minutes of ordinary council meeting - 6 august 2019€¦ · ordinary council meeting minutes 6...

MINUTES

Ordinary Council Meeting

6 August 2019

Ordinary Council Meeting Minutes 6 August 2019

Order Of Business

1 Opening Meeting ..................................................................................................................... 5

2 Acknowledgement of Country ............................................................................................... 5

3 Councillors Declaration and/or Prayer ................................................................................. 5

4 Apologies ................................................................................................................................ 5

5 Applications for a Leave of Absence by Councillors .......................................................... 5

6 Late Items / Urgent Business ................................................................................................ 5

7 Disclosure of Interests ........................................................................................................... 6

8 Presentations .......................................................................................................................... 6

Nil

9 Public Forum ........................................................................................................................... 6

10 Confirmation of Minutes ........................................................................................................ 6

10.1 Minutes of the Ordinary Meeting of Council held on 16 July 2019 ............................. 6

11 Matters Arising ........................................................................................................................ 6

11.1 Matters Arising from Council Meeting Minutes from the 16 July 2019 ........................ 6

11.2 Outstanding Task List from All Previous Meetings ..................................................... 6

12 Mayoral Minute(s) ................................................................................................................... 7

Nil

13 Notice of Motion(s) ................................................................................................................. 7

Nil

14 Notice of Rescission(s) .......................................................................................................... 7

Nil

15 Reports to Council for Determination ................................................................................... 7

15.1 Mayoral Drought Relief Fund ...................................................................................... 7

15.2 CBD Enhancement - Actions required ........................................................................ 8

15.3 Riverside Park Consultation ....................................................................................... 9

15.4 Pigeon and Pest Bird Policy ....................................................................................... 9

15.5 Sister City and Friendship Region Relationship Policy ............................................. 10

15.6 Workers Compensation Quarterly Report ................................................................. 10

15.7 Requests for Financial Assistance ............................................................................ 11

15.8 U3A Goulburn Mulwaree Rental Assistance Request .............................................. 13

15.9 Goulburn and District Art Society Lease Agreement ................................................ 15

15.10 Annual Food Premises Regulation Report ............................................................... 15

15.11 Rocky Hill War Memorial Museum Strategic Plan 2019-2022 .................................. 15

15.12 2019 Australian Blues Music Festival Evaluation ..................................................... 16

15.13 North Park Working Party Action List - 15 July 2019 ................................................ 16

15.14 Heron Woodlawn Community Consultation Committee Meeting Minutes - 17 July 2019 .................................................................................................................. 16

16 Closed Session ..................................................................................................................... 17


16.1 General Managers Performance Review Minutes - 30 July 2019 ............................ 18

16.2 General Managers Performance Agreement 2019/20 .............................................. 18

17 Conclusion of the Meeting ................................................................................................... 18


MINUTES OF GOULBURN MULWAREE COUNCIL ORDINARY COUNCIL MEETING

HELD AT THE COUNCIL CHAMBERS, CIVIC CENTRE, 184 - 194 BOURKE STREET, GOULBURN

ON TUESDAY, 6 AUGUST 2019 AT 6PM

PRESENT: Cr Bob Kirk (Mayor), Cr Peter Walker (Deputy Mayor), Cr Andrew Banfield, Cr Sam Rowland, Cr Leah Ferrara, Cr Alfie Walker, Cr Margaret O'Neill, Cr Carol James, Cr Denzil Sturgiss

IN ATTENDANCE: Warwick L Bennett (General Manager), Brendan Hollands (Director Corporate and Community Services), Marina Hollands (Director Utilities), Scott Martin (Director Planning and Environment), Matt O’Rourke (Director Operations) & Amy Croker (Executive Officer)

1 OPENING MEETING

Mayor Bob Kirk opened the meeting 6pm. The Mayor advised that the meeting would be webcast live.

2 ACKNOWLEDGEMENT OF COUNTRY

Mayor Bob Kirk made the following acknowledgement.

“I would like to Acknowledge and pay our respects to the Aboriginal elders both past and present as well as emerging leaders, and Acknowledge the traditional custodians of the Land on which we meet today.”

3 COUNCILLORS DECLARATION AND/OR PRAYER

The opening prayer was read by Cr Margaret O’Neill.

4 APOLOGIES

Nil

5 APPLICATIONS FOR A LEAVE OF ABSENCE BY COUNCILLORS

Nil

6 LATE ITEMS / URGENT BUSINESS

Nil


7 DISCLOSURE OF INTERESTS

Cr Andrew Banfield made a statement in relation to the Business Paper. He has assessed the Business Paper and does not perceive any declaration of interest is required to be declared in relation to his employment with Denrith Group of Companies.

Cr Carol James declared a non-pecuniary/significant conflict of interest in Item 15.7 “Requests for Financial Assistance” as the Goulburn Lilac City Festival Committee have made an application for financial assistance and Cr Carol James is the President of the Festival Committee. Cr Carol James will leave the meeting while discussion on this item takes place. Cr Alfie Walker declared a non-pecuniary/non-significant conflict of interest in Item 15.7 “Requests for Financial Assistance” as the Lieder Theatre have made application for financial assistance and Cr Alfie Walker is a volunteer member of the Lieder Theatre. As his declaration was non-significant Cr Alfie Walker will remain in the meeting during discussions and voting on this item.

8 PRESENTATIONS

Nil

9 PUBLIC FORUM

Barry McDonald addressed Council on Item 15.2 CBD Enhancement - Actions required.

Tempi Hornibrook addressed Council on questioning Heritage City.

10 CONFIRMATION OF MINUTES

10.1 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON 16 JULY 2019

RESOLUTION 2019/268

Moved: Cr Sam Rowland Seconded: Cr Carol James

That the Council minutes from Tuesday 16 July 2019 and contained in Minutes Pages No 1 to 18 inclusive and in Minute Nos 2019/233 to 2019/267 inclusive be confirmed.

CARRIED

11 MATTERS ARISING

11.1 MATTERS ARISING FROM COUNCIL MEETING MINUTES FROM THE 16 JULY 2019

Nil

11.2 OUTSTANDING TASK LIST FROM ALL PREVIOUS MEETINGS

RESOLUTION 2019/269

Moved: Cr Alfie Walker Seconded: Cr Denzil Sturgiss

That Council notes the Matters Arising and authorises the deletion of completed tasks.

CARRIED


12 MAYORAL MINUTE(S)

Nil

13 NOTICE OF MOTION(S)

Nil

14 NOTICE OF RESCISSION(S)

Nil

15 REPORTS TO COUNCIL FOR DETERMINATION

15.1 MAYORAL DROUGHT RELIEF FUND

RESOLUTION 2019/270

Moved: Cr Bob Kirk Seconded: Cr Denzil Sturgiss

That:

1. The report from the General Manager on the Mayoral Drought Relief Fund be received.

2. Council rename the current Mayoral Drought Relief Fund to the Mayoral Emergency Relief Fund.

3. The funds currently in the Mayoral Drought Relief Fund be transferred to the Mayoral Emergency Relief Fund.

4. Council determine by resolution on an event by event basis what event qualifies for assistance from the Mayoral Emergency Relief Fund.

5. Council undertakes a promotion for the Mayoral Emergency Relief Fund to ensure that residents of the region suffering from stress due to drought can be assisted if requested.

CARRIED

AMENDMENT

Moved: Cr Margaret O'Neill Seconded: Cr Sam Rowland

That:

1. The report from the General Manager on the Mayoral Drought Relief Fund be received. 2. Council retain the Mayoral Drought Relief Fund for drought purposes only.

Cr Rowland withdrew his seconding of the amendment therefore the amendment lapsed as no other seconder was forthcoming.


15.2 CBD ENHANCEMENT - ACTIONS REQUIRED

RESOLUTION 2019/271

Moved: Cr Leah Ferrara Seconded: Cr Alfie Walker

That Council Move into Committee of the Whole. Council moved into Committee of the whole at 6:44pm.

CARRIED

RESOLUTION 2019/272

Moved: Cr Alfie Walker Seconded: Cr Andrew Banfield

That Council move back into Open Council. Council moved back into Open Council at 7:04pm.

CARRIED

RESOLUTION 2019/273

Moved: Cr Alfie Walker Seconded: Cr Andrew Banfield

That

1. The report from the General Manager on the CBD Enhancement – Actions required to be noted.

2. Council reduce the proposed parallel parking in Clinton Street between Sloane Street and Auburn Street to the area on the north side of Clinton Street between the entrance ways to Aldi Supermarket and Woolworth Supermarket. For clarity purposes the area adjacent to the Caltex Service Station.

3. Council priorities the CBD Enhancement budget in the following order:

(a) Heritage Building Facades – Painting subsidies - $20,000

(b) Replacement of median strip with landscaping - $320,000

(c) Line marking changes from reducing taxi stands and removing one bus stop - $10,000

4. Council allocates an additional $50,000 as part of the September quarterly review to undertake the work highlighted in paragraph 3 of the motion above,

5. Council remove the taxi stand in Clinton Street adjacent to Kennard’s Hire and ensure that all other taxi stands in the CBD are of a size to cater for only two parallel parked cars.

6. Council removes the bus stop in Montague Street adjacent to the Court House and reverts that area to 45 degree angle parking for cars. Prior to implementation, bus operators be notified to utilise other bus stops in the CBD to drop off passengers for no longer than 15 minutes and for longer term stay, park outside of the designated CBD area. Council to designate a road outside Apex Park, or other alternative locations, for long term bus parking.

7. All heritage building subsidies be set at a maximum of $5,000 and the applicant must as a minimum match Council’s subsidy dollar for dollar.

CARRIED


15.3 RIVERSIDE PARK CONSULTATION

RESOLUTION 2019/274

Moved: Cr Sam Rowland Seconded: Cr Carol James

That:

1. The report from the Business Manager Projects be received.

2. The responses from the Community Consultation process regarding the Riverside Park are noted.

3. Construction of the integrated walking and cycling pathway proceed based on the attached plan, due to the following:

(a) The location of the footpath is consistent with the location of other footpaths within Goulburn

(b) The location of footpath has been selected due to the local topography and to ensure full disability access around the park.

(c) Changes to the footpath alignment would lead to a significant increase in the capital construction costs.

CARRIED

15.4 PIGEON AND PEST BIRD POLICY

RESOLUTION 2019/275

Moved: Cr Peter Walker Seconded: Cr Andrew Banfield

That:

1. The report from the General Manager on the Draft Pigeon and Pest Bird Policy be received.

2. Council adopts the draft Pigeon and Pest Bird Policy with the amendment to the last paragraph, second line, replace the words “unless there is” with the words “unless Council is satisfied that there is a majority level of”.

3. The draft Pigeon and Pest Bird Policy be placed on public exhibition for a period of 28 days and if no submissions and/or comments are received then it becomes formal policy of Council. If any submissions and/or comments are received then the draft policy be reported back to Council with those submissions and/or comments.

CARRIED


15.5 SISTER CITY AND FRIENDSHIP REGION RELATIONSHIP POLICY

RESOLUTION 2019/276

Moved: Cr Margaret O'Neill Seconded: Cr Alfie Walker

That:

1. The report from the General Manager on the Sister City and Friendship Region Relationship Policy be received.

2. Council endorse the draft Sister City and Friendship Region Relationship Policy to be placed on public exhibition for a period of 28 days and if no submissions or comments are received than the draft policy become formal policy of Council.

3. The Mayor writes to the city’s El Cajon in the USA and Jiangdu in China and seek their views on continuing a sister city relationship with Goulburn Mulwaree and if so how would those city’s consider the relationship to be developed.

4. The Mayor write to the City of Geluwe, Belgium to seek if they would be consider a Sister City relationship with Goulburn Mulwaree because of the historical connections between the two Cities associated with Mr William Thomas Leggett.

5. The Mayor write to the City of Goleniow, Poland to seek if they would be consider a Friendship City relationship with Goulburn Mulwaree because of the cultural connections between the two Cities associated with the Lieder Theatre and the theatre community in Goleniow.

CARRIED

15.6 WORKERS COMPENSATION QUARTERLY REPORT

RESOLUTION 2019/277

Moved: Cr Peter Walker Seconded: Cr Margaret O'Neill

That the report from the General Manager on Workers Compensation be noted and all staff be commended for their great effort to ensure safety in the workplace.

CARRIED


15.7 REQUESTS FOR FINANCIAL ASSISTANCE

RESOLUTION 2019/278

Moved: Cr Peter Walker Seconded: Cr Alfie Walker

That each financial assistance application in report 15.7 be dealt with separately. CARRIED

Cr Carol James declared an interest in this Goulburn Lilac City Festival grant and took no part in the discussion or voting on the matter. At 7:30 pm, Cr Carol James left the meeting.

RESOLUTION 2019/279

Moved: Cr Alfie Walker Seconded: Cr Leah Ferrara

That

1. The report of the Director of Corporate & Community Services on Requests for Financial Assistance be received.

2. Council provide the following in-kind support to the value of $4,458.60 for the Goulburn Lilac City Festival Inc to be funded from the Financial Assistance budget:

50% Hire fees for Belmore Park $ 740.00

Temporary road closure – Montague Street $2,151.60

Belmore Park Amenity Cleaning $ 501.00

Belmore Park waste bin emptying, pickup, delivery $ 346.00

Provision of Electricity $ 720.00

3. Council also provide in-kind traffic control for the Goulburn Lilac City Festival to the value of $3,541.40 to be funded from the Event Traffic Control budget.

CARRIED AMENDMENT

Moved: Cr Peter Walker

Seconded: Cr Leah Ferrara

That

1. The report of the Director of Corporate & Community Services on Requests for Financial Assistance be received.

2. Council provide the following in-kind support to the value of $5,198.60 for the Goulburn Lilac City Festival Inc to be funded from the Financial Assistance budget:

Hire fees for Belmore Park $1,480.00

Temporary road closure – Montague Street $2,151.60

Belmore Park Amenity Cleaning $ 501.00

Belmore Park waste bin emptying, pickup, delivery $ 346.00

Provision of Electricity $ 720.00

3. Council also provide in-kind traffic control for the Goulburn Lilac City Festival to the value of $3,541.40 to be funded from the Event Traffic Control budget

The amendment was put and lost.


At 7:46 pm, Cr Carol James returned to the meeting.

The meeting was adjourned at 7.46pm for a dinner break.

The meeting reconvened at 8.20pm

MOTION

Moved: Cr Alfie Walker

Seconded: Cr Leah Ferrara

That Council approve a cash contribution of $5,500 to the Lieder Theatre funded from the Financial Assistance budget.

The motion was put and lost.

RESOLUTION 2019/280


That Council approve a cash contribution of $4,000 to the Lieder Theatre funded from the Financial Assistance budget.

CARRIED

RESOLUTION 2019/281

Moved: Cr Margaret O'Neill Seconded: Cr Peter Walker

That Council Move into Committee of the Whole. Council moved into Committee of the whole at 8:35pm.

CARRIED

RESOLUTION 2019/282

Moved: Cr Andrew Banfield Seconded: Cr Margaret O'Neill


CARRIED

RESOLUTION 2019/283

Moved: Cr Margaret O'Neill Seconded: Cr Andrew Banfield

That Council provide the following support to Regional Development Australia Southern Inland for their Southern Inland Agriculture Gala Dinner to the value of $230.00 funded from the Financial Assistance Budget:

50% Hire fees for Grace Milsom Centre $ 230.00

CARRIED


RESOLUTION 2019/284

Moved: Cr Carol James Seconded: Cr Alfie Walker

That Council provide the following in-kind support to Lynton Horse Inc to the value of $1,226.80 for their upcoming trial weekend to be funded from the Financial Assistance budget:

Lawn mowing and slashing by Council staff $614.00

Supply and removal of waste bins $612.80

CARRIED

RESOLUTION 2019/285

Moved: Cr Margaret O'Neill Seconded: Cr Carol James

That Council provide the following in-kind support to the NSW Cancer Council’s Relay For Life event to the value of $2,540.94 to be funded from the Financial Assistance budget

50% Hire Fees for Eastgrove South Park $ 698.00

Amenity Cleaning, bin hire, waste removal $1,842.94

CARRIED

15.8 U3A GOULBURN MULWAREE RENTAL ASSISTANCE REQUEST

At 8:49 pm, Cr Andrew Banfield left the meeting and returned to the meeting at 8.50pm.

RESOLUTION 2019/286

Moved: Cr Peter Walker Seconded: Cr Leah Ferrara

That Council Move into Committee of the Whole. Council moved into Committee of the whole at 8:52 pm.

CARRIED

RESOLUTION 2019/287

Moved: Cr Margaret O'Neill Seconded: Cr Andrew Banfield


CARRIED


RESOLUTION 2019/288

Moved: Cr Peter Walker Seconded: Cr Leah Ferrara

That:

1. The report from the General Manager on U3A Goulburn Mulwaree Rental Assistance Request be received.

2. Council enters into a ten year lease agreement with a five year right of renewal with U3A Goulburn Mulwaree Inc for 246 sqm at the Bourke Street Community Centre site at $10 per sqm being an annual rental of $2,460. The rental amount to be increased annually by the same rate of the Council rate cap.

3. The lease agreement to include a clause that states “that Council may cancel this lease at any time by giving six months’ notice in writing if the current area leased by U3A is required for capital development as part of the Councils community centre project. If that relocation is required Council will lease an alternate area for the U3A purposes”.

CARRIED

AMENDMENT

Moved: Cr Margaret O'Neill

That:

1. The report from the General Manager on U3A Goulburn Mulwaree Rental Assistance Request be received.

2. Council enters into a five year lease agreement with a five year right of renewal with U3A Goulburn Mulwaree Inc for 246 sqm at the Bourke Street Community Centre site at $10 per sqm being an annual rental of $2,460. The rental amount to be increased annually by the same rate of the Council rate cap.

3. The lease agreement to include a clause that states “that Council may cancel this lease at any time by giving six months’ notice in writing if the current area leased by U3A is required for capital development as part of the Councils community centre project. If that relocation is required Council will lease an alternate area for the U3A purposes”. The amendment lapsed for the want of a seconder.


15.9 GOULBURN AND DISTRICT ART SOCIETY LEASE AGREEMENT

RESOLUTION 2019/289

Moved: Cr Peter Walker Seconded: Cr Denzil Sturgiss

That:

1. The report from the General Manager on the Goulburn and District Art Society Lease Agreement be received.

2. Council confirm the lease agreement with the Goulburn & District Arts Society for the lease of 213.7sqm at the annual lease agreement of $1,500 per annum at the Bourke Street Community Centre site. The rental amount to be increased annually by the same rate of the Council rate cap.

3. The General Manager to ensure that all capital works undertaken by Goulburn & District Arts Society are completed in a professional manner to the value of $20,000 and that all necessary approvals are in place before any works commence.

CARRIED At 9:18 pm, Cr Sam Rowland left the meeting.

At 9:21 pm, Cr Sam Rowland returned to the meeting.

15.10 ANNUAL FOOD PREMISES REGULATION REPORT

RESOLUTION 2019/290

Moved: Cr Leah Ferrara Seconded: Cr Andrew Banfield

That the report from the Business Manager Environment & Health be received.

CARRIED

15.11 ROCKY HILL WAR MEMORIAL MUSEUM STRATEGIC PLAN 2019-2022

RESOLUTION 2019/291

Moved: Cr Leah Ferrara Seconded: Cr Carol James

1. That the report of the Business Manager Marketing, Events & Culture on the Rocky Hill War Memorial Strategic Plan 2019-2022 be received.

2. Council endorse the Rocky Hill War Memorial Strategic Plan 2019-2022.

CARRIED


15.12 2019 AUSTRALIAN BLUES MUSIC FESTIVAL EVALUATION

RESOLUTION 2019/292

Moved: Cr Margaret O'Neill Seconded: Cr Peter Walker

That

1. The report from the Coordinator Marketing & Events on the 2019 Australian Blues Music Festival Evaluation be received.

2. Council writes to Laing Entertainment to acknowledge their efforts in delivering the Australian Blues Music Festival for the past 10 years.

CARRIED

15.13 NORTH PARK WORKING PARTY ACTION LIST - 15 JULY 2019

RESOLUTION 2019/293


That the report from the Business Manager Community Facilities in relation to the North Park Working Party Action List – 15 July 2019 be received.

CARRIED

15.14 HERON WOODLAWN COMMUNITY CONSULTATION COMMITTEE MEETING MINUTES - 17 JULY 2019

RESOLUTION 2019/294


That the report from the General Manger on the minutes from Heron Woodlawn Community Consultative Committee Meeting Minutes held on the 17 July 2019 be received

CARRIED


16 CLOSED SESSION

Council must resolve to move into Closed Session to deal with any items under s10 Local Government Act 1993.

RESOLUTION 2019/295


That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

16.1 General Managers Performance Review Minutes - 30 July 2019

This matter is considered to be confidential under Section 10A(2) - a of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors).

16.2 General Managers Performance Agreement 2019/20

This matter is considered to be confidential under Section 10A(2) - a of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors).

CARRIED

At 9.27pm, Scott Martin, Matt O’Rourke, Marina Hollands & Brendan Hollands left the meeting and did not return.

Council resolved into Closed Session at 9.25pm.

Council resolved into Open Council at 9.54pm.

RESOLUTION 2019/296

Moved: Cr Leah Ferrara Seconded: Cr Carol James

1. That Council moves out of Closed Council into Open Council.

2. That the resolutions of the Closed Session meeting which were submitted to Closed Session in accordance with s10A Local Government Act 1993 be adopted.

CARRIED


16.1 GENERAL MANAGERS PERFORMANCE REVIEW MINUTES - 30 JULY 2019

RESOLUTION 2019/297

Moved: Cr Peter Walker Seconded: Cr Margaret O'Neill

That:

1. The report from Mayor Bob Kirk on the General Managers Performance Review Committee minutes held 30 July 2019 be received.

2. Council endorse the recommendation of the General Managers Performance Review

Committee that assesses the General Managers Performance as satisfactory (at 2.2) by meeting expected requirements.

CARRIED

16.2 GENERAL MANAGERS PERFORMANCE AGREEMENT 2019/20

RESOLUTION 2019/298

Moved: Cr Peter Walker Seconded: Cr Andrew Banfield

That:

1. That the report from Mayor Bob Kirk on the General Managers Performance Agreement 2019/20 be received.

2. The Council endorse the General Managers Performance Review Committee Performance Agreement for the 2019/20 financial year with the assessment scale to read as follows:

1 Unsatisfactory – Requirements have not been met 2 Minor Short Comings – Generally meets requirements, some improvements

needed 3 Satisfactory – Performance meets expected requirements 4 Very Satisfactory – The performance exceeds requirements majority of the time 5 Excellent – Performance consistently exceeds requirements

CARRIED

17 CONCLUSION OF THE MEETING

The Meeting closed at 9.54pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 20 August 2019.

................................................... ...................................................

Cr Bob Kirk Warwick Bennett Mayor General Manager

minutes of ordinary council meeting - 6 august 2019€¦ · ordinary council meeting minutes 6...

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