minutes of ordinary meeting of council - 19 june 2014 · this is page two of the minutes of the...

UPPER LACHLAN SHIRE COUNCIL

MINUTES OF THE ORDINARY MEETING OF COUNCIL

HELD IN THE COUNCIL CHAMBERS ON 19 JUNE 2014

PRESENT: Councillor Shaw, Wheelwright, Barlow, Craig, Culhane, McCormack, Marshall, O’Brien and Searl, Messrs J Bell (General Manager), P Newham (Director of Works and Operations), A Croke (Director of Finance and Administration), G Anable (Manager of Works), L Moloney (Manager of Operations), P Brown (Manager Noxious Weeds) and Mrs T Dodson (Director of Environment and Planning), Mrs M Vassallo (Media Officer) and Mrs H Peterson (Executive Assistant).

THE MAYOR DECLARED THE MEETING OPEN AT 9.00AM

SECTION 1: APOLOGIES & LEAVE OF ABSENCE

There were no apologies.

SECTION 2: CITIZENSHIP CEREMONY

Nil

SECTION 3: DECLARATIONS OF INTEREST

Clr Marshall declared a Significant Non-Pecuniary Interest in Item 16.3 as she is a member of SPARC and a member of the Crookwell Swimming Club and will make a declaration, stay in the Chamber, participate in the debate, but leave the Chamber for the vote.

Clr Barlow declared a Non-significant Non-Pecuniary Interest in

Items 9.7, 10.2 and 12.7 as he is a non-executive member of three Landscape Guardian Groups and will make a declaration, stay in the Chamber, participate in the debate and vote.

Clr Shaw declared a Non-significant Non-Pecuniary Interest in Items 9.2, as the development statistics include a swimming pool at his residence and will make a declaration, stay in the Chamber, participate in the debate and vote.

This is page ONE of the Minutes of the ORDINARY MEETING OF COUNCIL

Held on 19 JUNE 2014 Confirmed on 17 JULY 2014




SECTION 4: CONFIRMATION OF MINUTES

144/14 RESOLVED by Clr McCormack and Clr Barlow That the minutes of the Ordinary Council Meeting held on 15 May 2014 be adopted.

- CARRIED

SECTION 5: MAYORAL MINUTES

ITEM 5.1 MAYORAL MINUTE - TARALGA AND GUNNING - DALTON WATER SUPPLY PROJECTS

145/14 RESOLVED by Clr Shaw and Clr Searl that Council acknowledges the great work done by all our staff, especially the Director of Works and Operations, Mr Phil Newham and the Manager of Operations, Mr Luke Moloney who were instrumental in the development and construction of the Taralga and Gunning/Dalton water projects. Thank you to the NSW Office of Water, NSW Public Works, Contractors and Subcontractors, and to everyone who was involved or worked on the projects. Thanks must also go to the Australian Government and the NSW State Government as well as the current and previous Councils for backing both projects.

These projects are a credit to, and a great achievement by, the Upper Lachlan Shire.

This is page TWO of the Minutes of the ORDINARY MEETING OF COUNCIL





ITEM 5.2 MAYORAL MINUTE - MAYORAL ACTIVITIES

146/14 RESOLVED by Clr Shaw and Clr McCormack that - 1. Council receive and note the list of activities attended by the

Mayor for the month of May 2014.

ITEM 5.3 MAYORAL MINUTE – WOMENS HOCKEY WORLD CUP

147/14 RESOLVED by Clr Shaw and Clr McCormack that –

1. On behalf of the Upper Lachlan Shire Council and residents I would like to congratulate our champion hockey players, Kellie White and Emily Smith on their great result at the recent Women’s Hockey World Cup in the Netherlands. The silver medal result was a great success for not only the local girls, but the entire Australian Team.

ITEM 5.4 MAYORAL MINUTES – PRINCIPAL AT BIGGA

148/14 RESOLVED by Clr Shaw and Clr Marshall that Council forward correspondence to congratulate Ms Joanne Coles, the Principal of the Bigga Public School on her Award for Positive Teacher of the Year 2014 – Ms Coles was parent nominated and won in a field of 800 nominations.

SECTION 6: PRESENTATIONS TO COUNCIL/PUBLIC

Ms Jenny Bennett presented the CENTROC Annual Report.

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SECTION 7: CORRESPONDENCE

ITEM 7.1 CORRESPONDENCE FOR THE MONTH OF JUNE 2014 149/14

RESOLVED by Clr Craig and Clr Marshall That Item 7.1 - Correspondence/Information listed below be received: 1. Hon Andrew Constance MP – Thanking the Mayor for his letter

of congratulations on recent appointment as NSW Treasurer. 2. Hon Paul Toole MP – Thanking Council for wishes and thoughts

following appointment to the NSW Cabinet as Minister for Local Government.

3. Hon Katrina Hodgkinson MP – Proposal to upgrade Crookwell Water Filtration Plant.

4. Yvonne Smith PCYC – Thanks to Council for assistance with Blue Light Disco.

5. Local Government NSW – Media Release – Communities to feel sting of $288 million grant reduction for NSW Councils.

6. NSW Government – Health – Direction to Fluoridate water supply and Capital Works Subsidy guidelines.

7. Gullen Range Windfarm Community Enhancement Program – Committee member and TV mast.

RECOMMENDED by Clr Wheelwright and Clr McCormack that

Council accept the offer from Goldwind Australia to provide a direct donation outside of the Community Enhancement Program, of up to $80,000.00 for the construction of a TV mast for Crookwell and its surrounds.

An Amendment was moved by Clr Barlow and Clr Searl that

Council accept part a) and b) of the offer from Goldwind Australia to provide a direct donation outside of the Community Enhancement Program, of up to $80,000.00 for the construction of a TV mast for Crookwell and its surrounds:

a) up to $80,000 to be paid, outside of the CEP as a direct donation from Gullen Range Wind Farm – Gullen Range Wind Farm to review the responses to tenders with Council to manage the process and

b) payment of 25% up front to allow carrying out of the assessment of the optimal location / solution.

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150/14 151/14 152/14

On being put to the meeting the amendment was carried and became the motion.

RESOLVED Clr Barlow and Clr Searl that Council accept part a)

and b) of the offer from Goldwind Australia to provide a direct donation outside of the Community Enhancement Program, of up to $80,000.00 for the construction of a TV mast for Crookwell and its surrounds:

a) up to $80,000 to be paid, outside of the CEP as a direct donation from Gullen Range Wind Farm – Gullen Range Wind Farm to review the responses to tenders with Council to manage the process and

b) payment of 25% up front to allow carrying out of the assessment of the optimal location / solution.

8. NSW Local Government Grants Commission – 2013-2014 4th

Quarter Instalments. 9. Australian Local Government Association (ALGA) – Seeking

support of all Councils to have the Government restore the indexation of Financial Assistance Grants.

RESOLVED Clr McCormack and Clr Barlow that Council

forward correspondence to Federal Member for Hume, Angus Taylor MP, highlighting the implications of the freezing of the Financial Assistance Grants upon the Upper Lachlan Shire Council.

10. The Hon Duncan Gay MLC – Thanking Council for

congratulations on new role in the State Government. 11. S Stockheim – Expression of Interest in purchasing former SES

building in Yass Street, Gunning. RESOLVED Clr Searl and Clr McCormack that Council forward

correspondence to S Stockheim advising that Council is not interested in disposing of the ex- SES building in Gunning.

- CARRIED

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SECTION 8: LATE CORRESPONDENCE

REPORTS FROM STAFF AND STANDING COMMITTEES

SECTION 9: ENVIRONMENT AND PLANNING

ITEM 9.1 MONTHLY WEEDS ACTIVITIES REPORT 153/14 RESOLVED by Clr Barlow and Clr O'Brien

1. Council receives and notes the report as information. Councillors who voted for:- Clrs McCormack, Wheelwright,

Culhane, Barlow, Marshall, Searl, Craig, Shaw and O'Brien.

Councillors who voted against:- Nil

- CARRIED

ITEM 9.2 DEVELOPMENT STATISTICS FOR THE MONTH OF MAY 2014 154/14 RESOLVED by Clr Barlow and Clr Searl

1. Council receives and notes the report as information. Councillors who voted for:- Clrs McCormack, Wheelwright,



- CARRIED

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ITEM 9.3 UPDATED POPULATION, HOUSEHOLD AND DWELLING PROJECTIONS FOR UPPER LACHLAN FROM DEPARTMENT OF PLANNING AND ENVIRONMENT

155/14 RESOLVED by Clr Searl and Clr Barlow 1. Council receive and note the report as information and further

that Council forward correspondence to the Minister for Planning expressing Council’s extreme disappointment at the lack of reality and credibility in the population projections for Upper Lachlan Shire Council which is contrary to Councils Community Portrait statistics.

Councillors who voted for:- Clrs McCormack, Wheelwright,



- CARRIED

ITEM 9.4 2013-2014 LOCAL HERITAGE FUND - COMPLETED PROJECTS 156/14 RESOLVED by Clr O'Brien and Clr McCormack

1. A letter of thanks be forwarded to the Heritage Advisor for her

continued commitment to the heritage of the Upper Lachlan Shire and for her invaluable support and guidance in ensuring completion of the 2013-2014 funded projects and further a letter of thanks be forwarded to the Senior Strategic Planner for her work with the Local Heritage Fund.




- CARRIED

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ITEM 9.5 PLAN OF MANAGEMENT - BARBOUR PARK, GUNNING 157/14 RESOLVED by Clr Searl and Clr Marshall

1. Council adopts the Plan of Management – Barbour Park,

Gunning.

Councillors who voted for:- Clrs McCormack, Wheelwright, Culhane, Barlow, Marshall, Searl, Craig, Shaw and O'Brien.


- CARRIED

ITEM 9.6 PROPOSED AWTS FOR COLLECTOR SPORTS GROUND 158/14 RESOLVED by Clr Marshall and Clr Searl

1. Council install an Aerated Wastewater Treatment System at the

Collector Sports Ground at a cost of $30,600, which will be funded from Council’s 2013/2014 capital budget ($25,000) and Council’s Section 94 reserve (Collector Community Facilities component) ($5,600).




- CARRIED

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ITEM 9.7 PALING YARDS WIND FARM PROPOSAL (MP 10_0053) 159/14 RESOLVED by Clr McCormack and Clr Craig

1. Council receive and note the report as information. Councillors who voted for:- Clrs McCormack, Wheelwright,

Culhane, Barlow, Marshall, Searl, Craig, Shaw and O'Brien


- CARRIED

THE TIME BEING 10.30AM THE MEETING ADJOURNED FOR MORNING TEA.

THE TIME BEING 10.50AM THE MEETING RESUMED.

SECTION 10: WORKS AND OPERATIONS

ITEM 10.1 WORKS IN PROGRESS - CONSTRUCTION & MAINTENANCE 160/14 RESOLVED by Clr McCormack and Clr Wheelwright

1. Council receive the report and note the information.

- CARRIED

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ITEM 10.2 WORKS IN PROGRESS - TECHNICAL & MANAGERIAL 161/14 RESOLVED by Clr Barlow and Clr Marshall

1. Council receive the report and note as information.

- CARRIED

ITEM 10.3 RMS ROAD MAINTENANCE COUNCIL CONTRACT (RMCC) - CONTRACT PERFORMANCE REPORT

162/14 RESOLVED by Clr O'Brien and Clr Marshall 1. Council receive the report and note the information.

- CARRIED

ITEM 10.4 WATER AND SEWER UPDATE - JUNE 2014 163/14 RESOLVED by Clr O'Brien and Clr Craig

1. Council receive the report and note the information.

- CARRIED

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ITEM 10.5 2014/2015 RURAL FIRE FIGHTING FUND ESTIMATES 164/14 RESOLVED by Clr Wheelwright and Clr Searl

1. Council endorses the 2014/2015 estimate and authorises the

General Manager to sign the summary page and further that Council question why there is no funding allocation for hazard reduction and for Brigade Stations.

- CARRIED

ITEM 10.6 RESTART NSW WATER SECURITY FOR REGIONS 2013-14 165/14 RESOLVED by Clr Craig and Clr Searl

1. Council receive and note the report as information.

- CARRIED

ITEM 10.7 FINANCING OF COUNCIL'S CONTRIBUTION TO GUNNING/DALTON WATER SECURITY IMPROVEMENT PROGRAM

166/14 RESOLVED by Clr Searl and Clr Barlow 1. Council allow the use of the sum of $126,276.00 from the

Gunning and Dalton Section 64 Water Reserve to part fund Council’s contribution to the Gunning/Dalton Water Security Improvement Program.

- CARRIED

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ITEM 10.8 FINANCING OF GUNNING/DALTON WATER SECURITY IMPROVEMENT PROGRAM ROADWORKS

167/14 RESOLVED by Clr Searl and Clr Barlow 1. Council allow the use of the sum of $76,371.00 from the

Gunning Section 94 contributions to part fund Council’s contribution to the Gunning/Dalton Water Security Improvement Program roadworks.

- CARRIED

SECTION 11: FINANCE AND ADMINISTRATION

ITEM 11.1 INVESTMENTS TO 31 MAY 2014 168/14 RESOLVED by Clr McCormack and Clr Wheelwright


- CARRIED

ITEM 11.2 BANK BALANCE AND RECONCILIATION TO 31 MAY 2014 169/14 RESOLVED by Clr O'Brien and Clr Wheelwright


- CARRIED

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ITEM 11.3 RATES AND CHARGES OUTSTANDING AS AT 31 MAY 2014 170/14 RESOLVED by Clr Wheelwright and Clr McCormack


- CARRIED

ITEM 11.4 DISPOSAL OF COUNCIL REAL ESTATE POLICY 171/14 RESOLVED by Clr Wheelwright and Clr O'Brien

1. Council adopts the reviewed Disposal of Council Real Estate

Policy.

- CARRIED

ITEM 11.5 DISPOSAL OF COUNCIL ASSETS POLICY 172/14 RESOLVED by Clr McCormack and Clr Wheelwright

1. Council adopts the reviewed Disposal of Council Assets Policy.

- CARRIED

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ITEM 11.6 FRAUD AND CORRUPTION PREVENTION POLICY 173/14 RESOLVED by Clr O'Brien and Clr Searl

1. Council adopts the reviewed Fraud and Corruption Prevention

Policy.

- CARRIED

ITEM 11.7 INTEGRATED PLANNING AND REPORTING - ADOPTION OF 2014/2015 COUNCIL PLANS

174/14 RESOLVED by Clr Craig and Clr Barlow 1. Council, in accordance with the Integrated Planning and

Reporting legislative requirements, in Section 402-406, of the Local Government Act 1993, resolve to adopt, after consideration of the public submissions, the following Plans:- 1. Community Strategic Plan ‘Vision 2023’; 2. Delivery Program 2014/2015 – 2017/2018; 3. Operational Plan 2014/2015; 4. Long Term Financial Plan 2014-2024; 5. Workforce Plan 2014/2015 – 2017/2018; 6. Infrastructure Plan 2014-2024; 7. Ageing Strategy 2014-2018; 8. Social and Community Plan 2013-2018; and 9. Natural Resource Management Delivery Plan 2014-2018.

2. Council notifies persons who made public submissions of the adoption of the Plans in accordance with the Integrated Planning and Reporting guidelines outlined in the Local Government Act 1993.

3. Council approves expenditure and votes money according to the integrated financial budget contained within Council’s 2014/2015 Operational Plan as amended.

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4. Council make the Revenue Policy, including Fees and Charges, and operational and capital budget as outlined in the 2014/2015 Operational Plan. The net consolidated operating result is a budget surplus, before capital grants and contributions, totalling $248,338.

5. Council in accordance with Section 506, of the Local Government Act 1993, and the Office of Local Government NSW advice, and in accordance with the Independent Pricing and Regulatory Tribunal of NSW determination, hereby adopt a 2.30% permissible General Ordinary Rates Increase for 2014/2015.

6. Council in accordance with Section 566 (3), of the Local Government Act 1993, hereby resolves that the Interest Rate to apply for 2014/2015 to all overdue Rates and Charges be calculated at the maximum permissible Interest Rate of 8.50%, calculated on a daily basis, as determined by the Office of Local Government NSW.

7. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0030270 for Farmland Rating Category inclusive of a Base Amount of $350.00 per Assessment being 21% of the total amount payable for land categorised as Farmland, for the year 2014/2015.

8. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0037850 for the Residential Rating Category inclusive of a Base Amount of $210.00 per Assessment being 40% of the total amount payable for land categorised as Residential, for the year 2014/2015.

9. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0035200 for the Residential – Non Urban Rating Category inclusive of a Base Amount of $210.00 per Assessment being 33% of the total amount payable for land categorised as Residential – Non Urban, for the year 2014/2015.

10. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0096400 for the Business – Crookwell Rating

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Category inclusive of a Base Amount of $210.00 per Assessment being 25% of the total amount payable for land categorised as Business - Crookwell, for the year 2014/2015.

11. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0063000 for the Business – Gunning Rating Category inclusive of the Base Amount of $210.00 per Assessment being 33% of the total amount payable for land categorised as Business – Gunning for the year 2014/2015.

12. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0063000 for the Business – Taralga Rating Category inclusive of the Base Amount of $210.00 per Assessment being 35% of the total amount payable for land categorised as Business – Taralga for the year 2014/2015.

13. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0261500 for the Business – General Rating Category inclusive of the Base Amount of $210.00 per Assessment being 5% of the total amount payable for land categorised as Business – General for the year 2014/2015.

14. Under the Local Government Act 1993, pursuant to Sections 535, 537 and 543 (1), Council make a general ordinary rate Ad-Valorem of 0.0095000 for the Mining Rating Category inclusive of the Base Amount of $210.00 per Assessment being 7% of the total amount payable for land categorised as Mining for the year 2014/2015.

15. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Crookwell Water Supply Annual Charge subject to a Water Access Fee of $413.00 and a Water Availability Charge of $413.00, for the year 2014/2015.

16. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Taralga Water Supply Annual Charge subject to a Water Access Fee of $413.00 and a Water Availability Charge of $413.00, for the year 2014/2015.

17. Under the Local Government Act 1993, pursuant to Sections

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535, 543 (1), 501 and 552, Council make a Dalton Water Supply Annual Charge subject to a Water Access Fee of $413.00 and a Water Availability Charge of $413.00, for the year 2014/2015.

18. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Gunning Water Supply Annual Charge subject to a Water Access Fee of $413.00 and a Water Availability Charge of $413.00, for the year 2014/2015.

19. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Gunning Sewerage Supply Access Charge of $737.00 per Assessment categorised as Residential Occupied and an Access Charge of $483.00 for Residential Unoccupied, for the year 2014/2015.

20. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Gunning Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Non-Residential and Business of $737.00, a Sewerage Discharge Factor of 0.77 and a Usage Charge of $2.56, for the year 2014/2015.

21. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Gunning Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Churches / Schools / Hospitals / Nursing Homes and Parks of $737.00, a Sewerage Discharge Factor of 0.50 and a Usage Charge $2.56, for the year 2014/2015.

22. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Gunning Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Commercial of $737.00, a Sewerage Discharge Factor of 0.60 and a Usage Charge of $2.56, for the year 2014/2015.

23. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Crookwell Sewerage Supply Access Charge of $737.00 per Assessment categorised as Residential Occupied and an Access Charge of $483.00 for Residential Unoccupied, for the year 2014/2015.

24. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Crookwell Sewerage

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Supply Best Practice Pricing Access Charge per Assessment categorised as Commercial of $737.00, a Sewerage Discharge Factor of 0.60 and a Usage Charge of $2.56, for the year 2014/2015.

25. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Crookwell Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Non-Residential and Business of $737.00, a Sewerage Discharge Factor of 0.77 and a Usage Charge of $2.56, for the year 2014/2015.

26. Under the Local Government Act 1993, pursuant to Sections, 535, 543 (1), 501 and 552, Council make a Crookwell Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Churches / Schools / Hospitals / Nursing Homes and Parks of $737.00, a Sewerage Discharge Factor of 0.50 and a Usage Charge of $2.56, for the year 2014/2015.

27. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Taralga Sewerage Supply Access Charge of $737.00 per Assessment categorised as Residential Occupied and an Access Charge of $483.00 for Residential Unoccupied, for the year 2014/2015.

28. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Taralga Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Non-Residential and Business of $737.00, a Sewerage Discharge Factor of 0.77 and a Usage Charge of $2.56, for the year 2014/2015.

29. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1), 501 and 552, Council make a Taralga Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Commercial of $737.00, a Sewerage Discharge Factor of 0.60 and a Usage Charge of $2.56, for the year 2014/2015.

30. Under the Local Government Act 1993, pursuant to Sections, 535, 543 (1), 501 and 552, Council make a Taralga Sewerage Supply Best Practice Pricing Access Charge per Assessment categorised as Churches / Schools / Hospitals / Nursing Homes and Parks of $737.00, a Sewerage Discharge Factor of 0.50 and a Usage Charge of $2.56, for the year 2014/2015.

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31. Under the Local Government Act 1993, pursuant to Sections, 535, 543 (1), and 496, Council make a shire wide Domestic Waste Management Service Charge of $396.00 per service (being 1 x 120 litre bin pickup service per week and a 1 x 240 litre recycling bin pickup service per fortnight), for the year 2014/2015.

32. Under the Local Government Act 1993, pursuant to Sections, 535, 543 (1), and 496, Council make a shire wide Domestic Waste Management Availability Charge of $154.00 per Rateable Assessment. This annual charge is for each vacant property that is categorised as Residential and is in the pickup service area, for the year 2014/2015.

33. Under the Local Government Act 1993, pursuant to Sections,

535, 543 (1), and 501, Council make a Commercial Waste Service Charge (being a 1 x 240 litre bin weekly pickup service for general waste and a 1 x 240 litre bin weekly pick up service for recyclables) of $469.00 per service for each rateable Assessment categorised as Business – Gunning, Business – Taralga and Business – Crookwell, for the year 2014/2015.

34. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1) and 501, Council make a Commercial Waste Availability Charge of $154.00 per Assessment for Rateable Assessments categorised as Business – Gunning, Business – Taralga and Business – Crookwell, for the year 2014/2015.

35. Under the Local Government Act 1993, pursuant to Sections 535, 543 (1) and 501, Council make a Rural Waste Annual Charge of $169.40 per Rateable Assessment categorised as Farmland, Residential – Non Urban, and Residential, for properties that do not have a Domestic Waste Management Charge and do not have a Domestic Waste Management Availability Charge for the year 2014/2015.

36. Under the Local Government Act 1993, pursuant to Sections, 535, 543 (1), and 496A, Council make a Stormwater Management Annual Charge for the towns of Taralga, Crookwell, Gunning and Collector of $25.00 per Rateable Assessment categorised as Residential, for the year 2014/2015.

37. Under the Local Government Act 1993, pursuant to Sections, 535, 543 (1), and 496A, Council make a Stormwater

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Management Annual Charge for the towns of Taralga, Crookwell, Gunning, and Collector of $50.00 per Rateable Assessment categorised as Business – Gunning, Business – Taralga, and Business – Crookwell, for the year 2014/2015.

38. Under the Local Government Act 1993, pursuant to Section 502,

Council make a Water Supply User Pay Consumption Charge for the towns of Taralga, Crookwell, Gunning and Dalton. The charge Tariff 1 - $2.56 per kilolitre consumed up to a maximum of 200 kilolitres and charge for Tariff 2 - $3.39 per kilolitre consumed above 200 kilolitres, for the year 2014/2015.

- CARRIED

Clr Wheelwright and Clr O’Brien moved a motion that Council nominate Clr Culhane and the Director of Works and Operations, or their alternates, to be the representatives on the Crookwell - Goulburn Rail Trail Committee.

On being put to the meeting the motion was carried.

175/14 RESOLVED by Clr Wheelwright and Clr O’Brien that Council nominate Clr Culhane and the Director of Works and Operations, or their alternates, to be the representative on the Crookwell Goulburn Rail Trail Committee.

ITEM 11.8 BUSHFIRE BRIGADE ALLOCATION OF SECTION 94 DEVELOPMENT CONTRIBUTION FUNDS - 4TH QUARTER 2013/2014

176/14 RESOLVED by Clr Marshall and Clr Searl 1. Council adopts the revotes of capital expenditure to the

Operational Plan from the Section 94 Development Contribution Plan Register – Bushfire Brigade reserve fund, totalling $2,000.

- CARRIED

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ITEM 11.9 CROOKWELL POTATO FESTIVAL - COMMITTEE MEMBERS FOR 2014/2015

177/14 RESOLVED by Clr Marshall and Clr O'Brien 1. Upper Lachlan Shire Council adopts the following persons as

committee members for the Crookwell Potato Festival Committee for 2014/2015:- Ø Councillor Malcolm Barlow; Ø Andrew Warren, Tourism Manager; Ø Dawn Smith; Ø Jan Pont; Ø Beverly Hatch; Ø Joyce Edwards; Ø Margaret Anderson; Ø Susan Reynolds.

- CARRIED

SECTION 12: GENERAL MANAGER

ITEM 12.1 STAFFING MATTERS 178/14 RESOLVED by Clr Searl and Clr Barlow


- CARRIED

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ITEM 12.2 WHS COMMITTEE MINUTES 179/14 RESOLVED by Clr Searl and Clr Craig

1. Council receives and notes the WHS Committee Meeting

Minutes as information.

- CARRIED

ITEM 12.3 CONSULTATIVE COMMITTEE MEETING MINUTES 180/14 RESOLVED by Clr Searl and Clr O'Brien

1. Council receives and notes the Consultative Committee Meeting

Minutes as information and adopts the following recommendation contained within the Consultative Committee Meeting Minutes: Ø The reviewed Leave Policy be adopted by Council. Ø The reviewed Disciplinary Policy be adopted by Council. Ø The reviewed Loss of Drivers Licence Policy and

Procedure be adopted by Council. Ø The reviewed Separation and Termination Policy and

Procedure be adopted by Council.

- CARRIED

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ITEM 12.4 MOBILE COVERAGE PROGRAM - AUSTRALIAN GOVERNMENT 181/14 RESOLVED by Clr Searl and Clr Wheelwright

1. Council forwards a submission to the Assistant Secretary -

Regional Communications at the Department of Communications regarding the issues advanced within the report and further, that the Director of Works & Operations be nominated as the contact person in Council with whom the Bidding Parties can consult.

- CARRIED

ITEM 12.5 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE 2014 182/14 RESOLVED by Clr McCormack and Clr Marshall

1. The Mayor and Deputy Mayor will attend the Annual Conference

of Local Government NSW as the Council’s Delegates and the General Manager as the Council’s Observer and the Council delegates and observer will be reimbursed reasonable out of pocket expenses including any costs associated with the Mayor, Deputy Mayor and General Manager and their spouses attending the Annual Conference Dinner.

- CARRIED

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ITEM 12.6 EQUAL EMPLOYMENT OPPORTUNITY MANAGEMENT PLAN REVIEW

183/14 RESOLVED by Clr Searl and Clr Craig 1. Council places the reviewed Equal Employment Opportunity

Management Plan on public exhibition for a period of 28 days seeking public comment/submissions during that period.

- CARRIED

ITEM 12.7 CULLERIN RANGE WIND FARM COMMUNITY ENHANCEMENT PROGRAM

184/14 RESOLVED by Clr Searl and Clr Wheelwright that

1. This item be deferred for consideration at the Council Meeting to be held on 17 July 2014.

- CARRIED

ITEM 12.8 ACTION SUMMARY - COUNCIL DECISIONS 185/14 RESOLVED by Clr O'Brien and Clr Marshall


- CARRIED

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SECTION 13: LATE REPORTS

SECTION 14: REPORTS FROM OTHER COMMITTEES, SECTION 355 COMMITTEES AND DELEGATES

ITEM 14.1 REPORTS FOR THE MONTH OF JUNE 2014 186/14 187/14 188/14

RESOLVED by Clr O'Brien and Clr Marshall That Item 14.1 - Minutes of Committee/Information listed below be received: 1. Breadalbane Community Hall Committee – Newsletter May 2014

Issue 4 Volume 2. 2. Breadalbane Hall Committee – Minutes from meeting held 25

May 2014. RESOLVED Clr Searl and Clr Craig that Council concur with the

naming of Chisholm Park by the Breadalbane Hall Committee. 3. Big Hill and Greenwich Park Progress Association – Minutes

from meeting held 3 May 2014. 4. Upper Lachlan Traffic Committee – Minutes from meeting held 6

May 2014. RESOLVED by Clr McCormack and Clr Culhane that Council

adopt items 4.1 through to 5.1 from the Traffic Committee. ITEM 4.1 - ACT VETERANS CYCLING CLUB (AUTUMN /

WINTER RACE PROGRAM) 1. Council note the Autumn/Winter Racing Program proposed

by the ACT Veterans Cycling Club; 2. The Autumn/Winter Racing Program proposed by ACT

Veterans Cycling Club be conducted in accordance with the New South Wales Guidelines for Bicycle Road Races 1 January 2004;

3. The submitted Traffic Control Plans be suitably endorsed by a person having minimum Select/Modify Traffic Control Plans (Red Card) Qualifications and be specific for the

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roads within Upper Lachlan Shire Council; 4. The submitted Risk Management Plan be modified to

ensure that risks are controlled by the application of the controls measures selected;

5. Council approve the use of Cullerin Road, Dalton Road, and Blakney Creek North and South Roads for the ACT Veterans Cycling Club Autumn/Winter Racing Program provided the events are conducted strictly in accordance with the conditions imposed by the NSW Police and the submitted Event & Traffic Management Plans;

6. The ACT Veterans Cycling Club liaise with Masters Cycling & NSW Southern Division in hosting the Autumn/Winter Racing Program.

ITEM 4.2 - FIREWORKS AUSTRALIA - DEVELOPMENT

APPLICATION - GUNNING FIREWORKS FESTIVAL (TRAFFIC MANAGEMENT PLAN - GUNNING SHOWGROUND) 1. Conditional approval be granted to the applicants provided

the Gunning Fireworks Festival is conducted strictly in accordance with the conditions imposed by the Development Conditions, NSW Police and the submitted Risk & Traffic Management Plans.

ITEM 4.3 - RESTRICTED ACCESS VEHICLE (B-DOUBLE)

ROUTE APPLICATION 1. The Traffic Committee receive and note this report; 2. Council advise SFM Forest Products that it will support a

formal application for the proposed B-Double route, provided that a suitable access is constructed at the forest site.

ITEM 4.4 - NSW GOVERNMENT - SOUTHERN REGIONAL

TRANSPORT PLAN 1. The Traffic Committee receive and note the report for

discussion. ITEM 5.1 - WALK AWAY CANCER INC. DEVELOPMENT APPLICATION 35/2014

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189/14

1. The Traffic Committee approve the development application; Community Events – Walk Away Cancer in accordance with conditions set out in the Traffic Management Plan

5. South East Australian Transport Strategy Inc (SEATS) – May

2014 report. 6. Taralga Historical Society – Newsletter 02 – May 2014. 7. Upper Lachlan Tourist Association – Minutes from meeting held

2 June 2014. RESOLVED by Clr Wheelwright and Clr Culhane that Council

adopt item 12a of the Tourism Committee. ITEM 12A- POLICY REVIEW – Tourism Signage Policy RECOMMENDED That Council adopt the reviewed Tourism

Signage Policy. 8. CENTROC – Minutes of Board Meeting held 29 May 2014. 9. SEROC – Minutes from meeting held 16 May 2014.

10. Taralga Wind Farm Community Consultative Committee - Clr Barlow provided a verbal report regarding the last meeting.

- CARRIED

THE TIME BEING 1.10PM THE MEETING ADJOURNED FOR LUNCH.

THE TIME BEING 2.10PM THE MEETING RESUMED.

SECTION 15: BUSINESS WITHOUT NOTICE

SECTION 16: NOTICES OF MOTION

ITEM 16.1 NOTICE OF MOTION - KEEPING OF HORSES WITHIN UPPER LACHLAN SHIRE POLICY

Moved by Clr Searl and Clr Barlow “that Council develops a policy on the keeping of horses on land zoned RU5 within the Upper Lachlan Shire”.

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On being put to the meeting the motion was lost.

ITEM 16.2 NOTICE OF MOTION - DEVELOPMENT OF AN UPPER LACHLAN SHIRE CUSTOMER SERVICE CHARTER

Moved by Clr Searl and Clr Shaw “That Council develops a Customer Service Charter”.


ITEM 16.3 NOTICE OF MOTION - ASSISTANCE WITH PAYMENT OF ARCHITECTS FEE

Moved by Clr Culhane and Clr Craig “That Council assists the SPARC committee with the bill for the Architects Fee for the drawings and 3D impression of the proposed Upper Lachlan Sport and Recreation Centre to the amount of $2600".

Clr Marshall left the meeting in accordance with her declaration of interest the time being 2.33pm.


Clr Marshall rejoined the meeting the time being 2.35pm.

SECTION 17: QUESTIONS WITH NOTICE

ITEM 17.1 OPEN DAY FOR INTERESTED RESIDENTS TO VIEW THE GUNNING WATER TREATMENT PLANT

Refer to the Business Paper for 19 June 2014 for the General Managers comments.

ITEM 17.2 EXPLANATION OF THE TERM "QUADRUPLE BOTTOM LINE

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PRINCIPLES"

Refer to the Business Paper for 19 June 2014 for the General Managers comments.

CLOSED COUNCIL ITEMS In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in 10A (2) a and 10A (2) c of the Act and should be dealt with in a part of the meeting closed to the public and the media. Note: Pursuant to Clause 25(1) of the Local Government (Meetings) Regulation, Council invites verbal representation by members of the public about whether the items listed below should not be considered by Council in a Closed Meeting. The items are: 190/14 RESOLVED by Clr Craig and Clr Searl

1. That Council move into closed Council to consider business identified, together with any late reports tabled at the meeting.

2. That pursuant to of the Local Government Act 1993: the press and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A (2) as outlined above.

3. That the report relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act, 1993.

Council closed its meeting at 2.35pm and the public, staff and press left the chambers. 191/14 RESOLVED by Clr Wheelwright and Clr Searl

That Council move out of closed Council and into open Council.

Open Council resumed at 3.00pm. Resolutions from the Closed Council Meeting

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The following resolutions of Council, while the meeting was closed to the public, were read to the meeting by the Mayor.

SECTION 18: CONFIDENTIAL SESSION

ITEM 18.1 ECONOMIC DEVELOPMENT TASK FORCE SECTION 355 COMMITTEE

192/14 RESOLVED by Clr O'Brien and Clr Searl 1. Council appoints Andrew Lindner, Margaret Campbell and

Robert Sutton as the three community representatives on the Economic Development Task Force Section 355 Committee.

.

- CARRIED

ITEM 18.2 TENDER FOR HIRE OF EQUIPMENT (PLANT AND TRUCKS) UP UNTIL 30TH JUNE 2015

193/14 RESOLVED by Clr O'Brien and Clr Searl 1. Council approve the revised number and ranking of Plant-

Excavator Crawlers Class 95E and Register of Trucks - Tipper Trucks and Semi Tippers Class 81C as per Attachment 1 Plant & Attachment 2 Trucks.

2. Council’s Hire of Equipment (Plant and Trucks) Register is updated accordingly.

3. Southern Demolition & Excavation Services (Newby Constructions Pty Ltd) be notified of Council’s decision.

- CARRIED

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SECTION 19: TENDER PANEL

Nil THE MEETING CLOSED AT 3.00pm

Minutes confirmed 17 JULY 2014

…………………………. Mayor

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