minutes of ordinary council meeting - 20 00 2019 · 2019. 8. 23. · bayside city council ordinary...

Ordinary

Meeting of

Council

Council Chambers

Civic Centre

Boxshall Street Brighton

Tuesday 20 August 2019 at 7pm

Minutes

Bayside City Council Ordinary Council Meeting - 20 August 2019

Page No. 2

PRESENT:

Chairperson: Councillors:

Cr Michael Heffernan (Mayor) Cr Sonia Castelli Cr Laurence Evans OAM Cr Rob Grinter (Deputy Mayor) Cr James Long BM JP Cr Clarke Martin

Officers: Mick Cummins – Chief Executive Officer

Jill Colson – Director Corporate Services Bryce Craggs – Director Community and Customer Experience Hamish Reid – Director City Planning and Amenity Steven White – Director Environment, Recreation and Infrastructure Terry Callant – Manager Governance and Corporate Reporting Keryn Fisher – Manager Communication and Engagement Kristy Green – Manager Sustainability and Transport Jason Stubbs – Manager Commercial Services Damien Van Trier – Manager Open Space, Recreation and Wellbeing Arthur Vatzakis – Acting Manager Urban Strategy Karen Brown – Governance Coordinator


Page No. 3

Table of Contents

1. Prayer

2. Acknowledgement of Original Inhabitants

3. Apologies

4. Disclosure of any Conflict of Interest of any Councillor

5. Adoption and Confirmation of the minutes of previous meeting

6. Public Question Time

7. Petitions to Council

8. Minutes of Advisory Committees

8.1 Assembly of Councillors Record .................................................. 9

9. Reports by Special Committees

9.1 Minutes of the Bayside Arts Board meeting held on 17 July 2019 .......................................................................................... 10

10. Reports by the Organisation

10.1 Proposal to redevelop and enter into a 21 year lease at Northpoint Cafe, Brighton ........................................................................... 13

10.2 Elsternwick Park South - Naming of a portion of the reserve .... 14

10.3 Brighton Secondary College Synthetic Hockey Facility - Management Committee Financials Update ............................. 15

10.4 Amendment C165 - Rezoning of Council land at 5 & 7 Well Street, Brighton to Public Use Zone ...................................................... 16

10.5 Impacts of Electronic Gambling Machines in Bayside ............... 17

10.6 Carbon Neutrality Action Plan 2018-2020 Implementation Update ....................................................................................... 18

10.7 Bayside Environmental Sustainability Framework 2016-2025 - Annual Progress Report ............................................................ 19

10.8 Managing on Street Car Parking Demand and Residential Parking Permit Scheme Policies 2019 Update ....................................... 20

10.9 Integrated Transport Strategy 2013 and 2018 - Implementation Progress During 2018/19 .......................................................... 21

10.10 Re-appointment of Bayside Arts Board Members and amendment to the Arts Board Charter .......................................................... 22


Page No. 4

10.11 Audit & Risk Management Committee - Appointment of External Independent Member ................................................................ 23

10.12 Elster Creek Catchment Action Plan Update ............................. 24

10.13 Submission to Heritage Victoria - Spurling House at 38 Black Street, Brighton ......................................................................... 25

10.14 Statutory Planning Performance - 2018/19 ............................... 26

10.15 Annual Community Grants 2019/20 .......................................... 27

10.16 Council Action Awaiting Report ................................................. 28

11. Reports by Delegates

12. Urgent Business

13. Notices of Motion

13.1 Notice of Motion No: 285 - Grenville Street Railway Pedestrian Crossing .................................................................................... 30

14. Confidential Business


Page No. 5

The Mayor declared the meeting open at 7pm and advised members of the public gallery that the Council meeting is being recorded and streamed live on the internet to enhance the accessibility of Council meetings to the broader Bayside Community.

The Mayor invited Cr Evans to read the prayer.

1. Prayer

Cr Evans read the prayer at the commencement of the meeting.

O God Bless this City, Bayside, Give us courage, strength and wisdom, So that our deliberations, May be for the good of all, Amen

2. Acknowledgement of Original Inhabitants

The Mayor invited Cr Martin to read the acknowledgement of the original inhabitants of this land.

We acknowledge that the original inhabitants of this land that we call Bayside were the Boon Wurrung people of the Kulin nation.

They loved this land, they cared for it and considered themselves to be part of it.

We acknowledge that we have a responsibility to nurture the land, and sustain it for future generations.

3. Apologies

An apology from Cr Alex del Porto was submitted at the July Ordinary Meeting of Council.

Moved: Cr Long Seconded: Cr Castelli

That the apology from Cr Alex del Porto be received and leave of absence be granted for this Ordinary Meeting of Council.

CARRIED


Page No. 6

4. Disclosure of any Conflict of Interest of any Councillor

It is that Councillor James Long declared an indirect interest because of conflicting duties in Item 9.1 (Minutes of the Bayside Arts Board meeting held on 17 July 2019 – specifically recommendation 7.1), given he is a board member of the Melbourne City Opera Company.

It is recorded that Councillor Sonia Castelli declared an indirect interest because of conflicting duties in Item 9.1 (Minutes of the Bayside Arts Board meeting held on 17 July 2019 – specifically recommendation 7.1), given she is a board member of the Melbourne City Opera Company.

It is recorded that The Mayor, Councillor Michael Heffernan declared an indirect interest because of conflicting duties in Item 10.15 (Annual Community Grants 2019/20), given he provides volunteer services to one of the recipient organisations.

5. Adoption and Confirmation of the minutes of previous meeting

5.1 Confirmation of the Minutes of the Ordinary meeting of Bayside City Council held on 23 July 2019.

Moved: Cr Martin Seconded: Cr Grinter (Deputy Mayor)

That the minutes of the Ordinary meeting of Bayside City Council held on 23 July 2019, as previously circulated, be confirmed as an accurate record of proceedings.

CARRIED


Page No. 7

6. Public Question Time

In accordance with Section 64 of Council’s Governance Local Law No 1, 3 public questions were submitted to the Meeting. In accordance with Section 64 part 15 where a questioner is not present in the Chamber at the time of Public Question Time, the question and response will not be read out at the meeting or recorded in the minutes. 1. Mr Ian Larsen (present in the Chamber)

Mr Larsen‘s question relates to Council’s policy in relation to heritage, and he asked:

I would like to commend the Council and Councillors for their current policy on heritage which, I believe, is a more fair and equitable approach and has the support of the wider community. Nevertheless the same few members of Beaumaris Modern continue to repeat statements that "Bayside City Council has the worst reputation in Victoria with regard to heritage" and that "Council is not meeting its statutory obligations with regard to heritage". Is Council aware of any reliable evidence which would validate these statements?

Response from the CEO

Council’s approach to managing heritage is outlined in its Heritage Action Plan 2017, which guides Council’s work program for the identification, protection, management and promotion of Bayside’s heritage assets for the next ten years.

Council understands that the current voluntary nomination process for mid-century modern homes in Beaumaris and Black Rock has been a topic of debate in the community since its commencement; however, this approach has not stopped Council from meeting its statutory obligations.

2. Mr Peter Corfield (present in the Chamber)

Mr Corfield‘s question relates to Council’s Mid-Century Modern Heritage Voluntary Nomination Process, and he asked:

I congratulate Council on its current approach, I believe (my view), it is a fantastic outcome that eleven private homes have been identified for further heritage evaluation. However, it has been suggested by a small minority of ratepayers that the current approach is unworkable.

a) Does Council share my view?

b) And does Council believe that the current approach is workable?

Response from the CEO

The approach that Council is currently implementing in relation to its mid-century modern voluntary nomination process is being trialled. The decision to commence this process was a result of divided views in the community, and the current approach aims to balance these views and approach heritage protection differently.

Following advertisement of the voluntary nomination process, Council resolved to assess 11 properties where land owners have nominated their homes for consideration. Given this process is currently occurring, it is considered premature to speculate on the success of the process.

The feedback Council has received to date has been positive and the outcome of any future planning scheme amendment to apply heritage controls to these properties will be reported to Council.


Page No. 8

3. Mr David Conomy (present in the Chamber)

Mr Conomy‘s question relates to Council’s strategic objectives for Goal 3 ‘Housing and Neighbourhoods’ within the Council Plan, and he asked:

a) Could the Councillors please advise as to how these strategic goals and objectives

align with the demolition of the purpose-built Art Group Building, a building which is

intrinsic to the history of Beaumaris and which has been recommended for inclusion in

the Local Heritage Overlay by bodies including the National Trust of Australia.

b) Can the Councillors confirm if the strategic goals are in fact commitments?

Response from the Mayor

a) The Community Plan 2025 outlines the community aspiration that ‘Community facilities

are fit-for-purpose and well-designed’.

Council is committed to providing the Beaumaris arts community with a high quality, fit-for-purpose facility that respects the built and natural environment within which it will be situated.

b) The Strategic Objectives outlined in the Council Plan are aspirational. Council is

committed to delivering the actions referred to within each objective.

7. Petitions to Council

There were no petitions submitted to the meeting.


Page No. 9

8. Minutes of Advisory Committees

8.1 ASSEMBLY OF COUNCILLORS RECORD

Corporate Services - Governance File No: PSF/19/960 – Doc No: DOC/19/212000

Moved: Cr Evans Seconded: Cr Martin

That Council notes the Assembly of Councillor records submitted as required by the Local

Government Act 1989:

6 August 2019 CEO and Councillor only Briefing; and

6 August 2019 Councillor Briefing.

CARRIED

It is recorded that Cr Castelli moved that the recommendation for Item 9.1 on the agenda be separated into two parts.

Procedural Motion

Moved: Cr Castelli Seconded: Cr Long

That the recommendation pertaining to Item 9.1 (Minutes of the Bayside Arts Board meeting held on 17 July 2019) on the agenda be separated into two parts:

Part A) Clause 1. and Clause 2. (Recommendation 6.6 and Recommendation 6.7).

Part B) Clause 2. (Recommendation 7.1).

CARRIED


Page No. 10

9. Reports by Special Committees

9.1 MINUTES OF THE BAYSIDE ARTS BOARD MEETING HELD ON 17 JULY 2019


It is recorded that Cr Long declared an indirect interest because of conflicting duties in Item 9.1 (Minutes of the Bayside Arts Board meeting held on 17 July 2019 – specifically recommendation 7.1), given he is a board member of the Melbourne City Opera Company. Accordingly, Cr Long vacated the Chamber whilst consideration on Part B was undertaken and therefore not present whilst the vote was taken on this part of the item.

It is further recorded that Cr Castelli declared an indirect interest because of conflicting duties in Item 9.1 (Minutes of the Bayside Arts Board meeting held on 17 July 2019 – specifically recommendation 7.1), given she is a board member of the Melbourne City Opera Company. Accordingly, Cr Castelli vacated the Chamber whilst consideration on Part B was undertaken and therefore not present whilst the vote was taken on this part of the item.

Part A)

Moved: Cr Castelli Seconded: Cr Martin

That Council:

1. Notes the minutes of the Bayside Arts Board meeting held on 17 July 2019.

2. Adopts the following recommendations of the Bayside Arts Board meeting of 17 July 2019:

6.6 Proposed Donation and Acquisitions to the Bayside Arts and Heritage Collection

Part 1 That the Bayside Arts Board recommends to Council to accept the donation of Onwards and Upwards by Rob McHaffie into the Visual Arts collection of the Bayside Art & Heritage Collection.

Part 2 That the Bayside Arts Board recommends to Council to approve the purchase of Ten Wednesdays at Rickett’s Point (2018) by Gregory Alexander and its acquisition into the Visual Arts collection of the Bayside Art & Heritage Collection for $5,900.

Part 3 That the Bayside Arts Board recommends to Council to approve the purchase of Duck and Quail Eggs, Italian Herbs (2015) by Stieg Persson and its acquisition into the Visual Arts collection of the Bayside Art & Heritage Collection for $55,000 pending Council’s consent to reallocate existing Capital funding that remains unspent in financial year 2018/19.

6.7 Ellen Jose Art Award Proposal 2020

That the Bayside Arts Board recommends to Council to :

1. Approve the establishment of the Ellen José Art Award.


Page No. 11

2. Approve the inclusion of the Ellen José Art Award exhibition in the 2022 exhibition program.

3. Refer an amount of $45,000 to the 2021/22 and 2022/23 Budget process for consideration for the establishment of the Ellen Jose Art Award.

CARRIED

Part B)

Moved: Cr Evans Seconded: Cr Grinter (Deputy Mayor)

That Council adopts the following recommendation of the Bayside Arts Board meeting of 17 July 2019:

7.1 Melbourne City Opera Company

That the Bayside Arts Board supports the Melbourne City Opera Company production to be held in the Brighton Town Hall as a cultural opportunity for the community of Bayside, and recommends to Council that the hall not-for-profit hire fee be waived, given the community benefit and cultural values of this activity to Bayside.

CARRIED

It is recorded that Cr Castelli and Cr Long returned to the Chamber immediately following Part B) of this item.


Page No. 12

10. Reports by the Organisation

REQUESTS TO BE HEARD: In accordance with Council’s Governance Local Law No.1 Clause 69, the following individuals were granted three minutes each to speak to an item indicated below: Item 10.1 Proposal to redevelop and enter into a 21 year lease at Northpoint Cafe,

Brighton

1. Mr Andre Salem

Item 10.2 Elsternwick Park South - Naming of a portion of the reserve

1. Miss Lindsey Joffe

2. Mr Andrew Julian

3. Dr Jo Samuel King

4. Mr Arron Wood

5. Miss Amanda Levi

6. Miss Jenelle McKenzie

7. Dr David Fonda

Item 10.4 Amendment C165 - Rezoning of Council land at 5 & 7 Well Street,

Brighton to Public Use Zone

1. Mr Graeme Goode

2. Mrs Joan Korman (via proxy Mr Graeme Goode)

3. Mr John Kardis

4. Mr Julian Kardis

5. Ms Diarne Revelle

6. Mr Hanna El Mouallem

7. Mr Kieran Cromie

Item 10.6 Carbon Neutrality Action Plan 2018-2020 Implementation Update

1. Mr David Rothfield

2. Mrs Mandy Coats (via proxy Ms Sarah Lawson)

Item 10.8 Managing on Street Car Parking Demand and Residential Parking Permit

Scheme Policies 2019 Update


2. Mr Kieran Cromie

Item 10.9 Integrated Transport Strategy 2013 and 2018 - Implementation Progress

During 2018/19



Page No. 13

10.1 PROPOSAL TO REDEVELOP AND ENTER INTO A 21 YEAR LEASE AT NORTHPOINT CAFE, BRIGHTON

Corporate Services - Commercial Services File No: PSF/19/965 – Doc No: DOC/19/209304

It is recorded that Mr Andre Salem spoke for three minutes in relation to this item.


That Council:

1. Commence the statutory procedures under Sections 190 and 223 of the Local Government Act 1989 to lease part of 2b North Road Brighton to the current tenant on the below terms:

Term: 21 Years

Base Rent: to be determined by Council’s Valuer

Turnover Rent: 7.5% of turnover that exceeds 12.5 times the base rent.

Rent Escalation: C.P.I Melbourne All Groups.

2. In the event a submission is received, convene a Section 223 Special Committee of Council meeting on Tuesday 22 October 2019 commencing at 6.30pm at the Council Chambers, Boxshall Street Brighton to hear any submitters that wish to be heard.

CARRIED


Page No. 14

10.2 ELSTERNWICK PARK SOUTH - NAMING OF A PORTION OF THE RESERVE


It is recorded that Miss Lindsey Joffe, Mr Andrew Julian, Dr Jo Samuel King, Mr Arron Wood, Miss Amanda Levi, Miss Jenelle McKenzie and Dr David Fonda each spoke for three minutes in relation to this item.

Moved: Cr Grinter (Deputy Mayor) Seconded: Cr Martin

That Council:

1. Notes the report of the proposed naming of a portion of Elsternwick Park South.

2. Undertake further consultation with key stakeholders groups to seek feedback on the proposal, and further consider the matter at the October Council Meeting.

3. Confirms that the area currently known as Oval 3 will still be used for organised sport during the summer season and for occasional school use year round in line with the existing practice.

The Motion was PUT and a DIVISION was called: DIVISION: FOR: Crs Clarke Martin and Rob Grinter (Deputy Mayor) (2)

AGAINST: Crs Sonia Castelli, Laurence Evans, James Long and Michael Heffernan (Mayor) (4)

LOST

Moved: Cr Evans Seconded: Cr Long

That Council:

1. Name the green space within Elsternwick Park South (excluding the area known as Oval 4) to be known as Lakeside Green.

2. Confirms that the area formally known as Oval 3 will still be used for cricket during the summer season and for occasional school use year round in line with existing practice.

3. Install suitable signage to reflect the name of the green space.

4. Advise the Elsternwick Park Community Alliance Inc. of Council’s decision in this matter.

The Motion was PUT and a DIVISION was called: DIVISION: FOR: Crs Laurence Evans, James Long, Michael Heffernan (Mayor),

Clarke Martin, Sonia Castelli and Rob Grinter (Deputy Mayor) (6)

AGAINST: Nil (0)

CARRIED


Page No. 15

10.3 BRIGHTON SECONDARY COLLEGE SYNTHETIC HOCKEY FACILITY - MANAGEMENT COMMITTEE FINANCIALS UPDATE

Environment, Recreation & Infrastructure - Open Space, Recreation & Well Being File No: PSF/19/11 – Doc No: DOC/19/185339

Moved: Cr Evans Seconded: Cr Martin

That Council receives a further report by no later than 31 August 2020 from the Brighton Secondary College Hockey Facility Management Committee, summarising activities including the financial position of the Management Committee.

CARRIED


Page No. 16

10.4 AMENDMENT C165 - REZONING OF COUNCIL LAND AT 5 & 7 WELL STREET, BRIGHTON TO PUBLIC USE ZONE

City Planning & Amenity - File No: PSF/19/954 – Doc No: DOC/19/198654

It is recorded that Cr Castelli left the Meeting at 8.48pm. Cr Castelli returned to the Meeting at 8.50pm. It is recorded that Mr Graeme Goode, Mrs Joan Korman (via proxy Mr Graeme Goode), Mr John Kardis, Mr Julian Kardis, Ms Diarne Revelle, Mr Hanna El Mouallem and Mr Kieran Cromie each spoke for three minutes in relation to this item.

Moved: Cr Evans Seconded: Cr Grinter (Deputy Mayor)

That Council:

1. Resolves to request the Minister for Planning to appoint an independent Planning Panel to consider submissions to Amendment C165.

2. Requests the Chief Executive Officer to review on-street parking restrictions and permit parking opportunities opposite 7 Well Street, Brighton in accordance with the Managing On-Street Car Parking Demand Policy, if 7 Well Street is rezoned to allow a car park to be constructed.

CARRIED


Page No. 17

10.5 IMPACTS OF ELECTRONIC GAMBLING MACHINES IN BAYSIDE

Environment, Recreation & Infrastructure - Open Space, Recreation & Wellbeing File No: PSF/19/11 – Doc No: DOC/19/142980

Moved: Cr Martin Seconded: Cr Evans

That Council encourages the Alliance for Gambling Reform to make an application to Council’s Community Grants Program to support initiatives to reduce gambling within Bayside.

CARRIED


Page No. 18

10.6 CARBON NEUTRALITY ACTION PLAN 2018-2020 IMPLEMENTATION UPDATE

Environment, Recreation & Infrastructure - Environment File No: PSF/19/955 – Doc No: DOC/19/192436

It is recorded that Mr David Rothfield and Mrs Mandy Coats (via proxy Ms Sarah Lawson) each spoke for three minutes in relation to this item.

Moved: Cr Martin Seconded: Cr Evans

That Council:

1. Notes the actions taken during 2018/2019 to implement the Carbon Neutrality Action Plan 2018-2020.

2. Receives a further report detailing progress to implement the Carbon Neutrality Action Plan 2018-2020, in the first quarter of the 2020/21 financial year.

CARRIED


Page No. 19

10.7 BAYSIDE ENVIRONMENTAL SUSTAINABILITY FRAMEWORK 2016-2025 - ANNUAL PROGRESS REPORT

Environment, Recreation & Infrastructure - Sustainability & Transport File No: PSF/19/955 – Doc No: DOC/19/180400

Moved: Cr Grinter (Deputy Mayor) Seconded: Cr Castelli

That Council:

1. Notes the actions taken during 2018/19 to implement the updated Environment Sustainability Framework Action Plan as shown in Attachment 1.

2. Receives a further report in the first quarter of the 2020/21 financial year detailing progress against targets, the overall success of actions and reviewing issues and risks.

CARRIED NOTE: Item 10.7 was CARRIED as part of a block motion.


Page No. 20

10.8 MANAGING ON STREET CAR PARKING DEMAND AND RESIDENTIAL PARKING PERMIT SCHEME POLICIES 2019 UPDATE

Environment, Recreation & Infrastructure - Sustainability & Transport File No: FOL/19/2622 – Doc No: DOC/19/200908

It is recorded that Ms Diarne Revelle and Mr Kieran Cromie each spoke for three minutes in relation to this item.

Moved: Cr Castelli Seconded: Cr Evans

That Council defer the periodic review of the Managing On-Street Car Parking Demand Policy and Residential Parking Permit Scheme Policy until a municipal-wide Parking Strategy has been adopted.

CARRIED


Page No. 21

10.9 INTEGRATED TRANSPORT STRATEGY 2013 AND 2018 - IMPLEMENTATION PROGRESS DURING 2018/19

Environment, Recreation & Infrastructure - Sustainability & Transport File No: PSF/18/108 – Doc No: DOC/19/184451

It is recorded that Ms Diarne Revelle spoke for three minutes in relation to this item.


That Council:

1. Notes the actions taken to implement the 2018-2028 Integrated Transport Strategy and the supporting suite of transport-mode strategies and plans during 2018/19.

2. Receives a report presenting the implementation progress of the Integrated Transport Strategy 2018-2028 in August 2020.

CARRIED


Page No. 22

10.10 RE-APPOINTMENT OF BAYSIDE ARTS BOARD MEMBERS AND AMENDMENT TO THE ARTS BOARD CHARTER


Moved: Cr Grinter (Deputy Mayor) Seconded: Cr Castelli

That Council:

1. Reappoints Mr Roger Boyce for a further term of 3 years to conclude on 31 August 2022.

2. Reappoints Ms Tiziana Borghese and Ms Angelina Beninati for up to 2 years and to be reviewed annually.

3. Not appoint Ms Charlotte Christie and Mr Patrick Christian to the Board on this occasion, and a letter of appreciation be presented to both members acknowledging their service and contribution to the Board over the three years.

4. Amends the Charter to reflect an increase of the number of Councillor representatives on the Board (Section 7 – Composition of the Board) and provide that the Chairperson of the Board must be elected from the Councillor representative on the Board (Section 7 – Chairperson).

5. Appoints Councillor James Long to the Bayside Arts Board (Section 86 Committee).

CARRIED


Page No. 23

10.11 AUDIT & RISK MANAGEMENT COMMITTEE - APPOINTMENT OF EXTERNAL INDEPENDENT MEMBER



That Council:

1. Appoints Mr Geoff Harry as an external independent member of the Audit and Risk Management Committee for a period of 3 years effective from 1 October 2019 to conclude on 30 September 2022.

2. Presents a letter under seal of Council acknowledging retiring independent member Mr Brian Keane’s 6 years’ service to the Audit and Risk Management Committee.



Page No. 24

10.12 ELSTER CREEK CATCHMENT ACTION PLAN UPDATE

Environment, Recreation & Infrastructure - Environment, Recreation & Infrastructure File No: PSF/19/11 – Doc No: DOC/19/199679


That Council notes the Draft Elster Creek Catchment Flood Management Plan 2019-2024 (Attachment 1) and the Memorandum of Understanding (Attachment 2) for the Elster Creek Catchment between the Cities of Bayside, Port Phillip, Glen Eira and Kingston and Melbourne Water as attached to this report.



Page No. 25

10.13 SUBMISSION TO HERITAGE VICTORIA - SPURLING HOUSE AT 38 BLACK STREET, BRIGHTON

City Planning & Amenity - Urban Strategy File No: PSF/19/954 – Doc No: DOC/19/203205


That Council forward a submission to the Heritage Council in support of Heritage Victoria’s decision to refuse to grant a permit for the demolition of Spurling House at 38 Black Street, Brighton.



Page No. 26

10.14 STATUTORY PLANNING PERFORMANCE - 2018/19

City Planning & Amenity - Development Services File No: PSF/19/962 – Doc No: DOC/19/209936


That Council:

1. Note the report and recognises the improvements in the Statutory Planning service outputs.

2. Supports the continued focus of service improvement in 2019/20.

3. Consider the Community Consultation Meeting Process at the September 2019 Council Meeting.



Page No. 27

Procedural Motion

Moved Cr Evans Seconded Cr Castelli

That the Deputy Mayor, Cr Grinter take the Chair for the consideration of Item 10.15.

CARRIED

10.15 ANNUAL COMMUNITY GRANTS 2019/20

Environment, Recreation & Infrastructure - Open Space, Recreation & Wellbeing File No: FOL/19/213 – Doc No: DOC/19/194080

It is recorded that the Mayor, Cr Heffernan declared an indirect interest because of conflicting duties in this item, given he volunteers legal services to one to the recipients of an annual grant. Accordingly, Cr Heffernan vacated the chamber prior to the discussion on this item and was not present during the vote.

Moved: Cr Long Seconded: Cr Evans

That Council allocates the 2019/20 Annual Community Grants recipients as set out in Attachment 1 - Annual Community Grants 2019/20.

CARRIED

It is recorded that the Mayor Cr Heffernan was not present in the Chamber during discussion on this item and was not present during the vote. Procedural Motion

Moved Cr Evans Seconded Cr Long

That the Mayor resume the Chair for the remainder of the meeting.

CARRIED


Page No. 28

Procedural Motion

Moved Cr Grinter Seconded Cr Castelli

That the meeting be extended to 11.30pm.

CARRIED

10.16 COUNCIL ACTION AWAITING REPORT



That Council notes the Council Action Awaiting Report.



Page No. 29

11. Reports by Delegates

1. Association of Bayside Municipalities – Cr Laurence Evans indicated that a meeting has not been held since the last Council meeting and therefore no report was submitted.

2. MAV Environment Committee – Director Environment, Recreation & Infrastructure reported on his attendance at the Committee meeting held last week. The meeting discussed the following matters:

Tom Hannan, Senior Policy Officer at the Department of Environment, Land, Water and Planning made a presentation on the Circular Economy Policy for Victoria that is being developed.

Jonathan Spear, Executive Director and General Counsel at Infrastructure Victoria (IV) provided an update on Infrastructure Victoria’s response to The Special Minister of State’s request for advice to government on waste infrastructure in Victoria. Mr Spear shared what IV has done to date and next steps.

Joe Agostino from the City of Yarra provided an update on its kerbside waste separation trial with 1,300 households in Abbotsford. Those households have received a separate bin for glass recycling and a green lid bin for food waste recycling.

3. Metropolitan Transport Forum – Director Environment, Recreation & Infrastructure indicated that Council’s Transport Coordinator attended the Metropolitan Transport Meeting on 7 August 2019.

Andrew Herington from the Victorian Transport Action Group provided a presentation and discussion on the proposed Doncaster Busway that will run from Doncaster ‘Park and Ride’ to Victoria Park and connect to a new Park and Ride in Bulleen.

Catherine Rooney, Executive Strategy and Research at Infrastructure Victoria presented on Victoria’s 30-year infrastructure strategy, particularly relating to public transport and buses.

4. Municipal Association of Victoria – In the absence of Cr Alex del Porto, no report was submitted.

5. Inner South Metropolitan Mayors’ Forum – The Mayor, Cr Michael Heffernan indicated that a meeting is scheduled to be held later this week.

6. Metropolitan Local Government Waste Forum – Cr Clarke Martin attended the Forum where a demonstration of composting was provided. A presentation on FOGO from a council was provided which emphasised some of the problems experienced and highlighted recent improvements.


That the Reports by Delegates be received and noted.

CARRIED


Page No. 30

12. Urgent Business

12.1 SANDRINGHAM DRIVING RANGE LEASE MATTER

Moved: Cr Grinter Seconded: Cr Martin

That Council:

1. Admit an item of Urgent Business in relation to: Sandringham Driving Range Lease Matter.

2. Defer the consideration of this item to Confidential Business in accordance with Section 89 (2) (d), (f) and (h), given it contains contractual matters, legal advice and matters which the Council considers would prejudice the Council or any person.

CARRIED

13. Notices of Motion

13.1 NOTICE OF MOTION NO: 285 - GRENVILLE STREET RAILWAY PEDESTRIAN CROSSING



That Council writes to the Minister for Transport to urgently take action to improve the

safety at the Grenville Street pedestrian railway crossing by installing pedestrian gates and

appropriate signage to warn pedestrians of approaching trains.

CARRIED


Page No. 31

14. Confidential Business

Moved: Cr Grinter (Deputy Mayor) Seconded: Cr Evans

That pursuant to Section 89(2) of the Local Government Act 1989, the Council resolves that so much of this meeting be closed to members of the public, as it involves Council consideration of matters coming within some or all of the following categories listed in Section 89(2) of such Act.

(a) Personnel matters; (b) The personal hardship of any resident or ratepayers; (c) Industrial matters; (d) Contractual matters; (e) Proposed developments; (f) Legal advice; (g) Matters affecting the security of Council property; (h) Any other matter which the Council or Special Committee considers would

prejudice the Council or any person; (i) A resolution to close the meeting to members of the public.

CARRIED

It is recorded that the public gallery was vacated to enable Council to consider the above listed items in Confidential Business.

Following consideration of Confidential Business, the Chairperson declared the meeting closed at 11.29pm.

minutes of ordinary council meeting - 20 00 2019 · 2019. 8. 23. · bayside city council ordinary...

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