minutes of hillam parish council 05 june 2013
DESCRIPTION
Minutes of Hillam Parish Council 05 june 2013TRANSCRIPT
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Minutes of Hillam Parish Council held on Wednesday, 3 July 2013 at the Monk Fryston
and Hillam Community Centre
Present:
Councillors: Collinson (Chairman), Sadler (Vice Chairman), Robertson, Lorriman, Pattison and
the Clerk to the Council.
Apologies for Absence: - Councillor Wright
Absent: Councillor Tuddenham
Guests: -
(1) Minutes
The minutes of the Parish Council held on Wednesday, 5 June 2013 having been
circulated to all members of the Council were read, approved and signed by the Chairman, Councillor Collinson.
(1A) Councillor Sadler expressed a declaration of interest with Hillam and Monk Fryston
Cricket Club and the Prince’s Trust.
Councillor Lorriman expressed a declaration of interest as a member of CEF and
Martin House Hospice.
No further declarations of interest were made.
(2) Matters Arising
2.1 Councillor Robertson referred to item 7.2 of the June Minutes stating the drains along
Chapel Street have still not been cleared, despite assurances from NYCC, Highways that the work would be carried out. The Clerk was asked to write to Councillors Mackman and ask if
they can assist in arranging for the drains to be cleared. The request to NYCC, Highways was for all drains in the village to be checked, not just on Chapel Street. The clearing of the drains
may assist in minimising any flooding in the coming months. Action: Clerk.
2.2 Councillor Robertson reported that the street light electrical cover had not been repaired on the light opposite Ashfield Villas. The Clerk reported the electrical contractors had
been asked to undertake the repair. In the absence of the repair being effected, the Clerk asked
if a members could strap the cover to make safe the street lihght. Coun cillor Pattison offered
his services to secure the cover. Action: Councillor Pattison.
2.3 Councillor Collinson reported a risen cover on the road opposite Hillam Hall Lane
had been seen. Councillor Roberston will investigate the report.
Action: Councillor Robertson..
(3) Finance
(3.1) Bank balances as at 3 July 2013:
Barclays Bank plc – Current Account £ 4,180.43 (cr) “ “ – High Interest Account £ 5,207.77 (cr)
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(3.2) Cheques drawn as at 3 July 2013
PAYEE CHEQUE NO. £ NARRATIVE
MF & Hillam C. Assoc. 101343 48.00 Hire of hall
S Booth 344 73.00 Seat refurbishment
M H Walton 345 180.00 June salary
H M revenue & Customs 346 45.00 June PAYE Tax
Thirsk Community C/Assoc. 347 38.25 PAYE Admin. costs
D Lorriman 348 20.60 Plants
(3.3) Cash Transfer
No transfer of funds was required this month.
(3.4) The cheque for £50, received from E Smales & Sons for the rent of land was banked in the month.
(4) Correspondence Received
Invoice received from the Burial Board for the six monthly share of the precept of
£417.30. Payment Approved.
Invoice received from CSR Electrical Ltd for the repair of street light. Invoice value
£118.00 inclusive of VAT. Payment Approved.
Invoice and annual audit report for the year ended 31 march 2013 received from the
Internal Auditor, I Smithson. Invoice value £55.00. Payment Approved. The Internal
Auditor had no points to raise regarding the audit of the financial statements.
Letter of thanks received from the Luncheon Club for the donation of £100.
Payment request received from Councillor Wright for the reimbursement of £33.60 for the purchase of plants etc for the village planting. Payment Approved.
Cheque for £50 received from E Smales & Son for the rent of land off Betteras Hill
Road. Clerk to bank the cheque.
Complimentary copy of Winter Weather Agents Toolkit provided by Rural Action Yorkshire. Booklet to be handed to Councillor Sadler by the Clerk for information. Action:
Clerk.
E-mail received from Mr Ray Newton, Community Association thanking the parish
council for their financial support of £760 and asking if the members will agree to the funds
being made available towards the costs of further building works at the Community Centre.
Members agreed to the proposals. Clerk asked to confirm their agreement with the request.
Action: Clerk.
Notification received from Thirsk Community Care Association providing clerk’s pay
and tax details for May 2013.
E-mail received from Councillor Wright covering the points raised from the liaison
meeting held on 14/05/13, with the representative from Monk Fryston Parish Council. Councillor Wright provided a brief update following the meeting.
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Details received from NYCC giving details of the Highways Capital Programme
2013/2014 to 2014/2015.
Road re-surfacing/patching programme received from NYCC, Highways. Fairfield Lane
shown as to be undertaken in July 2013.
Reminder letter from HM Revenue & Customs regarding the submission of the
Employer Annual Return for 2012/13.
(5) Correspondence Out
E-mail to Councillor’s Mackman inviting the to District councillors to attend the June
parish council meeting.
E-mail to NYCC, Highways requesting the drains outside Hillam Hall on Chapel Street
are cleared of debris that is causing a blockage. The request included checking on all of the
drains in the village for debris.
E-mail to SDC requesting the pathways on Chapel Street is swept to clear grit that was
laying on the surface following the winter.
E-mail to Mr & Mrs Hoare regarding dog fouling.
Letter to the Planning Inspector enquiring as to the current position relating to the
planning application submitted by Mr T Cannon.
(6) Planning Matters
(6.1) One Planning Applications and three Notice of Decision were received during the month.
Planning Application:-
(i) Applicant – Mrs L Venables
Proposal – Permission to carry out crown re-balance remedial work on
Sycamore and Beech tree within G1 of TPO 8/1079 at Field View, Hillam Common
Lane, Hillam. No objection raised by Hillam Parish Council.
Notice of Decision:-
(i) Applicant – Mr M Lambeth
Proposal – Erection of a detached carport and store at ‘Orchard View’, Main Street, Hillam. Permission GRANTED
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(ii) Applicant – Mr & Mrs George
Proposal – Single storey front and rear extensions including internal alterations
at ‘The Granary’, Main Street, Hillam. Permission GRANTED
(iii) Applicant – Mrs T Fensom
Proposal – Erection of a four bed roomed detached house and garage at 1
Ashfield Villas, Hillam Lane, Hillam. Permission GRANTED
(7) Environment
(7.1) Windfarms
Regular updates are made available to residents who subscribe to the service provided
by Howard Ferguson in respect of the various planning applications in hand at SDC.
(7.2) Other Environmental Issues
(i) Councillor Robertson reported the drains on Chapel Street are still blocked as
reported last month. It was also reported that lighting cover for the streetlight opposite
Ashfield Villas requires being re-fixed. Clerk to contact the electrical contractor to undertake
the repair. The diversion sign as previously reported has not been removed. Councillor
Collinson will contact action and request its removal. Action: Councillor Collinson.
(ii) Councillor Wright confirmed the various tubs round the village have been planted. Councillor Collinson thanked Councillor Wright for her efforts. Councillor Wright
advised the members that the three signs need to be planted. Councillor Lorriman volunteered to undertake this action. Action: Councillor Lorriman.
(iii) Councillor Wright informed members that the street lighting survey had been
completed for MFPC. Contact details will be obtained for Clerk to ask a similar survey be
undertaken for Hillam. Action: Councillor Wright.
(iv) Councillor Collinson confirmed the rubbish round the Brick pond has now been
cleared. The area is now clean and tidy.
(v) Councillor Collinson and Wright asked that the Ringtree seating be re-oiled with
a further two coats of teak coloured teak oil. This will enhance the woods appearance. Clerk
to contact the contractors who undertook the work last month to complete the works required.
Action: Clerk.
(8) Reports
(8.1) Burial Committee
The Chairman, Councillor Collinson deferred her report until the July meeting.
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(8.2) Community Association
Councillor Robertson provided a brief report of the Association.
(8.3) CEF Meeting
Councillor Lorriman informed the meeting that the CEF meeting held on 04/06/13 had
been e-mailed to all members.
(9) Any Other Business
Councillor Collinson asked the Clerk to write to Councillors Mackman to thank them
for attending the June parish council meeting and giving a very interesting and lively report on
the issues, which the members raised.
No other business was brought forward for discussion.
The meeting closed at 9.50 pm.
The next meeting of Hillam Parish Council to be held on Wednesday, 3 July 2013 at
7:30pm at the Monk Fryston & Hillam Community Centre.
Signed………………………………………………………..
Chairman/Vice-Chairman
Date: 3 July 2013