurred in mid-May for secondary and central office staff. This is a great opportunity to revitalize support for the physical education piece. A presentation will be made at a future Education Committee meeting.

O. NOTICES OF MOTION

There were no notices of motion. P. ANNOUNCEMENTS

Trustee Burgess noted that she attended an outstanding digital photography presentation at Gibson Gallery.

Q. ADJOURNMENT

There being no further business before the Board, Chairperson Simko-Hatfield adjourned the meeting at 8:48 p.m.

G. Simko-Hatfield CHAIRPERSON OF THE BOARD

E. KELLY DIRECTOR OF EDUCATION

Minutes - June 16, 2015DOC (20)