minutes of the ordinary meeting of council held on 25

0

MINUTES OF THE ORDINARY MEETING OF

COUNCIL

HELD ON 25 OCTOBER 2011

at 7.30 pm

Council Chambers 293 Springvale Road,

Glen Waverley

MINUTES OF THE ORDINARY MEETING OF THE MONASH CITY COUNCIL HELD ON

25 OCTOBER 2011 1

MINUTES OF THE ORDINARY MEETING OF THE MONASH CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, SPRINGVALE ROAD GLEN WAVERLEY

ON TUESDAY 25 OCTOBER 2011 AT 7.30 PM. PRESENT P Klisaris G Lake, J Lo, D McGill OAM, T Morrissey JP, S Perri.

: Councillors G Male (Mayor), M Drieberg (Deputy Mayor), S Dimopoulos,

APOLOGIES: Crs C Baines and J Banerji DISCLOSURES OF INTEREST

Cr Klisaris – Item 1.2

CONFIRMATION OF MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 27 SEPTEMBER 2011

Moved Cr Klisaris, Seconded Cr Dimopoulos

That the minutes of the Ordinary Meeting of the Council held on27 September 2011, be taken as read and confirmed.

CARRIED

RECEPTION AND READING OF PETITIONS, JOINT LETTERS & MEMORIALS

Nil PUBLIC QUESTION TIME

The Mayor advised that no questions had been received.


25 OCTOBER 2011 2

OFFICERS’ REPORTS

1. COMMUNITY SERVICES 1.1 Provision of Pool Plant Service Maintenance To Aquatic and Leisure Centres Moved Cr Perri, Seconded Cr Klisaris

That Council: 1. Awards Contract No 2011041 Part A, for the supply of Pool Plant Service

Maintenance for the Monash Aquatic and Recreation Centre, the Clayton Aquatics and Health Club and the Oakleigh Recreation Centre to Roejen Services Pty Ltd for lump sum amount $10,164 per annum (GST inclusive) for a one year term with an option to extend for a period of three years ($40,656 GST inclusive over four years).

2. Awards Contract No 2011041 Part B, Pool Plant Reactive Repairs for the

Monash Aquatic and Recreation Centre, the Clayton Aquatics and Health Club and the Oakleigh Recreation Centre to Roejen Services Pty Ltd and Mechanical Plumbing Services Pty Ltd for the schedule of rates submitted with their tender for a one year period with an option to extend for a period of three years (Estimated Contract Value is $90,000 per annum or $360,000 over four years inclusive of GST).

3. Authorises the Chief Executive Officer, at his discretion, to approve the

extension options of the contract subject to the Contractor’s performance for the preceding period of the contract being satisfactory.

4. Authorises the Chief Executive Officer to sign and seal the appropriate

contract documentation.

CARRIED


25 OCTOBER 2011 3

1.2 Brine Street Child Care Centre Fees

NOTE: Cr Klisaris disclosed an indirect conflict of interest as he operates a child care centre in the municipality. He left the Chamber at 7.40 pm, prior to Council considering this matter and returned at 7.43 pm, after the matter had been voted on.

Moved Cr Morrissey, Seconded Cr Drieberg

That Council approves an increase in fees for Brine Street Child Care Centre from 1 January 2012 to $87.00 (daily) and $408 (weekly)

In response to questions from Cr Dimopoulos, the Director Community Services advised that child care subsidies would be increasing and benchmarking against other child care centres in the area showed that the level of Brine Street’s fees would be just below average

CARRIED 1.3 Formalising Relationship Between Monash City Council and the Monash

Interfaith Gathering Moved Cr Dimopoulos, Seconded Cr Drieberg

That Council resolves to: 1. Formalise its relationship with the Monash Interfaith Gathering 2. Note the Terms of Reference of the Monash Interfaith Gathering 3. Approve the Memorandum of Understanding between Monash City

Council and the Monash Interfaith Gathering.

Cr Dimopoulos congratulated Cr Baines for her work with the Interfaith Gathering.

CARRIED


25 OCTOBER 2011 4

2. HUMAN RESOURCES & ADMINISTRATION 2.1 2012 Council Meeting Dates Moved Cr McGill, Seconded Cr Lo

That the schedule for the Ordinary Meetings of Council be adopted for 2012, as follows, with the meetings to be held at the Civic Centre, Glen Waverley and to commence at 7.30 pm:

31 January 28 February 27 March 24 April 29 May 26 June 31 July 28 August 25 September 23 October 27 November 18 December

CARRIED

3. CORPORATE PLANNING & FINANCE 3.1 2010/11 Management Accounts Report – First Quarter Moved Cr , Seconded Cr

That Council notes the Financial Reports for the period ending 30 September 2011.

CARRIED


25 OCTOBER 2011 5

3.2 City of Monash Annual Report - Period Ended 30 June 2011 Moved Cr Morrissey, Seconded Cr Lo

That Council adopts the Annual Report for the City of Monash, for the period ended 30 June 2011.

CARRIED

3.3 Contract For IT Products & Services Moved Cr Perri, Seconded Cr McGill

That Council: 1. Appoints the following suppliers to a panel for the provision of IT Products &

Services for a three (3) year term with options for extension of two (2) x one (1) year periods for the schedule of rates submitted with their respective tenders (Estimated annual expenditure of $619,000 GST inclusive):

3M Australia Pty Ltd; Anywhere Computer Accessories; Applied Aged Care Solutions Pty Ltd; Austnet Support Group Pty Ltd; Bibliotheca RFID Library Systems Australia Pty Ltd; Corporate Express Australia Pty Ltd; Data#3 Limited; Dataflex Pty Ltd; Dell Australia Pty Ltd; FE Technologies; Gen-I-Australia Pty Ltd; Invotec Pty Ltd; Logical Technologies; MRI (AUST) Pty Ltd; Perfekt Pty Ltd; Terra Firma Pty Ltd; and Thomas Duryea Consulting Pty Ltd 2. Authorises the Chief Executive Officer to execute the contract agreement; and

3. Authorises the Chief Executive Officer at his discretion to approve the extension options in the contract subject to satisfactory performance.

CARRIED


25 OCTOBER 2011 6

4. INFRASTRUCTURE SERVICES

Nil

5. CITY DEVELOPMENT 5.1 Amendment C98 To The Monash Planning Scheme – 70 & 72 Batesford Road,

657-695 Warrigal Road, Chadstone Moved Cr Morrissey, Seconded Cr Lo

That Council: a) Modifies Amendment C98 as recommended in this report and in the Panel

Report dated 28 September 2011. b) Adopts the modified Amendment C98 pursuant to Sec.29 of the Planning and

Environment Act. c) Requests the Minister for Planning to approve and gazette the modified

Amendment C98.

CARRIED 5.2 6 Kernot Avenue, Mulgrave – Buildings And Works For The Development of A

Multi-Sport Complex/Gymnasium To Be Used As Part of The Existing Education Centre For A Range of School-Related Activities With Associated Basement Car Parking and Landscaping

Moved Cr Drieberg, Seconded Cr Male

The Council having caused notice of planning application No.TPA/39393 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to grant a planning permit under the provisions of the Monash Planning Scheme in respect of the land known and described as 6 Kernot Avenue Mulgrave, for buildings and works for the development of a multi-sport complex/gymnasium to be used as part of the existing education centre for a range of school related activities with associated basement car parking and landscaping, generally in accordance with the plans submitted with the application dated 23 May 2011 subject to the following conditions, including the specified standard conditions set out in the Council’s “Town Planning Standard Conditions” adopted by the Council 16 September 2003 : 1. Before the development starts, three copies of amended plans drawn to scale

and dimensioned, must be submitted to and approved by the Responsible Authority. When approved the plans will be endorsed and will then form part of the permit.


25 OCTOBER 2011 7

The plans must be generally in accordance with the plans submitted with the application, but modified to show: a) The location of electrical, gas and water metres, and any other required

services or amenities not currently located on the plans to be shown not within the front landscaped setback area.

b) The reinstatement of all unused crossovers to grass, footpath and kerb and channel.

c) A notation on each plan stating “the construction and use of the building must be in accordance with the Acoustic Report from Renzo Tonin and Associates dated 16 August 2011”.

d) The ramp grade to be designed in accordance with Section 2.5.3 of the Australian Standard for Off Street Car Parking (AS/NZS 2890.1) in relation to the following: - • Maximum grade of 1 in 4. • Provision of 2.0 metre grade transitions between the main grade

lines when the change in grade exceeds 12.5% • Grade changes to be designed and checked in accordance with

Appendix C to ensure vehicles will not scrape or bottom out. e) Clear sight lines at the property line to ensure adequate visibility between

vehicles leaving the driveways and pedestrians on the road frontage, including the provision of corner splays to each driveway or an area at least 2.0 metres long by 2.5 metres deep (within the property) by less than 1.2 metres in height measured from the edge of the exit land for the crossings.

f) The western vehicle crossing reduced in size to 5.5 metres in width, and labelled ‘vehicle traffic only’.

g) Ambulance parking area to be located within the two existing car spaces to the west of the entry forecourt.

h) A new pedestrian crossover to be labelled ‘pedestrian traffic only’ to be located a minimum of 1.0 metre to the east of the west drain, with corresponding crossover to the north side of Kernot Avenue, with designated pedestrian crossing between the two to be constructed at grade (no raised pedestrian crossing).

i) Redesign of the hard paving, fencing and landscape planter areas to the entry forecourt and front setback area to prevent the mixing of pedestrian and vehicle traffic.

j) A notation stating “the design of the car parking will follow the Australian Standard for Off Street Car Parking (AS/NZS 2890.1) with regard to: - • Where the side boundary of a spaces is a wall or a fence, or if there

are obstructions such as columns which restrict door openings, an additional 300mm in width for the space.

• The location of columns to satisfy the requirements of the design


25 OCTOBER 2011 8

envelope around a parked vehicle as per Figure 5.2 of the standard. 2. The development as shown on the endorsed plans must not be altered without

the written consent of the Responsible Authority. 3. The use of the building hereby permitted may only occur during the following

times: - • General School Use: - 9am to 3.30pm Monday to Friday. • After School Sports Training: - 5pm to 10pm Monday to Friday and 9am

to 6pm Saturday • Non-school sports or events: - not permitted at any time.

unless the Responsible Authority gives consent in writing.

4. The construction and fit out of the building hereby permitted must include the

specific materials, design features and equipment specified in the Acoustic report from Renzo Tonin and Associates dated 16 August 2011.

5. The use of the building hereby permitted must accord with: -

• The Acoustic report from Renzo Tonin and Associates dated 16 August 2011

• Noise Standard – State Environmental Protection Policy No.N-1 (SEPP N-1)

• Noise Standard – State Environmental Protection Policy No.N-2 (SEPP N-2)

6. Before the development permitted is completed, areas set aside for parked

vehicles and access lanes as shown on the endorsed plans must be: a) constructed to the satisfaction of the Responsible Authority; b) properly formed to such levels that they can be used in accordance with

the plans; c) surfaced with an all-weather sealcoat to the satisfaction of the

Responsible Authority; d) drained, maintained and not used for any other purpose to the

satisfaction of the Responsible Authority; e) line-marked to indicate each car space and all access lanes to the

satisfaction of the Responsible Authority.

Parking areas and access lanes must be kept available for these purposes at all times

7. Before occupation all buildings and works specified in this permit must be

completed to the satisfaction of the Responsible Authority. The Responsible Authority must be advised in writing when all construction and works are completed to enable the site to be inspected.


25 OCTOBER 2011 9

8. No bin or receptacle or any form of rubbish or refuse shall be allowed to remain in view of the public and no odour shall be emitted from any receptacle so as to cause offence to persons outside the land.

9. No equipment, services, architectural features or structures of any kind,

including telecommunication facilities, other than those shown on the endorsed plans shall be permitted above the roof level of the building unless otherwise agreed to in writing by the Responsible Authority.

10. A landscape plan prepared by a Landscape Architect or a suitably qualified or

experienced landscape designer, drawn to scale and dimensioned must be submitted to and approved by the Responsible Authority prior to the commencement of any works. The plan must show the proposed landscape treatment of the site including:-

• the location of all existing trees and other vegetation to be retained on site

• provision of canopy trees with spreading crowns located throughout the site including the major open space areas of the development

• planting to soften the appearance of hard surface areas such as driveways and other paved areas

• a schedule of all proposed trees, shrubs and ground cover, which will include the size of all plants (at planting and at maturity), their location, botanical names and the location of all areas to be covered by grass, lawn, mulch or other surface material

• the location and details of all fencing

• the extent of any cut, fill, embankments or retaining walls associated with the landscape treatment of the site

• details of all proposed hard surface materials including pathways, patio or decked areas

When approved the plan will be endorsed and will then form part of the permit.

11. Before the occupation of the buildings allowed by this permit, landscaping

works as shown on the endorsed plans must be completed to the satisfaction of the Responsible Authority and then maintained to the satisfaction of the Responsible Authority.

12. Before the development starts, a construction management plan must be

prepared and submitted to the Responsible Authority for approval. The plan must be to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. The plan must address the following issues: a) measures to control noise, dust and water runoff; b) prevention of silt or other pollutants from entering into the Council’s

underground drainage system or road network; c) the location of where building materials are to be kept during


25 OCTOBER 2011 10

construction; d) site security; e) maintenance of safe movements of vehicles to and from the site during the

construction phase; f) maintenance of safe and practical pedestrian movements g) parking of vehicles associated with construction activities; h) wash down areas for trucks and vehicles associated with construction

activities; i) cleaning and maintaining surrounding road surfaces; j) a requirement that construction works must only be carried out during the

following hours: • Monday to Friday (inclusive) - 7.00am to 6.00pm; • Saturday - 9am to 1pm; • Saturday - 1pm to 5pm (Only activities associated with the erection

of the building. This does not include excavation or the use of heavy machinery).

13. Before the development starts, a site layout plan drawn to scale and

dimensioned must be approved by the Responsible Authority.

The plans must show a drainage scheme providing for the collection of stormwater within the site and for the conveying of the stormwater to the nominated point of discharge.

The nominated point of discharge is the north-east corner of the property where the entire site’s stormwater must be collected and free drained via a pipe to the Council pit in the nature strip to be constructed to Council Standards. (A new pit is to be constructed if a pit does not exist or is not a standard Council pit).

If the point of discharge cannot be located then notify Council’s Engineering Division immediately.

14. All on-site stormwater is to be collected and from hard surface areas and must

not be allowed to flow uncontrolled into adjoining properties. The onsite drainage system must prevent discharge from each driveway onto the footpath. Such a system may include either: - a) A trench grate (150mm min internal width) located within the property;

and/or b) Shaping the driveway so that water is collected in a grated pit on the

property; and/or c) Another Council approved equivalent.

15. Once the development has started it must be continued and completed to the

satisfaction of the Responsible Authority.


25 OCTOBER 2011 11

NOTES- 1. Building approval must be obtained prior to the commencement of the above

approved works. 2. Any new drainage work within the road reserve requires the approval of the

City of Monash’s Engineering Division prior to the works commencing. Three copies of the plans (A3-A1 size) for the drainage works must be submitted to and approved by the Engineering Division. The plans are to show sufficient information to determine that the drainage works will meet all drainage conditions of the permit.

3. Engineering permits must be obtained for new or altered vehicle crossings and

for connections to Council pits and these works are to be inspected by Council (telephone 9518 3690).

4. Stormwater discharge is to be detained on-site to the predevelopment level of

peak stormwater discharge. Approval of any detention system is required from Council prior to works commencing.

5. An onsite detention system for storm events up to the 1% AEP event to be

retained for the basement car park. 6. A Licensed Surveyor or Civil Engineer (who is a Registered Building

Practitioner) must certify that the stormwater detention system including all levels, pits, pipes and storage volumes is constructed in accordance with the approved plans. The certifiers registration number must be included on the certificate.

7. A Traffic Management Plan is required prior to the issue of the Vehicle

Crossing Permits. Expiry of permit:

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: • The development is not started before 2 years from the date of issue. • The development is not completed before 4 years from the date of issue. In accordance with section 69 of the Planning and Environment Act 1987, the responsible authority may extend the periods referred to if a request is made in writing before the permit expires, or within three months afterwards.

CARRIED


25 OCTOBER 2011 12

5.3 660-662 Waverley Road, Glen Waverley– Development of A 4 Storey Building

Comprising 34 Dwellings Plus 2 Basement Car Parking Levels Comprising 41 Spaces Removal of 2 Crossovers To A Road Zone (Category 1) and Associated Reduction of Car Parking Requirements of Clause 52.06 of The Monash Planning Scheme

Moved Cr Morrissey, Seconded Cr Lo

Council having caused notice of planning application No. TPA/39538 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to refuse the application for the planning permit under the provisions of the Monash Planning Scheme in respect of the land known and described as 660-662 Waverley Road, Glen Waverley for the purpose of the development of a 4 storey building comprising 34 dwellings plus 2 basement car parking levels comprising 41 spaces removal of 2 crossovers to a road zone (category 1) and associated reduction of car parking requirements of clause 52.06 of the moansh planning scheme on the following grounds: 1. The proposed development is out of character with the surrounding area, in

particular with regard to excessive mass, bulk and scale. 2. The proposal is an overdevelopment of the site. 3. The proposal does not provide sufficient on-site car parking. 4. The proposal will have an adverse impact on the amenity of nearby properties,

in particular with regard to inappropriate visual impact and over-spill car parking onto the surrounding street network and leisure centre.

5. The proposal does not comply with necessary setback or fire separation

requirements.

6. Unsatisfactory provision for waste collection and pick up. and directs that the Applicant and each objector be given a notice of the Council’s decision to refuse the permit.

CARRIED


25 OCTOBER 2011 13

5.4 10-12 Prince Street, Clayton – A Three Level Building Comprising Twenty

Dwellings Plus Basement Car Park Moved Cr Perri, Seconded Cr McGill

Council having caused notice of planning application No. TPA/39689 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to refuse the application for the planning permit under the provisions of the Monash Planning Scheme in respect of the land known and described as 10-12 Prince Street, Clayton for the purpose of developing the land by constructing a three level building comprising twenty dwellings plus basement car park on the following grounds: 1. The proposal does not adequately satisfy the objectives and/or design

standards of Clause 55 of the Monash Planning Scheme having regard to neighbourhood character.

2. The proposal is an overdevelopment of the site having regard to the extent of continuous unbroken building mass visible from Prince Street and adjoining land.

3. The proposed development is out of character with the existing development in the area in particular with regard to mass, bulk and scale.

4. The proposed development is not appropriate for the locality in regards to its adverse impact on the streetscape and general neighbourhood character.

5. The development provides for a poor level of internal amenity. and directs that the Applicant and each objector be given a notice of the Council’s decision to refuse the permit. Cr Perri noted that the proposal would represent an over-development of the site and had caused great concern to local residents.

CARRIED


25 OCTOBER 2011 14

5.5 61-63 High Street Road & 8 Harold Street Ashwood – Development of 20

Dwellings, Alteration of A Vehicle Accessway To A Road Zone - Category 1, Removal of Vegetation Within A Vegetation Protection Overlay 1 and A 20 Lot Subdivision

Moved Cr Lo, Seconded Cr Morrissey

Council having caused notice of planning application No. TPA/39504 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to refuse the application for the planning permit under the provisions of the Monash Planning Scheme in respect of the land known and described as 61-63 High Street Road and 8 Harold Street, Ashwood for the development of 20 dwellings, alteration of a vehicle accessway to a Road Zone- Category 1, removal of vegetation and a 20 lot subdivision on the following grounds: 1. The proposal is not consistent with the Local Planning Policy Framework at

Clauses 22.01 and 22.05 of the Monash Planning Scheme relating to Residential Development and Character and Tree Conservation.

2. The proposed development is out of character with the existing residential

development in the area, in particular having regard to its mass, bulk, height and scale.

3. The proposal is not consistent with the objectives and standards of Clause 55 of

the Monash Planning Scheme, particularly Neighbourhood Character, Internal Amenity, Overlooking, Private Open Space , Vehicle Access, Landscaping, Tree Removal, Energy Efficiency, Walls on Boundaries, Side Setbacks, and Dwelling Entry Standards.

4. The proposed development does not pay due regard to the Garden City and

Tree Conservation Policies within the Monash Planning Scheme. 5. The car parking layout does not provide for satisfactory vehicle movement. 6. Inadequate provision is made for vehicles to exit the site in a forwards

direction.

7. The proposal does not meet the private open space requirements of the Schedule to the Residential 1 Zone of the Monash Planning Scheme.

8. The proposed development as submitted is considered to constitute an

overdevelopment of the site. 9. There is a lack of provision of canopy trees and other plantings throughout site 10. The proposal would result in poor internal amenity for future residents. 11. The proposal would cause a loss of amenity to surrounding land.


25 OCTOBER 2011 15

and directs that the Applicant and each objector be given a notice of the Council’s decision to refuse the permit.

CARRIED 5.6 287-293 Wellington Road & 721-733 Springvale Road, Mulgrave– Extension of

Time - Development and Use of A Convenience Shop, Convenience Restaurant, Restaurant, Take Away Food Premises and Medical Centre, Alteration To Access To Springvale Road (RDZ1) and Advertising Signage

Moved Cr Dimopoulos, Seconded Cr McGill

That Council having considered all the matters required under Section 60 and pursuant to Section 69 of the Planning and Environment Act 1987, decides to grant the extension of time for Planning Permit No. 34220 under the provisions of the Monash Planning Scheme in respect of the land known and described 287-293 Wellington Road and 721-733 Springvale Road, Mulgrave for the development and use of a convenience shop, convenience restaurant, restaurant, take away food premises and medical centre, alteration to access to Springvale Road (RDZ1) and advertising signage and extend the permit dates as follows: • The development and use are not started before 11 October 2012. • The development and use is not completed before 11 October 2014.

CARRIED 5.7 1331 North Road, Huntingdale – Extension of Time - Construction of A Two

Storey Warehouse Building Moved Cr Dimopoulos, Seconded Cr McGill

That Council having considered all the matters required under Section 60 and pursuant to Section 69 of the Planning and Environment Act 1987, decides to grant the extension of time for Planning Permit 33336 under the provisions of the Monash Planning Scheme in respect of the land known and described as 1331 North Road, Huntingdale for the construction of a two storey warehouse building and extend the permit dates as follows: • The development and use are not started before 16 September 2012. • The development is not completed before 16 September 2014.

CARRIED


25 OCTOBER 2011 16

5.8 10 & 12 Vanessa Crescent, Wheelers Hill – Extension of Time –Two Double Storey

Dwellings Behind Two Existing Dwellings With Associated Car Parking and Landscaping

Moved Cr Drieberg, Seconded Cr Klisaris

That Council having considered all the matters required under Section 60 and pursuant to Section 69 of the Planning and Environment Act 1987, decides to grant the extension of time for Planning Permit TPA/32708 under the provisions of the Monash Planning Scheme in respect of the land known and described as 10 & 12 Vanessa Crescent, Wheelers Hill for the land to be developed for the purpose of two double storey dwellings behind two existing dwellings with associated car parking and landscaping and extend the permit dates as follows: • The development is not started before 28 September 2012. • The development is not completed before 28 September 2014.

CARRIED 5.9 Town Planning Schedule Moved Cr Male, Seconded Cr McGill

That the report containing the Town Planning Schedules be noted.

CARRIED 5.10 Road Reconstruction Tender - Hamilton Street, Oakleigh Moved Cr Dimopoulos, Seconded Cr Perri

That: 1. Council accepts the tender of Parkinson Group (Aust) Pty Ltd to undertake the

reconstruction of Hamilton Street, Oakleigh between Edward Street and Railway Avenue for the lump sum of $508,919.40 (GST inclusive).

2. The anticipated project expenditure of $515,654.00 (GST exclusive) for the

reconstruction, design and supervision be noted. 3. The Chief Executive Officer be authorised to sign and seal the contract

documents.

4. The Chief Executive Offer be authorised to approve any contract variations that are contained within the anticipated project expenditure.

CARRIED


25 OCTOBER 2011 17

6 CHIEF EXECUTIVE OFFICER’S REPORTS 6.1 Assembly of Councillors

Moved Cr Male, Seconded Cr Drieberg

That Council notes the Assembly of Council records submitted as part of the requirements of the Local Government and Planning Legislation Amendment Act 2010.

CARRIED 6.2 Council Web Site Quarterly Report

Moved Cr Male, Seconded Cr McGill

That Council notes the Quarterly Website Report and in particular the following features: 1. Visits to the site during the period have increased by 17% over the same period a

year ago; 2. The number of pages accessed during the period has increased by 2% over the same

period a year. Cr Dimopoulos commended the work done on the new Council web site and added that despite his concerns about the weaknesses of Google Translate it has proved to be a beneficial addition to the site.

CARRIED 6.3 Acting Chief Executive Officer

Moved Cr Perri, Seconded Cr Morrissey

That Council appoint Paul Kearsley, Director City Development as Acting Chief Executive Officer, for the period Saturday, 12 November to Wednesday, 23 November 2011 inclusive in the absence of the Chief Executive Officer on annual leave.

CARRIED


25 OCTOBER 2011 18

7. COMMITTEE REPORTS 7.1 Monash Community Grants Program - 2012 Allocations

Moved Cr Drieberg, Seconded Cr Dimopoulos

That Council: 1. Adopts the recommended Monash Community Grants Program allocations

for the 2012 calendar year as per Attachment A to this report totalling $2,297,634 in cash and in kind support.

2. Allocates an additional: (i) $16,362 for Arts Cash Grants (ii) $97,604 of ‘in kind’ support to fund hall hire for arts and community groups. 3. Council considers in its budget development for the 2012/2013 financial year

to adjust the Community Grants Program hall hire budget by: (i) An additional $97,604 in 2012/13 to meet increased community demand; and (ii) An annual increase of 5% from 2012/13 to ensure the program maintains its

value against the annual adjustments in hall hire fees and that it continues to meet increasing community demand into the future.

4. In recognition of the number of growing requests placed on this program and subsequent increasing salary costs for agencies, it is recommended that Council considers a 3% increase to the 2011/12 direct cash budget of $985,890 to the Monash Community Grants Program in the development of the 2012/2013 budget to increase the total program budget to $1,015,500.

Cr Klisaris welcomed the Evaluation Panel’s report, adding that the process of allocating the funding was well managed and reflected the Council’s responsibility to maximise the value of the funding to the community. Cr Dimopoulos noted that the process of the funding allocation allowed the Council to obtain a great amount of information about the community, which leads to better policy making. The funding process also increased the level of engagement with the Council, by community groups. The Mayor noted that the Council’s process allowed for the distribution of funds across the community, to be maximised.

CARRIED


25 OCTOBER 2011 19

7.2 Community Grant Application – Dimitria Festival

Moved Cr Klisaris, Seconded Cr Drieberg

That Council approves $5,000 for the Pan –Macedonian Association of Melbourne and Victoria Inc for the 2012 Dimitria Festival to be held in Oakleigh as part of the 2012 Community Grants allocations.

Cr Drieberg noted that this was a valuable event for the Monash community.

CARRIED 8. NOTICES OF MOTION

8.1 Discretionary Fund Applications - Mayor

Moved Cr Drieberg, Seconded Cr Klisaris

That Council resolves to fund the following application received for funding from the 2011/2012 Discretionary Fund: 1. The Pan-Macedonian Association of Melbourne and Victoria Inc.: $3,000 2. Hays Recruitment: $230 (ex. GST) 3. Wavecare/Glencare: $475

CARRIED

9. URGENT BUSINESS Nil.

10. COUNCILLORS’ REPORTS

10.1 Cr Dimopoulos Cr Dimopoulos tabled the submission made by the Council to the Federal Parliament’s Joint Standing Committee on Migration’s Inquiry Into Multiculturalism in Australia. He advised that the Council had been invited to speak to the Joint Committee in support of its submission and this had taken place on 25 October 2011.

11. PERSONAL EXPLANATIONS Nil


25 OCTOBER 2011 20

12. MATTERS OF COUNCIL IMPORTANCE Nil

13. CONFIDENTIAL BUSINESS Moved Cr Drieberg Seconded Cr Dimopoulos

That as the Confidential Business items concern a contractual matter, the meeting be closed to the public for consideration of these items, in accordance with Section 89(2) of the Local Government Act 1989.

CARRIED

Accordingly, at 8.01 pm, the Council moved into Confidential Business.

RETURN TO OPEN COUNCIL The Council moved back into Open Council at 8.04 pm.

The Mayor declared the meeting closed at 8.05 pm

MAYOR: ......................................…………

DATED THIS ............................... DAY OF ............................... 2011

minutes of the ordinary meeting of council held on 25

Documents