minutes of council meeting - 5 march 2018 · web view2018/03/05 · title minutes of council...

MINUTES

of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL

held in the COUNCIL CHAMBER, MALVERN TOWN HALL(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)

on

5 March 2018

COUNCIL MINUTES

MONDAY 5 MARCH 2018

A. READING OF THE RECONCILIATION STATEMENT AND PRAYER

B. APOLOGIES

C. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL LAW 2008 (NO 1)

1. MINUTES OF THE COUNCIL MEETING HELD ON 19 FEBRUARY 2018.................5

D. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE WITH SECTION 79 OF THE ACT1

E. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

F. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

G. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

H. TABLING OF PETITIONS AND JOINT LETTERS

I. NOTICES OF MOTION

J. REPORTS OF SPECIAL AND OTHER COMMITTEES

1. REPORTS OF COMMITTEES: IMAP................................................................11

K. REPORTS BY DELEGATES

L. GENERAL BUSINESS

1. PLANNING APPLICATION 930/17 - 39 EDGAR STREET, GLEN IRIS - CONSTRUCTION OF A TWO STOREY BUILDING COMPRISING FIVE DWELLINGS...................................................................................................11

2. PLANNING APPLICATION 463/17- 71 OSBORNE STREET, SOUTH YARRA VIC 3141- EXTENSION TO A DWELLING ON A LOT LESS THAN 500SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE. ..................................................12

3. TREE MANAGEMENT - PLANNING APPROACH TOWARDS COMPLIANCE ISSUES..........................................................................................................13

4. VCAT QUARTERLY REPORT – FOURTH QUARTER OF 2017 – OCTOBER 2017 TO DECEMBER 2017............................................................................14

5. LEVEL CROSSING REMOVAL ADVOCACY........................................................146. STONNINGTON GENERAL LOCAL LAW 2018 (NO. 1) – REPORT RE

PROCESS, TIMELINES AND SEC.223 LOCAL GOVERNMENT ACT SUBMISSIONS................................................................................................14

7. LOCAL GOVERNMENT ACT REVIEW ..............................................................168. COUNCIL COMMITTEES..................................................................................179. PRAHRAN TOWN HALL REDEVELOPMENT......................................................1710. RATHMINES STREET, TOORAK - PARKING INVESTIGATION..............................1811. PRAHRAN MARKET SOLAR............................................................................19

1 Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.

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12. OUT-OF-ROUND ARTS AND CULTURAL GRANT 2017/18 - CHAPEL STREET PRECINCT ASSOCIATION..................................................................19

M. OTHER GENERAL BUSINESS

N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS

COUNCIL MINUTES

MONDAY 5 MARCH 2018

PRESENT : CR STEVEN STEFANOPOULOS, MAYOR

: CR GLEN ATWELL

: CR JOHN CHANDLER

: CR SALLY DAVIS

: CR JUDY HINDLE

: CR MATTHEW KOCE

: CR MELINA SEHR

: CR JAMI KLISARIS

COUNCIL OFFICERS PRESENT

: WARREN ROBERTS, CEO

: GEOFF COCKRAM

: SIMON THOMAS

: TONY OULTON

: STUART DRAFFIN

: FABIENNE THEWLIS

: ANTHONY DE PASQUALE

: RHONDA DEIGAN

COUNCIL MINUTES

MONDAY 5 MARCH 2018

1. Reading Of The Reconciliation Statement And PrayerFabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The meeting began with a prayer at 7.00pm

The Mayor Cr Stefanopoulos introduced Councillors and the Chief Executive Officer Warren Roberts. Mr Roberts then introduced Council Officers.

2. Apologies The Mayor Cr Stefanopoulos advised that leave has already been granted for Cr Griffin.

3. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)

1. Council Meeting - 19 February 2018

MOTION: MOVED CR GLEN ATWELL SECONDED CR MATTHEW KOCE That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 19 February 2018 and Minutes of the Confidential Council Meeting of the Stonnington City Council held on 19 February 2018 as an accurate record of the proceedings subject to the following correction:Cr Hindle noted that the spelling of the of the word ‘set’ in second last paragraph on page 7 was missing the ‘s’.

Carried

4. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Nil

5. Questions to Council from Members of the Public

During Council’s previous Ordinary Meeting two (2) sets of questions to Council was received from members of the public. The questions were in respect to the Stakeholders group for the masterplan of Percy Treyvaud Park; the definition of encumbered open space and questions on Councillor Briefings and confidential business.

At the time, I used my discretion available to me under Council’s General Local Law to answer the question at the meeting. As required under the Local Law, written answers were subsequently provided to the submitter. A copy of the response is now tabled for inclusion in the minutes of this meeting.

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Questions and responses to Ms WallishQuestion 1Re Council’s resolution regarding composition of the Stakeholders Group for the Masterplan of Percy Treyvaud Park. Could you please clarify the following:

The Stakeholders group includes “Traders” from Chadstone Road strip shops - there are only 13 traders how many representatives will they have?

Response

Traders from Chadstone Road will be invited to provide one representative on the Stakeholder Group, as well as an alternative representative if that person is unable to attend a meeting.

Question 2Is Council aware that a letter was signed and sent to Council from a majority of these traders stating they were against the proposed multipurpose stadium?

Response

Yes, this letter was received on 16 March 2017.

Question 3Are the “three resident” representatives to be from the surrounding area (the area most affected) or will it be “open” to any Stonnington resident?

Response

Part of the eligibility for a resident representative is to ‘Live in or own property in close proximity to Percy Treyvaud Memorial Park’.

Question 4What criteria will be used to select three resident representatives from those who submit an expression of interest?

Response

Criteria for resident representatives to be part of the Stakeholder Group are:

Be a resident of the City of Stonnington (owner and / or occupier)

Live in or own property in close proximity to Percy Treyvaud Memorial Park

Be active and well regarded in the local community

Be willing and able to attend meetings of the Stakeholder Group

Have experience working with committees and achieving positive outcomes

Can demonstrate you represent a group of local residents in close proximity to Percy Treyvaud Memorial Park, or can demonstrate you have or are willing to establish a communications network to help keep local residents informed about the project. Networks might include school, childcare or kindergarten communities, local dog walking groups, community groups etc.

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Not have a financial interest in the development (this does not include where residents own a property in close proximity to Percy Treyvaud Memorial Park)

Not work for the City of Stonnington.

This information is available at connectstonnington.vic.gov.au/stadium.

Questions and responses to Ms LawlorQuestion 1In response to my questions submitted 5 Feb 2018, you stated Open Space is defined in Council's Public Realm Strategy, as ...'land that is set aside for public recreation, public resort, and parklands or similar.' You then correctly assumed my reference to Encumbered Open Space related to Stonnington's Indoor Sports Stadium Feasibility Study, and your answer stated that this referred to 'Council land that is used for other purposes as outlined in the preceding paragraph.' I searched through the whole of Council's Public Realm Strategy 2010 document, which is the 'holistic, Council-wide strategy intended as a guide to view the public realm' yet found no reference of your definition of 'encumbered open space'. Can you please advise me which Council Policy contains your answer regarding encumbered open space?

Response

As outlined in our previous response these words are used in reference to a previous paragraph in the feasibility study, e.g. in their literal sense. They were not used to refer to a generic class of assets, and as such there is no ‘definition’ attributed to these words as they were used in this case.

Question 2You also gave the definition of Parkland as 'Council reserve' described in the City of Stonnington General Local Law 2008. Does Percy Treyvaud Memorial Park fall within Council's definition of a park?

ResponseYes, Percy Treyvaud Park falls within Council’s definition of a park and is listed in Schedule 2 of the City of Stonnington General Local Law 2008 (No.1).

Question 3Are Council Briefings automatically considered Confidential Business?

ResponseClause 8.1 of the Councillor Code of Conduct refers to the Councillor Briefings and the Charter for these Briefings at Attachment One. This states, in part: these informal and confidential Briefings Sessions provide the opportunity for Councillors to be informed, to discuss, challenge, questions and clarify matters of Council business and meeting agendas. They also provide the opportunity for Councillors to discuss policy formulation and direction.

CONFIDENTIALITY OF DISCUSSIONSWhere a matter is confidential all discussion, comment, opinions, information and material related to the confidential matter will also be deemed to be confidential”.

The Councillor Briefing Sessions Charter adopted by Council 24 May 2010. The Councillor Code of Conduct is available for viewing on the Council website at http://www.stonnington.vic.gov.au/files/assets/public/council/councillors/councillor-code-of-conduct-adopted-13-february-2017.pdf

http://www.connectstonnington.vic.gov.au/stadium

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MONDAY 5 MARCH 2018

While not all matters are considered confidential, it is expected that the discussions in Briefing will remain in Briefing as it is not a decision making forum and discussions can raise matters that are of a confidential nature.

Question 4If not, what and who determines the confidentiality of matters discussed in Councillor Briefings?

ResponseThe Chief Executive Officer can designate, in writing, a matter as confidential information under Section 77 of the Local Government Act and specifying the ground or grounds applying under section 89(2) of the Act and the Council has not passed a resolution that the information is not confidential.

For tonight’s Ordinary Meeting of Council three (3) sets of Questions to Council have been received for response. In accordance with clause 424 of Council’s General Local Law a summary of the questions are as follows:

One (1) question from Ms Clegg

The question is relating the recently announced governance structure for the development of a sports stadium at Percy Treyvaud Park asking why, for transparency, the Stakeholder Group is the only group within the governance structure which does not operate for the life of the project?

Two (2) questions from Ms Lawlor

The questions relate to the budget for the proposed New Multi -Purpose Sports and Recreation Facility - Percy Treyvaud Memorial Park asking about the significant change in the estimated budget and what will be the limit before it is considered an impost for ratepayers to finance, and who, within the governance structure is responsible for adhering to the budget stated?

Three (3) questions from Ms Wallish

The questions relate to the Local Resident Expression of Interest Stakeholder Group Multi-purpose Sport and Recreation Facility Percy Treyvaud Memorial Park and the Application Form and the opportunity for residents to decide on who should represent them,; why membership from a local sporting or community club should be any less desirable and the composition of the Selection Panel and the Steering Committee Group of Councillors.

Council will answer the questions, but I use my discretion under Clause 424 (3) (b) of the Local Law to not provide the responses this evening but to provide written responses to the submitters within 14 working days and the responses will be put into the minutes of the following meeting.

6. Correspondence – (only if related to council business)Cr Chandler tabled the following correspondence:

An email from a resident in Canterbury Road Toorak asking if Council can plant trees in Canterbury Road from the southern end at Toorak Primary School then round the corner into Edward Street.

An email from the Executive Chairman of Chapel Street Precinct Association asking for consideration of their request for an out-of-round Arts and Culture grant.

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An email from a resident in Davis Avenue South Yarra asking Council to look at issues with his property from the street tree.

Cr Davis tabled the following correspondence: An email from a resident of the Gascoigne Estate asking for consideration in changing the

planning zoning for the property at 95 Kerford Street Malvern East. Cr Davis noted she would refer to this correspondence under Questions of Officers.

An email from the Sex Industry Coordination Unit of Victoria Police advising of a property in Chadstone Road being declared an illegal brothel for a period of three months, and the required signage that will be on the property as a result of this decision by the Moorabbin Magistrates Court recently. Cr Davis noted she would refer to this correspondence under Questions of Officers.

Cr Hindle tabled the following correspondence: An email from a resident near the Chris Gahan Reserve asking for some action to be taken

in respect to the basketball court use and noise which is disturbing their amenity.

Cr Stefanopoulos tabled the following correspondence: An email from a resident in The Avenue Windsor drawing to Council’s attention possible

breaches of the Planning and Building permits for the property and asking for Council to investigate.

7. Questions to Council Officers from Councillors

1 Request for Review of Property ZoningCr Davis referred to correspondence she had tabled regarding the zoning of a property in the Gascoigne Estate in Kerford Road Malvern East that the author had been following up with Council as they think the property zoning is not correct and should be changed. They have followed up with Council however would like a response as they have not been able to access the information on Council’s website.

In response the General Manager Planning and Amenity Stuart Draffin advised that the Council response to date had articulated the issues to the author, but took it on notice to look into the issue further. He noted that the report will go live on Council’s website this week.

2 Chadstone Road Illegal BrothelCr Davis referred to correspondence she had tabled regarding the advice from Victoria Police on this matter outlining how she had made contact with the Police following suspicions raised by local residents. Cr Davis noted that residents should advised that the required signage is not for a permit for this business. She further noted that there seems to be some confusion from the public on how to have these matters investigated and when looking through Council’s website it was not easy to find details on what to do and there was a complex form that did not seem required.

In response the General Manager Planning and Amenity Stuart Draffin advised that Victoria Police had become the responsible authority to deal with such matters not Councils following changes to the relevant legislation. He took on notice the issues regarding the information on Council’s website.

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3 Tram Only Lanes in High StreetThe Mayor Cr Stefanopoulos advised that the Tram Only lanes in High Street during peak hours were not being enforced by Police and asked if this could be followed up.

The General Manager Assets and Services Simon Thomas advised this would be followed up with Victoria Police.

4 Theft of Historic Signs from Surrey Road ParkThe Mayor Cr Stefanopoulos reported on the theft of the historical sings from Surrey Road park which was concerning.

The CEO Warren Roberts took this matter on notice.

5 Speeding Traffic in Neighbourhood StreetsCr Hindle asked if Victoria Police enforced the speed limits in neighbourhood streets as there are constant speeding issues and why is this happening.

The General Manager Assets and Services Simon Thomas advised that this is a matter for Victoria Police however their resources are stretched and while they do provide assistance to Council when requested, they have other higher priorities for their resourcing.

Cr Hindle asked if Council could write to Victoria Police outlining Council’s concerns with traffic speed in the neighbourhood side streets.

The General Manager Assets and Services Simon Thomas advised that this matter would be followed up.

8. Tabling of Petitions and Joint LettersCr Davis tabled a petition with 25 signatures and a covering letter from residents of Kingston Street regarding the “condition of the gravel car park in Kingston Street adjoining Central Park…and requesting that some form of sealing of the loose stones be undertaken to prevent the dust and air pollution currently being experienced by both users of the park and residents.”

Cr Atwell tabled a petition with 11 signatures from Traders in Burke Road near the Monash freeway seeking a review of the parking and time limits as the businesses are having issues due to the new large buildings and train station impacting on their businesses. The petition proposes a number of points in respect to use of old tram stop space and land at the railway station.

PROCEDURAL MOTION: MOVED CR JAMI KLISARIS SECONDED CR SALLY DAVIS

That the two petitions be received.Carried

9. Notices of MotionNil

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10. Reports of Special and Other Committees

The CEO Warren Roberts tabled the following Assembly of Councillors Records: Multi-purpose Sports and Recreation Facility – Percy Treyvaud Memorial Park meeting held

on 19 February 2018 Councillor Briefing held on 26February 2018 Summary of Planning Consultative meetings held in February 2018.

1 REPORTS OF COMMITTEES: IMAP

MOTION: MOVED CR STEVEN STEFANOPOULOS SECONDED CR SALLY DAVIS That Council confirms the minutes of the Inner Melbourne Action Plan Implementation Committee (IMAP) meeting held on Friday 24 November 2017 as circulated.

Carried

11. Reports of DelegatesCr Atwell reported on the Access Stonnington Committee meeting held recently noting the following points;

Briefed on progress of roll-out of NDIS

Changing places facilities will be provided in the upgrade at Chadstone Shopping Centre

A presentation by a family with a disabled child on the benefits of access to inclusive playgrounds through Play for All and the opportunity for creative projects for Councils to be involved in

Cr Koce tabled the report from Prahran Citizens Advice Bureau.

12. General Business

1 PLANNING APPLICATION 930/17 - 39 EDGAR STREET, GLEN IRIS - CONSTRUCTION OF A TWO STOREY BUILDING COMPRISING FIVE DWELLINGS

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That a Notice of Refusal to Grant Planning Permit No: 930/17 for the land located at 39 Edgar Street, Glen Iris be issued under the Stonnington Planning Scheme for the construction of a multi-dwelling development on the following grounds:

1. The proposed development by virtue of excessive scale, continuous built form and insufficient articulation on the side elevations constitutes an overdevelopment of the land that fails to respond to the existing or preferred character of the area.

2. The proposed design response fails to respect the neighbourhood character of the area and does not comply with the Neighbourhood Character objective (Clause 55.02-1) and the Design detail objective (Clause 55.06-1).

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3. The proposed development will unreasonably impact the amenity of adjoining properties through visual bulk.

4. The proposed layout and dimensions of bedrooms and bathrooms of the dwellings will result in unreasonable levels of internal amenity for future residents.

5. The proposed vehicular movements to and from the westernmost car parking space of dwelling 4 will result in an unreasonable number of movements given the location of dwelling 5 garage door.

Carried

2 PLANNING APPLICATION 463/17- 71 OSBORNE STREET, SOUTH YARRA VIC 3141- EXTENSION TO A DWELLING ON A LOT LESS THAN 500SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE.

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE

That a Notice of Decision to Grant a Planning Permit No: 463/17 for the land located at 71 Osborne Street South Yarra be issued under the Stonnington Planning Scheme for extension to a dwelling on a lot less than 500sqm in a Neighbourhood Residential Zone subject to the following conditions:

1. Before the commencement of the development, one (1) electronic copy of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans submitted on 24 November 2017 but modified to show:

a) Increased setback of the first floor western wall to achieve full compliance with Standard A14 between 10am and 3pm.

b) The first floor north elevation wall of the extension to be setback 1 metre from the northern boundary.

c) A notation to be included on the first floor plan and all relevant elevations to show that the bay window will be fixed up to 1700mm above the finished floor level.

d) The first floor west facing window to bedroom 3 to face a light court with a minimum of 3 square metres.

e) A revised STORM Rating Report demonstrating full compliance with Clause 22.18 of the Stonnington Planning Scheme.

All to the satisfaction of the Responsible Authority.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed site plan and/or stormwater management report.

4. Prior to the occupation of the building, fixed privacy screens (not adhesive film) designed to limit overlooking as required by the relevant Standard A15 of Clause

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54 in accordance with the endorsed plans must be installed to the satisfaction of the Responsible Authority and maintained to the satisfaction of the Responsible Authority thereafter for the life of the building.

5. Prior to the occupation of the building, the walls on the boundary must be cleaned and finished to the satisfaction of the Responsible Authority.

6. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit. In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

NOTES:

i. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

ii. Nothing in this permit hereby issued shall be construed to allow the removal of, damage to or pruning of a significant tree (including the roots) without the further written approval of Council.

“Significant tree” means a tree:

a) with a trunk circumference of 180 centimetres or greater measured at its base; or

b) with a trunk circumference of 140 centimetres or greater measured at 1.5 metres above its base; or

c) listed on the Significant Tree Register.

Please contact the Council Arborists on 8290 1333 to ascertain if permission is required for tree removal or pruning or for further information and protection of trees during construction works.

iii. At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

a) Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and

b) Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

Carried

3 TREE MANAGEMENT - PLANNING APPROACH TOWARDS COMPLIANCE ISSUES

MOTION: MOVED CR JUDY HINDLE SECONDED CR JAMI KLISARIS

That Council endorses, adopts and promotes the proposed operational protocols and methods to be used in the issuing and management of Planning Permits as they

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relate to tree retention and landscape implementation.

Carried

4 VCAT QUARTERLY REPORT – FOURTH QUARTER OF 2017 – OCTOBER 2017 TO DECEMBER 2017

MOTION: MOVED CR GLEN ATWELL SECONDED CR JAMI KLISARIS That Council:1. Receive and note the VCAT Report (October 2017 – December 2017).

Carried

5 LEVEL CROSSING REMOVAL ADVOCACY

MOTION: MOVED CR MATTHEW KOCE SECONDED CR SALLY DAVIS That Council advocates for the State Government to add rail under road removal of the Glenferrie Road, Kooyong, Tooronga Road, Malvern and High Street, Glen Iris at-grade level crossings to its program, and continues to advocate for rail under road outcome for the Toorak Road, Kooyong level crossing removal.

PROCEDURAL MOTION: MOVED CR JUDY HINDLE SECONDED LAPSED FOR WANT OF A

SECONDER

That consideration of the level Crossing removal Advocacy be deferred for one meeting.

Lapsed for want of a SeconderThe Standing Motion was then Put

A Division was called by Cr Klisaris:For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Sally

Davis, Glen Atwell, Judy Hindle and Steven StefanopoulosAgainst: NilAbsent: Cr Marcia Griffin

Carried

6 STONNINGTON GENERAL LOCAL LAW 2018 (NO. 1) – REPORT RE PROCESS, TIMELINES AND SEC.223 LOCAL GOVERNMENT ACT SUBMISSIONS

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MOTION: MOVED CR MELINA SEHR SECONDED CR JOHN CHANDLER

That Council:1. Endorses the draft Stonnington General Local 2018 (No.1) (Attachment 1) and

gives public notice in the local newspaper and the Government Gazette of its intention to create a new local law, (a) subject to table under Clause 165 being amended to read as follows:

165. Conditions Under Which Animals May be Kept

Houses Units, townhouses, flats and apartments

CatsCats under 3 months

212

22

DogsDogs under 3 months

212

11

Domestic Birds (budgie/canary or similar)

5 2

Domestic Mice 6 3Rabbits/Guinea Pigs 10 2

Cold water and tropical fish unlimited unlimited

and(b) subject to deletion of the Reading of the Prayer at Clauses 31(2)(a) and 48

(1) (a); and

2. Invites submissions on the new local law in accordance with Section 223 of the Local Government Act 1989.

AMENDMENT: MOVED CR MATTHEW KOCE SECONDED CR JUDY HINDLE

That Council:1. Endorses the draft Stonnington General Local 2018 (No.1) (Attachment 1) and

gives public notice in the local newspaper and the Government Gazette of its intention to create a new local law, subject to table under Clause 165 being amended to read as follows:

165. Conditions Under Which Animals May be Kept

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Houses Units, townhouses, flats and apartments

CatsCats under 3 months

212

22

DogsDogs under 3 months

212

11

Domestic Birds (budgie/canary or similar)

5 2

Domestic Mice 6 3Rabbits/Guinea Pigs 10 2

Cold water and tropical fish unlimited unlimited

2. Invites submissions on the new local law in accordance with Section 223 of the Local Government Act 1989.

The Amendment was then Put.A Division was called by Cr Hindle:For: Crs Matthew Koce and Judy HindleAgainst: Crs John Chandler, Melina Sehr, Jami Klisaris, Sally Davis, Glen Atwell

and Steven StefanopoulosAbsent: Cr Marcia Griffin

Lost

The Standing Motion was then Put.A Division was called by Cr Hindle:For: Crs John Chandler, Melina Sehr, Jami Klisaris, Sally Davis, Glen Atwell

and Steven StefanopoulosAgainst: Crs Matthew Koce and Judy HindleAbsent: Cr Marcia Griffin

Carried

7 LOCAL GOVERNMENT ACT REVIEW

MOTION: MOVED CR JAMI KLISARIS SECONDED CR MELINA SEHR That Council:1. endorse the submission to the Local Government Bill- Exposure Draft;2. seek a deferral and further consultation with the Councils and local

government practitioners before the Bill is put to Parliament; and 3. forward a copy to the Shadow Minister for Local Government and local

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members of Parliament to inform them of Council’s concerns in respect to the Local Government Bill - Exposure Draft and seeking their support in having the Bill deferred for further consultation.

Carried

8 COUNCIL COMMITTEES

MOTION: MOVED CR JOHN CHANDLER SECONDED CR GLEN ATWELL

1. That Council endorses the following Advisory Committee structure (with each Committee being open to all Councillors who wish to attend its meetings) and confirms the Chairs:

Community Services Advisory Committee (to meet quarterly - Chair: Cr Klisaris)Economic Development and Culture Advisory Committee (to meet bi-monthly - Chair: Cr Griffin)Sustainability Advisory Committee (to meet quarterly - Chair: Cr Koce)Strategic Planning Advisory Committee (to meet bi-monthly - Chair: Cr Chandler)Strategic Communication and Engagement Committee (to meet quarterly- Chair: Cr Davis)

2. That the Terms of Reference for the newly formed Strategic Communication and Engagement Committee be endorsed.

3. That Council notes that the Mayor (Cr Stefanopoulos), Crs Chandler, Sehr and Klisaris be the Councillor representatives for the Prahran Town Hall Redevelopment Steering Committee.

4. That Council notes that Crs Sehr, Chandler and Koce be the Councillor representatives on the Cato Street Car Park Redevelopment Project Steering Group.

5. That Council notes that the Mayor (Cr Stefanopoulos), Crs Koce and Atwell be the Councillor representatives for the Multi-Purpose Stadium Steering Committee.

Carried

9 PRAHRAN TOWN HALL REDEVELOPMENT

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MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER

That:

1. The concept plans and scope associated with development Option C, (generally incorporating relocation of the Prahran Library expanded over two levels; development of Community activity spaces and an IT Hub on the second level; refurbishment of the Prahran Town Hall with reduced back of house facilities; refurbishment of the ground floor of the fire station; technical upgrade only of Committee Room, Dining Room & Council Chamber; provision of a café / bar facility located at the entry to the Prahran Town Hall; compliance works only to Functions on Chapel; Future Proofing for Upper Floor extension – structural support to build a rehearsal room on the first floor above the back of house facilities; and construction of a central Atrium) estimated at a capital cost of $28m, be endorsed.

2. The full upgrade works to Functions on Chapel as outlined in the report (incorporating relocation of and upgrade of amenity facilities, changes to the entry foyer, acoustic treatment and baseline sound and lighting equipment as per the main town hall) be incorporated as part of the endorsed scope of works outlined in 1. above at an additional estimated cost of $1.1m

3. The Project Architects be directed to proceed with the preparation of all necessary documentation and proceed to public tender for the scope of work as endorsed in part 1& 2 above.

4. The sum of $29.1m being the estimated capital cost of the project required to deliver the scope of work outlined in 1&2 above be referred for inclusion in the 2018/19 – 2021/22 capital budget.

5. Following the public tender process a further report be prepared for Council consideration on the tender process, and awarding of the contract.

6. Funding for the upgrade of; the first floor of the Fire Station, and both levels of the Courthouse, and the rebuilding of the cupola on top of the clock tower, as per the 1888 designs by architect Charles D’Ebro be referred for consideration in the preparation of the 2019/20 – 2023/24 Capital Works Program.

A Division was called by CrStefanopoulos:For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Sally

Davis, Glen Atwell and Steven StefanopoulosAgainst: NilAbstain: Cr Judy HindleAbsent: Crs Marcia Griffin

Carried

10 RATHMINES STREET, TOORAK - PARKING INVESTIGATION

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MOTION: MOVED CR STEVEN STEFANOPOULOS SECONDED CR JOHN CHANDLER

That Council:1. Take no further action at this stage to implement resident priority parking

restrictions in Rathmines Street, Toorak. 2. Advise the head petitioner of the survey results and Council’s decision.

Carried

11 PRAHRAN MARKET SOLAR

MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER

That:1. The findings of the investigation into options and cost of a solar PV system for

the Prahran Market be noted.

2. Council assist the Prahran Market Board in their endeavours to secure funding for installation of a PV system by advocating on their behalf to local members of parliament.

3. Council write to all locally elected Federal and State parliamentarians concerning the impact of rapidly escalating energy prices on the local community.

4. A report come back to Council within the next 3 months to provide an update on the progress of 2. above and status of the proposal for installation of PV solar at the Prahran Market.

Carried

12 OUT-OF-ROUND ARTS AND CULTURAL GRANT 2017/18 - CHAPEL STREET PRECINCT ASSOCIATION

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE

That Council approves an out-of-round request for seed funding of $93,942.00 for Chapel Street Precinct Association through the Arts and Cultural Grants Program for the following four events as part of Provocare 2018:

National Institute of Circus Arts – Empty Bodies Show: $36,500 Dinner in the Dark: $16,050 Art Walk: $5,230 Eco Caddy: $36,162.

Carried

13. Other General Business

COUNCIL MINUTES

MONDAY 5 MARCH 2018

Nil

14. Urgent BusinessNil

15. Confidential Business

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR JAMI KLISARIS

That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified: (8.59pm)

Confidential Matter Reason for Confidentiality

1. Reports of Committees: IMAP 89 (2)(h) a matter which the Council or special committee considers would prejudice the Council or any person

Carried

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED

That the meeting be re-opened to the public. (9.01pm)

Carried

There being no further business the meeting closed at 9.01pm.

Confirmed on Monday 19 March 2018

...................................................................................CR STEVEN STEFANOPOULOS, MAYOR

COUNCIL MINUTES

MONDAY 5 MARCH 2018

ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS:

Date: 19th February 2018

Name of Meeting: New Multipurpose Sports & Recreation Facility Percy Treyvaud Memorial Park

Time: 4:30 pm

Assembly Location: Stonnington City Centre – Committee Room, 311 Glenferrie Road, Malvern

IN ATTENDANCE:

Councillors:

Cr Steve Stefanopoulos, Cr Glen Atwell, Cr Matthew Koce

Council Officers:Warren Roberts, Simon Thomas, Tony Oulton

Others: Michelle Read (Consultant), Sean Ross

Apologies: Karen Watson, Rick Kwasek, Tracey Limpens

Matter/s Discussed:Introduction

Confirm Scope and Budget for the project

Preliminary Project Program

Stakeholder Group Process for the review of the Terms of

Reference Appointment process for community

representatives and Stakeholder Group Representatives.

Confirmation of the Principal Design Consultant brief andprocurement program

Communications Strategy

Community Consultation and Engagement

Project Risks Development of risk matrix

Project Management Plan

COUNCIL MINUTES

MONDAY 5 MARCH 2018

CONFLICT OF INTEREST DISCLOSURES : including time left and returned to meeting

Councillors:

None

Council Officers:

None

Form completed by: Torren Dimovski

COUNCIL MINUTES

MONDAY 5 MARCH 2018

ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS

Date: Monday 26 February 2018 Councillor Briefing

Time: 6.15pm

Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern

IN ATTENDANCE

Councillors:Cr S Stefanopoulos (Mayor)

Cr G Atwell Cr J Klisaris

Cr J Chandler Cr J Hindle Cr M GriffinCr M Koce Cr M Sehr Cr S Davis

Council Officers:Warren Roberts (CEO) Stuart Draffin Simon ThomasTony Oulton Geoff Cockram Fabienne ThewlisTracey Limpens (6.15pm, left 9.38pm)

Penny Pavlou (6.15pm, left 9.15pm)

Madeleine Grove (6.15pm, left 9.15pm)

Susan Price (9.16pm, left 9.32pm)

Kirsten Denehy (6.15pm, left 6.46pm)

Lisa Stafford (6.15pm, left 7.14pm)

Matthew Comport (6.18pm, left 9.27pm)

Ian Robson (6.18pm, left 6.46pm)

Katherine O’Connell (7.15pm, left 8.18pm)

Kevin Apostolides (6.16pm, left 9.15pm)

Brad Petryczkowycz (6.27pm – 9.15pm)

Cath Harrod (8.46pm, left 9.27pm)

Anthony De Pasquale (8.53pm, left 10.01pm)

Matter/s Discussed:1. COUNCILLOR ONLY DISCUSSION 5.45PM – 6.10PM2. I.D DEMOGRAPHICS: STONNINGTON FUTURE POPULATION PROFILE3. PRAHRAN TOWN HALL REDEVELOPMENT4. STONNINGTON GENERAL LOCAL LAW 2018 (NO. 1) – REPORT RE PROCESS, TIMELINES AND

SEC.223 LOCAL GOVERNMENT ACT SUBMISSIONS5. FIRE SAFETY REPORT UPDATE - COMBUSTIBLE CLADDING ON BUILDINGS6. PRAHRAN MARKET SOLAR7. OUT-OF-ROUND ARTS AND CULTURAL GRANT 2018/19 - CHAPEL STREET PRECINCT

ASSOCIATION8. LEVEL CROSSING REMOVAL ADVOCACY9. COUNCILLOR STRATEGIC PRIORITIES - SESSION 210. RESILIENT MELBOURNE DELIVERY OFFICE - FUNDING REQUEST11. PLANNING APPLICATION 930/17 - 39 EDGAR STREET, GLEN IRIS - CONSTRUCTION OF A TWO

STOREY BUILDING COMPRISING FIVE DWELLINGS12. PLANNING APPLICATION 463/17- 71 OSBORNE STREET, SOUTH YARRA VIC 3141- EXTENSION TO

A DWELLING ON A LOT LESS THAN 500SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE.

COUNCIL MINUTES

MONDAY 5 MARCH 2018

13. TREE MANAGEMENT - PLANNING APPROACH TOWARDS COMPLIANCE ISSUES14. RATHMINES STREET, TOORAK - PARKING INVESTIGATION15. DRAFT 2018/19 OPERATING BUDGET AND CAPITAL WORKS PROGRAM16. LOCAL GOVERNMENT ACT REVIEW 17. COUNCIL COMMITTEES18. VCAT QUARTERLY REPORT – FOURTH QUARTER OF 2017 – OCTOBER 2017 TO DECEMBER 2017

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting

Councillors:Cr Griffin declared a Conflict of Interest in Item 14 Rathmines Street Toorak – Parking Investigation and left the meeting at 10.01pm. She returned to the meeting at 10.03pm at the conclusion of discussion on this item.

Council Officers: Nil

Form completed by: Fabienne Thewlis

COUNCIL MINUTES

MONDAY 5 MARCH 2018

COUNCIL MINUTES

MONDAY 5 MARCH 2018

ASSEMBLY OF COUNCILLORS REPORT FEBRUARY 2018 A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff, and the matter/s

considered are intended or likely to be subject of a future decision of the Council; or subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee;

An Advisory Committee of the Council where one or more Councillors are present – eg:-on-site inspections/meetings; planning or other consultative meetings;

DATE OF MEETING

MEETING NAME WARD COUNCILLORS ATTENDANCE

OFFICERSATTENDANCE

CONFLICT OF INTEREST DISCLOSURES

AND IF LEFT MEETING

MATTER/S DISCUSSED

COUNCILLORS OFFICERS

13/2/18Planning Consultative Meeting

East Cr DavisCr Atwell

Jun Yu Nil Nil Planning Application No:0925/17-302-306 Waverley Road Malvern East

13/2/18 Planning Consultative Meeting

South Cr Hindle Austin Cram Nil Nil Planning Application No:0558/17 – 90A Henry Street Windsor



Sheridan Harley Nil Nil Planning Application No:0455/17 – 24 Beech Street Malvern East


North Cr KoceCr ChandlerCr Griffin

Sheridan Harley Nil Nil Planning Application No: 0386/17 – 3 Ruabon Road Toorak


North Cr ChandlerCr Griffin

Jennifer Ozer Nil Nil Planning Application No:1015/17 – 41 Mathoura Road Toorak


North Cr GriffinCr Chandler

Lulu Zhang Nil Nil Planning Application No:0716/15-2 – 10 Yarra Street South Yarra



Nathaniel Man Nil Nil Planning Application No: 0204/17 – MLVERN Vale Hotel – 1321-1341 Malvern Road Malvern


North Cr GriffinCr Koce

Jennifer Ozer Nil Nil Planning Application No: 1132/17 – 364B Toorak Road South Yarra

27/2/18 Planning North Cr Koce Stuart Draffin Nil Nil Planning Application No:1027/17 – Jam Factory – 500

Tabled at Council Meeting

COUNCIL MINUTES

MONDAY 5 MARCH 2018

Consultative Meeting

Cr ChandlerCr Griffin

Hannah McBride-BurgessJun Yu

Chapel Street South Yarra

minutes of council meeting - 5 march 2018 · web view2018/03/05 · title minutes of council...

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