minutes of ordinary meeting - 8 march 2017€¦ · ordinary meeting minutes 8 march 2017 5 gympie...
TRANSCRIPT
MINUTES
of the
ORDINARY MEETING
CHAIRMAN: Cr MW Curran (Mayor)
Held in the Boardroom
Town Hall
2 Caledonian Hill
Gympie Qld 4570
On Wednesday, 08 March 2017
At 9am
Ordinary Meeting Minutes 8 March 2017 1
Gympie Regional Council
Gympie Regional Council ORDINARY
Mayor MW Curran (Chairman)
Crs MA McDonald, GC Hartwig, MS Gear, DW Dodt, DH Stewart, HT Smerdon,
WR Leitch and JK Cochrane
CONTENTS:
DISCLOSURE OF INTERESTS BY COUNCILLORS ............................................................................... 2
SECTION 1: OPEN WITH PRAYER .................................................................................................. 2
SECTION 2: APOLOGIES / LEAVE OF ABSENCE ............................................................................ 2
SECTION 3: CONFIRMATION OF MINUTES .................................................................................. 3
SECTION 4: PETITIONS ................................................................................................................... 3
SECTION 5: PLANNING AND DEVELOPMENT .............................................................................. 3
SECTION 6: CORPORATE AND COMMUNITY SERVICES ............................................................. 4
6.1 JANUARY MONTHLY FINANCIAL REPORT .................................................................................................................................. 4
SECTION 7: OFFICE OF THE CEO .................................................................................................... 7
7.1 SECOND QUARTER UPDATE - OPERATIONAL PLAN 2016-2017 .......................................................................................... 7
7.2 REVIEW OF AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER ................................................................................... 10
7.3 REPORT FROM AUDIT AND RISK MANAGEMENT COMMITTEE - FEBRUARY 2017 MEETING ............................................ 13
7.4 NOTIFIED MOTION - MARY VALLEY RATTLER ........................................................................................................................ 15
SECTION 8: INFRASTRUCTURE SERVICES ................................................................................... 17
SECTION 9: IN COMMITTEE ......................................................................................................... 19
9.1 JOINT PROCUREMENT OF LANDFILL ENVIRONMENTAL MONITORING SERVICES FOR WASTE MANAGEMENT
FACILITIES ..................................................................................................................................................................................... 19
9.2 GYMPIE WATER ALLOCATION AND WATER SECURITY ........................................................................................................... 20
LATE ITEM ......................................................................................................................................... 21
9.3 MOTORCROSS ACTIVITY - LITTLE BELLA CREEK ROAD, BELLA CREEK .................................................................................. 21
SECTION 10: ATTACHMENTS......................................................................................................... 22
6.1 JANUARY MONTHLY FINANCIAL REPORT
ATTACHMENT 1 JANUARY 2017 MONTHLY FINANCIAL REPORT .............................................................................. 23
7.1 SECOND QUARTER UPDATE - OPERATIONAL PLAN 2016-2017
ATTACHMENT 1 SECOND QUARTER PERFORMANCE REPORT - OPERATIONAL PLAN 2016-2017 ...................... 32
ATTACHMENT 2 ACTIVITIES UPDATE - SECOND QUARTER OPERATIONAL PLAN 2016-2017.............................. 46
7.2 REVIEW OF AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER
ATTACHMENT 1 AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER ............................................................... 64
Ordinary Meeting Minutes 8 March 2017 2
Gympie Regional Council
The meeting commenced at 9.01am.
PRESENT: Mayor Cr MW Curran (Chairman), Crs MA McDonald, GC Hartwig,
MS Gear, DW Dodt, DH Stewart, HT Smerdon, WR Leitch and
JK Cochrane.
Also in attendance were Chief Executive Officer (Mr BJ Smith), Acting
Director Corporate and Community Services (Mrs H Kelly), Director
Planning & Development (Ms G Vereker), Executive Manager Water
Business Unit (Ms M Zeilinga), Manager Governance (Mr B Hayes),
Manager Development and Compliance (Mrs T Stenholm), Coordinator
Management Accounting (Mrs D Hatherell), Officer Technical Waste
Services (Ms T Allen), and Minutes Clerk (Mrs S Lowe).
DISCLOSURE OF INTERESTS BY COUNCILLORS
SECTION 1: OPEN WITH PRAYER
Pastor Dave Thomas from Gympie Regional Uniting Church offered a
prayer for the advancement of the region and the true welfare of its
people.
One Minute’s silence for family and friends of deceased residents of the
region.
SECTION 2: APOLOGIES / LEAVE OF ABSENCE
2.1 Request for Leave of Absence - Cr Stewart
M01/03/17 Moved Cr MA McDonald Seconded Cr DW Dodt
That Cr Dan Stewart be granted leave of absence from all council
meetings from 1 April to 30 April 2017.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 3
Gympie Regional Council
SECTION 3: CONFIRMATION OF MINUTES
M02/03/17 Moved Cr JK Cochrane Seconded Cr MS Gear
That the Minutes of the Gympie Regional Council Ordinary Meeting held
on 15 February 2017 be taken as read and confirmed.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
SECTION 4: PETITIONS
SECTION 5: PLANNING AND DEVELOPMENT
Ordinary Meeting Minutes 8 March 2017 4
Gympie Regional Council
SECTION 6: CORPORATE AND COMMUNITY SERVICES
6.1 January Monthly Financial Report
PORTFOLIO: Governance, Finance, Disaster Management
DIRECTORATE: Corporate and Community Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
3. Governance - cohesive, responsible and transparent
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Council’s financial report as at 31 January 2017 is provided for Council’s
information.
The January 2017 financial statements provide a comparison of actual results
to the first budget review adopted on 7 December 2016 (Council Minute
Number M19/12/16).
Council, at its meeting of 14 February 2017 adopted the 2016/2017 Second
Budget Review, as presented within the report titled ‘2016/2017 Second
Budget Review’ (Council Minute Number M07/02/17).
2. REPORT
Operating Revenue of $45.9M is $0.4M below budget
Operating Expenditure of $48.9M is $4.5M below budget
Operating Surplus (deficit) of ($2.9M) is $4M above budget
Capital Income of $4.0M is $3.5M below budget
Net Surplus of $1.0M is $0.5M above budget
The variance for the January year to date operating revenue is primarily as a
result of timing delays in processing waste management revenue transactions
and the significantly higher than anticipated take up of the rates discount by
ratepayers for the first rates run.
The positive variance for January’s operating expenditure is primarily due to:
• Favourable weather conditions which have reduced maintenance costs for
Infrastructure Services activities, especially parks and reserves,
• Depot shut down over the Christmas/New Year period, resulting January
being a shorter than average working month, and
Ordinary Meeting Minutes 8 March 2017 5
Gympie Regional Council
• The timing of operational project expenditure not being linear in nature, i.e.
there can be gaps between planning and completion stages. It is forecast that
the costs of these projects will be fully expended by 30 June 2017.
Capital Income received to the 31 January 2016 is under budget due to delays
in the receipt of grant and subsidy funding from Federal and State
departments. Approximately $4.2M in capital subsidies have been received by
Council in the 2 months since 31 December 2016.
In conjunction with the role out of our new financial management reporting
module, Financial Services will continue to work with Council Directorates to
adjust the monthly budgets so that they better reflect the timing of
transactions, therefore providing more valid comparisons.
The Statement of Financial Position as at 31 January 2017 compares the
Council’s Assets, Liabilities and Community Equity position to the previous
financial year, for the same period, being January 2016. Overall results are
tracking as expected.
The Investment Report as at 31 January 2017 compares the Council’s invested
funds to the previous financial year. This comparison shows the Council
currently has $56.8M invested, compared with $75.6M at this time last
financial year. The reduction in investments primarily reflects the use of cash
to fund the Aquatic Centre in lieu of borrowings as initially indicated in the
budget. The cash position is further impacted by the drop in revenue as noted
above. The majority of funds are held with the Queensland Treasury
Corporation and receive an interest rate return of approximately 2.6%.
The Rate Collection Report as at 31 January 2017 compares the Council’s Rate
collection to the previous financial year (January 2016). Currently the rates
arrears is 15.36% (compared with 19.59% in January 2016). The resulting
decrease in arrears primarily reflects the 10% discount available to ratepayers
for the first half rate notice in 2016/17 compared to 5% discount for the same
period in 2015/16. A better picture will be available after the second half
yearly rating period in February 2017 where the removal of the credit card
surcharge is also likely to have a positive impact.
The Capital Budget Year to Date Report (by Directorate and by Asset Type)
and the associated graphs show that as at 31 January 2017, $30M of Council’s
capital works program was financially committed/expended against a budget
forecast of $32.6M. This variance is consistent with expenditure on capital
projects which tends to be somewhat lower in the initial planning and design
phases.
3. BUDGET IMPLICATIONS
There are no significant budget implications stemming from the January
transactions
Ordinary Meeting Minutes 8 March 2017 6
Gympie Regional Council
4. POLICY IMPLICATIONS
Monthly management reporting and quarterly forecasts are in line with
Council policy and the Local Government Act 2009.
5. CONSULTATION
Consultation has occurred with all Managers, Directors and the Chief Executive
Officer.
6. CONCLUSION
Council’s financial statements for the month ending 31 January 2017 provide a
comparison of actual results to the first quarter budget review adopted by
Council (Council Minute Number M19/12/16).
ATTACHMENTS
⇩1. January 2017 Monthly Financial Report
M03/03/17 Moved Cr DW Dodt Seconded Cr MA McDonald
That the financial statements "as attached" for the period ended
31 January 2017 be noted.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 7
Gympie Regional Council
SECTION 7: OFFICE OF THE CEO
7.1 Second Quarter Update - Operational Plan 2016-2017
PORTFOLIO: Governance, Finance, Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
1. Infrastructure - planned, connected and safe
2. Economic development - vibrant, strong and resilient
3. Governance - cohesive, responsible and transparent
4. Environment - sustainable, managed and healthy
5. Social wellbeing - active, diverse, creative and empowered
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Council is required to prepare and adopt an annual operational plan for each
financial year period that is consistent with its 5-year corporate plan and
annual budget. The Operational Plan 2016-2017 was adopted by Council on
6 July 2016 via Minute M12/07/16.
The Local Government Regulation 2012 requires that the Chief Executive
Officer present Council with a written assessment on a quarterly basis of
progress being made by the local government in implementing its annual
operational plan. Council last reviewed its progress in implementing the
operational plan in November 2016 via Minute M13/11/16.
This second quarter update report covers the period from 1 October 2016
through 31 December 2016.
2. REPORT
The Local Government Act 2009 (Act) prescribes ensuring the local
government achieves its corporate plan as a key responsibility for all
Councillors. Employees must also carry out their duties under the Act in a way
that ensures the local government achieves its corporate plan.
With the activities in the operational plan being aligned directly to the
corporate plan strategies, actions and outcomes, the quarterly performance
update reports on the operational plan are a strong indicator of progress
being made by Council toward achieving its corporate plan.
The Operational Plan 2016-2017 directly links 107 activities planned across the
financial year period to the 31 five year actions identified in the Corporate Plan
2014-2019. These activities and actions further align to the 17 strategies and
Ordinary Meeting Minutes 8 March 2017 8
Gympie Regional Council
five key strategic themes that form the overall framework for both corporate
and operational plans.
The Second Quarter Performance Report (refer attached) highlights that at the
end of the period, 83 per cent of the operational activities referred to above
have been reported as being either ‘on track’ as planned, or ‘complete’. Nine
per cent of activities recorded a status of ‘delayed/ revised’ with the remaining
eight per cent of activities being reported as ‘to be commenced’. Fifteen per
cent of activities have been identified as being complete as at the end of the
second quarter.
Where activities have been shown as ‘delayed/revised’, or ‘to be commenced’,
relevant commentary has been included in the Activities Update Second
Quarter Report to support that status. (Refer attached)
It should be noted that various activities with a status of ‘to be commenced’
have been identified in the Operational Plan as having target completion dates
beyond the Second Quarter. In a number of cases work on those activities has
been scheduled to commence in subsequent quarters.
The Second Quarter Performance Report highlights that overall Council is on
track to achieve the various performance targets it has set within its annual
operational plan.
3. BUDGET IMPLICATIONS
Council’s operational plan must be consistent with its annual budget and
corporate plan.
4. POLICY IMPLICATIONS
The operational plan helps guide policy development and implementation
across the financial year period based on the vision and key strategic
objectives outlined in Council’s 5-year corporate plan.
5. CONSULTATION
Office of the CEO
All directorates
6. CONCLUSION
Council is required to review progress being made toward the implementation
of its annual operational plan on a quarterly basis. The Second Quarter
Performance Report highlights that Council is currently on track to achieve the
performance targets set within its operational plan.
ATTACHMENTS
⇩1. Second Quarter Performance Report - Operational Plan 2016-2017
⇩2. Activities Update - Second Quarter Operational Plan 2016-2017
Ordinary Meeting Minutes 8 March 2017 9
Gympie Regional Council
M04/03/17 Moved Cr MA McDonald Seconded Cr HT Smerdon
That the Second Quarter Performance Report on the Operational Plan
2016-2017, as presented, be received.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 10
Gympie Regional Council
7.2 Review of Audit and Risk Management Committee Charter
PORTFOLIO: Governance, Finance, Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
3. Governance - cohesive, responsible and transparent
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
The Audit and Risk Management Committee (ARMC) is required to review its
Charter at least annually to ensure that it remains consistent with legislation
and Council’s objectives and responsibilities.
A review of the Charter was considered at the February 2017 meeting of the
ARMC.
Council last reviewed the Charter in April 2016 via resolution M08/04/16.
2. REPORT
The ARMC has recently reviewed its Charter with a number of amendments
being recommended for Council’s consideration.
The lack of a formal Code of Conduct for the independent members of the
ARMC had been raised. Councillor members of the Committee are obliged to
act at all times within their legislative roles, responsibilities and obligations
under the Local Government Act 2009, and in line with Council’s Councillor
Code of Conduct. Neither of the above covers the expected conduct of
independent members of the ARMC. Council’s Staff Code of Conduct also
does not directly apply to the independent Committee members.
Following a review of how these matters are being dealt with at various
Queensland councils, a number of amendments are proposed resulting in
additional sections being added to the Charter as below:
- Code of Conduct
- Confidentiality
- Privacy
The important area of dealing with Conflicts of Interest was already catered for
in the existing version of the Charter. That section has been maintained
without amendment and grouped together with the three new items above.
The inclusion of additional documents listed under the ‘Supporting
Documents’ heading on page 8, and a minor rewording of the second
Ordinary Meeting Minutes 8 March 2017 11
Gympie Regional Council
sentence under the heading of ‘Authority’ on page 3 round out the proposed
amendments recently considered and endorsed by the ARMC.
It is considered that the proposed amendments to the Charter address an
identified gap under current documentation in formalising an expected Code
of Conduct covering all members of the ARMC. The above approach is in line
with that being taken by a number of Queensland councils.
Any changes to the ARMC Charter must be adopted by Council resolution.
3. BUDGET IMPLICATIONS
There are no budget implications associated with the proposed amendments
to the Charter.
4. POLICY IMPLICATIONS
The proposed amendments strengthen Council’s policy in relation to the
conduct of its ARMC.
5. CONSULTATION
ARMC
CEO
Manager Governance
General review of the approach taken by various Queensland local
governments in relation to this matter
6. CONCLUSION
Following a review of the ARMC Charter, a number of amendments have been
proposed as highlighted throughout this report. The ARMC endorsed the
amendments at its February 2017 meeting for Council’s further consideration.
The amendments seek to formalise Council’s position on the expected
conduct of all Committee members in undertaking their important role as part
of the ARMC.
ATTACHMENTS
⇩1. Audit and Risk Management Committee Charter
Ordinary Meeting Minutes 8 March 2017 12
Gympie Regional Council
M05/03/17 Moved Cr GC Hartwig Seconded Cr MS Gear
That the amended Charter of the Audit and Risk Management Committee,
as amended:
Composition and tenure
The Council is responsible for the appointment of Committee
members.
The Committee must consist of at least four and not more than six
members including two, but no more than two, Councillors.
be adopted.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 13
Gympie Regional Council
7.3 Report from Audit and Risk Management Committee - February
2017 Meeting
PORTFOLIO: Governance, Finance, Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
3. Governance - cohesive, responsible and transparent
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Section 211 (1)(c) of the Local Government Regulation 2012 requires that the
Audit and Risk Management Committee (Committee) is to provide a written
report to the local government about the matters reviewed, including any
recommendations resulting from same, as soon as practicable following each
meeting held by the Committee.
Council last considered an update from the Committee in December 2016 to
which Minute M12/12/16 refers.
The Committee held its most recent meeting on 15 February 2017.
2. REPORT
A full agenda of items (178 pages) was considered by the Committee at its 15
February 2017 meeting which included the following significant matters:-
(1) Self-Assessment Performance Review of the Committee based on
Queensland Treasury template guidelines
(2) Implementation update on Council’s Related Party Disclosure Policy
(3) Implementation update on Council’s Fraud Corruption Prevention and
Control Plan
(4) Review of the Committee Charter to cover code of conduct related
matters for independent and Councillor members
(5) Asset Valuation Strategy
(6) Update on filling the vacant Internal Auditor position
(7) Queensland Audit Office Financial Audit Survey
(8) Risk Management Framework, Register and Control Activities
(9) Proposed audits on systems relating to the protection of threatened
species, and procurement
(10) Establishment of an Issues Register for monitoring the resolution of
matters raised by, and brought before the Committee as relevant to
its Charter
Ordinary Meeting Minutes 8 March 2017 14
Gympie Regional Council
The Committee has recommended that a number of amendments be made to
its Charter with a view to formalising an expected code of conduct for all
Committee members. This matter will be dealt with as a separate item on the
meeting agenda.
Education and training requirements were further considered in response to
the ongoing complex nature of matters the Committee is required to deal with
as part of its Charter and legislative role. The Committee is recommending to
Council that all Councillors, and independent members of the Committee, who
have not already done so, undertake the Australian Institute of Company
Directors (AICD) course.
3. BUDGET IMPLICATIONS
Training costs for the AICD course, if approved, would form part of annual
Budget considerations.
4. POLICY IMPLICATIONS
Amendments have been recommended to the Committee’s Charter aimed at
strengthening Council’s policy for the governance of the Committee.
5. CONSULTATION
Audit and Risk Management Committee
CEO
6. CONCLUSION
The Committee continues to operate effectively in its independent oversight
role to the extent prescribed within the legislation and the Committee’s
Charter. A significant number of matters were considered by the Committee at
its February 2017 meeting as detailed within this report.
M06/03/17 Moved Cr MA McDonald Seconded Cr MS Gear
That:
1 The report from the Audit and Risk Management Committee on
its 15 February 2017 meeting be received and noted.
2 All Councillors, and independent members of the Audit and Risk
Management Committee, who have not already done so,
undertake the Australian Institute of Company Directors course.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 15
Gympie Regional Council
7.4 Notified Motion - Mary Valley Rattler
PORTFOLIO: Economic Development
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
2. Economic development - vibrant, strong and resilient
1. REPORT
Cr Daryl Dodt has given notice of the following proposed motion:
Now that the Mary Valley Rattler is to be returning, I would like to move:
1. That council in conjunction with the Rattler Railway Company and the
Gympie and District Historical society investigate the possibilities of greater
integration of the Rattler with the Gold Mining Museum and the possible
development of new attractions and experiences at and around the museum.
2. That as part of the investigation, the following be considered,
- Development of an overarching plan for the Gold Mining Museum Precinct
including Tourist access from Monkland Station to the Gympie Gold Mining
Museum and the Development of a historical underground gold mining
experience.
- Investigation of the involvement of mining engineering students and
academics in the development of this as an ongoing university project.
- Restoration and use of other heritage mining buildings around the museum
precinct.
-Facilitation of the development of a tourist 'package' incorporating the Rattler
and Museum experience as well as the Scottish mine site and the retort house.
-Greater council involvement in improving the Gold Mining Museum experience
through consultation with volunteers and stake holders.
3. That the outstanding work of the Gympie and District Historical Society in
developing the Mining Museum be acknowledged.
Ordinary Meeting Minutes 8 March 2017 16
Gympie Regional Council
M07/03/17 Moved Cr DW Dodt Seconded Cr HT Smerdon
That:
1. That council staff in conjunction with the Rattler Railway company
and the Gympie and District Historical society investigate the
possibilities of greater integration of the Rattler with the Gold
Mining Museum and the possible development of new attractions
and experiences at and around the museum.
2. That as part of the investigation, the following be considered,
- Development of an overarching plan for the Gold Mining
Museum Precinct including Tourist access from Monkland Station
to the Gympie Gold Mining Museum and the Development of a
historical underground gold mining experience.
- Investigation of the involvement of mining engineering students
and academics in the development of this as an ongoing
university project.
- Restoration and use of other heritage mining buildings around
the museum precinct.
- Facilitation of the development of a tourist 'package'
incorporating the Rattler and Museum experience as well as the
Scottish mine site and the retort house.
- Greater council involvement in improving the Gold Mining
Museum experience through consultation with volunteers and
stake holders.
3. That the outstanding work of the Gympie and District Historical
Society in developing the Mining Museum be acknowledged.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Cr JK Cochrane
ADJOURNMENT OF MEETING The Meeting adjourned for morning tea at 9.53am. RESUMPTION OF MEETING The Meeting resumed at 10.14am.
Ordinary Meeting Minutes 8 March 2017 17
Gympie Regional Council
SECTION 8: INFRASTRUCTURE SERVICES
Ordinary Meeting Minutes 8 March 2017 18
Gympie Regional Council
COUNCIL IN COMMITTEE
The Mayor advised the meeting that Council was going “Into Committee” to
discuss:
1. Joint procurement of landfill environmental monitoring services for
waste management facilities
2. Gympie Water Allocation and Water Security
3. Motorcross Activity - Little Bella Creek Road, Bella Creek
M08/03/17 Moved Cr JK Cochrane Seconded Cr MS Gear
That pursuant to the provisions of Section 275 of the Local Government
Regulation 2012, Council resolves to close the meeting to the public and
move “into committee” to consider the following matter/s:-
1. Joint procurement of landfill environmental monitoring services
for waste management facilities
2. Gympie Water Allocation and Water Security
3. Motorcross Activity - Little Bella Creek Road, Bella Creek
Further, that in relation to the provisions of Section 171 of the Local
Government Act 2009, Council resolves that following the closing of the
meeting to the public and the moving ‘into committee’ that all matters
and all documents (whether in hard copy, electronic, optical, visual or
magnetic form) discussed, raised, tabled and/or considered whilst the
meeting is closed and ‘in committee’, are confidential to the Council and
the Council wishes to keep them confidential.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
COUNCIL OUT OF COMMITTEE
M09/03/17 Moved Cr GC Hartwig Seconded Cr DH Stewart
That proceedings be resumed in Open Council.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 19
Gympie Regional Council
SECTION 9: IN COMMITTEE
9.1 Joint procurement of landfill environmental monitoring services
for waste management facilities
PORTFOLIO: Water and Sewerage and Waste Management
DIRECTORATE: Infrastructure Services
DOC ID:
This item is in-committee in accordance with s275(1)(e) of the Local
Government Regulation 2012 - contracts proposed to be made by it.
M10/03/17 Moved Cr HT Smerdon Seconded Cr DW Dodt
That Council endorses the awarding of the WBBROC contract for
provision of landfill environmental monitoring services (TEN0097) to GHD
Ltd.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 20
Gympie Regional Council
9.2 Gympie Water Allocation and Water Security
PORTFOLIO: Water and Sewerage and Waste Management
DIRECTORATE: Office of the CEO
DOC ID:
This item is in-committee in accordance with s275(1)(h) of the Local
Government Regulation 2012 - business for which a public discussion would
be likely to prejudice the interests of the local government or someone else, or
enable a person to gain a financial advantage.
M11/03/17 Moved Cr MA McDonald Seconded Cr HT Smerdon
That:
1. Council advises the Coordinator General’s office that it won’t be
taking up the offer of 1740.4 ML medium priority water allocation
from the Mary Valley Water Supply Scheme for Gympie’s water
supply.
2. The Mayor raises Gympie’s bulk water supply issues with the State
Government as a matter of priority and the CEO secures an
agreement with its bulk water authority, Seqwater, to assume
responsibility for bulk water supply of Gympie.
Carried
FOR: Cr MW Curran, Cr MA McDonald, Cr WR Leitch, Cr JK Cochrane,
Cr DW Dodt, Cr MS Gear, Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 8 March 2017 21
Gympie Regional Council
LATE ITEM
9.3 Motorcross Activity - Little Bella Creek Road, Bella Creek
PORTFOLIO: Planning and Development
DIRECTORATE: Planning and Development
DOC ID: DO2015-1657
This item is in-committee in accordance with s275(1)(f) (g) (h) of the Local
Government Regulation 2012 - starting or defending legal proceedings
involving it; AND any action to be taken by the local government under the
Planning Act, including deciding applications made to it under that Act; AND
business for which a public discussion would be likely to prejudice the
interests of the local government or someone else, or enable a person to gain
a financial advantage.
RECOMMENDATION
Lapsed for want of a mover.
Ordinary Meeting Minutes 8 March 2017 22
Gympie Regional Council
SECTION 10: ATTACHMENTS
6.1 January Monthly Financial Report
ATTACHMENT 1 JANUARY 2017 MONTHLY FINANCIAL REPORT ...................................... 23
7.1 Second Quarter Update - Operational Plan 2016-2017
ATTACHMENT 1 SECOND QUARTER PERFORMANCE REPORT - OPERATIONAL
PLAN 2016-2017 ...................................................................................... 32
ATTACHMENT 2 ACTIVITIES UPDATE - SECOND QUARTER OPERATIONAL PLAN
2016-2017 ................................................................................................. 46
7.2 Review of Audit and Risk Management Committee Charter
ATTACHMENT 1 AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER ........................ 64
There being no further business the meeting closed at 11.06am.
Confirmed this TWENTY-NINTH day of MARCH 2017
________________________
Cr MW Curran
CHAIRMAN
Ordinary Meeting Minutes 8 March 2017 23
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 24
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 25
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 26
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 27
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 28
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 29
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 30
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 31
Item 6.1 January Monthly Financial Report
Attachment 1 January 2017 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 32
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 33
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 34
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 35
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 36
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 37
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 38
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 39
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 40
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 41
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 42
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 43
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 44
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 45
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 1 Second Quarter Performance Report - Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 46
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 47
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 48
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 49
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 50
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 51
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 52
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 53
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 54
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 55
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 56
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 57
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 58
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 59
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 60
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 61
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 62
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 63
Item 7.1 Second Quarter Update - Operational Plan 2016-2017
Attachment 2 Activities Update - Second Quarter Operational Plan 2016-2017
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 64
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 65
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 66
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 67
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 68
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 69
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 70
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council
Ordinary Meeting Minutes 8 March 2017 71
Item 7.2 Review of Audit and Risk Management Committee Charter
Attachment 1 Audit and Risk Management Committee Charter
Gympie Regional Council