minutes of an ordinary meeting of the · pdf filepastor damien heres from dreambuilders church...

MINUTES OF AN ORDINARY MEETING OF THE CIRCULAR HEAD COUNCIL HELD AT THE COUNCIL CHAMBERS, 33 GOLDIE STREET SMITHTON, ON THURSDAY 14 JULY 2016, COMMENCING AT 6.00PM.

From To Time Occupied Open Council 6.00pm 6.51pm 51 minutes Closed Council 6.51pm 7.34pm 43 minutes Open Council 7.34pm 7.35pm 1 minute TOTAL TIME OCCUPIED 95 MINUTES

Audio Recording of Council Meetings Policy

The Chairman declared the meeting open at 6.00pm, welcomed those present in attendance and advised that the meeting would be recorded in accordance with the Council Policy titled “Audio Recording of Council Meetings” to ‘record meetings of Council to assist in the preparation of minutes and ensure a true and accurate account of debate and discussion at meetings is available’.

1.0 RECORD OF ATTENDANCE/ APOLOGIES/ LEAVE OF ABSENCE PREVIOUSLY APPROVED

Legislative Reference Local Government (Meeting Procedures) Regulations 2015; Regulation 8(2)(a)

1.1 Attendance

Mayor Quilliam Deputy Mayor Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward

T Smart – General Manager R Mallinson – Director Corporate Services D Summers – Director Infrastructure & Development Services D Mainwaring – Manager Community Services (until 6.16pm) J Saville – Youth & Community Officer (until 6.16pm) K Sweeney – Executive Officer Civic Governance

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1.2 Prayers

Pastor Damien Heres from Dreambuilders Church led the meeting in prayer. 1.3 Leave of Absence(s) previously approved Cr A Popowski 1.4 Apologies

Cr Spinks

2.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

Legislative Reference Local Government (Meeting Procedures) Regulations 2015; Regulation 8(2) (b) MOVED: CR BISHOP SECONDED: CR BERECHREE That the Minutes of the Ordinary Meeting of the Circular Head Council held at the Council Chambers Smithton on Thursday 16 June 2016, a copy of which having previously been circulated to Councillors prior to the meeting, be confirmed as a true record. The MOTION was put and was CARRIED unanimously. FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward AGAINST:

3.0 ISSUES RAISED BY COUNCILLORS Legislative Reference Local Government (Meeting Procedures) Regulations 2015; Regulation 29, 30

3.1 Councillor Questions received in writing Nil

3.2 Response(s) to Councillor Questions received in writing Nil

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3.3 Response(s) to Councillor Questions taken on notice from previous meeting

Nil

3.4 Councillor Questions without Notice

3.4.1 Cr Woodward re Skate Park Safety

Cr Woodward enquired whether Council would investigate the possible installation of extra lighting and security cameras at the Smithton Skate Park, as unacceptable behaviour was causing concerns to local residents in the area.

Mayor Quilliam advised that this would need to be scheduled for further discussion at a future Council workshop.

The General Manager advised that costings would be investigated prior to the Workshop discussion, and it was suggested that Tasmania Police be requested to do extra monitoring of the area in the interim.

4.0 DECLARATIONS OF PECUNIARY INTEREST

Legislative Reference Local Government of Local Government (Meeting Procedures) Regulations 2015, Regulation 8(7)

There were no Declarations of Pecuniary Interest received.

5.0 NOTIFICATION OF COUNCIL WORKSHOPS

Legislative Reference Local Government (Meeting Procedures) Regulations 2015; Regulation 8(2)(c)

MOVED: CR N POPOWSKI SECONDED: CR WOODWARD

That Council notes the following workshops conducted by Council since the previous ordinary Council Meeting:-

The MOTION was put and was CARRIED unanimously.

FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward

AGAINST:

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Purpose:

30 June 2016 • Swimming Pool – progress • Strategic Plan • Smithton CBD Development Plan

7 July 2016 • Agricultural Land Conversion – CHPG • Education Act Review and Implications – Giggles • LGAT Motions Voting • Declarations of Pecuniary Interest

6.0 MAYOR’S COMMUNICATIONS

MOVED: CR BERECHREE SECONDED: CR KAY That the Mayor’s Communications be noted.

The MOTION was put and was CARRIED unanimously. FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward AGAINST:

Diary 14 June Onsite Meeting – Brett Whiteley MP 16 June Council Meeting 18-22 June ALGA National Assembly 23 June Meeting – Roger Jaensch MP Rotary Club Cocktail Party/Conference Update 24 June Meeting – Jeremy Rockliff MP Meeting – Nicola Morris 30 June Forest Primary School Student Council visit 4 July NAIDOC Week Flag Raising Ceremony 5 July NAIDOC Week celebrations 6 July Meeting – Peter Edwards DPEM 7 July SMCP Draft Document review Regional Governance Review CCA Council Workshop

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7.0 LATE AGENDA ITEMS/PETITIONS/DEPUTATIONS/PRESENTATIONS

Legislative Reference: Local Government Act 1993; Part 6, Division 1; Sections 57,58,59,60,60A Local Government (Meeting Procedures) Regulations 2015, Part 3, Regulation 38 Local Government (Meeting Procedures) Regulations 2005; Regulation 8 (6)

Late Agenda Items

The General Manager advised that an informal petition was received from Mrs Janine Greene seeking an upgrade to Old Port Road Montagu. A response letter advising Mrs Greene of the non-compliance of the petition was sent on 13 July 2016. It also advised that the document would be mentioned, for information purposes only, at the meeting held on 14 July 2016. The document contained 128 signatures.

The General Manager also advised that the informal petition would be brought forward to a future Council Workshop to be discussed further.

Petitions

Nil

Deputations and Presentations

Nil

8.0 PUBLIC QUESTIONS

Legislative Reference Local Government (Meeting Procedures) Regulations 2015 Regulation 31

8.1 Public Questions received in writing

Nil

8.2 Response(s) to Public Questions received in writing

Nil

8.3 Response(s) to Public Questions taken on notice from previous meeting

Nil

8.4 Public Questions without Notice

Public Question Time was taken at 6.08pm.

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There were no public questions asked.

9.0 NOTICES OF MOTION

Legislative Reference: Local Government (Meeting Procedures) Regulations 2015; Regulation 16

There were no Notices of Motion for consideration.

10.0 PLANNING AUTHORITY ITEMS

Legislative Reference: Local Government (Meeting Procedures) Regulations 2015 Regulation 25 Judicial Review Act

There were no Planning Authority items for consideration.

11.0 REPORTS OF OFFICERS AND COMMITTEES

RESOLUTION FOR CONSIDERATION OF LATE ITEMS AT MEETING

Legislative Reference: Local Government (Meeting Procedures) Regulations 2005; Regulation 8 (6) Local Government Act 1995

The General Manager, in accordance with Regulation 8(6)(a) of Local Government (Meeting Procedures) Regulations 2015 submitted the following report for consideration by the Council which did not appear on the Council Meeting Agenda:

There were no late items for consideration.

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No. 11.1 Title: Youth Strategic Plan 2016 - 2019 Proponent: Council Location: Community Services Reporting Officer: Youth & Community Officer Date: 5 July 2016 File: Appendices: Youth Strategic Plan 2016 - 2019

PURPOSE The purpose of this report is for Council to endorse the Youth Strategic Plan 2016 - 2019. BACKGROUND The current Circular Head Council Youth Policy is dated November 2011 and is due to be reviewed and updated by 2016. DETAILS Michael O’Meara (Mo) was commissioned to facilitate the project and has spent considerable time engaging with local youth and other stake holders before submitting this proposed plan. In June 2015 Council held a “Y-Plan” Youth Forum at the Circular Head Community Centre facilitated by ‘Mo’. Over 100 students from Smithton High School, Circular Head Christian School and Marist Regional College attended. Students were asked what they would like to keep, change or create in Circular Head and what topics were of the most importance to them. Once this was established, young people were invited to attend smaller group workshops on their priority topics in November of 2015 also facilitated by Mo. In his November 2015 visit to Circular Head, Mo and members of the Community Development team also met with Councillors and local stake holders including; Rural Health Tasmania and Circular Head Aboriginal Corporation. A draft Youth Strategic Plan was then developed.

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STATUTORY IMPLICATIONS

Nil

STRATEGIC IMPLICATIONS

This updated Youth Policy/Strategic Plan covers a number of Operational aims and outcomes from the Council Strategic Plan including;

Operational Aim 3.2.1 Work closely with partner organisations to provide outcomes for youth Outcome 3.1 A participative, resilient and cohesive community Operational Aim 3.1.2 Support health programs and special interest groups

Operational Aim 3.1.3 Promote and encourage a united and participative community

Operational Aim 3.1.5 Work in partnership with community groups to assist in attracting new volunteers Outcome 3.2 Facilities and services that cater for future community needs

Operational Aim 3.2.1 Work closely with partner organisations to provide outcomes for youth 3.2.5 Support and promote educational programs, opportunities and initiatives

POLICY IMPLICATIONS

The Youth Policy 2006 (revised 2011) states;

Circular Head Council is committed to supporting its young people in a positive and practical way. Council will take the necessary steps, where practical, to involve young people in decisions that affect them. Council will provide a youth plan, which will act as a framework to progress and implement key themes and strategies.

The Youth Strategic Plan 2016 – 2019 delivers on this policy position, and has engaged the youth of Circular Head in developing and identifying goals and objectives.

In upcoming review of the policy, Council will be able to consider further on refinement of the Council policy position, but at this point in time it is recommended to adopt the Strategic Youth Plan 2016 - 2019 for implementation.

There are no current state or Federal Youth Policies or Plans, however the current Council Strategic Plan and the proposed Sustainable Murchison 2040: Community Plan were taken into consideration when developing the Youth Strategic Plan 2016 - 2019.

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FINANCIAL IMPLICATIONS

The Youth Strategic Plan 2016-2019 does not have any legislative financial requirements, however recommendations from the Plan may have some financial implications depending on specified projects and external funding sourced.

RISK IMPLICATIONS

The Youth Strategic Plan 2016 - 2019 seeks to ensure that Council continues to engage with and seek feedback from youth in Circular Head. The plan is a guarantee to young people that Council values them and is committed to working with them into the future.

CONSULTATION PROCESS

Between June 2015 and March 2016 Michael O’Meara and Council Community Development staff consulted with over 120 students, young people and stake holders. Youth forums and meetings with staff and management of Rural Health Tasmania and Circular Head Aboriginal Corporation (CHAC) were held.

An early draft policy was presented to Council, CHAC, Rural Health Tasmania, student leaders and members of CHYL in November 2015 for comment before a final draft was presented to those same groups in April 2016.

The Youth Strategic Plan 2016 - 2019 was endorsed for public comment on 21 April 2016 until 20 May 2016.

Minimal feedback was received, the only comments requested that the language in the document be simplified and this has occurred in the attached document.

COMMENT

The Youth Strategic Plan 2016 - 2019 was developed after rigorous consultation with young people, local stakeholders and Council community development staff as well as research into local, state, national and global trends with regards to young people.

The draft plan takes into consideration the topics that young people identified as important to them whilst also acknowledging the difficulties of residing in a rural community.

An important recommended goal in my opinion is to make youth participation to core of youth leadership and development; to continue to include young people in every aspect of council and offer them more opportunities to be involved.

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The recommendations in this plan have a regional focus as well as local one, recognising Council’s involvement in the yet to be completed Sustainable Murchison 2040: Community Plan.

There are currently no state or federal youth policies or plans making it even more important that Council have its own.

It is therefore recommended that Council endorses the Youth Strategic Plan 2016 – 2019.

MOVED: CR N POPOWSKI SECONDED: CR BERECHREE

That the Council adopts the Youth Strategic Plan 2016 – 2019.


FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward

AGAINST:

Council whilst considering this report were informed of comments received from LGAT CEO & Chairman, commending the work undertaken and involvement by youth during the preparation of this document.

Councillors recognised that the plan would encourage youth and support the future leaders of the community.

Mayor Quilliam suggested that promotion of the Youth Strategic Plan could be undertaken by placing as an article in the next LGAT NEWS magazine.

The Manager Community Services and Youth and Community Officer departed the Chambers at 6.16pm.

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To make youth participation the core approach to youth leadership and youth development.

Circular Head Council takes the role of young people seriously as evidenced by a sustained commitment to encouraging the voice of young people via CHYL - Circular Head Youth Leaders.

Council has shown a willingness to host forums for young people to be�tter understand their vision and priorities. The 7-UP Youth Centre was established as an outcome of a 2009 youth forum and has received national recognition - including a national local government award in 2011. CHYL is Circular Head Council’s Youth Leadership program. Current members of the program are positive about their community project experiences. Nevertheless, some members feel that their capacity to link with other young people and to contribute to Council planning is not yet realised - and that their role and function needs review.In terms of positive youth engagement, It is noteworthy that a current Circular Head Councillor is young and a member of CHYL.

National and State Policy trends in relation to resourcing positive ‘youth engagement’ are uncertain at this time and some renewed interest is emerging - within a somewhat ‘problem alleviation focus’.

GOAL 1 StrategiesDevelop the capacity of CHYL to participate in Council planning and to facilitate other young people’s participation by ...

• Reviewing structure, role and function of CHYL including application / membership process and how CHYL membership is promoted to attract a wider and diverse cohort of interested young people.

• Implementing a new orientation program for CHYL members, Councillors and Council Officers that prepares them for a more integrated role. This should include exchange / visits to well established‘youth council’ and leadership groups within and outside Australia.

• Ensuring that CHYL members know moreabout the planning and developmentagendas of Circular Head Council andhow Council works.

• O�ffering opportunities for CHYL members to accompany Councillors and Council Officers to local and regional meetings and state-wide working groups.

• Preparing CHYL members to reach outand be strengthened by the rich diversityof people in Circular Head, includingIndigenous young people.

• Engaging older CHYL members as mentors for new members and as links to broader youth participation networks.

GOAL 1

YPLAN 2016 - 2019CIRCULAR HEAD YOUTH STRATEGIC PLAN

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To develop a positive Circular Head identity that encourages diversity, creativity and opportunity.

7-up youth centre is sustained by way of collaboration between Council, schools, Rural Health, Circular Head Aboriginal Corporation (CHAC) and Smithton Christian Fellowship. 7-up meets an important social need for a smaller cohort of young people than initially envisioned.

The YPLAN process has identified a need to ensure that a broader group of young people are able to contribute to the provision of information to their peers - especially in the context of promoting a positive local image and accessing new learning experiences. This is not ‘instead’ of the current 7-up, it is a necessary step to compliment and be�tter resource what already exists.

GOAL 2 Strategies

Establish a youth led ‘innovation and information space’; that inspires enterprising activity and delivers information and services young people need by ...

• Establishing a social enterprise within a new space that supports innovation and provides information, technology and a place to develop skills & opportunities

• Locating CHYL in this new ‘innovation space’ to raise their profile and role.

• Partnering locally and regionally with CHAC, Rural Health, schools, AGRITAS and others to diversify participation

GOAL 2

To embed local youth initiatives in a cooperative and strategic regional approach.

Local co-operation has become an essential feature of youth praxis by Circular Head Council and local community agencies.

Within Council, progress has been made by way of locating youth within a community development response by Council. This has been recently strengthened by sharing management resources with the neighbouring Waratah-Wynyard Council. The next step involves building young people’s participation itto all Council units including the Council’s future economic, tourism and environment agenda’s.

Young people in Circular Head want to contribute to a future with clean rivers and increased community activity andenterprise in their main streets.

The emerging ‘whole of Council’ approach being adopted by Circular Head Council provides a be�tter opportunity for local youth initiatives to also be understood and supported by regional planning initiatives. Regional co-operation is an imperative and strategic way of leveraging outcomes that would struggle to be achieved by any one council.

GOAL 3 Strategies

Identify new work opportunities and facilitate diverse learning / enterprise experiences inside and outside Circular Head by ...

GOAL 3

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• Developing a work-experience and summer vacation casual employment policy for Circular Head Council.

• Building work experience, casual employment or project leadership experience into Council projects and activities. Including priority areas identified by young people in the YPLAN forums and focus groups: job pathways, tourism, local environment,business sustainability, town image, technology, sport and recreation (including pool)

• Promoting work experience, short-term employment and cadetship opportunities for young people at Council and then in local industries - including agriculture.

• Assessing opportunities to support the development of new local industries- including technology and creativity based enterprise activity at the proposed ‘innovation and information space .

• Partnering with local agencies, education providers and industry networksin relation to diversifying training opportunities in the emerging trends -including social enterprise.

Strengthening regional partnerships by...

• Maximising opportunities for young people to inform & implement the 25 year Murchison Community Plan.

• Increasing opportunities for Circular Head young people to participate in the Youth Network of Tasmania.

4a To achieve best practice in governance and administration of youth services;

4b To bring alive the ‘Council Vision’ with input from young people;

4c To ensure that the plan’s implementation is informed by leading edge policy and funding trends.

Good Youth Strategic Planning in local government requires planning beyond youth service delivery. This YPLAN puts forward a strategy for involving young people in the Council planning process and the achievement of the Council Vision.

The current Council Vision is broad - “Circular Head will be an iconic community valued for the balance between a progressive economy, unique environment and vibrant lifestyle, providing and caring for all.”

Young people have little knowledge of the current vision statement and many have expressed a desire to contribute to a new Council Vision. YPLAN forums have seen an emerging consensus about what young people want to achieve with Council.A youth strategy needs to work with opportunities but also keep its eye on the Council Vision and strategic objectives so that funding does not end up as ‘opportunism’ or chasing money in all directions

GOAL 4

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The emergence of the ‘social enterprise’ and ‘social impact’ funding sectors provides an opportunity to align Council goals with young people’s priorities - the newness of this sector will require significant ground work if it is to underpin the establishment of new youth enterprise/s in Circular Head.

GOAL 4 Strategies

Review YPLAN biennially and monitor regularly in relation to trends and opportunities for funding by ...• Referencing Youth Strategy actions

against the broader key result areas andgoals of the next Council Strategic Plan.

• Regularly reporting against the Youth Strategic Plan at team level and Council meetings

• Establishing an outcome focussed evaluation approach.

• Promoting and regularly updating all Councillors, Council Officers and partner agencies about youth policy trends -involving CHYL in this process.

• Expose Circular Head Council Officers and young people to Australian and International best practice in relation to social enterprise and youth spaces.

The implementation of a Youth Strategic Plan needs to be considered in relation to broader Council policy activity and resource allocation. While the strategy will require new resources - it is foremost a strategy for bringing new and purposeful resources into Circular Head. The plan is also about how to work with the existing ini�tiatives and existing good will of young people.

The 2016 Youth Strategic Plan (YPLAN) is a 5 year plan and has been undertaken in the period leading up to the development of the next Circular Head 5 year Council Strategic Plan. There is an immediate opportunity to involve CHYL and other young people as contributors and facilitators during this significant planning process.

The Murchison 25-year community planning process also provides a ‘once in a generation’ opportunity to bring Circular Head young people into this regional planning initiative. Four Councils are involved in this planning process. There is an opportunity for Council to initiate and facilitate a regional youth voice and role.

Circular Head Council has already established a track record of seeking the ideas of young people in the development of local youth services. YPLAN seeks to refine a p ocess and praxis that enables more young people to:- participate in creating and realising a clear vision for Circular Head.- be involved in creating access to the information and services they need.- benefit from and be involved in a co-operative regional approach.- experience innovative and diverse learning environments and experiences.- learn from young people’s experiences in other communities (local and international) - contribute to a vision for a community that embraces diversity of people and interests

Implementation Notes:

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• Develop the capacity of CircularHead Youth Leaders (CHYL) toparticipate in Council planning andto facilitate other young people’sparticipation.

• Establish a youth led ‘innovationand information space’ thatinspires enterprising activity anddelivers the information andservices young people need.

• Identify new work experienceopportunities and facilitatediverse learning / developmentexperiences inside and outsideCircular Head.

• Strengthen regional partnerships.

• Review the Youth StrategicPlan (YPLAN) biennially andcontinuously monitor in relationto the Council Plan, policy trends,local need and opportunities forfunding.

Circular Head Youth StatementThe Circular Head YPLAN is a statement about

“what Council wants to achieve with young people (Policy) and how we plan to achieve it. (Strategy)”

GOAL 1

To make youth participation the core approach to youth leadership and youth development.

GOAL 2To develop a positive Circular Head identity that encourages diversity, creativity and opportunity.

GOAL 3

To embed local youth initiatives in a cooperative and strategic regional approach.

GOAL 44a To achieve best practice in governance and administration of youth services.4b To bring alive the ‘Council Vision’ with input from young people.4c To ensure that the plan’s implementation is continuously informed by leading edge policy trends.

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No. 11.2 Title: Tasmanian Cat Management Plan – Council Submission Proponent: Circular Head Council Location: Development & Regulatory Services Reporting Officer: Manager Development & Regulatory Services Date: 14 June 2016 File: Cat Management Appendices: 1. Draft Tasmania Cat Management Plan Summary

2. Draft Submission

PURPOSE This report is submitted to the Council to note the Draft Tasmanian Cat Management Plan, which was available for public comment until 30 June 2016. BACKGROUND This Draft Tasmanian Cat Management Plan has been prepared by the Department of Primary Industries, Parks, Water and Environment. It embodies the considered analysis and proposals of the Tasmanian Cat Management Reference Group, which represents the key cat management stakeholder groups in the State. The Reference Group was established by the Minister for Primary Industries and Water, Jeremy Rockliff MP, in May 2015 to provide advice on a cat management plan. The Minister will consider the Draft Tasmanian Cat Management Plan and the submissions from the public before approving a final plan. • Members of the Reference Group come from a range of organisations with a direct

interest in the management of cats: • Australian Veterinary Association, Tasmanian Division • Cat Association of Tasmania • Hobart Cat Centre • Landcare Tasmania • Local Government Association of Tasmania • Natural Resource Management regional bodies (represented by NRM South) • RSPCA • Tasmanian Conservation Trust Inc. • Tasmanian Farmers and Graziers’ Association • University of Tasmania

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To date only minor comment has been requested from individual Local Authorities. All supporting documents are available via the Department of Primary Industries, Parks, Water and Environment website / invasive Species. (DPIPWE) DETAILS The purpose of the Tasmanian Cat Management Plan is to improve the management of feral and domestic cats in Tasmania, and reduce the negative impacts they have on the environment, agriculture and human health. Public comment is being sought on the information and recommendations in this Draft Plan before the Plan is finalised. For the Draft Cat Management Plan (the “Plan”) to succeed, all levels of Government as well as the community will need to work cooperatively. This work will need to be guided by a shared understanding that there is a need on the one hand to encourage responsible cat ownership, accepting the positive role that cats can play in our community, and on the other hand to understand and mitigate the negative impacts that cats can have. STATUTORY IMPLICATIONS Currently the Cat Management Act is administered by DPIPWE, however this proposal shifts some of the responsibilities to Local Government for enforcement, education (shared) and research (shared). STRATEGIC IMPLICATIONS Implementation would require further consideration for compliance under Council’s Strategic Plan. POLICY IMPLICATIONS A Policy would need to be developed and endorsed by Council. FINANCIAL IMPLICATIONS Nil at this time RISK IMPLICATIONS Carrying out a statutory function, with normal associated risk, legal and in compliance with the Act.

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CONSULTATION PROCESS Responses sought are part of the consultation process, however further public consultation will be required if the proposal is approved. COMMENT Should this proposed change occur several matters would need to be considered and costed by Council - enforcement, housing and disposal of the animals. It is believed that the proposal should be opposed at this time. It is therefore recommended that the Council endorse the draft submission on the Draft Tasmanian Cat Management Plan that was submitted to the Department of Primary Industries, Parks, Water and Environment. MOVED: CR WOODWARD SECONDED: CR KAY That the Council endorse the draft submission on the Draft Tasmanian Cat Management Plan that was submitted to the Department of Primary Industries, Parks, Water and Environment. The MOTION was put and was CARRIED unanimously.

FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr N Popowski Cr Woodward AGAINST: Cr Oldaker

Comments made by Councillors whilst considering this item included Council’s enforcement of the Cat Management Act and the resultant financial commitment involved in this issue. Mayor Quilliam recognised the issue as a major problem, and identified that there could be a publicity campaign undertaken to encourage cat owners to get their cats desexed, which may reduce the problem.

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DRAFT TASMANIAN CAT MANAGEMENT PLAN

SUMMARY

APRIL 2016

The purpose of the Tasmanian Cat Management Plan is to improve the management of feral and

domestic cats in Tasmania, and reduce the negative impacts they have on the environment,

agriculture and human health. Public comment is being sought on the information and

recommendations in this Draft Plan before the Plan is finalised.

For the Draft Cat Management Plan (the “Plan”) to succeed, all levels of Government as well as the

community will need to work cooperatively. This work will need to be guided by a shared

understanding that there is a need on the one hand to encourage responsible cat ownership,

accepting the positive role that cats can play in our community, and on the other hand to

understand and mitigate the negative impacts that cats can have.

1. INTRODUCTION

This Plan has been prepared by the Department of Primary Industries, Parks, Water and

Environment (DPIPWE). It embodies the considered analysis and proposals of the

Tasmanian Cat Management Reference Group, which represents the key cat management

stakeholder groups in the State. The Reference Group was established by the Minister for

Primary Industries and Water, Jeremy Rockliff MP, to provide advice on the development of

the Draft Plan.

The Minister will consider the Plan and the submissions from the public before approving a

final Plan.

Members of the Reference Group come from a range of organisations with a direct interest

in the management of cats:

Australian Veterinary Association, Tasmanian Division

Cat Association of Tasmania

Hobart Cat Centre

Landcare Tasmania

Local Government Association of Tasmania

Natural Resource Management regional bodies (represented by NRM South)

RSPCA

Tasmanian Conservation Trust Inc.

Tasmanian Farmers and Graziers Association

University of Tasmania

2. CAT MANAGEMENT IN TASMANIA – WHY DO WE NEED A CAT MANAGEMENT PLAN?

Individuals respond to cats in different ways and they can be many things to different people: much-loved pets valued for enjoyment and companionship; useful animals that control rats

and other vermin; nuisance animals that annoy neighbours; and feral pests that spread

disease and impact on native wildlife and agriculture. The polarised views in the community

about cats make cat management a difficult and often emotive issue.

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2

Despite cats being in Tasmania for more than 200 years, our understanding of the ecological

role cats play as predators and as competitors with other species, both native and

introduced, is not strong. This limits the effectiveness of attempts to manage many cat-

related issues. Therefore improving our understanding of cats and their impacts, and of the

most effective management and control techniques, is critical to ensure that our available

resources are used effectively and efficiently.

This Plan outlines the objectives and practical proposals for improved cat management in

Tasmania.

3. PROPOSALS TO ACHIEVE BETTER CAT MANAGEMENT IN TASMANIA

This Plan recognises that cat management is a complex and community-wide issue and all

sectors of the community have a role in managing the impacts of cats, both feral and

domestic. It also recognises the significant impact that feral cats have. The Plan

acknowledges that given there is a self-sustaining feral cat population in Tasmania, it is not

feasible to totally eradicate feral cats across the State with current resources and

techniques, and therefore implementation of the Plan will require a long-term effort and

commitment.

The Plan is designed to be flexible, providing the ability to implement the actions over an

extended period.

Successful implementation of the Plan will require all levels of Government to participate.

The Tasmanian Government is seeking to work with the Australian Government in

considering a range of opportunities to leverage the outcomes from their shared resources.

State and Local Government will also need to clarify their respective roles and

responsibilities, and identify further opportunities to collaborate.

The Plan is built around seven objectives, and the following points summarise

the key elements of those objectives:

(a) Clarify the roles and responsibilities of State and Local Government

Clarifying the roles and responsibilities of State and Local Government in relation to the

management of cats is a key objective of the Plan. In addition to its overarching legislative

powers, the State Government and its statutory land management authorities (including

business enterprises) are directly responsible for the management of a majority of the

State’s land area. The aim is to encourage liaison between all relevant agencies and Local

government to arrive at agreed roles and responsibilities. These agreements will also need to recognise the roles played by the Australian Government and non-government

organisations.

(b) Improve knowledge about the ecological and disease-carrying impacts of cats,

to inform more effective on-ground actions

There are three broad areas where we need better knowledge to underpin improved

management of the impacts cats may have: the environment, primary industries and human

health. The Plan goes into detail to identify specific research questions in each area. The aim

is to conduct better targeted research that will broaden the knowledge base available to

underpin improved cat management. The specific areas of interest include:

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3

The Environment

Quantifying the actual impacts of feral cats on native fauna, and identifying cost-effective means of protecting native fauna from feral cat predation.

Clarifying how cats respond to control activities, and identifying effective means of

controlling, trapping and euthanasing feral cats.

Primary Industries

Quantifying the costs of cat-borne diseases on primary industries, and identifying how best to control the spread of cat-borne disease, including the potential role of

vaccinations for stock.

Human health

Quantifying the potential impacts of cat-borne diseases on human health.

(c) Encourage the adoption of ‘best practice’ techniques and principles in cat

control programs

When planning and assessing cat control and management programs for funding or

implementation encourage the following points to be considered:

Are the problems and the impacts to be addressed clearly defined and assessed, on the basis of relevant data?

Are there clear and measurable methods for demonstrating that the expected

outcomes are being achieved?

Is there evidence that the proposed activities represent the most effective means of

achieving the expected outcomes?

How do we ensure there are acceptable returns on investment?

(d) Minimise the impacts of cats, particularly on areas of high conservation value

and on agriculture

Through DPIPWE, the State Government will seek to work with Federal agencies, local

government and landowners to develop localised cat management programs.

High conservation value assets will be prioritised across Tasmania, in terms of the potential

or actual impacts of cats on those assets. Setting priorities is essential to inform

management decisions (e.g. managing cats in the vicinity of shearwater colonies). Similarly,

agricultural areas (and even human populations) that are particularly vulnerable to the

disease-carrying impacts of cats will be identified. This information can then be fed into the

process for considering project proposals for cat control, or education and awareness

programs. Once priority areas have been identified, targeted control programs can be

developed and implemented over time.

(e) Encourage responsible pet cat ownership

A range of actions are being proposed to achieve this objective. The aim is to help cat

owners act more responsibly and to prevent additional cats joining the stray or feral

populations. The proposals include amendments to the Cat Management Act 2009 (the Act)

and awareness raising activities targeting cat owners with regards to the potential impacts of

inadequately controlled cats. The most important changes proposed in the Plan are:

Desexing of cats to be made compulsory (except for registered breeding purposes or valid vet certification).

Age to desex cats to be reduced.

Microchipping of cats to be made compulsory.

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4

The provision for ‘care agreements’ to be replaced with more effective options to cover the sale of cats.

In addition, the Plan identifies further actions as potentially important. However, it

recognises that these require further community consultation, both to maximise community

acceptance and to settle on the details:

The number of cats allowed at a property without a permit to be limited (the

specific number to be determined).

Cats to be confined to the property of their owners.

(f) Improve Administrative Elements of the Act

There are some administrative elements of the Act that require amendment to improve

their operation and effectiveness, and they are detailed in the Plan.

4. HOW TO PROVIDE COMMENTS ON THE DRAFT MANAGEMENT PLAN

The material for this consultation includes:

This Summary (4 pages).

The Draft Management Plan, detailing the proposals and recommendations of the Reference Group (20 pages).

A Background Paper, including detail on the evidence base behind the proposals in

the Draft Management Plan (44 pages).

All documents are available on the DPIPWE website:

www.dpipwe.tas.gov.au/catmanagementplan

Copies of these documents can also be obtained by phoning 03 61653085

or by emailing: [email protected]

If you would like to comment on any information or recommendation in these documents,

please forward your written submission, with your name and contact details, to:

Draft Tasmanian Cat Management Plan

Biosecurity Tasmania, DPIPWE

GPO Box 44

HOBART TAS 7001

The closing date for submissions is 30 June 2016.

All submissions will be treated as public documents and made available on the Department’s website. If you wish your submission to be treated as confidential, either in whole or in part,

please note this in writing at the time of making your submission. (However, see below on

the Right to Information Act 2009)

The Right to Information Act 2009 and confidentiality

By law, information provided to the Government may be provided to an applicant under the

provisions of the Right to Information Act 2009. If you have indicated that you wish all or part

of your submission to be confidential, the statement that details your reasons will be taken

into account in determining whether or not to release the information in the event of a

right to information application for the assessed disclosure of the submission.

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http://www.dpipwe.tas.gov.au/catmanagementplan

mailto:[email protected]

___________________________________________________________________________________________ Council Minutes 14 07 16 23

1. Introduction About the submission template

This template has been prepared to assist you to provide feedback to the Draft Tasmanian Cat Management Plan(the “Plan”). It is intended to be used in conjunction with the Tasmanian Cat Management Plan - Background Paper, which provides background to the management and impacts of cats in Tasmania and supports the objectives and recommendations of the Plan.

The template lists the questions, based on the Plan’s seven objectives and provides response boxes so you can comment on each question. At the end of the template, space is provided for respondents to provide any other comments.

How to fill in the template

In response boxes containing ‘Click here to enter text’, click on the text and start typing. The box will expand as you type.

You don’t have to answer all questions. You may answer as many or as few of the questions as you wish.

How to submit

Submissions must be made in writing and be receivedby 30 June 2016either:

by email to [email protected] or

by post to:

Draft Tasmanian Cat Management Plan Biosecurity Tasmania, DPIPWE GPO Box 44 HOBART TAS 7001

Once submitted

If you submit feedback via email, an acknowledgement of receipt will be sent by return email. Please provide your postal address on the following page, if you wish to receive an acknowledgement of receipt by post.

All submissions will be made available for public viewing on DPIPWE’s website unless a specific request is made in writing for confidentiality at time of submission (However, see below on the Right to Information Act 2009).

The Right to Information Act 2009 and confidentiality

By law, information provided to the Government may be provided to an applicant under the provisions of the Right to Information Act 2009 (RTI). If you have indicated that you wish all or part of your submission to be confidential, the statement that details your reasons will be taken into account in determining whether or not to release the information in the event of an RTI application for assessed disclosure.

___________________________________________________________________________________________ Council Minutes 14 07 16 24

mailto:[email protected]

No personal information other than the name of individual submitters will be disclosed.

All submissions will be considered by the project team when reporting to the Minister for Primary Industries and Water and in the development of recommendations for the Minister.

Further Information

Additional documents related to the Tasmanian Cat Management Plan can also be found on the webpage www.dpipwe.tas.gov.au/catmanagementplan, including:

• Summary of the Plan (4 pages), and • A Background Paper, including detail on the evidence base behind the proposals in

the Plan (44 pages). Links to other information on cat management can also be found on the web page. Your details

NAME:

Barry Magnus

ORGANISATION: (if responding on behalf of the organisation)

Waratah-Wynyard Council & Circular Head Council

POSITION IN ORGANISATION: (if responding on behalf of the organisation)

Manager Development and Regulatory Service

POSTAL ADDRESS:

Address Line 1:

PO Box 168

Address Line 2:

Click here to enter text.

Town: State: Postcode:

Wynyard Tasmania 7325

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http://www.dpipwe.tas.gov.au/catmanagementplan

2. Consultation

QUESTION 1: Does the Draft Tasmanian Cat Management Plan and its supporting Background Paper adequately address the issue of managing domestic, stray and feral cats in Tasmania, particularly in relation to roles and responsibilities, breeding of cats, cat-borne diseases, environmental, agricultural and human health impacts and existing legislation.

Answer: No

Creates an expectation that Local Authorities will have the resources and facilities to deal with Cat Management Issue, most do not. It is felt that this is more aligned to a State Biodiversity Role.

One of the greatest contributing factors to lack of resource for enforcement of this proposed legislation is the cost of holding, disposal and the complexity / cost of the legal system involved.

Question 2): Will the actions proposed in Objective 1 of the Plan lead to greater levels of responsible ownership of pet cats amongst the community? Proposals in Objective 6, regarding legislative amendments, are expected to also contribute to this objective.

Answer: In some cases

Some members of the community will take information on board and improve responsible ownership, however others will take little notice – unfortunately this group would currently be the greatest contributor to the problem.

Question 3): Objective 2 of the Plan focuses on promoting best practice techniques to guide the planning, management and control of stray and feral cats. Do you believe the proposed actions can achieve this?

Answer: No

It is felt that the first several years of the program should be resourced, enforced and funded through the State Government. Once sound community awareness is achieved, regional facilities established and proven that it can be sustained. Control and operation of the regional facility could be discussed with the Local Authorities within the region.

Question 4): The actions in Objective 3 are aimed atincreasing community awareness and involvement. Do you think the proposed actions are likely to achieve the aim of this

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objective?

Answer: Yes

Education and distribution of information is an area that all levels of Government can carry out a role, even if resources are limited.

Question 5): Objective 4 recognises there are gaps in our knowledge about feral cats and aims to improveour understanding of the behavior and interactions of feral cats to better inform management. Do you agree that the proposed actions can achieve this?

Answer: Yes

As above participation at all levels can be carried out, if resources are limited grant funding into local research for specific areas could be considered by the State Government.

Question 6): A strong focus of the Plan is to put in place actions that will minimise impacts of cats in areas of high conservation value and agricultural assets. Do you think the actions in Objective 5 can successfully achieve this?

Answer: No

Without funding grants many Local Authorities will struggle to actively participate.

Question 7): Objective 6 proposes a number of amendments to the Cat Management Act, including introducing new measures. Do you agree with these amendments and do you believe they will lead to greater levels of responsible cat ownership in Tasmania?

Answer: No

Creates an expectation that Local Authorities will have the resources and facilities to deal with Enforcement and holding, most do not. It is felt that this is more aligned to a State Biodiversity Role.

One of the greatest contributing factors to lack of resource for enforcement of this proposed legislation is the cost of holding, disposal and the complexity / cost of the legal system involved.

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Question 8): Both State and Local Government have a role to play in cat management, however, under existing arrangements, those roles and responsibility are not clearly defined. Objective 7 seeks to ensure that both levels of government work together to clearly establish their responsibilities. What do you believe are the roles and responsibilities that each of the two different levels of Government have?

Answer: Yes

Again without significant funding most Local Authorities struggle with having enough resources to carry out the extensive compliance matters required under this and other legislation.

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Question 9): Are there actions or recommendations that you believe are missing from any of the objectives in the Plan?

Answer: Yes

This matter would be more effectively taken up as regional projects, with possible the State Government setting up holding facilities and officers, then after a reasonable period of time looking to have Regional Council take over the management and funding with established grant funding.

Other Comments?

Answer:

Click here to enter text.

Thank you for taking the time to comment on the Tasmanian Cat Management Plan and related documents.

___________________________________________________________________________________________ Council Minutes 14 07 16 29

No. 11.3 Title: Debt Recovery Policy Proponent: Director Corporate Services Location: Finance Reporting Officer: Director Corporate Services Date: 29 June 2016 File: CORPORATE MANAGEMENT – POLICY – complete policy

manual Appendices: 1. Debt recovery policy

2. Debt recovery guidelines 3. Tasmanian Audit Office recommendations – debt recovery policy

PURPOSE The purpose of this report is to reaffirm Council’s position in relation to the management of outstanding debts. BACKGROUND Previously this policy was entitled Debt Management Policy. Under the new policy framework, there was excess detail in the policy which should have been included in a set of operational guidelines. Appendices 1 and 2 have been developed in line with the new framework. The Tasmanian Audit recommended that the policy be reviewed during the 2014/15 financial year audit. DETAILS To introduce a set of standards that will apply to the collection of debts. To ensure that all debts outstanding outside Council’s normal payment terms are followed up in a fair and consistent manner to achieve receipt of outstanding funds. STATUTORY IMPLICATIONS Nil

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STRATEGIC IMPLICATIONS Strategic Priority 4: GOVERNANCE – A Council that is well governed and managed Outcome 4.2 Responsible management of council’s financial and human resources Operational Aim 4.2.6 Provide a full range of financial services to support Council's operations POLICY IMPLICATIONS Council’s existing Debt Management Policy has been condensed and revised into the new policy framework and renamed Debt Recovery Policy (so as not to get confused with Council loans and borrowings). A set of guidelines with the operational detail will sit under the policy and is overseen by the General Manager (appendix 2). FINANCIAL IMPLICATIONS Nil RISK IMPLICATIONS By splitting the policy and operational guidelines into two areas it will enable the General Manager to operationally manage outstanding debts without the ongoing need to review the policy more often than required. CONSULTATION PROCESS Tasmanian Audit Office Council revenue staff COMMENT The intent of the Debt Recovery Policy is to provide a direction in terms of the collection of outstanding debts, mainly consisting of rates and sundry debtors. Previously this policy was titled Debt Management Policy and it included excess details required for a policy position.

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Council has developed a new policy framework and the revised policy entitled Debt Recovery policy fits within this. Underneath the policy, a set of operational guidelines has been developed to be implemented by the staff and managed by the General Manager. The policy intent has not changed from the previous policy to the new policy. It is therefore recommended that the Council adopts the revised Debt Recovery Policy. MOVED: CR OLDAKER SECONDED: CR WOODWARD That the Council adopts the revised Debt Recovery Policy. The MOTION was put and was CARRIED unanimously.

FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward AGAINST:

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___________________________________________________________________________________________ Council Minutes 14 07 16 33

DEBT RECOVERY POLICY Endorsed for Public advertising by Council (date): Adopted by Council (date): Amendment(s) (date): File Ref: PURPOSE: (what is to be achieved by having this Policy) To introduce a set of standards that will apply to the collection of debts. POLICY STATEMENT THAT COUNCIL ENSURES ALL DEBTS OUTSTANDING OUTSIDE COUNCIL’S NORMAL PAYMENT TERMS ARE FOLLOWED UP IN A FAIR AND CONSISTENT MANNER TO ACHIEVE RECEIPT OF OUTSTANDING FUNDS. RATIONALE/BACKGROUND This policy covers all monetary debts owing to Council. REFERENCES & RELATED DOCUMENTS Debt Recovery Guidelines. AMENDMENT RECORD

Revision No Date Description Reference 1 17/03/2005 Revised Previously named debt management policy 2 17/12/2009 Revised Previously named debt management policy 3 02/11/2011 Revised Previously named debt management policy 4 24/06/2016 Revised Previously named debt management policy

___________________________________________________________________________________________ Council Minutes 14 07 16 34

DEBT RECOVERY GUIDELINES 1. REFERENCES & RELATED DOCUMENTS

Debt Recovery Policy

2. RATIONALE / BACKGROUND Raising of Accounts: The Council undertakes to issue invoices as soon as practicable following the debt being realised. Debtor Terms: Rates: Payment due dates are advised annually on the rates demand. Supplementary rates demands are due 30 days from date of invoice. Sundry Debtors: Due at the end of the month following the raising of the account. Council requires written authorisation and proof of identity from the client prior to the supply of goods and services. Credit application forms are required for regular users. Council reserves the right to withdraw credit facilities from any customer upon authorisation from the appropriate finance manager. Special Arrangements: A ratepayer or debtor has the option to approach Council for special consideration of payments. Special arrangement plans will be considered in consultation with the client and, if needed, referred to the appropriate finance manager. A form is available from Council offices. If a special arrangement is not adhered to, the matter may be referred directly to Council’s debt collection agency. Debt Recovery: Rates: Any payment not made by the due date falls into arrears and attracts a penalty. If the debt is still outstanding after 21 days, a reminder notice (including penalty amount) will be issued with a payment period of 14 days. If a special arrangement has not been entered into and signed, or payment received, then the matter may be referred to Council’s debt collection agency without further notice. Sundry Debtors: Any payment not made by the due date falls into arrears. If the debt is still outstanding after 30 days, a marked up copy of the invoice will be issued as a reminder request for payment. If the debt remains outstanding after 60 days, a second marked up copy of the invoice will be issued as an urgent reminder request for payment. If the debt is still outstanding after 90 days and, if a special arrangement has not been entered into and agreed upon, or payment received, then the matter may be referred to Council’s debt collection agency without further notice. Sale of Property for Overdue Rates: The sale of property to recover outstanding rates will be processed in accordance with the Local Government Act 1993.

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No. 11.4 Title: Financial Reports Proponent: General Manager Location: General Reporting Officer: Director Corporate Services Date: 7 July 2016 File: Financial Management - End of Month Reports Appendices: Financial Statements

PURPOSE To provide an overview, summarising the financial position of the organisation on a monthly basis. BACKGROUND The financial reports presented incorporate: f) Receivables h) Cash Graph STATUTORY IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil

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RISK IMPLICATIONS Nil CONSULTATION PROCESS Nil COMMENT General: Council’s Financial Reports for the month of June 2016 are attached. Due to it being the end of the financial year, the normal sets of reports are unable to be produced until all the end of year workings are processed. The final set of 2015/2016 Financial Statement will be available in Council’s Annual Report. The Audit for 2015/2016 financial year is scheduled for August 2016. For the month of June 2016, Council received no applications for the First Home Owners Grant Scheme. Council acknowledges eight in total for the First Home Owners Grant applications in the twelfth month of the financial year. MOVED: CR BISHOP SECONDED: CR N POPOWSKI That the Council notes the Financial Reports for the period ended 30 June 2016. The MOTION was put and was CARRIED unanimously.


___________________________________________________________________________________________ Council Minutes 14 07 16 37

f)

RECEIVABLES

i) Rates Last Year This Year

30-Jun-15 30-Jun-16

$ $

Arrears Brought Forward as at 1 July 622,412 200,108

Gross Rates & Charges Demanded 7,657,817 8,570,455

Total Reduction in Rates & Charges 8,080,121 865,880

-

Unpaid Rates and Charges (422,304) (88,255)

Rates balance 200,108 111,853

Less Provision for Doubtful Debts (378,375) (94,408)

Transfer of Credit Balance to Income Statement 179,966 189,444

(Accounting Standards)

Net Balance 1,699 206,889

Proportion Uncollected (5.10%) (1.01%)

ii) Sundry Debtors 30-Jun-15 30-Jun-16

Current 203,791 237,346

30+ days 32,800 5,264

60+ days 16,886 25,306

Total 253,477 267,916

iv) Pension remission 1,496$

v) Other receivables 106,398

Balance as at 30 June 2016 582,699

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$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

h) Cash & Investments - Comparison & Estimates

2013/2014

2014/2015

2015/2016

___________________________________________________________________________________________ Council Minutes 14 07 16 39

No. 11.5 Title: Senior Management Report Proponent: General Manager Location: General Reporting Officer: General Manager Date: 7 July 2016 File: Reports to Council Appendices: Information Bulletin

SUMMARY /PURPOSE To provide information on issues of significance or interest, together with statistical information and summaries of specific areas of operation. Governance Nil Community Community Small Grants Scheme All recipients of the Community Small Grants Scheme 2016-2016 Round Two have been paid and a number have submitted their project reports, the latest being the Circular Head RSL Women’s Auxiliary. This can be viewed in the information bulletin. Successful applicants for 2016-2017 Round One have been advised and a number have submitted their documentation and invoices already. Youth CHYL At its June meeting CHYL members voted to undertake ‘Save A Mate’ and ‘CORES’ training. Rural Health has offered to organise and assist with funding for the ‘Save A Mate’ program. More discussion was held with regards to Tourism and Circular Head history training. Also discussed the idea of having plaques with QR codes installed on walls around town (possibly alongside prominent street art). Scanning the QR code would take the person to information about that business/area of the street.

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Members are working on the CHYL winter ball which is to be held in the July school holidays. School holiday program The CHYL Ball will be held in the school holidays, CHYL has decided not to undertake any other school holiday activities for July. Seven up Youth Centre June statistics for Seven Up have not been released yet but numbers appear to be remaining steady. The centre was fortunate to receive some bench seating purpose built by a Smithton High Class. The centre also had a visit from MP Justine Keay in June. Youth Policy Only a small amount of feedback was received in relation to the draft Youth Strategic Plan. The majority of feedback asked that the Strategic Plan be rewritten in more simplified language. Minor changes have been made and the policy will now go to Council for adoption. Recreation Smithton Recreation Ground Lighting Project Stage 2 The key operating system is currently being installed and the lights are totally operational on the lower ground. Open Space Sport and Recreation Plan Draft papers and master plans are still to be received from consultants, @leisure. The timeframe is expected to be August. Development Services Council Offices – recent flooding The water line to the drinking filter in the ground floor kitchen was brittle and most likely hit by one of the opening drawers, and split. Water flooded the kitchen, carpeted entry to the hallway and lunch room, reception, ground floor toilets and the carpet to the Southern office area. Cleaners engaged to mop up all water and provide fans in an attempt to dry off the carpet underlay, costing $700. Plumber engaged to repair water line, costing $100. The new cleaning company deodorised the Southern office area carpet evening of Thursday 30 June at no charge.

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Tasmanian State Planning Provisions Rural & Agricultural Zone The introduction of the Statewide Planning Scheme will see the introduction of two new zones being the Rural Zone and the Agricultural Zone, which will replace the existing Rural Resource Zone. The state has formed an Agricultural Mapping Project and formed an advisory committee to map the land area for Tasmanian’s agricultural estate, essentially mapping the land area considered suitable for application of the Agricultural Zone. The findings will form part of the Zone Application Guidelines and assist Councils in mapping Agriculture Zone as part of Local Provisions Schedules in the Tasmanian Planning Scheme. It is understood the project will identify a methodology that will assist Council in mapping their own zones as part of the Local Provisions Schedules. Council’s Town Planner will be attending the Rural and Agricultural Zones purpose and standards hearing to be held in Hobart on Thursday 21 July. It is hoped that this hearing will clearly outline the implementation surrounding these new zones, with expectation that it will be late in 2016 before the work could commence. Finance Nil Engineering Services Mawbanna Road – National Heavy Vehicle Permits Following a condition inspection carried out on 29 June 2016 by Council Officers, a decision was made under Part 4.7 – Division 4 – Section 178 of Heavy Vehicle National Law to contact the National Heavy Vehicle Regulator with a request to cancel all current Higher Mass Limit permits in place on Mawbanna Road. Part 4.7 – Division 4 – Section 178 allows the relevant road manager (Circular Head Council) to, if they are satisfied that the use of heavy vehicles on a road under their authority - (a) has caused, or is likely to cause, damage to road infrastructure; or (b) has had, or is likely to have, an adverse effect on the community arising from noise,

emissions or traffic congestion or from other matters stated in approved guidelines; or (c) has posed, or is likely to pose, a significant risk to public safety arising from heavy

vehicle use that is incompatible with road infrastructure or traffic conditions. ask the Regulator to— (a) amend the mass or dimension authority, including, for example, by—

(i) amending the areas or routes to which the authority applies; or (ii) amending the days or hours to which the authority applies; or (iii) imposing or amending road conditions or travel conditions on the authority; or

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(b) cancel the authority. The inspection carried out highlighted extensive areas of both pavement and seal deterioration and deformation with most areas requiring immediate repair work to provide a safe travelling environment for all road users. It was also noted that the road condition had degraded considerably in the short period since a previous inspection. Emergency Management June 2016 Flood Event Fortunately the impact of the June 2016 flood in northern Tasmania was limited to isolated areas. Whilst south eastern parts of the municipality recorded rainfalls of around 125mm on 6 June, Smithton recorded only 23.8mm. The increase in flow of the Arthur River resulted in Arthur River Park farm at Roger River experiencing major flooding. A total of 310 animals were lost (250 dairy cows and 60 heifers). Flood waters impacted most of the property, inundating the dairy and machinery. The homes on the property were not flooded. Community members rallied and assisted with the clean-up. On Friday 10 June, Julie Bernhagen (Deputy Emergency Management Coordinator) accompanied Wayne Richards (SES Regional Manager) and Joan Rylah (member for Braddon) on a visit to Arthur River Park farm. Information including animal disposal arrangements and financial assistance were provided. The debris in Arthur River caused a log pile up at the Arthur River Bridge, however this was rectified without further issues. The Kannunnah Bridge was closed temporarily. Tayatea Bridge remains closed due to damage, and at present a date of repair has not been provided by Forestry. Damage to Rapid River Road has been rectified. The Black River flooded at the Newhaven Road in Mawbanna. The road reopened after Works Plus had carried out repairs. Combined Burnie Waratah-Wynyard Council and Circular Head Council Emergency Management Committee The formation of a combined Emergency Management Committee has been approved by the Minister. Staff were currently working within the framework to plan for the first committee meeting. MOVED: CR BERECHREE SECONDED: CR KAY That the Council notes the monthly Senior Management Report. The MOTION was put and was CARRIED unanimously.

FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay

___________________________________________________________________________________________ Council Minutes 14 07 16 43

Cr Oldaker Cr N Popowski Cr Woodward AGAINST:

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Information Bulletin – July 2016

Correspondence laid on the table and circulated 1. Smithton RSL Branch – letter of thanks for involvement in 2016 Anzac Day celebrations. 2. Department of Immigration & Border Protection – letter of thanks, presentation of

plaque. Correspondence laid on the table Nil Reports provided in this Bulletin 1. Report - Summary of resolutions and actions undertaken from the previous Council

meetings 2. Report - Execution of Annual Plan 3. Report - Statistical/Historical Data – Quarterly Progress Update – effective from 1 July

2015 (laid on table for information purposes)

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Circular Head Council Task by Actions

Task by Actions

July 05, 2016 Page 1

Circular Head Council

Task by Actions Advocacy & Governance

Action: 4.3.3.6 Action all resolutions of Council 2010/2011 Tasks Status % Complete Progress Comments Responsible Person Comp Date

2010-0205 Naming of Streets - Smithton and wider In Progress 20% 07 04 11 Advice sent to Director Strategic 31/05/2011 Community Nomenclature board of name Governance changes approved. Request for input sougth from the CH Heritage Centre. Residents of potentially affected streets not yet consulted.

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Task by Actions


Advocacy & Governance


2011-086 Draft Street Dining Policy Not Started 0% 31 03 2015 Matter to be brought to a Director Strategic 31/12/2011 workshop to discuss further Governance development of the policy. 2011-233 QwN - Cr Kay re Community Survey In Progress 80% 31 10 14 Community Survey General Manager 31/03/2012 distributed, deadline for responses passed, presentation on results to be presented at future workshop in January 2015.

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Task by Actions




2014 081 QwN Cr Bishop re Aurora Operations In Progress 50% 13 01 14 Letter sent to Aurora and General Manager 03/10/2013 proposed changes. Awaiting response. 05 03 14 No response received to date. 01 04 14 No response received. 05 05 14 Follow up letter sent 5 May 2014 seeking a response 16 06 14 No response received to date. 30 06 14 Seeking contact with specific officer through Council contacts, if no action contact may be made with associated Minister. 31 10 14 No contact received from Aurora. Correspondence to be sent to Minister 2014 178 QwN Cr Bishop re Attraction of Residents to In Progress 50% 13 01 14 To be considered in General Manager 30/06/2014 Circular Head February 2014 Council Workshop for further action. 05 03 14 GM to contact Government Departments regarding assisting potential workers to relocate to Circular Head (possibly

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Task by Actions


Tasks Status % Complete Progress Comments Responsible Person Comp Date

presentation at Council Workshop) 05 05 14 to be followed up further 30 06 14 GM to discuss with C H Progress Group re further opportunities regarding this issue. 2014 320 SMR Cr Hardy re Street Dining Policy In Progress 10% 31 03 2015 The matter to be listed to Director Strategic 30/04/2014 come to a workshop Governance 2014 414 QwN Cr Hardy re Meeting Attendance by In Progress 50% 30 06 14 Topic to be discussed at a General Manager 30/06/2014 Councillors future LGAT General Meeting re missed attendance at three consecutive meetings

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Task by Actions




2015-074 QwN - Cr Oldaker re maintenance Program for In Progress 50% 04 03 15 Meeting held with Minister General Manager 30/10/2014 Bass Highway Smithton to Marrawah Rene Hidding and Roger Jaensch MP regarding Bass Highway concerns. 08 01 15 Advice received from Roger Jaensch MP seeking to schedule meeting with Minister during February 2015 - details yet to be finalised. Meeting scheduled with Minister Rene Hidding on 26 February 2015. 02 12 14 Letter listing all Bass Highway concerns forwarded to Roger Jaensch MP, for arrangement of meeting to be arranged with Tas Govt ministers. 31 10 14 Discussion held with Roger Jaensch MP in relation to maintenance programs for Bass Highway. List of concerns relating to Bass Highway to be prepared and arrange meeting with Dept State Growth to seek outcomes. 2015-075 QwN - Cr Bishop re Funding for Additional In Progress 30% 31 10 14 To be discussed with General Manager 31/12/2014 Tourism Opportunities CHTA at December Council Workshop 02 12 14 Council Workshop 11/12/14 for discussion 2015-083 QwN - Cr Bishop re funding for eradication of Not Started 0% 31 10 14 Avenues for funding to be General Manager 31/12/2014 wildlife within Smithton investigated in 2015, quotes will be provided for budget considerations

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Task by Actions



2015-094 Procedural Motion on NoM - Cr Spinks - In Progress 40% 04 03 15 Meeting with Minister Rene General Manager 31/10/2014 entrance to Port Latta from Bass Highway Hidding and Roger Jaensch MP on Thursday 26 February, during which discussions were held on Bass Highway concerns. 02 12 14 Letter to Roger Jaensch MP listing all Bass Highway issues, for meeting to be arranged with Tas Govt ministers for discussion. Advice from Roger Jaensch MP 08 01 15 that he has initiated a request for a meeting - proposed for February 2015 but details are yet to be worked out. 31 10 14 To be included in list of Bass Highway issues to be discussed in future with Dept State Growth 2015-211 PQT - Dr H Robertson re Climate Change Not Started 0% General Manager 28/02/2015 preparations by Council 2015-254 QwN - Cr Hardy re Stanley Craypot building Not Started 0% General Manager 10/02/2015 2015-287 QwN - Cr Oldaker re Road Maintenance Not Started 0% General Manager 31/03/2015 Responsibility 2015-288 QwN - Cr Oldaker re Weed Maintenance on Not Started 0% General Manager 31/03/2015 Stanley Nut 2015-293 QwN - Cr Spinks re Progress on Boat Access In Progress 20% 04 03 15 Issue included in General Manager 31/03/2015 at West Point discussions with Minister Rene Hidding MP and Roger Jaensch MP at meeting on 26 February 2015.

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Task by Actions



Information previously submitted to be provided to Mr Jaensch for follow up. 2015-295 QwN - Cr Kay re Milkshakes Reserve facilities In Progress 10% General Manager 30/06/2015 2015-296 QwN - Cr Kay re Funding for Signage Not Started 0% General Manager 30/04/2015 2015-312 CCQwN - Cr A Popowski re Freedom Camping In Progress 10% General Manager 30/04/2015 Fees Collection 2015-329 QwN - Cr Bishop re Lobbying for Cattle Not Started 0% General Manager 30/04/2015 Underpasses 2015-385 Public Release Announcement - Items 14.8 In Progress 50% General Manager 30/06/2015 and 14.9 2015-405 Regional Municipal Emergency Management In Progress 80% 31 05 2016 Council approved Executive Officer Strategy 30/06/2015 Resource Sharing concept of Emergency Management and Performance Resource Sharing. In October 2015 EOBP commenced meetings with WWC MEMC staff to share resources and responsibilities where possible. Minister has approved formation of combined committee.

___________________________________________________________________________________________ Council Minutes 14 07 16 52


Task by Actions




2016-010 Smithton Recreation Ground Lighting Project In Progress 50% Manager Community 31/08/2015 Stage Two Services 2016-066 QwN - Cr Oldaker re block on Comeback Road In Progress 15% 30 11 2015 Abatement notice has Director Strategic 05/10/2015 Redpa been issued on the property for the Governance vegetation management prior the 2015/16 fire season. The long term issues with the property are linked to the ownership of the property being a deceased estate. 2016-072 Establishment of a Community Advisory Panel Deferred 50% 05 10 15 To be discussed further at General Manager 05/10/2015 Council Workshop - scheduled for 5 November 2015 2016-105 CAPA - Amendment to Planning Scheme In Progress 50% Town Planner 06/11/2015 (Zoning Amendment) and new dwelling - 37 Amaroo Drive, Edgcumbe Beach 2016-114 Circular Head War Memorial Swimming Pool In Progress 10% General Manager 30/06/2016 2016-116 PQT2 - Mr J Dabner re General License In Progress 1% General Manager 30/06/2016 Application 2016-120 CCQwN - Cr Kay re Inforamtion from Customer In Progress 20% General Manager 31/12/2015 regarding Circular Head community

___________________________________________________________________________________________ Council Minutes 14 07 16 53


Task by Actions



2016-131 QwN - Cr Kay re Meeting with Smithton Club re In Progress 60% 07 04 16 - Smithton Club General Manager 31/01/2016 Safety of Children representatives discussed matters of concern with Councillors at Council Workshop 2016-150 CCQwN - Cr Kay re Scrap Metal Revenue Not Started 0% General Manager 03/12/2015 2016-163 QwN - Cr Kay re Directional Signage to Edith Not Started 0% Director Infrastructure and 29/02/2016 Creek Development Services 2016-164 QwN - Cr Kay re Entry to Bass Highway from Not Started 0% Director Infrastructure and 29/02/2016 Peggs Beach Camping Area Development Services 2016-182 CCQwN - Cr Kay re Smithton Water Supply Not Started 0% General Manager 31/12/2015 concerns 2016-193 QwN - Cr Kay re toilets at East Esplanade Not Started 0% Director Infrastructure and 05/02/2016 Development Services 2016-194 QwN - Cr Woodward re signage for fuel Not Started 0% Director Infrastructure and 28/02/2016 availability Development Services 2016-195 QwN - Cr Bishop re speed slgnage at Stanley Not Started 0% Director Infrastructure and 28/02/2016 Highway/Bass Highway junction Development Services 2016-202 SMR - Question Cr Kay - investigate regulatory Not Started 0% Director Infrastructure and 28/02/2016 and legal requirements of purchasing large inflatable Development Services duck for future Australia Day festivities

___________________________________________________________________________________________ Council Minutes 14 07 16 54


Task by Actions

July 05, 2016 Page 10


2016-209 CCQwN - Cr Kay re Montagu Recreation Not Started 0% Director Infrastructure and 05/02/2016 Reserve Development Services 2016-212 CCQwN - CCr Bishop re Smithton CBD area Not Started 0% Director Infrastructure and 05/02/2016 street cleaning Development Services 2016-222 QwN - Cr A Popowski re Fire Resources & Not Started 0% General Manager 30/06/2016 costs incurred by Council 2016-223 QwN - Cr Woodward re Safety Alert Lines on Not Started 0% Director Infrastructure and 31/03/2016 Bass Highway Smithton to Wynyard Development Services 2016-224 QwN - Cr Kay re Waste Coupons for Not Started 0% General Manager 30/06/2016 Businesses 2016-230 CAPA - Dwelling Extension - 32 Alexander In Progress 50% Town Planner 25/02/2016 Terrace Stanley 2016-344 CCQwN - Cr Kay re Abatement Notices In Progress 50% General Manager 31/03/2016 success 2016-345 CCQwN - Cr Bishop re Politician Contact Not Started 0% General Manager 29/02/2016 Details availability 2016-356 QwN - Cr Kay re Recognition of Volunteering Not Started 0% General Manager 31/03/2016 Service 2016-358 QwN - Cr Kay re Camping on private property Not Started 0% Director Strategic 30/04/2016 at Anthony Beach Governance

___________________________________________________________________________________________ Council Minutes 14 07 16 55


Task by Actions

July 05, 2016 Page 11


2016-359 QwN - Cr Kay re Linemarking on Sampson Not Started 0% Director Infrastructure and 15/04/2016 Avenue and Maurice Street Development Services 2016-372 Financial reports from Council Committees - Not Started 0% 30 06 16 No progress Director Corporate Services 15/04/2016 check with MCS 2016-376 CCQwN - Cr Oldaker re Ruling on Attendance Not Started 0% General Manager 15/04/2016 at Council Committee meetings 2016-398 QwN - Cr A Popowski re Usage of Smithton Not Started 0% General Manager 30/04/2016 Recreation Ground Lighting 2016-402 Draft Youth Strategic Plan and Policy Statement In Progress 10% Youth and Community 30/06/2016 Officer 2016-405 SMR - Couta Rocks Boat ramp - information Not Started 0% General Manager 30/06/2016 investigation 2016-414 CCQwN - Cr Oldaker re Area Management Not Started 0% Manager Community 30/06/2016 Committee Meeting Services 2016-415 CCQwN - Cr Spinks re Interplan Reports in Not Started 0% General Manager 30/04/2016 Agenda 2016-423 Proposed Budget Amendment - Nelson Bay In Progress 20% Director Infrastructure and 30/06/2016 River and Sundown Creek, Temma Road Bridge Development Services Replacements 2016-426 QwN - Cr Woodward re Safety of Trees in Park In Progress 50% Director Infrastructure and 30/06/2016 Development Services

___________________________________________________________________________________________ Council Minutes 14 07 16 56


Task by Actions

July 05, 2016 Page 12


2016-438 CCQwN - Cr A Popowski re Smithton Sports Not Started 0% 30 06 16 No progress Director Corporate Services 19/05/2016 Centre Operations 2016-447 TasWater Moratorium on increases in Completed 100% Director Corporate Services 02/06/2016 distributions 2016-448 Confirmation of Minutes of previous Council Completed 100% General Manager 16/06/2016 Meeting 2016-449 QwN - Cr Oldaker re rural roads maintenance Not Started 0% Director Infrastructure and 30/06/2016 Development Services 2016-450 QwN - Cr Woodward re tree safety Not Started 0% General Manager 30/06/2016 2016-451 Declaration of Pecuniary Interest - Cr A Completed 100% General Manager 16/06/2016 Popowski in Item 11.4 2016-452 Notification of Council Workshops held since Completed 100% General Manager 16/06/2016 previous Council Meeting 2016-453 Note Mayor's Communications & Diary Completed 100% General Manager 16/06/2016 2016-454 Model Councillor Code of Conduct Completed 100% 29 06 16 Letter advising Minister for General Manager 30/06/2016 Local Government P Gutwein, and Director of Local Government P Hoysted, of adoption of Model Code of Conduct for Councillors at Council Meeting 16 06 16

___________________________________________________________________________________________ Council Minutes 14 07 16 57


Task by Actions

July 05, 2016 Page 13


2016-455 Extension of C H Council Strategic Plan Not Started 0% Director Strategic 30/06/2016 2009-2014 Governance 2016-456 Fundraising Effort for Swimming Pool Completed 100% Director Strategic 30/06/2016 Governance 2016-457 Road Maintenance Responsibility - Shack sites Completed 100% Director Strategic 16/06/2016 process Governance 2016-458 Speed Limit Change proposal - Goldie Street In Progress 10% Director Infrastructure and 30/06/2016 Smithton Development Services 2016-459 Community Small Grants Scheme 2016/2017 In Progress 10% Director Community 30/06/2016 Round One Services 2016-460 Long Term Financial Plan, Strategic Asset Completed 100% Director Corporate Services 16/06/2016 Management Plan and Financial Management Strategy 2016-461 2016-2017 Annual Plan and Budget Estimates, Completed 100% Director Corporate Services 16/06/2016 and Rates Resolution 2016-462 Financial Reports Completed 100% Director Corporate Services 16/06/2016 2016-463 Senior Management Report and Information Completed 100% General Manager 16/06/2016 Bulletin 2016-464 SMR - Contribution to D Gardiner Nil Completed 100% 01 07 16 Letter sent to Mr Gardiner General Manager 30/06/2016 advising of Council's decision to decline support request.

___________________________________________________________________________________________ Council Minutes 14 07 16 58


Task by Actions

July 05, 2016 Page 14


2016-465 Minutes - CHETCC Completed 100% General Manager 16/06/2016 2016-466 Minutes - CRSP Completed 100% General Manager 16/06/2016 2016-467 Minutes - STHC Completed 100% General Manager 16/06/2016 2016-468 Minutes - WAMC Completed 100% General Manager 16/06/2016 2016-469 Matters proposed for consideration in Closed Completed 100% General Manager 16/06/2016 Meeting 2016-470 Resolution to close the meeting to the public Completed 100% General Manager 16/06/2016 2016-472 CCQwN - Cr Oldaker re Information on Completed 100% General Manager 16/06/2016 Environmental Issues from Flooding 2016-473 CCQwN - Cr Oldaker re Rates Holiday - Nelson Completed 100% General Manager 16/06/2016 Street development Murray Goulburn 2016-474 CCQwN - Cr Spinks re publicity on Cleaning up Not Started 0% Director Infrastructure and 30/06/2016 of Dog Faeces by owners Development Services 2016-475 CCQwN - Cr Spinks re CHETCC Member Completed 100% 24 06 16 Edible flower (chocolate) Community Development 30/06/2016 contact bouquet sent and received to Kai Officer Mohell 2016-476 CCQwN - Cr Woodward re Drainage issues Not Started 0% Director Infrastructure and 30/06/2016 Korpershoek/Newall Stanley Highway Development Services

___________________________________________________________________________________________ Council Minutes 14 07 16 59


Task by Actions

July 05, 2016 Page 15


2016-477 CCQwN - Cr Berechree re Walkway between Completed 100% Director Infrastructure and 16/06/2016 Hellyer Beach and Detention Development Services 2016-478 CCQwN - Cr Bishop re Debris from Swimming Not Started 0% Director Infrastructure and 30/06/2016 Pool dome roof Development Services 2016-479 CCQwN - Cr A Popowski re Smith Street Bus Completed 100% General Manager 30/06/2016 Stop Progress 2016-489 Resolution to reopen the meeting to the public Completed 100% General Manager 16/06/2016 2016-490 Public Release Announcement - Items 14.8 & Completed 100% General Manager 16/06/2016 14.9 resolutions

___________________________________________________________________________________________ Council Minutes 14 07 16 60

Circular Head Council

Jul 15 - Jun 16

Execution of Annual Plan

___________________________________________________________________________________________ Council Minutes 14 07 16 61

Performance Report (Jul 15 - Jun 16) Circular Head Council

Community Services Action Status

July 05, 2016 Page 2 of 19 ___________________________________________________________________________________________ Council Minutes 14 07 16 62


Action Summary Target

% Complete

At least 90% of action target achieved

Between 40 and 90% of action target achieved

Less than 40% of action target achieved

No Target Set

Action

End Date

Budget Expenditure Actual Expenditure % variance

Start Date

1.4.1.1 SP243 - Circular Head Progress Group contribution 0% 20% 40% 60% 80% 100%

$30,750.00 $30,000.00 31/12/2015 -2% 01/07/2015

3.1.1.1 C614 - Smithton Recreation Ground - Stage 2 Lighting Upgrade 0% 20% 40% 60% 80% 100%

$70,000.00 $64,820.00 30/06/2016 -7% 01/07/2015

3.1.2.2 Participation and coordination of the Service Providers Access Network (SPAN) 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.1.3.8 Coordination of the "Balance Your Life" health and well-being program 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.1.3.9 Community Grants Round 1 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/09/2015 0% 01/07/2015

3.1.3.10 Community Grants Round 2 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/03/2016 0% 01/10/2015

3.2.1.13 SP225 - Youth Policy update and formulate Youth Plan 0% 20% 40% 60% 80% 100%

$10,000.00 $12,714.00 30/06/2016 27% 01/07/2014

3.2.1.14 Continued support for youth programs and activities 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2014

3.2.1.15 Coordination of Circular Head Youth Leaders 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.2.1.16 Participation and coordination of Youth Week 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.2.1.17 Participation and coordination of Seven Up Youth Centre in conjunction with other service providers 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.2.4.6 Partnership with the Circular Head Liquor Accord 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.2.5.2 SP206 - Circular Head Education and Training Consultative Committee (CHETCC) contribution 0% 20% 40% 60% 80% 100%

$20,000.00 $12,742.00 30/09/2015 -36% 01/07/2014

3.2.5.3 Participation in the Circular Head Community Road Safety Partnerships program 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.2.5.4 Mayors Education Fund 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/03/2016 0% 01/10/2015

3.2.5.5 SP248 - CHETCC operational delivery of activities 0% 20% 40% 60% 80% 100%

$25,000.00 $14,867.00 30/06/2016 -41% 01/07/2015


Performance Report (Jul 15 - Jun 16) Circular Head Council 3.4.1.10 Coordination of the Christmas Parade

0% 20% 40% 60% 80% 100% $0.00 $0.00 31/12/2015 0% 01/07/2015

3.4.1.11 Identify sources of funding available for recreation and special interest groups and disseminate 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.4.1.12 Liaison with local organisations to support community events and special interest groups 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.4.1.13 Participation in Australia Day activities 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.4.1.14 SP246 - Stanley Discovery Centre contribution 0% 20% 40% 60% 80% 100%

$5,000.00 $5,000.00 30/09/2015 0% 01/07/2015

3.4.2.3 C511 - Tennis/Netball courts - playing surface renewal 0% 20% 40% 60% 80% 100%

$43,000.00 $40,976.00 30/09/2015 -5% 01/07/2014

3.4.2.4 Participation in the Circular Head Recreation Advisory Committee 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.4.2.5 C530 - Community Recreation Centre - building maintenance 0% 20% 40% 60% 80% 100%

$20,000.00 $15,531.00 30/06/2016 -22% 01/07/2015

3.4.2.6 C531 - Community Recreation Centre - renew workshop 0% 20% 40% 60% 80% 100%

$45,000.00 $44,424.00 31/03/2016 -1% 01/07/2015

3.4.2.7 C532 - Redpa Recreation Centre - renew rangehood 0% 20% 40% 60% 80% 100%

$7,000.00 $6,727.00 30/09/2015 -4% 01/07/2015

3.4.2.8 C533 - Smithton Sports Centre - paint and plumbing 0% 20% 40% 60% 80% 100%

$20,500.00 $21,894.00 30/06/2016 7% 01/07/2015

3.4.2.9 C534 - Smithton Sports Centre - energy & resource initiatives 0% 20% 40% 60% 80% 100%

$5,100.00 $2,745.00 30/09/2015 -46% 01/07/2015

3.4.2.10 C535 - Stanley Recreation Ground - renew kitchen 0% 20% 40% 60% 80% 100%

$32,000.00 $44,208.00 31/12/2015 38% 01/10/2015

3.4.2.11 C538 - Anzac Play Centre - maintenance 0% 20% 40% 60% 80% 100%

$1,000.00 $2,354.00 30/06/2016 135% 01/07/2015

3.4.2.12 SP233 - Marrawah Hall maintenance 0% 20% 40% 60% 80% 100%

$2,000.00 $213.00 30/06/2016 -89% 01/07/2015

3.4.2.13 SP234 - Tennis/Netball Centre maintenance 0% 20% 40% 60% 80% 100%

$1,000.00 $0.00 30/06/2016 -100% 01/07/2015

3.4.2.14 SP241 - Skate Park - drainage 0% 20% 40% 60% 80% 100%

$11,000.00 $5,677.00 31/12/2015 -48% 01/10/2015

3.4.2.15 SP127 - Circular Head War Memorial Swimming Pool (documentation and permits) 0% 20% 40% 60% 80% 100%

$0.00 $333.00 30/06/2016 0% 01/07/2015



Corporate Services Action Status




% Complete




No Target Set

Action

End Date


Start Date

4.1.2.1 Review of capital overheads 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/09/2015

4.1.3.1 Business Continuity Plan revision 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2015 0% 01/07/2011

4.2.1.1 Review of 10 year Financial Plan 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/03/2016 0% 01/10/2015

4.2.3.3 Develop and implement HR management processes to ensure the capture of relevant data and statistics for the purposes of tracking and reporting 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2014

4.2.3.4 Establish training register which includes tracking of licensing and renewal requirements, management of training needs as well as producing up to date and accurate data

0% 20% 40% 60% 80% 100% $0.00 $0.00 30/06/2016 0% 01/07/2014

4.2.3.5 Enterprise Bargaining Agreement (EBA) renegotiation 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/03/2016 0% 01/07/2015

4.2.3.6 C566 - Personnel Evaluation System 0% 20% 40% 60% 80% 100%

$35,000.00 $27,280.00 30/06/2016 -22% 01/10/2015

4.2.4.16 Manage 2014/2015 carried forward figures 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/09/2015 0% 01/07/2015

4.2.5.15 SP205 - IT service review 0% 20% 40% 60% 80% 100%

$10,000.00 $19,026.00 30/06/2016 90% 01/07/2013

4.2.5.17 C522 - Phone system replacement 0% 20% 40% 60% 80% 100%

$40,000.00 $50,899.00 30/09/2015 27% 01/01/2015

4.2.5.23 C565 - Computer hardware replacement 0% 20% 40% 60% 80% 100%

$15,000.00 $14,461.00 31/12/2015 -4% 01/10/2015

4.2.5.24 C567 - Software licensing (online demographic) 0% 20% 40% 60% 80% 100%

$15,000.00 $12,500.00 30/06/2016 -17% 01/07/2015

4.2.5.25 C568 - Mobile device management 0% 20% 40% 60% 80% 100%

$2,000.00 $1,339.00 30/06/2016 -33% 01/07/2015

4.2.5.26 C569 - Network switch upgrade 0% 20% 40% 60% 80% 100%

$5,000.00 $7,760.00 30/09/2015 55% 01/07/2015

4.2.5.27 C570 - Upgrade of internal wireless network 0% 20% 40% 60% 80% 100%

$3,000.00 $2,146.00 30/09/2015 -28% 01/07/2015


Performance Report (Jul 15 - Jun 16) Circular Head Council 4.2.6.2 Preparation of 2014/2015 financial statements by 14 August 2015

0% 20% 40% 60% 80% 100% $0.00 $0.00 30/09/2015 0% 01/07/2015

4.2.6.3 Preparation of 2016/2017 budget by 30 June 2016 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/01/2016

4.2.6.4 Review of Financial Management Strategy 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/03/2016 0% 01/10/2015

4.2.6.5 Investigate options for utilising Roads to Recovery funding for operational expenditure 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2015 0% 01/07/2015

4.2.6.6 Review of asset thresholds 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/01/2016

4.3.3.10 Sale of properties under Local Government Act 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/01/2016

4.3.3.11 Smithton Turf lease 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/10/2015

4.4.3.1 Undertake staff training needs analysis and develop training plan 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2008



Council Action Status




% Complete




No Target Set

Action

End Date


Start Date

1.1.3.1 SP245 - Circular Head Tourism Association contribution 0% 20% 40% 60% 80% 100%

$126,075.00 $120,720.00 30/06/2016 -4% 01/07/2015

1.2.2.1 Bass Highway issues - items of progress 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

1.2.2.2 SP252 - Open space and recreation plan 0% 20% 40% 60% 80% 100%

$60,000.00 $34,969.00 31/03/2016 -42% 01/07/2015

1.2.3.2 Adoption of new Partnership Agreement with the State Government 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2008

1.2.3.3 Court proceedings 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

1.2.4.1 Smithton Marina rationalisation 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

1.2.5.1 Natural gas pipeline to Smithton 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2013

1.2.5.2 SP093 - Stanley Marina - Expressions of Interest 0% 20% 40% 60% 80% 100%

$20,000.00 $0.00 30/06/2016 -100% 01/07/2014

3.1.3.1 Develop inclusive framework for community engagement 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.1.3.2 SP247 - Positive Ageing Strategy 0% 20% 40% 60% 80% 100%

$10,000.00 $0.00 30/06/2016 -100% 01/10/2015

3.3.1.1 C537 - Doctors house - outside maintenance 0% 20% 40% 60% 80% 100%

$2,000.00 $1,830.00 30/09/2015 -9% 01/07/2015

3.4.1.1 SP249 - Masters Game contribution 0% 20% 40% 60% 80% 100%

$10,000.00 $1,868.00 30/06/2016 -21% 01/04/2016

3.4.2.1 Swimming pool consultation 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/03/2016 0% 01/07/2014

3.4.2.2 C536 - Council Chambers - external lighting and other areas 0% 20% 40% 60% 80% 100%

$22,500.00 $16,302.00 31/12/2015 -28% 01/10/2015

4.1.1.1 SP101 - Interplan reporting enhancements 0% 20% 40% 60% 80% 100%

$10,000.00 $0.00 30/06/2016 -100% 01/07/2010

4.1.1.2 Completion of new 10 year Strategic Plan 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2015 0% 01/07/2014


Performance Report (Jul 15 - Jun 16) Circular Head Council 4.1.1.3 SP244 - Murchison Plan

0% 20% 40% 60% 80% 100% $24,300.00 $36,335.00 31/12/2015 50% 01/07/2015

4.1.2.1 Policy Manual review 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2015 0% 01/07/2015

4.1.2.2 GM Directives review 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2015 0% 01/07/2015

4.1.2.4 Review of Public Land Register 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/03/2016 0% 01/10/2015

4.2.2.1 Audit Panel meeting and reporting 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.2.2.1 Establishment of Council Audit Panel 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/09/2015 0% 01/10/2014

4.2.5.3 Develop and maintain Councillor intranet 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.2.5.4 C563 - Website upgrade 0% 20% 40% 60% 80% 100%

$10,000.00 $8,298.00 30/06/2016 -17% 01/07/2015

4.2.5.5 C564 - Development and implementation of staff intranet 0% 20% 40% 60% 80% 100%

$15,000.00 $0.00 30/06/2016 -100% 01/07/2015

4.3.1.9 On-site business meetings within community with elected members 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.1.10 Implement and refine the Corporate Communications and Social Media Strategy including marketing, engagement, consultation and other communication activities

0% 20% 40% 60% 80% 100% $0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.3.28 Present professional development opportunities to elected members 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.3.29 Stanley Caravan Park lease 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.3.30 Action all resolutions of Council 2015/2016 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.3.31 Workshop Tasks 2015/2016 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.3.32 Develop and utilise a key stakeholder database 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.3.33 C560 - Vehicle fleet - Corp. fleet 0% 20% 40% 60% 80% 100%

$20,000.00 $0.00 31/12/2015 -100% 01/10/2015

4.3.3.34 SP048 - Projects from Strategic Plan (Previously SP043/ now combined)) 0% 20% 40% 60% 80% 100%

$53,000.00 $19,136.00 30/06/2016 -44% 01/07/2008

4.5.2.5 Progress on resource sharing - A Positive Way Forward outcomes 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015



Engineering and Development Services Action Status




% Complete




No Target Set

Action

End Date


Start Date

1.1.1.1 SP179 - Tier Hill scenic lookout design and geotechnical investigation for viewing 0% 20% 40% 60% 80% 100%

$14,250.00 $0.00 30/06/2016 -100% 01/07/2014

1.3.2.1 SP242 - LMP polishing wetland upgrades to improve water quality 0% 20% 40% 60% 80% 100%

$35,000.00 $7,609.00 30/06/2016 -78% 01/07/2015

1.5.2.4 Report to Council on Land Use Planning enquiries and issues 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

1.5.2.5 Participation in state planning reform process 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

2.1.2.2 Monitor weed program in conjunction with Cradle Coast NRM 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

2.1.2.4 Maintenance of the assessment program for environmentally relevant activities (including Level 1 activities) 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

2.1.3.1 SP235 - Urban Drainage Bill / Stormwater Management Plan 0% 20% 40% 60% 80% 100%

$10,000.00 $0.00 31/03/2016 -100% 01/07/2015

2.1.3.2 SP236 - Stormwater network audit 0% 20% 40% 60% 80% 100%

$47,000.00 $0.00 31/03/2016 -100% 01/07/2015

2.1.3.3 SP237 - Stanley stormwater network 0% 20% 40% 60% 80% 100%

$3,000.00 $0.00 31/03/2016 -100% 01/07/2015

2.1.3.4 Monitoring of recreational water quality 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

2.1.4.16 White Hills Transfer Station maintained and operated to contract conditions 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

2.1.4.17 Port Latta maintained and operated to contract and licence/EPN requirements 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

2.2.1.3 C486 - Rural road pavement - Trowutta Road/Grooms Cross Road junction 0% 20% 40% 60% 80% 100%

$20,000.00 $330.00 31/03/2016 -98% 01/01/2015

2.2.1.4 C487 - Hanson Road - removal of Macrocarpa pines 0% 20% 40% 60% 80% 100%

$45,000.00 $8,400.00 31/12/2015 -81% 01/07/2014

2.2.1.20 Monitor Works Plus operations 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

2.2.1.21 C479 - Rural roads resealing - Comeback Road 0% 20% 40% 60% 80% 100%

$64,000.00 $65,179.00 31/03/2016 2% 01/07/2014


Performance Report (Jul 15 - Jun 16) Circular Head Council 2.2.1.22 C540 - Gully pit upgrade/replacement

0% 20% 40% 60% 80% 100% $10,000.00 $1,618.00 31/03/2016 -84% 01/10/2015

2.2.1.23 C541 - Manholes upgrade/replacement 0% 20% 40% 60% 80% 100%

$10,000.00 $0.00 31/03/2016 -100% 01/01/2016

2.2.1.24 C554 - Cable locator 0% 20% 40% 60% 80% 100%

$6,000.00 $5,950.00 31/12/2015 -10% 01/10/2015

2.2.1.25 C555 - Hotmix drag 0% 20% 40% 60% 80% 100%

$15,000.00 $20,600.00 31/03/2016 37% 01/01/2016

2.2.1.26 C556 - Petrol inverter generator 0% 20% 40% 60% 80% 100%

$2,200.00 $0.00 31/12/2015 -100% 01/10/2015

2.2.1.27 C571 - Rural reseal - Bacon Factory Road 0% 20% 40% 60% 80% 100%

$10,028.00 $10,846.00 31/03/2016 8% 01/01/2016

2.2.1.28 C572 - Rural reseal - Comeback Road 0% 20% 40% 60% 80% 100%

$136,036.00 $205,310.00 31/03/2016 51% 01/01/2016

2.2.1.29 C573 - Rural reseal - Grooms Cross Road 0% 20% 40% 60% 80% 100%

$31,873.00 $35,730.00 31/03/2016 12% 01/01/2016

2.2.1.30 C574 - Rural reseal - Johns Hill Road 0% 20% 40% 60% 80% 100%

$60,581.00 $76,147.00 31/03/2016 26 01/01/2016

2.2.1.31 C575 - Rural reseal - Mawbanna Road 0% 20% 40% 60% 80% 100%

$70,405.00 $100,098.00 31/03/2016 42% 01/01/2016

2.2.1.32 C576 - Rural reseal - Montumana Road 0% 20% 40% 60% 80% 100%

$19,815.00 $19,935.00 31/03/2016 1% 01/01/2016

2.2.1.33 C577 - Rural reseal - Pine Avenue 0% 20% 40% 60% 80% 100%

$1,203.00 $1,148.00 31/03/2016 -5% 01/01/2016

2.2.1.34 C578 - Rural reseal - Reids Road 0% 20% 40% 60% 80% 100%

$79,226.00 $72,403.00 31/03/2016 -9% 01/01/2016

2.2.1.35 C579 - Rural reseal - South Road 0% 20% 40% 60% 80% 100%

$141,037.00 $125,201.00 31/03/2016 -11% 01/01/2016

2.2.1.36 C580 - Rural reseal - Spion Kop Road 0% 20% 40% 60% 80% 100%

$58,783.00 $78,571.00 31/03/2016 34% 01/01/2016

2.2.1.37 C581 - Rural reseal - Tayatea Road 0% 20% 40% 60% 80% 100%

$13,636.00 $0.00 31/03/2016 -100% 01/01/2016

2.2.1.38 C582 - Rural reseal - Trowutta Road 0% 20% 40% 60% 80% 100%

$167,796.00 $180,770.00 31/03/2016 8% 01/01/2016

2.2.1.39 C583 - Rural reseal - Upper Scotchtown Road 0% 20% 40% 60% 80% 100%

$76,954.00 $59,573.00 31/03/2016 -23% 01/01/2016

2.2.1.40 C584 - Rural reseal - West Montagu Road 0% 20% 40% 60% 80% 100%

$28,091.00 $0.00 31/03/2016 -100% 01/01/2016

2.2.1.41 C585 - Rehabilitate - Trowutta Road Grooms Cross Road junction 0% 20% 40% 60% 80% 100%

$280,000.00 $129,030.00 31/12/2015 -54% 01/10/2015

2.2.1.42 C586 - Renew - Mella Road 0% 20% 40% 60% 80% 100%

$180,000.00 $224,312.00 31/12/2015 25% 01/10/2015

2.2.1.43 C587 - Bus shelter - Forest 0% 20% 40% 60% 80% 100%

$7,000.00 $0.00 30/06/2016 -100% 01/04/2016


Performance Report (Jul 15 - Jun 16) Circular Head Council 2.2.1.44 C588 - Bridges - Linnanes River Road - Welcome River

0% 20% 40% 60% 80% 100% $170,000.00 $118,931.00 31/12/2015 -30% 01/10/2015

2.2.1.45 C539 - Public toilets - upkeep 0% 20% 40% 60% 80% 100%

$7,500.00 $1,817.00 30/06/2016 -76% 01/07/2015

2.2.1.46 SP250 - Rural road safety audit items 0% 20% 40% 60% 80% 100%

$20,000.00 $0.00 31/03/2016 -100% 01/10/2015

2.2.1.47 C589 - Bridges - TS Hardy Road Trowutta 0% 20% 40% 60% 80% 100%

$125,000.00 $51,864.00 30/06/2016 -59% 01/04/2016

2.2.1.48 C590 - Bridges - Barkers Road - Fixtures Creek 0% 20% 40% 60% 80% 100%

$86,000.00 $23,484.00 30/06/2016 -73% 01/04/2016

2.2.1.49 C591 - Bridges - Dallas Road - Wilsons Creek 0% 20% 40% 60% 80% 100%

$160,000.00 $0.00 30/06/2016 -100% 01/04/2016

2.2.1.50 C592 - Urban reseal - East Esplanade 0% 20% 40% 60% 80% 100%

$4,859.00 $5,280.00 31/03/2016 9% 01/01/2016

2.2.1.51 C593 - Urban reseal - Emmett Street 0% 20% 40% 60% 80% 100%

$15,327.00 $0.00 31/03/2016 -100% 01/01/2016

2.2.1.52 C594 - Urban reseal - Fenton Street 0% 20% 40% 60% 80% 100%

$3,276.00 $6,807.00 31/03/2016 108% 01/01/2016

2.2.1.53 C595 - Urban reseal - Ford Street 0% 20% 40% 60% 80% 100%

$902.00 $4,126.00 31/03/2016 357% 01/01/2016

2.2.1.54 C596 - Urban reseal - Greys Mill Road 0% 20% 40% 60% 80% 100%

$5,621.00 $1,348.00 31/03/2016 -76% 01/01/2016

2.2.1.55 C597 - Urban reseal - Margaret Street 0% 20% 40% 60% 80% 100%

$7,769.00 $17,269.00 31/03/2016 122% 01/01/2016

2.2.1.56 C598 - Urban reseal - Massey Street 0% 20% 40% 60% 80% 100%

$10,395.00 $15,688.00 31/03/2016 51% 01/01/2016

2.2.1.57 C599 - Urban reseal - Nelson Street 0% 20% 40% 60% 80% 100%

$11,713.00 $55,431.00 31/03/2016 373% 01/01/2016

2.2.1.58 C600 - Urban reseal - Pearse Street 0% 20% 40% 60% 80% 100%

$5,586.00 $4,288.00 31/03/2016 -23% 01/01/2016

2.2.1.59 C601 - Urban reseal - Robert Street 0% 20% 40% 60% 80% 100%

$4,620.00 $5,035.00 31/03/2016 9% 01/01/2016

2.2.1.60 C602 - Urban reseal - Rocklyn Road 0% 20% 40% 60% 80% 100%

$3,676.00 $0.00 31/03/2016 -100% 01/01/2016

2.2.1.61 C603 - Urban reseal - Rupert Lane 0% 20% 40% 60% 80% 100%

$3,289.00 $2,352.00 31/03/2016 -28% 01/01/2016

2.2.1.62 C604 - Urban reseal - Sampson Avenue 0% 20% 40% 60% 80% 100%

$23,774.00 $8,897.00 31/03/2016 -63% 01/01/2016

2.2.1.63 C605 - Urban reseal - Upper Havelock Street 0% 20% 40% 60% 80% 100%

$21,960.00 $5,513.00 31/03/2016 -75% 01/01/2016

2.2.1.64 C606 - Urban reseal - Ward Street 0% 20% 40% 60% 80% 100%

$5,056.00 $4,459.00 31/03/2016 -12% 01/01/2016

2.2.1.65 C607 - Urban reseal - William Street 0% 20% 40% 60% 80% 100%

$10,079.00 $10,766.00 31/03/2016 7% 01/01/2016


Performance Report (Jul 15 - Jun 16) Circular Head Council 2.2.1.66 C608 - Urban upgrade - Sampson Avenue

0% 20% 40% 60% 80% 100% $190,000.00 $196,245.00 31/03/2016 3% 01/01/2016

2.2.1.67 C609 - Urban upgrade - Rocklyn Road 0% 20% 40% 60% 80% 100%

$300,000.00 $255,697.00 31/03/2016 -15% 01/01/2016

2.2.1.68 C610 - Urban upgrade - Forest footpath 0% 20% 40% 60% 80% 100%

$126,500.00 $110,023.00 31/03/2016 -13% 01/01/2016

2.2.1.69 C611 - Urban upgrade - Main Road Stanley 0% 20% 40% 60% 80% 100%

$34,500.00 $37,418.00 31/03/2016 8% 01/01/2016

2.2.1.70 C612 - Pedestrian upgrade - Upper Havelock / Goldie Street 0% 20% 40% 60% 80% 100%

$27,000.00 $0.00 31/03/2016 -100% 01/01/2016

2.2.1.71 C613 - Rural roads resheeting 0% 20% 40% 60% 80% 100%

$900,000.00 $827,516.00 30/06/2016 -8% 01/07/2015

2.2.1.72 SP238 - Main Road Stanley - fill of open drain 0% 20% 40% 60% 80% 100%

$6,000.00 $11,899.00 30/06/2016 98% 01/04/2016

2.2.1.73 SP218 - Main Road Stanley - drainage crossovers 0% 20% 40% 60% 80% 100%

$7,200.00 $0.00 30/06/2016 -100% 01/07/2014

2.2.1.74 C615 - Bridge Replacement - Rebecca Creek/Temma Road 0% 20% 40% 60% 80% 100%

$128,200.00 $119,052.00 31/03/2016 -7% 01/07/2015

2.2.1.75 C616 - Mella, Montagu Road 0% 20% 40% 60% 80% 100%

$0.00 $173,006.00 30/06/2016 0% 01/01/2016

2.2.1.76 C617 - Mella, Bass Highway 0% 20% 40% 60% 80% 100%

$0.00 $131,880.00 30/06/2016 0% 01/01/2016

2.3.1.1 C543 - General urban parks bin upgrade program 0% 20% 40% 60% 80% 100%

$10,000.00 $10,571.00 30/06/2016 6% 01/07/2015

2.3.1.2 C544 - Parks furniture replacement 0% 20% 40% 60% 80% 100%

$10,000.00 $10,278.00 31/12/2015 3% 01/07/2015

2.3.1.3 C542 - West Esplanade - planting and borders 0% 20% 40% 60% 80% 100%

$10,000.00 $10,788.00 30/06/2016 8% 01/07/2015

2.3.1.4 C545 - Old Stanley Cemetery - renew fence, stage 1 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2015 0% 01/07/2015

2.4.2.1 SP251 - Stanley town centre master plan 0% 20% 40% 60% 80% 100%

$32,000.00 $182.00 30/06/2016 -99% 01/07/2015

2.4.2.2 SP239 - Smithton Landscape Development Strategy 0% 20% 40% 60% 80% 100%

$50,000.00 $42,608.00 30/06/2016 -15% 01/10/2015

2.4.3.4 Review of legislative changes in Building, Planning, Environmental Health and Animal Control promoting Council's interests and the distribution of information to the community

0% 20% 40% 60% 80% 100% $0.00 $0.00 30/06/2016 0% 01/07/2015

3.1.2.9 Maintenance of the annual assessment program for premises covered by the Public Health and Food Acts 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.1.2.10 School immunisation program for grade 7 students in accordance with current immunisation schedule 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.4.2.2 Monitor compliance to building legislation 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

3.4.2.3 C513 - Smithton Marina fencing 0% 20% 40% 60% 80% 100%

$10,000.00 $10,773.00 30/06/2016 8% 01/07/2014



3.4.2.4 SP232 - Redpa Recreation Centre – general maintenance 0% 20% 40% 60% 80% 100%

$2,500.00 $1,178.00 30/06/2016 -53% 01/01/2016

3.4.2.5 SP240 - Smithton Marina upgrade 0% 20% 40% 60% 80% 100%

$5,000.00 $0.00 31/03/2016 -100% 01/07/2015

4.1.2.1 Investigate useful lives of sealed road pavement depreciation 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2016 0% 01/07/2015

4.2.3.4 Education and training of staff in legislative change and legal precedence 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.2.4.11 Audit of plumbing work in compliance of Building Act 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.3.3.1 C561 - Vehicle replacement - Development 1 PC 0% 20% 40% 60% 80% 100%

$18,000.00 $0.00 31/12/2015 -100% 01/10/2015

4.3.3.2 C562 - Vehicle replacement - Development fleet 0% 20% 40% 60% 80% 100%

$20,000.00 $0.00 31/12/2015 -100% 01/10/2015

4.3.3.4 C505 - Ford utility 0% 20% 40% 60% 80% 100%

$18,000.00 $28,475.00 30/09/2015 58% 01/07/2014

4.3.3.5 C506 - Ford utility 0% 20% 40% 60% 80% 100%

$18,000.00 $0.00 30/09/2015 -100% 01/07/2014

4.3.3.7 C546 - Light tipper truck - replacement 0% 20% 40% 60% 80% 100%

$40,000.00 $54,981.00 31/12/2015 37% 01/10/2015

4.3.3.8 C558 - Vehicle replacement - EMES 0% 20% 40% 60% 80% 100%

$23,000.00 $23,298.00 31/12/2015 1% 01/10/2015

4.3.3.9 C559 - Vehicle replacement - TO 0% 20% 40% 60% 80% 100%

$18,000.00 $11,355.00 30/09/2015 -37% 01/07/2015

4.3.3.10 C547 - Roller - self propelled - replacement 0% 20% 40% 60% 80% 100%

$160,000.00 $118,000.00 31/12/2015 -26% 01/10/2015

4.3.3.11 C548 - Toyota flat tray - replacement 0% 20% 40% 60% 80% 100%

$19,000.00 $35,416.00 30/09/2015 86% 01/07/2015

4.3.3.12 C549 - Light truck - replacement 0% 20% 40% 60% 80% 100%

$38,000.00 $49,538.00 31/12/2015 30% 01/10/2015

4.3.3.13 C550 - Scag ride on mower - rec ground 0% 20% 40% 60% 80% 100%

$26,000.00 $19,991.00 30/09/2015 -23% 01/07/2015

4.3.3.14 C551 - Pipe laser - replacement 0% 20% 40% 60% 80% 100%

$7,000.00 $5,773.00 30/09/2015 -18% 01/07/2015

4.3.3.15 C552 - Single grade rotating laser - replacement 0% 20% 40% 60% 80% 100%

$6,200.00 $6,000.00 30/09/2015 -3% 01/07/2015

4.3.3.16 C553 - Toyota hilux workmate - replacement 0% 20% 40% 60% 80% 100%

$18,000.00 $30,800.00 31/12/2015 71% 01/10/2015

4.3.3.17 C557 - Ford utility - replacement 0% 20% 40% 60% 80% 100%

$18,000.00 $22,390.00 30/09/2015 24% 01/07/2015

4.4.1.5 Actively monitor animal control functions, including reporting and statistics 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015


Performance Report (Jul 15 - Jun 16) Circular Head Council 4.4.2.8 Review provision of Development Services and Engineering Services information to customers including Councils' website to ensure it meets current requirements

0% 20% 40% 60% 80% 100% $0.00 $0.00 30/06/2016 0% 01/07/2015

4.4.2.9 Report to Council on compliance and nuisance enquiries and issues 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015



Strategic Governance Action Status




% Complete




No Target Set

Action

End Date


Start Date

1.2.5.2 Council support for growth of dairy industry 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

1.3.2.1 SP213 - Harcus River Road - overhead power (grant funded) 0% 20% 40% 60% 80% 100%

$65,000.00 $144,003.00 30/06/2016 122% 01/07/2014

1.4.2.1 SP047 - Economic Development consultancy 0% 20% 40% 60% 80% 100%

$45,000.00 $0.00 30/06/2016 -100% 01/07/2014

4.1.2.3 Implement process for reviewing Workplace Health and Safety policies and procedures 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.1.3.1 To implement Integrated Risk Management Module 0% 20% 40% 60% 80% 100%

$0.00 $0.00 31/12/2015 0% 01/07/2012

4.1.3.2 Re induct all contractors 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.1.3.3 Update on emergency management development, practices and community education 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015

4.1.3.4 WHASAC Tasks 2015/2016 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/09/2015

4.2.2.2 Create an internal audit process of Workplace Health and Safety management systems 0% 20% 40% 60% 80% 100%

$0.00 $0.00 30/06/2016 0% 01/07/2015


COMMUNITY SERVICES Donations (by month approved) (KC)

Donations Purpose Value Various Room Hire July 2015 1124.00 B & A Howell Wheelie Bin (DHHS) 90.00 Miller & Herman Wheelie Bin (DHHS) 120.00 Lions Club of Burnie Emu Bay World Festival of Magic – Show Pass 100.00 Various Room Hire August 2015 989.00 Launceston Legacy Incorporated Legacy Week advertising 174.55 Circular Head Chronicle Hearing Check advertising 336.00 Various Room Hire September 2015 1176.00 C H Agricultural Show Society Printing for Stanley Show 3546.00 Various Room Hire October 2015 753.00 Wyndarra Centre Donation – Community Christmas Hampers 2015 750.00 Circular Head Chronicle TasBash – printing 1008.00 Various Room Hire November 2015 768.00 Mawbanna Community Hall Inc Replace Fire Exit Door 3000.00 Australian Employment Services Traffic Management Course - Volunteers 587.20 Rural Health Tasmania Trawmanna Family Festival 720.00 Various Room Hire December 2015 985.00 Various Room Hire January 2016 795.00 Relay for Life Engraving of Relay for Life 18.19 Various Room Hire February 2016 705.00 Various Room Hire March 2016 673.00 C H Council Relay for Life – printing of programs 165.00 C H Council Relay for Life – lighting 167.91 Soroptimist International of Circular Head Advertising – Soroptimist Awards 168.00 Various Room Hire April 2016 720.00

___________________________________________________________________________________________ Council Minutes 14 07 16 80

Keep Australia Beautiful Council Membership 2016/2017 150.00 Johnston Gourmet Meats LINC Open day supplies 79.09 Various Room Hire May 2016 688.00 CHCRC Hire of Hall of Fame 12/05/16 218.18 C H Chronicle Volunteers Week 336.00 C H Chronicle Volunteers Week 336.00 C H Tourism Association Photocopying & labour 389.50 TOTAL $21,835.62

___________________________________________________________________________________________ Council Minutes 14 07 16 81

GOVERNANCE Council

Name of Committee Meetings Held/Minutes Received 2015/16 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Central Outdoor Area Management Committee o √ o √ o √ o o √ o √ o √ o √ Western Area Management Committee o √ o √ o √ o √ o √ o √ Southern Area Management Committee Stanley Town Hall o √ o √ o √ o √ o √ o √ o √ o √ o √ o √ Northern Area Management Committee √ o √ o √ o √ Circular Head Heritage Centre Circular Head Education and Training Consultative o √ √ o √ o o √ o√ √ o √ Community Road Safety Partnership √ o √ o o √ o √ Circular Head Recreation Advisory Committee √ o√ o √ o √ o o √ o √ o √ Hunter Island Advisory Group Circular Head Audit Panel o √ o √ o √ Legend o Meeting held √ Minutes previous meeting submitted to Council X No meeting held

___________________________________________________________________________________________ Council Minutes 14 07 16 82

REGULATORY SERVICES Building Control Building Applications – permits issued 01/07/15 – 30/09/2015

Permit Number Permit Date Development Address Description Building Class Value ($)

Process Time

(days) BA 2015 / 00078 1-Jul-15 2 Alexander Terrace, Stanley Additions/Alterations 6 $1,000,000.00 4 BA 2015 / 00032 1-Jul-15 51 Mauds Road, Scotchtown New Building 10A $43,698.00 1 BA 2015 / 00081 2-Jul-15 196 Nelson Street, Smithton Demolition & Addition 1A $11,600.00 1 BA 2015 / 00084 8-Jul-15 2229 South Road, Edith Creek New Building 10A $18,000.00 5 BA 2015 / 00082 9-Jul-15 2 Irishtown Road, Smithton Additions 1A $12,000.00 6 BA 2015 / 00070 23-Jul-15 1167 South Road, Lileah New Building & Demolition

Of Old 1A $340,000.00 2

BA 2015 / 00087 23-Jul-15 9 Marshall Street, Stanley Demolition, Alteration & Addition

1A,10A, $85,000.00 2

BA 2015 / 00086 23-Jul-15 1642 Woolnorth Road, Woolnorth New Building 1A,10A, $205,000.00 2 BA 2015 / 00085 28-Jul-15 29 Sampson Avenue, Smithton New Building 10A $20,000.00 1 BA 2015 / 00071 31-Jul-15 50 Port View Road, Rocky Cape Change of Use 1B $15,000.00 2 BA 2015 / 00079 11-Aug-15 9 Albert Street, Stanley Additions 10A $25,000.00 5 BA 2015 / 00088 13-Aug-15 51 Goldie Street, Smithton Solar Panel Installation 10B $38,679.00 2 BA 2015 / 00083 13-Aug-15 4 Grant Street, Smithton Additions 10A $10,500.00 3 BA 2015 / 00091 13-Aug-15 50 Scotchtown Road, Smithton New Building 10A $25,453.00 2 BA 2015 / 00090 14-Aug-15 4 Bacon Factory Road, Smithton Additions/Alterations 8 $170,000.00 4 BA 2015 / 00096 19-Aug-15 210 West Montagu Road, West

Montagu New Building 10A $62,686.00 1

BA 2013 / 00040 26-Aug-15 RA 4 Bacon Factory Road, Smithton Pump Shed /Water Tanks & Alteration- Fire

8,10A,10B, $1,000,000.00 -1

___________________________________________________________________________________________ Council Minutes 14 07 16 83

Sprinkler/Hydrant BA 2015 / 00097 27-Aug-15 12 Hellyer Street, Smithton Demolition 1A $20,000.00 1 BA 2015 / 00098 2-Sep-15 7 Albert Street, Stanley New Building 1A,10A, $455,000.00 2 BA 2015 / 00100 7-Sep-15 68 Massey Street, Smithton Additions 10A $17,000.00 3 BA 2015 / 00104 25-Sep-15 73 Mella Road, Smithton New Building 10A $30,000.00 1 BA 2015 / 00101 28-Sep-15 99 Connells Cross Road, Scotchtown New Building 1A,10A, $255,000.00 5 BA 2015 / 00105 30-Sep-15 23A Wharf Road, Stanley Additions 3 $11,000.00 1 Building Applications – permits issued 01/10/15 – 31/12/2015

Permit Number Permit Date Development Address Description Building

Class Value ($)

Process Time

(days) 2015 / 00106 8-Oct-15 143 Green Hills Road, Stanley EHO Report (Food Premises

Plans) 9B $0.00 1

2015 / 00094 9-Oct-15 15 Emmett Street, Smithton New Building 1A $200,000.00 3 2015 / 00107 9-Oct-15 158 Yanns Road, Rocky Cape Change of Use 1B $4,500.00 4 2015 / 00108 15-Oct-15 23141 Bass Highway,

Broadmeadows New Building 7B $180,000.00 1

2015 / 00099 15-Oct-15 33 Goldie Street, Smithton Minor Alterations and/or Repairs

5 $4,999.00 0

2015 / 00110 15-Oct-15 6 Wharf Road, Stanley Temporary Occupancy Permit $0.00 1 2015 / 00109 20-Oct-15 65 Mauds Road, Scotchtown New Building 1A,10A, $300,027.00 4 2015 / 00112 23-Oct-15 856 Rennison Road, Togari New Building & Demolition

Of Old 1A $255,000.00 7

2015 / 00103 23-Oct-15 2 Leesville Road, Smithton Additions/Alterations 1A $40,000.00 3 2015 / 00068 3-Nov-15 2 Upper Grant Street, Smithton Demolition 3 $10,000.00 6 2015 / 00111 9-Nov-15 143 Green Hills Road, Stanley Conversion of Existing Barn

to Function Centre & New Com Kit

9B $430,000.00 6

___________________________________________________________________________________________ Council Minutes 14 07 16 84

2015 / 00118 13-Nov-15 27028 Bass Highway, Redpa New Building 10A $23,170.00 4 2015 / 00119 13-Nov-15 103 Ralstons Road, Nabageena New Building 10A $98,560.00 4 2015 / 00123 18-Nov-15 2-12 Senior Drive, Smithton Additions/Alterations 9C $250,000.00 6 2015 / 00121 19-Nov-15 150 Pelican Point Road, Smithton New Building 7B $450,000.00 6 2015 / 00122 19-Nov-15 25-27 Church Street, Stanley Additions 6 $15,000.00 7 2015 / 00124 23-Nov-15 74 Yanns Road, Rocky Cape New Building 10A $39,200.00 8 2015 / 00128 23-Nov-15 2 Upper Grant Street, Smithton EHO Report (Food Premises

Plans) $0.00 4

2015 / 00116 24-Nov-15 36 Hale Street, Stanley $0.00 0 2015 / 00127 30-Nov-15 15 Edwardes Street, Stanley New Building 1A $205,000.00 5 2015 / 00080 30-Nov-15 420 Trowutta Road, Scotchtown Additions 1A $35,000.00 0 2015 / 00125 1-Dec-15 66 Edwards Road, Montagu Additions 1A $75,000.00 8 2015 / 00126 2-Dec-15 133 Faheys Lane, Irishtown New Building 1A $285,000.00 5 2015 / 00102 11-Dec-15 2A Pine Avenue, Hellyer New Building 1A $150,000.00 4 2015 / 00129 16-Dec-15 10 - 24 Gibson Street, Smithton Demolition &

Additions/Alterations 7B $550,000.00 5

2015 / 00145 18-Dec-15 73 Massey Street, Smithton Minor Alterations and/or Repairs

10B $0.00 0

2015 / 00140 22-Dec-15 Febeys Road, Brittons Swamp New Building 10A $84,700.00 7 2015 / 00131 22-Dec-15 342 Woolnorth Road Woolnorth New Building 1A $300,000.00 6 2015 / 00142 22-Dec-15 42 Brittons Road, Smithton New Building 1A,10A, $320,000.00 6 2015 / 00143 23-Dec-15 4 Hellyer Street, Smithton New Building 10A $6,818.00 5 2015 / 00136 24-Dec-15 885 Montagu Road, Scopus New Building & Demolition

Of Old 7B $275,000.00 6

___________________________________________________________________________________________ Council Minutes 14 07 16 85

Building Applications – permits issued 01/01/16 – 31/03/2016


Class Value ($)

Process Time

(days) 2015 / 00113 7-Jan-16 74 Scotchtown Road, Smithton Change of Use & New Shed 1B,10A, $35,000.00 38 2015 / 00114 8-Jan-16 19 Rougemont Street, Stanley Additions 1A $80,000.00 4 2016 / 00001 11-Jan-16 2 Irishtown Road, Smithton New Building 5 $95,000.00 6 2015 / 00133 11-Jan-16 2 Upper Grant Street, Smithton Additions/Alterations 9B $790,000.00 6 2015 / 00144 12-Jan-16 1-9 West Esplanade, Smithton $0.00 5 2016 / 00002 13-Jan-16 342 Woolnorth Road, Woolnorth New Building 7B $91,000.00 7 2015 / 00120 14-Jan-16 28 Smith Street, Smithton EHO Report (Food Premises

Plans) $0.00 0

2016 / 00003 19-Jan-16 2 Alexander Terrace, Stanley Additions 6,7B $20,000.00 2 2016 / 00011 19-Jan-16 48 Nelson Street, Smithton EHO Report (Food Premises

Plans) $0.00 4

2016 / 00010 20-Jan-16 300 Swan Bay Road, Woolnorth New Building 8 $514,630.00 7 2016 / 00007 25-Jan-16 73 King Street, Smithton New Building 10A $15,785.00 2 2016 / 00013 25-Jan-16 1-9 West Esplanade, Smithton $0.00 0 2016 / 00015 2-Feb-16 2 Irishtown Road, Smithton Extension/Addition 8 $140,000.00 5 2015 / 00135 5-Feb-16 20686 Bass Highway, Black River New Building 10B $50,000.00 8 2016 / 00016 5-Feb-16 Montagu Road, Montagu New Building 10A $81,000.00 9 2016 / 00020 8-Feb-16 4 Scotchtown Road, Smithton New Building & Demolition

Of Old 10A $31,007.00 9

2016 / 00018 8-Feb-16 9 Juliana Court, Stanley New Building 10A $33,710.00 6 2016 / 00019 11-Feb-16 100 Paceys Road, Togari New Building 7B $180,000.00 7 2016 / 00005 12-Feb-16 129 Bens Hill Road, Montagu New Building 10A $100,000.00 6 2016 / 00008 15-Feb-16 18 Carnac Court, Smithton Additions & New Building 1A,10A, $250,000.00 4 2016 / 00017 15-Feb-16 48 Nelson Street, Smithton Additions/Alterations 9B $1,000,000.00 9 2016 / 00021 16-Feb-16 20 Montagu Road, Smithton EHO Report (Food Premises $0.00 6

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Plans) 2016 / 00023 16-Feb-16 63 Mauds Road, Scotchtown New Building & Demolition

Of Old 10A $48,716.00 6

2016 / 00024 17-Feb-16 6 Smith Street, Smithton Demolition 9C $180,000.00 2 2016 / 00027 19-Feb-16 63 Dovecote Road, Stanley Additions 1A $55,000.00 1 2016 / 00025 22-Feb-16 38 Montumana Road, Rocky Cape New Building 10A $31,518.00 5 2015 / 00147 29-Feb-16 37 Grooms Cross Road, Irishtown New Building 10A $190,000.00 37 2016 / 00012 1-Mar-16 251 Ferny Bridge Road, South

Forest New Building 10A $61,500.00 1

2016 / 00031 1-Mar-16 32 Nitida Drive, Scotchtown New Building 1A $180,000.00 1 2016 / 00029 3-Mar-16 28 Smith Street, Smithton Change of Use 6 $50,000.00 6 2016 / 00030 3-Mar-16 74 Scotchtown Road, Smithton Illegal Works - Deck &

Covered Veranda 10A $5,000.00 6

2016 / 00036 4-Mar-16 72-98 Nelson Street, Smithton New Structures 10B $106,335.00 1 2016 / 00035 9-Mar-16 36 Scotchtown Road, Smithton Additions 1A $86,100.00 5 2016 / 00038 9-Mar-16 66 Upper Scotchtown Road,

Scotchtown New Building 10A $10,000.00 0

2016 / 00037 15-Mar-16 33 King Street, Smithton New Building 10A $12,600.00 5 2016 / 00039 16-Mar-16 68 Main Road, Stanley New Building & Demolition

Of Old 10A $22,376.00 6

2016 / 00041 18-Mar-16 72-98 Nelson Street, Smithton Temporary Occupancy Permit $0.00 1 2016 / 00040 23-Mar-16 83 Browns Road, Scotchtown New Building 10A $20,000.00 4 2016 / 00042 23-Mar-16 23B Nelson Street, Smithton New Building 7B $245,000.00 2 2016 / 00033 23-Mar-16 20 Montagu Road, Smithton Demolition,

Additions/Alterations 9B $5,000,000.00 4

2016 / 00032 23-Mar-16 1 Montagu Road, Smithton Additions/Alterations 10A $15,000.00 3 2016 / 00045 24-Mar-16 232 Back Line Road, Forest As Constructed 10B $2,000.00 6 2016 / 00046 30-Mar-16 611 Irishtown Road, Irishtown New Building 1A,10A, $340,000.00 3 2016 / 00006 30-Mar-16 13 Honey Richea Road, Hellyer New Building 10A $17,304.00 0

___________________________________________________________________________________________ Council Minutes 14 07 16 87

___________________________________________________________________________________________ Council Minutes 14 07 16 88

Building Applications – permits issued 01/04/16 – 30/06/2016


Class Value ($)

Process Time

(days) 2016 / 00048 1-Apr-16 10 - 24 Gibson Street, Smithton New Building (Chemical Store &

Bund) 7B $70,000.00

2 2016 / 00047 4-Apr-16 50 Anthony Beach Road, Smithton New Shed 10A $19,110.00 5 2016 / 00043 12-Apr-16 78 Redmarsh Road, Woolnorth New Wind Turbine 10B $150,000.00 3 2016 / 00054 12-Apr-16 103 Swan Bay Road, Woolnorth Wind Turbine 10B $100,000.00 1 2016 / 00056 13-Apr-16 20 Norwood Street, Forest Addition Verandah & Shed 10A $36,000.00 1 2016 / 00009 15-Apr-16 19 John Street, Smithton Alterations and New Building 1A,10A, $110,000.00 4 2016 / 00055 15-Apr-16 270 Stanley Highway (Site 12), Stanley Barbeque Area Addition (Site

12) 1A $20,000.00

4 2016 / 00028 19-Apr-16 16 Railway Lane, Irishtown New Dwelling 1A $140,000.00 5 2016 / 00060 20-Apr-16 15 Goldie Street, Smithton Demolition of Existing Shed &

New Shed 10A $32,000.00

5 2016 / 00053 21-Apr-16 18615 Bass Highway, Montumana Demolition of Old & New Shed 10A $30,000.00 3 2016 / 00044 21-Apr-16 43 Kubanks Road, Smithton Dwelling Addition 1A $160,000.00 2 2016 / 00059 26-Apr-16 18 Brooks Road, Forest New Shed 10A $36,000.00 8 2016 / 00052 26-Apr-16 43 Church Street, Stanley New Dwelling 1A $400,000.00 7 2016 / 00064 4-May-16 278 Blackwood Road, Togari Demolition of Old & New Shed 7B $80,000.00 5 2016 / 00057 4-May-16 9 Lovetts Road, Lileah New Dwelling 1A $238,618.00 5 2016 / 00063 4-May-16 20239 Bass Highway, Crayfish Creek Temporary Diesel Generator

Plant 10A $400,000.00

5 2016 / 00066 9-May-16 9 Sampson Avenue, Smithton New Shed 10A $11,735.00 7 2016 / 00065 9-May-16 8 Fossey Street, Smithton New Shed 10A $33,600.00 4 2016 / 00068 16-May-16 143 Trowutta Road, Smithton New Dwelling & Shed 1A,10A, $118,000.00 5 2016 / 00058 18-May-16 8 Marine Esplanade, Stanley New Dwelling & Shed 1A,10A, $330,000.00 2 2016 / 00070 18-May-16 733 Arthur River Road, ARTHUR RIVER New Shed 10A $22,000.00 5 2016 / 00022 18-May-16 95 Mella Road, Smithton Addition & Alterations - 1A,10A, $40,000.00 6

___________________________________________________________________________________________ Council Minutes 14 07 16 89

Sunroom & Garage 2016 / 00067 18-May-16 37 Amaroo Drive, Edgcumbe Beach New Dwelling & Shed 1A,10A, $618,000.00 6 2016 / 00071 20-May-16 Irishtown Road, Smithton Building Certificate $0.00 1 2016 / 00072 1-Jun-16 72-98 Nelson Street, Smithton Demolition & New Storage Shed 7B $70,335.00 6 2016 / 00061 8-Jun-16 23 Church Street, Stanley Replacement / Addition - Shop

Awning/Veranda 10A $4,500.00

2 2016 / 00062 8-Jun-16 1 Marshall Street, Stanley Alterations & Additions - Single

Tenant Visitor Accommodation 1B $5,000.00

2 2016 / 00075 15-Jun-16 43 Kubanks Road, Smithton New Shed & Carport 10A $30,000.00 1 2016 / 00077 16-Jun-16 2 Manuka Drive, Smithton New Shed 10A $12,350.00 6 2016 / 00079 27-Jun-16 39 Smedleys Road, Forest New Shed 10A $88,000.00 5

___________________________________________________________________________________________ Council Minutes 14 07 16 90

Planning

Planning Applications – Planning Permits Issued Development Applications – permits issued 01/07/2015 – 30/09/2015

D/A Number Property Address Description

2015 / 00056 50 Port View Road, Rocky Cape

Change of Use - Visitor Accommodation - Reliant on E9.5.1 P1 (provision of parking), E9.5.2 P1 (loading and unloading vehicles) & E9.6.2 P1 (design of car park)

2015 / 00058 29 Sampson Avenue, Smithton Shed - Reliant on 10.4.2 P3 (side & rear setbacks)

2015 / 00057 50 Scotchtown Road, Smithton Shed - Reliant on 13.4.1 P1 (site size) & 13.4.3 P2 (side & rear setbacks)

2015 / 00070 4 Bacon Factory Road, Smithton Switch Room & Necking Room Extension 2015 / 00040 41 Church Street, Stanley Dwelling - Reliant on 10.4.2 P3 (building envelope)

2015 / 00062 15 Emmett Street, Smithton Single Dwelling (Dwelling and Ancillary Dwelling)- Reliant on 9.1 Changes to an Existing Non-confirming Use

2015 / 00013 Arthur River Road, Arthur River (Mining Lease 15M/2002)

Extractive Industry (increase in production to Level 2 Environmental Activity)- Reliant on 29.3.2 P1 & P2 (Discretionary Use) & E9.6.2 P2 (Car Park Design)

2015 / 00029 35 John Street, Smithton Boundary Adjustment between CT34940/1 & 25887/6 - 9.3

2015 / 00019 143 Green Hills Road, Stanley Change of Use - Existing barn to function centre & new commercial kitchen building - (Historic Cultural Heritage Act 1995)

2015 / 00067 2 Upper Grant Street, Smithton Activities Centre - Reliant on E9.5.1 P1 (provision of parking), E9.5.2 P1 (loading and unloading vehicles) & E9.6.2 P1 (design of car park)

2015 / 00080 (Part Of) Maguires Road, Nabageena & South Road, Nabageena Boundary Adjustment - Clause 9.3

2015 / 00063 (Part Of) 23A Wharf Road, Stanley Modifications to existing cabin

2015 / 00076 65 Mauds Road, Scotchtown

New Dwelling and Shed reliant on 13.4.1 P1 (Site Suitability) , 13.4.2 P1 (Dwelling Density), E9.5.1 P1 (Provision for Parking) & E9.6.2 P1 (Design of Parking)

___________________________________________________________________________________________ Council Minutes 14 07 16 91

2015 / 00073 74 Yanns Road, Rocky Cape

Shed reliant on 13.4.1 P1 (Site Suitability) , 13.4.2 P1 (Dwelling Density), 13.4.3 P1 (Front setback), E9.5.1 P1 (Provision for Parking) & E9.6.2 P1 (Design of Parking)

2015 / 00074 (Part Of) 10 - 24 Gibson Street, Smithton & 26 Gibson Street, Smithton

Storage Shed and Car Park - Reliant on E9.5.1 P1 (provision for parking) & E9.6.2 P1 (car park design)

D/A Number Property Address Description

2015 / 00085 (Part Of) 31 Ferny Bridge Road, South Forest & 836 Back Line Road, Forest Boundary Adjustment - Clause 9.3

2015 / 00089 43 Kubanks Road, Smithton Carport

2015 / 00079 158 Yanns Road, Rocky Cape

Change of Use - Dwelling to Visitor Accommodation - Reliant on 26.3.1 P1 (discretionary non-residential use), 26.4.1 P1 (site size) , E9.5.1 P1 (provision for parking) & E9.6.2 P1 (design of parking)

2015 / 00051 2A Pine Avenue, Hellyer Dwelling - Reliant on 12.4.3 P2 (rear setback), 12.4.4 P1 (visual privacy)

2015 / 00084 27028 Bass Highway, Redpa Residential Shed - Reliant on 26.4.1 P1 (site size), 26.4.2 P1 (side and rear setbacks) & 26.4.3 P1 (sensitive use)

2015 / 00095 83 Browns Road, Scotchtown Shed 2015 / 00083 23 Montumana Road, Montumana Dwelling Extension - Reliant on 13.4.3 P2 (side setback)

2015 / 00077 65A Brittons Road, Smithton Multiple Dwellings (3 x Units) - Reliant 10.4.12 P1 (setback from zone boundary), E9.5.1 P1 (types & number of car parks)

2015 / 00007 (Part Of) 289 Faheys Lane, Irishtown & 141 Obergs Road, Alcomie Boundary Adjustment - 9.3.1

2015 / 00005 7 Albert Street, Stanley

Subdivision, Dwelling & Shed - Reliant on 9.5 Subdivision, 10.4.2 P2 Setbacks (garages), 10.4.5 P1 (width of garages), 10.4.13 P1 & P2 (subdivision)

___________________________________________________________________________________________ Council Minutes 14 07 16 92

Development Applications – permits issued 01/10/2015 – 31/12/2015 RegApp Number Property Address Description DA2015/097 2 Leesville Road, Smithton Dwelling Extension DA2015/092 21464 Bass Highway, Wiltshire Signage - Code E7 Application - Reliant on E7.6 P1

DA2015/066 466 Green Hills Road, Stanley Dwelling (Required Residential Use) - Reliant on 26.3.2 P1 (required residential use) & 26.4.3 P1 (sensitive use)

DA2015/093 133 Faheys Lane, Irishtown

Dwelling - Reliant on 26.3.2 P1 (required residential use), 26.4.3 P1 (sensitive use), E9.5.1 P1 (provision of parking) & E9.6.2 P1 (design of car parks)

DA2015/104 1427 Arthur River Road, Arthur River Dwelling Extension & Shed DA2015/102 56 Goldie Street, Smithton Dental Practice DA2015/100 10 - 24 Gibson Street, Smithton Demolition & chemical store DA2015/105 25-27 Church Street, Stanley Storage Shed

DA2015/098 74 Scotchtown Road, Smithton Change of Use (Residential to visitor Accommodation) & Shed - Reliant on 13.4.1 P1 (site size) & 13.4.3 P1 (frontage setback)

DA2015/111 2 Irishtown Road, Smithton Office Extension

DA2015/103 342 Woolnorth Road, Woolnorth

Dwelling (Required Residential) - Reliant on 26.3.2 P1 (required residential use), 26.4.3 P1 (sensitive use) & E9.5.1 P1 (provision of parking)

DA2015/107 2 Alexander Terrace, Stanley Extension - Reliant on 20.4.5 P1 (zone setback) DA2015/099 63 Mauds Road, Scotchtown Shed - Reliant on 13.4.3 P2 (side setbacks) DA2015/110 48 Nelson Street, Smithton School Extension

DA2015/036 Mining Lease 16M/1993

Extractive Industry Upgrade to Level 2 - Mining Lease 16M/1993 - Reliant on 26.3.1 P1 (non-residential use), 26.4.1 P2 (access), 26.4.1 P3 (water supply), 26.4.1 P4 (sewerage) & E9.6.2 P1 (parking design)

DA2015/112 2 Victoria Street, Stanley Dwelling Extension DA2015/121 2 Irishtown Road, Smithton Warehouse Extension

___________________________________________________________________________________________ Council Minutes 14 07 16 93

Development Applications – permits issued 01/01/16 – 31/03/2016 2015 / 00113 19 Rougemont Street, Stanley Dwelling Extension

2015 / 00116 (Part Of) 20 & 13 Montagu Road, Smithton Demolition, Alterations & Additions to Educational Facility - Reliant on 17.4.2 P1 (front setback)

2016 / 00007 37 Grooms Cross Road, Irishtown Dwelling Extension (Deck & Pergola) 2015 / 00129 20 Norwood Street, Forest Shed Extension & Free Standing Verandah 2016 / 00009 18 Carnac Court, Smithton Dwelling Extension & Shed 2015 / 00123 63 Dovecote Road, Stanley Dwelling Extension - Reliant on 26.4.2 P1 (side setbacks) & 26.4.3 P1 (sensitive use)

2015 / 00108

(Part Of) 107A Nelson Street, Smithton & 103 Nelson Street, Smithton & 101 Nelson Street, Smithton

Subdivision & Rural Trading Store - Reliant on E9.5.1 P1 (provision for parking), E9.5.2 p1 (heavy vehicles) & 26.4.4 P1 (subdivision)

2015 / 00128 73 King Street, Smithton Shed - Reliant on 10.4.2 P1 (side setback) 2015 / 00127 9 Juliana Court, Stanley Shed - Reliant on 10.4.2 P3 (rear setback)

2015 / 00118 193 Cuba Road, Montagu Dwelling - Reliant on 26.3.3 P1 (residential use) & 26.4.3 P1 (sensitive use), E9.5.1 P1 (provision for parking) & E9.6.2 P1 (sealed access)

2016 / 00005 13 Honey Richea Road, Hellyer Shed - Reliant on 12.4.3 P1 (side & rear setbacks) 2015 / 00122 32 Nitida Drive, Scotchtown Dwelling - Reliant on 13.4.3 P3 (rear setback) & 13.4.4 P1 (window setbacks) 2016 / 00001 43 Kubanks Road, Smithton Dwelling Extension - Reliant on 10.6.1 P1 (proximity to watercourse)

2016 / 00003 32 Twin Creeks Road, Mengha (Previously Tierneys Road, Mengha) Dwelling - Reliant on 23.3.3 P1 (Residential Use) & 26.4.3 P1 (Sensitive Use)

2016 / 00002 19 John Street, Smithton Dwelling Extension & Shed - Reliant on 10.4.2 P1 (front setback) 2016 / 00015 36 Emmett Street, Smithton Dwelling Extension (Deck) 2015 / 00120 36 Scotchtown Road, Smithton Dwelling Extension - Reliant on 12.4.3 P2 (side setback)

2015 / 00096 5 Pearse Street, Stanley

Dwelling Extension - Reliant on 10.4.2 P3 (building envelope), E5.6.2 P1 (Demolition), E5.6.4 P1 (design & location of dwelling), E9.5.1 P1 (type of car parks) & E9.6.2 P1 (car park design)

2015 / 00106 32 Alexander Terrace, Stanley

Dwelling Extension - Reliant on 10.4.2 P3 (building envelope), 10.4.6 P1 (Privacy), 10.4.6 P2 (window setbacks). E6.5.2 P1 (landslip), E5.6.2 P1 (Demolition) & E5.6.4 P1 (Design)

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2016 / 00016 18615 Bass Highway, Montumana Residential Shed 2016 / 00011 813 Trowutta Road, Edith Creek Dwelling Extension - Reliant on 26.4.3 P1 (sensitive use)

2016 / 00012 23B Nelson Street, Smithton Storage Shed Extension - Reliant on 9.1 (non-conforming use) & E9.6.2 P1 (car park design)

2016 / 00025 74 Scotchtown Road, Smithton Dwelling Extension (Deck & Verandah)

2016 / 00008 20288 Bass Highway, Cowrie Point

Dwelling Extensions (Dwelling & Carport) & Shed - Reliant on 12.4.3 P1 (Bass Highway Setback), 12.4.3 P2 (Side Setback for Shed) & 10.4.7 P1 (Sensitive Use)

2016 / 00023 Site 12 - 270 Stanley Highway, Stanley Barbecue Area 2016 / 00028 18 Brooks Road, Forest Shed 2016 / 00030 59 Scotchtown Road, Smithton Dwelling extension - Deck 2016 / 00031 1 Montagu Road, Smithton Change of Use, Dwelling Extension & Retail Awning & Signage

2016 / 00019 15 Goldie Street, Smithton Demolition of Existing Shed & New Shed - Reliant on 10.4.2 P3 (side setback) & 10.4.5 P1 (width of carport)

Development Applications – permits issued 01/04/16 – 30/06/2016 DA2016/013 9 Lovetts Road, Lileah Dwelling - Reliant on 13.4.1 P1 (site size) & 13.4.2 P12 (dwelling density) DA2016/024 Brooks Road, Forest Shed - Reliant on 13.4.1 P1 (site size)

DA2016/029 Trowutta Road, Smithton (CT13718/3) Dwelling & Shed - Reliant on 13.4.1 P1 (site size), 13.4.2 P1 (dwelling density), 10.4.3 P1 (front setback) & E9.5.1 P1 (types of car parks)

DA2016/032 8 Fossey Street, Smithton Shed DA2016/043 72-98 Nelson Street, Smithton Shipping Container to be used as Food Van DA2016/041 Arthur River Road, Arthur River Level 1 Extractive Industry (Sand) DA2016/035 8 Marine Esplanade, Stanley Dwelling & Shed - Reliant on 10.4.2 P3 (rear setback)

DA2016/072 72-98 Nelson Street, Smithton New storage shed associated with recreation ground activities and demolition of existing storage sheds

DA2016/026 95 Mella Road, Smithton Dwelling Extension - Reliant on E10.6.1 P1 (proximity to watercourse)

DA2016/036 2271 South Road, Edith Creek Dwelling & Shed - Reliant on 13.4.3 P2 (side setback) and E10.6.1 P1 (development in proximity to water body)

___________________________________________________________________________________________ Council Minutes 14 07 16 95

DA2016/039 165 Old Stanley Road West, Smithton Dwelling Extension - Reliant on 26.4.2 P1 (front setback) & 26.4.3 P1 (sensitive use) DA2016/040 Dip Falls Road, Mawbanna Viewing Platform - Reliant on E10.6.1 (proximity to waterway) DA2016/050 21 - 23 Smith Street, Smithton Extension (Entry) DA2016/046 23 Church Street, Stanley Awning to Existing Building DA2016/047 1 Marshall Street, Stanley Extension to Visitor Accommodation DA2016/045 2 Bugg Street, Smithton Residential Shed - Reliant on 10.4.2 P3 (rear setbacks) DA2016/048 2 Manuka Drive, Smithton Residential Shed - Reliant on 10.4.2 P3 (side setback) DA2016/054 9 Airey Drive, Arthur River Dwelling DA2016/058 68 Main Road, Stanley Dwelling Extension - Reliant on 10.4.2 P3 (side setback)

DA2016/057 (Part Of) 107A Nelson Street, Smithton & 103 Nelson Street, Smithton & 101 Nelson Street, Smithton

Boundary Adjustment, Consolidation & Rural Trading Store - Reliant on 23.3.1 P1 (Discretionary Use), 23.4.4 P1 (Subdivision), E9.5.1 P1 (Provision for Parking) & E9.5.2 P1 (Truck Parking)

SA2016/002 (Part Of) 200 Upper Scotchtown Road, Scotchtown & 217 Trowutta Road, Scotchtown

Boundary Adjustment between CT 130007/1 & 134259/20 - Reliant on 26.3.1 P1 (discretionary use) & 26.4.4 P1 (subdivision)

SA2016/001 Green Point Road, Marrawah (CT 152390/2 & 152390/4) 2 Lot Subdivision (Boundary Adjustment) - Reliant on 13.3.1 P1 (discretionary use), 13.4.7 A1 & A2 (subdivision), 13.4.8 P1 (electricity connection)

___________________________________________________________________________________________ Council Minutes 14 07 16 96

Planning - Other Preliminary Amendments to Scheme Nil Current appeals - Resource Management and Planning Appeals Tribunal DA2015/106 - 32 Alexander Terrace, Stanley - Dwelling Extension - Reliant on 10.4.2 P3 (building envelope), 10.4.6 P1 (Privacy), 10.4.6 P2 (window setbacks). E6.5.2 P1 (landslip), E5.6.2 P1 (Demolition) & E5.6.4 P1 (Design) Recently Determined Appeals - Resource Management and Planning Appeals Tribunal Nil Current Amendment Applications - Resource Planning and Development Commission Nil Recently determined Amendments- Resource Planning and Development Commission Nil

___________________________________________________________________________________________ Council Minutes 14 07 16 97

Enforcement – Planning / Building / Environmental 01/07/2015 – 30/09/2015 Number Address Description of Enforcement EN 2012 / 00021 28 King Street, Smithton Occupancy Permit Required (Change of Use)

EN 2013 / 00002 151 Sarah Anne Rocks Road, Nelson Bay Change of Use (Shed to Dwelling)

EN 2011 / 00098 115 Couta Rocks Road, Couta Rocks Modification of Wastewater System EN 2013 / 00010 69-77 Montagu Road, Smithton Plumbing Works - without permit EN 2013 / 00016 173 Irishtown Road, Smithton Replacement Dairy Building - Without permit EN 2012 / 00018 16 Church Street, Stanley Occupation of Buildings Without a Occupancy Permits EN 2014 / 00001 29 Church Street, Stanley Concrete and brick wall exceeding the height exemptions under building regulations

EN 2015 / 00004 Nelson Street, Smithton Building Work without a Building Permit (Covered Hot House, Bird Avery & Covered Seed Raising Area

EN 2014 / 00004 158 Montagu Road, Smithton Extension of Shed and Internal Mezzanine Floor. EN 2015 / 00008 100 Emmett Street, Smithton Building Work Without a Permit (Minor Extension & Deck) EN 2015 / 00009 615 Irishtown Road, Irishtown Retaining Wall over 1m in Height and within 1.5m of boundary EN 2015 / 00010 72-98 Nelson Street, Smithton Emergency Order - Demolition 2 x Storage Sheds EN 2015 / 00011 7 Grant Street, Smithton Emergency Order - Demolition of Fire Damaged Dwelling EN 2015 / 00007 4 Grant Street, Smithton Building Works without a Building Permit EN 2015 / 00006 24 -26 Main Road, Stanley Non-Conforming Use EN 2014 / 00010 22790 Bass Highway, Smithton Alleged Tyre Business Operating without required Permits EN 2014 / 00006 162 Nelson Street, Smithton Premises unfit for occupation EN 2014 / 00003 13 Old Stanley Road West, Smithton New Building Work without permit EN 2013 / 00015 18 Church Street, Stanley Signage without permits EN 2013 / 00006 165 Nelson Street, Smithton Non Compliance of Planning Permit Condition EN 2012 / 00013 250 Trowutta Road, Scotchtown New Carport EN 2010 / 00068 12 Brittons Road, Smithton Illegal Signage EN 2010 / 00065 20 Church Street, Stanley Carport without permit

___________________________________________________________________________________________ Council Minutes 14 07 16 98

EN 2010 / 00017 5 Marine Esplanade, Stanley Various construction works EN 2010 / 00011 24 Church Street, Stanley Habitation of Residential Shed EN 2015 / 00005 8 Gull Street, Rocky Cape Emergency Order - Demolition of Asbestos Clad Shed EN 2015 / 00003 22669 Bass Highway, Smithton Effluent being directed to neighbouring property

EN 2015 / 00002 25 Wedge Street, Smithton Carrying out building work without the required building permits - Carport, Verandah and unfenced swimming pool

EN 2015 / 00001 70 Brittons Road, Smithton Building Works - without a Building Permit (Deck) 01/10/2015 – 31/12/2015 EN 2015 / 012 95 Mella Road, Smithton Dwelling Extension (Carport) & Convert Awning to Sunroom

01/01/16 – 31/03/2016 Nil 01/04/16 – 30/06/16 EN 2016 / 00008 20833 Bass Highway, Black River Commencing Building Work Without The Required Building Permit EN 2016 / 00007 81 Massey Street, Smithton Illegal Carport and Awning EN 2016 / 00006 95 Cantara Road, Smithton Building Works without Permit (Construction of Outbuilding) EN 2016 / 00005 613 Irishtown Road, Irishtown Masonry Fence over 1.2m High EN 2016 / 00004 72-98 Nelson Street, Smithton Use of Shipping Container at CHCRC EN 2016 / 00003 232 Back Line Road, Forest Building Works without a Building Permit (Installation of 12 Titlted Solar Panels (20.30m2) EN 2016 / 00002 74 Scotchtown Road, Smithton Carrying out building work without the required building permit (Verandah)

___________________________________________________________________________________________ Council Minutes 14 07 16 99

EN 2016 / 00001 7 Coomonderry Court, Smithton Emergency Order - Demolition of Fire Damaged Dwelling

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Fire Abatement 01/10/2015 – 31/12/2015 Full Number Land Description Current Status FA 2015 / 00001 11 Tier Hill drive, Smithton Compliant FA 2015 / 00002 7 Tier Hill Drive, Smithton Compliant FA 2015 / 00003 10 Tier Hill Drive, Smithton Compliant FA 2015 / 00004 13 Tier Hill Drive, Smithton Compliant FA 2015 / 00005 14 Tier Hill Drive, Smithton Compliant FA 2015 / 00006 15 Tier Hill Drive, Smithton Compliant FA 2015 / 00007 18 Tier Hill Drive, Smithton Compliant FA 2015 / 00008 113 Emmett Street, Smithton Compliant FA 2015 / 00009 65A Brittons Road, Smithton Compliant FA 2015 / 00010 113 Havelock Street, Smithton Compliant FA 2015 / 00011 59 Comeback Road, Redpa Compulsory Cleared FA 2015 / 00012 1 Melaleuca Drive, Hellyer Compliant FA 2015 / 00013 4 Melaleuca Drive, Hellyer Compliant FA 2015 / 00014 14 Melaleuca Drive, Hellyer Compliant FA 2015 / 00015 17 Melaleuca Drive, Hellyer Compliant FA 2015 / 00016 7 Honey Richea Road, Hellyer Compliant FA 2015 / 00017 8 Barnett Street, Crayfish Creek Compliant FA 2015 / 00018 64 Amaroo Drive, Edgcumbe Beach Compliant FA 2015 / 00019 32 Grant Street, Smithton Compliant FA 2015 / 00020 6 Margaret Street, Smithton Compulsory Cleared FA 2015 / 00021 36 Goldie Street, Smithton Compliant FA 2015 / 00022 42A Goldie Street, Smithton Compulsory Cleared FA 2015 / 00023 42B Goldie Street, Smithton Compulsory Cleared FA 2015 / 00024 17 Upper Havelock Street, Smithton Compliant FA 2015 / 00025 13 -17 Fossey Street, Smithton Compliant

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FA 2015 / 00026 87 King Street, Smithton Compliant FA 2015 / 00027 23 Gibson Street, Smithton Compliant FA 2015 / 00028 7 Sampson Avenue, Smithton Compliant FA 2015 / 00030 29-31 Goldie Street, Smithton Compliant FA 2015 / 00031 22 Poke Street, Smithton Compliant FA 2015 / 00032 25 Poke Street, Smithton Compliant FA 2015 / 00033 30 Poke Street, Smithton Compliant FA 2015 / 00034 44 Scotchtown Road, Smithton Compliant FA 2015 / 00035 7 Grant Street, Smithton Compliant FA 2015 / 00036 21 Nelson Street, Smithton Compliant FA 2015 / 00037 Irishtown Road, Smithton Compliant FA 2015 / 00038 56-58 Scotchtown Road, Smithton Compliant FA 2015 / 00039 Plummers Road, South Forest Compulsory Cleared FA 2015 / 00040 Plummers Road, South Forest Compliant FA 2015 / 00041 Plummers Road, South Forest Compulsory Cleared FA 2015 / 00042 Mengha Road, South Forest Compulsory Cleared FA 2015 / 00043 32 Plummers Road, South Forest Compliant FA 2015 / 00044 22 Plummers Road, South Forest Compliant FA 2015 / 00045 26 Sampson Avenue, Smithton Withdrawn FA 2015 / 00046 13 Juliana Court, Stanley Compliant FA 2015 / 00047 17 Poke Street, Smithton Compulsory Cleared FA 2015 / 00048 19 West Esplanade, Smithton Compulsory Cleared FA 2015 / 00049 834 Mengha Road, South Forest Compliant FA 2015 / 00050 Massey Street, Smithton Compliant FA 2015 / 00051 24 Airey Drive, Arthur River Compliant FA 2015 / 00052 9 Airey Drive, Arthur River Compliant FA 2015 / 00053 14 Wedge Street, Smithton Compliant FA 2015 / 00054 25 Lialeeta Crescent, Smithton Compliant FA 2015 / 00055 34 Grant Street, Smithton Compliant FA 2015 / 00056 40-50 Grant Street, Smithton Embryonic

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FA 2015 / 00057 25 Wedge Street, Smithton Embryonic FA 2015 / 00058 8 Honey Richea Road, Hellyer Compliant FA 2015 / 00059 6 A Rocklyn Road, Smithton Compliant FA 2015 / 00060 12 Rocklyn Road, Smithton Compliant FA 2015 / 00130 16 -22 Main Road, Stanley Compulsory Cleared FA 2015 / 00131 41 Church Street, Stanley Compliant FA 2015 / 00132 3 Juliana Court, Stanley Withdrawn FA 2015 / 00133 5 Juliana Court, Stanley Compliant FA 2015 / 00134 27 Pearse Street, Stanley Compliant FA 2015 / 00135 15 Harrisson Street, Smithton Compliant

01/01/16 – 31/03/2016 FA 2016 / 00005 115 -119 Havelock Street, Smithton Embryonic FA 2016 / 00004 115 -119 Havelock Street, Smithton Withdrawn FA 2016 / 00003 13 Main Road, Stanley Compliant FA 2016 / 00002 6 Fletcher Street, Stanley Compliant FA 2016 / 00001 8 -12 Fletcher Street, Stanley Compulsory Cleared

01/04/16 – 30/06/16 Nil

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No. 11.6 Title: Minutes – Circular Head Education & Training Consultative

Committee Proponent: Circular Head Education & Training Consultative Committee Location: General Reporting Officer: General Manager Date: 30 June 2016 File: Circular Head Education & Training Consultative Committee Appendices: Copy of Minutes

BACKGROUND The minutes of an ordinary meeting of the Circular Head Education & Training Consultative Committee held on 22 June 2016 are laid on the table and circulated. MOVED: CR BISHOP SECONDED: CR N POPOWSKI That the Council notes the minutes of the ordinary meeting of the Circular Head Education & Training Consultative Committee held on 22 June 2016. The MOTION was put and was CARRIED unanimously.


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MEETING HELD ON WEDNESDAY 22 JUNE, 2016 AGRITAS, 12 Nelson St, SMITHTON

Meeting opened 1.06 pm 1. Welcome: Cr. Jan Bishop opened the meeting and welcomed all attendees. Present: Cr. Jan Bishop (CHC), Yvonne Stone (CHC), Sabena Lund (LINC), Brett Williams (UTAS), Clarissa Forster (UTAS), Dione Parker (SHS), Jodie Saville (CHC), Gerard Blizzard (Agritas) Apologies: Sharalyn Walters (SHS), Kai Mohell (CHSC), Tracey Bradley (WWC), Gregg

Sharman (SPC) 3. Confirmation of Minutes: Minutes accepted

SL/GB

4. Business Arising: 4.1 Web portal Yvonne provided a brief update. There are still some final issues to be resolved with the portal. 5. Correspondence

Inward – email – Michael Corbett regarding the CREATE project

- Invitation from TasTAFE re Burnie Region VET advisory Board - LFL meeting notes - Education ambassadors - TCE attainment - B4 (early years’ foundation) Outward – Responses / sharing above

Correspondence noted 6. Finance Reporting: Finance update tabled. There will be some unexpended funds from this year’s budget. At the June Council meeting, $25 000 was allocated to CHETCC for 2016/2017.

7. Other Reports 7.1 Science Gig The annual Science Gig will be held on Monday 15 August, from 5.30-8.00 pm at the Circular Head Community and Recreation Centre. It is the tenth year of the Gig and promotion of the event will commence soon. 7.2 Learn for Life – Sabena Sabena provided and overview of the CREATE project. Researchers from UTAS have been working on a number of research projects around educational and training in the region, including

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Circular Head. They would like to meet to share their findings and potentially assist with strategies moving forward, including the possibility of a holding symposium. Sabena, Yvonne and Sharalyn will meet with them via skype this afternoon. The group is in the process of commencing evaluation of the plan. The Early Childhood Committee is still meeting and has begun a weekly outreach playgroup at Woolnorth. 7.3 UTAS – Clarissa The UTAS Science Investigation Awards 2016 will be held at Cradle Coast campus, Burnie on Thursday 1 September. There has been a good response so far this year. It is hoped that more regional areas will be involved, and the possibility of buses being available is being investigated. CHETCC has donated $500 for prizes for the event. Judges are required. Some entrants from the Science Gig will go on to the Awards. Teacher information sessions have been held via video link. Clarissa has also been working with TasTAFE and other RTOs on the associate degrees program which is expected to commence in 2017. 7.4 UTAS – Brett Programs will be offered with Smithton High School. It is unsure what will be offered next year. Work with Susan and Clarissa on the associate degree program is continuing. 7.5 LINC - Sabena A competition is being run at the Smithton library. Every new member who signs up for a library card before Friday 24 June, goes into the draw to win an android tablet. English Conversation classes are starting. There has been renewed interest from a number of new residents. Introduction to Welding is being offered in partnership with TasTAFE and the Trade Training Centre for those having challenges with literacy and numeracy. 7.6 Agritas – Gerard The Diploma of Agribusiness has started with six or seven students enrolled. Certificate course numbers remain stable. All courses are funding dependant. A number of enquiries have been received regarding courses but it is expensive for those who are unemployed etc. There was discussion regarding the possible effect of the current dairy situation. New trainee numbers may be affected. Gerard will be away for the next four months. Mike or Kate will represent Agritas. 7.7 Smithton High School-Dione Smithton High School has been successful in obtaining a Community Small Grant from the Circular Head Council to undertake an indigenous education project, telling the story of Tunnerminnerwait (an indigenous activist who was hung in the Old Melbourne Gaol in 1842) which has largely been untold. This community project has support from CHAC and UTAS. The project builds on education about his story which has been ongoing for a number of years. It is a numeracy and literacy project working with students in Year 9/10 extended English. It will culminate in the installation of a sign and memorial West Point on the 175th anniversary of his hanging – 20/01/2017. All agreed that this is an important project given that 33% of students identify as indigenous. Dione thanked Sabena, Yvonne and the Council for their support of the project. There is a possibility for further links in the future with UTAS through the culture and tourism aspects of the program.

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7.8 Circular Head Council – Jodie Jodie, Dione and Yvonne recently attended presentations by Wynyard High School students as part of the Work Inspirations program. This program is funded by the Smith Family and is in its second year at Wynyard. Three Year 9 classes visited business, including the Waratah/Wynyard Council, exposing them to a number of career opportunities and pathways. Jodie and Yvonne will pursue the possibility of working with the Smith Family to bring the program to Circular Head. 8. General Business Next Meeting: 1.00 pm, Wednesday, 3 August 2016, venue to be confirmed. There being no further business the meeting was closed. Meeting Closed: 2.04 pm

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No. 11.7 Title: Minutes – Circular Head Recreation Advisory Committee Proponent: Circular Head Recreation Advisory Committee Location: General Reporting Officer: General Manager Date: 30 June 2016 File: Circular Head Recreation Advisory Committee Appendices: Copy of Minutes

BACKGROUND The notes of the General Meeting of the Circular Head Recreation Advisory Committee held on 20 June 2016 are laid on the table and circulated. MOVED: CR WOODWARD SECONDED: CR BERECHREE That the Council notes the notes of the General meeting of the Circular Head Recreation Advisory Committee held on 20 June 2016.



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Circular Head Recreation Advisory Committee

20 June 2016 Circular Head Council Chambers

Minutes 1. Meeting Opened: 4.37pm 2. Attending: Cr David Woodward, Carolyn Farrelly, Mike Pine, Leanne Gifford, Craig Perry, Deb Mainwaring: 3. Apologies: Mayor Daryl Quilliam, Sharalyn Walters, Ryland Coombe, Tracey Bradley, Cr Ashley Popowski, Sam Cleland: 4. Confirmation of Minutes: It was resolved to carry over confirmation of May minutes until the July meeting. 5. Business Arising: a) Trowutta Recreation Ground Sale Deb advised that Council has received some enquiries regarding the property. The issue for prospective purchasers is rezoning for change of use. The Development Services Manager is obtaining advice to determine costs associated with the rezoning. b) Cycling Maps Quote has been received for 100 A4 Pads of 100 leaves. Awaiting permission for use of the Circular Head map from the Circular Head Progress Group c) Extension of 80km zone – Trowutta Road This item has been listed on the Traffic Management agenda for discussion at the next meeting. Engineering staff advised this item has been previously discussed and the Department of State Growth have declined to extend the zone. d) Mountain Bike Track Permit ongoing Mike to contact Anthea Fergusson for an update of the progress of the application to PWS Craig will assist with providing Mike a contact for Anthea. Mike commented that he has reviewed the mountain bike access along West Inlet and advised it is too difficult/dangerous for a bike ride.

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Another option for a bicycle ride in Stanley is the Tatlow Beach area, incorporating the disused railway line. Investigations are currently underway to seek permission for use of the area. Deb to enquire with CHTA/Stanley Chamber of Commerce on progress Discussion was held on the concept of utilising the railway corridor from Wynyard to Smithton. Access to the corridor may encounter problems with private land ownership and upgrades of current infrastructure e.g. bridges may also be an issue. It was suggested that this project should be encouraged to be investigated by the CHTA as a tourism opportunity to link in with the proposed Coastal Pathway project. e) Smithton High School Tennis Nets Leanne commented that public access to the High School courts will be difficult to achieve. From a tennis club point of view a net would be required to be available all year round. This would pose a problem for school programs. Clarification is required regarding public access as CHRAC members thought this was able to occur. Deb to follow up with Sharalyn and Ryland Leanne advised that a proposal has been tabled at the COAMC meeting to try and gain access to the Smithton Recreation Ground courts by installing another gate that gave access to the courts only. This would have to be locked to alleviate any vandalism. A key system could work similar to the Squash Courts by having the key available at a local business. 6. Correspondence: Inward: COAMC minutes NAMC minutes Outward: COAMC minutes NAMC minutes 7. Reports a) Masters Games Event North West Coast 2017 21-28 October 2017 Cr Popowski will be attending a Masters Games meeting next week to discuss sports and locations. Cr Ashley requested feedback for which sports to strongly suggest. It was determined that

• Hockey • Karting • AFL (if included)

The potential for an increase in visitor numbers during this time will be beneficial for the area.

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b) Open Space, Sports and Recreation Plan (OSSR) Some draft reports have been received but waiting on draft Master Plans. It is hoped to have the completed draft reports/plan by the end July 2017. c) Swimming Pool Project An invitation has been extended to the Pool Reference Group (CHRAC members are a part of this group) to attend a Council Workshop on 11 July 2017, 7pm. This workshop will provide information on the future project plan process. Both major parties have committed funding for the new pool facility. Labor - $3.5m Liberals - $3.6m d) Sporting Memorabilia An item was raised by Cr Oldaker at a recent Council workshop regarding some interested community members have concerns that sporting memorabilia that is in the community and has “no home”. A list of memorabilia was tabled that Council currently has stored. Moved Craig seconded Carolyn that representatives from this interested group are invited to attend the next CHRAC meeting to discuss their ideas. Carried e) Netball Association Leanne raised that the CH Netball Association is investigating the option of self-management of the Netball/Tennis Centre and severing the lease with the CHC&RC. This proposal will have to be sanctioned by Council in consultation with other stakeholders. The Tennis Club is yet to commit to the proposal and is holding their AGM this month to discuss. f) Skate Park Security Leanne highlighted concerns regarding security at the Smithton Skate Park as she witnesses incidents first hand living in close proximity to the park. It was suggested that security cameras be installed, additional lighting and contact Police for a greater presence in the area. 5. Next Meeting: Monday 18 July 2016, 4.30pm Circular Head Council 7. Meeting Closed: 6.08pm

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10. Action List Action By whom When Sale of Trowutta facility Deb 18/7/16 Bike rides map Deb 18/7/16 Trowutta Rd speed limit Deb 18/7/16 Mountain Bike Track Mike 18/7/16 Tatlow Beach bike ride Deb 18/7/16 SHS tennis courts Deb 18/7/16 Attach AMCs minutes Deb 18/7/16 Masters Games recommendations Cr Ashley 4/7/16 Memorabilia representatives invite Deb 18/7/16 Skate Park security issues Deb/Cr Woodward 18/7/16

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No. 11.8 Title: Minutes – Central Outdoor Area Management Committee Proponent: Central Outdoor Area Management Committee Location: General Reporting Officer: General Manager Date: 30 June 2016 File: Central Outdoor Area Management Committee Appendices: Copy of Minutes

BACKGROUND The minutes of the General Meeting of the Central Outdoor Area Management Committee held on 2 May 2016 are laid on the table and circulated. MOVED: CR OLDAKER SECONDED: CR BISHOP That the Council notes the minutes of the General Meeting of the Central Outdoor Area Management Committee held on 2 May 2016. The MOTION was put and was CARRIED unanimously.


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CENTRAL OUTDOOR AREA MANAGMENT COMMITTEE MEETING

Held at CH Community & Recreation Centre Inc Monday 2nd May 2016 7.00 pm

Present: C Wells A Cole J Oldaker N Fenton J Berechree C Tuxworth R Smith Apologies: P Smith Minutes: C Tuxworth moved to confirm the minutes of the 4th April meeting as being correct. Seconded J Berechree. Carried Matters Arising:

The new Netball goal post covers have been made and attached – a job well done by Covers Plus

Correspondence: Inward: Works Plus/B Blake re Sunday clean-up and relevant costs Works Plus-B Blake re ground maintenance and concerns Works Plus – Claim Details Mar / Minor Works April. CHC/S Johnston – Building Order re Giants shipping container/food van … Approved Building Permit / Approved Food Business Licence.

CHC/H Sheppard (Risk M’ment Officer) – Memo re the concern raised by a Grant St resident as to the possibility of her windows being broken by a ball being kicked from the bottom oval. She advises that the clubs be notified of these concerns and risks.

CHC/D Mainwaring-invitation to Volunteers Thank You Evening 12th May CHC/D Dwyer-new costings on Groundsman Shed. Meeting resolved that we go with the Manor Red doors to be consistent with the Little Athletics building.

CHC – Ground Suitability Assessment. Outward: Ston Football Club/Giants - reply to their correspondence CHC T Smart letter of support for Giant ‘container’ with provisos. Mayor/Councillors letter to suggest a combined effort to access funding. Works Plus – calendar.

J Berechree moved to accept inward correspondence as being read and confirmed the outward. Seconded N Fenton. Carried.

Financial Report: March 2016 financial statements tabled for inspection.

C Tuxworth moved to accept the financial statement as presented. R Smith seconded. Carried.

General Business:

• J Berechree: queried why the new Hockey scoreboard is covered up. C Wells replied that a part is being replaced and should be back in operation shortly.

• Last weekend at the Hockey Centre a visitors/players bus and trailer was parked partly on the road and the nature strip along Havelock Street. The dedicated Bus Parking area in the new car park was taken up with cars. A note to be sent to Smithton Turf re this matter.

• R Smith: An invasive ‘weed’ has been identified in various parts the privet hedges around

the precinct. It has been identified as Coprosma Repens or Mirror Bush. Works Plus are currently looking at methods to eradicate the problem. New rose plants are needed to fill some vacant spaces in the front gardens. We may need to look at a watering system for this area during the dry summers. A discussion was held on possible methods to control the growth of ‘winter-grass’ on the top oval.

• A Cole: the outside of the windows in the scoreboard need to be cleaned. Integrity Cleaners

to be contacted. ___________________________________________________________________________________________ Council Minutes 14 07 16 114

Being no further business the meeting closed at 9.15 pm.

Next meeting Monday 6th June 2016 7.00pm

Chairman: ………………………… Date: ………………….

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No. 11.9 Title: Minutes – Northern Area Management Committee Proponent: Northern Area Management Committee Location: General Reporting Officer: General Manager Date: 30 June 2016 File: Northern Area Management Committee Appendices: Copy of Minutes

BACKGROUND The minutes of the General Meeting of the Northern Area Management Committee held on 15 June 2016, are laid on the table and circulated. MOVED: CR BERECHREE SECONDED: CR WOODWARD That the Council notes the minutes of the General Meeting of the Northern Area Management Committee held on 15 June 2016. The MOTION was put and was CARRIED unanimously.


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Northern Area Management Committee General Committee Meeting Stanley Recreation Ground

15/06/2016

Meeting Opened: 7.00 p.m. (Mayor D. Quilliam welcomed to the meeting). Present: Mayor D. Quilliam (For presentation only), Cr. N. Berechree, D.Smith, Sandi Stein, M. Dejonge, I. Wells, B.Burke. Apologies: G.Wells Special Business: Mayor Quilliam presented a “Certificate of Appreciation” to the N.A.M.C from the Tas. Fire Service for assistance offered in using the grounds & facilities for the base camp during the recent bush fires. Confirmation of Previous Minutes: Moved M. Dejonge Sec. S. Stein that minutes from previous meeting held on 16/03/2016 be accepted as presented: Carried. Business Arising;

a) Meeting with Council Financial Dept; Ongoing b) Exhibition Hall Project; Grant application ready to go in during

August.( Grant has gone into a different financing bracket , Julia has under control).

c) Kitchen Upgrade; Completed, (Knobs for stove are still required). d) Function Room & Hall Painting; Ongoing. e) Rabbit Eradication; Ongoing, but better soil for filling scratchings

for sporting activities has been supplied by Council. f) Fertilizing of Grounds; Not done yet & may be getting too late?

Resolved to check to see who can complete this task with Council approvals.

g) Harley Owners Group (Feb 2017); Negotiations going well (i.e. catering by sporting clubs).

h) C.H.A.S Loading Ramp Area; Reply from Council didn’t address all issues but project is still progressing.

i) “Parramatta” Grass; Sprayed but results are poor at this stage. j) Fence & Gate on Block Leased to M. Dejonge; Repaired and

reinstated as required, but lock may need repairing k) Umpires Room & Shower; Ongoing.

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l) F.S.C.C Proposed Nets; Onsite meeting has been held with members of CHAS, NAMC & FSCC (29/05/2016) and no problems were found with the proposal for a permanent net structure. FSCC were advised that they need to go through the N.A.M.C with any future negotiations.

m) O.H.S; Open Drain, Council have given the NAMC written confirmation that the problems with the drain have been passed onto the relevant Council Officer. (The customer Event # 16046 was quoted).

Correspondence: Email from Deb re - funding opportunities. Minutes from CHRAC meeting held on 21/03/2016. Email from Deb. Re: Island Wanders Group tentative booking for 7-9th/4/2017. Copy of lease arrangement between NAMC & Wallace and Walters Builders Copy of lease arrangement between NAMC & Milton Dejonge Email from Deb re: repairs & reinstatement after the “Fire Base Camp”. Email from Trina Morris “The Dog Squad” re Use of Facility Application & thanking Ian Wells for his assistance during her efforts to get the dog classes going. Email from Deb re: Million Paws Walk & what our fees will be (Replied $60-00). Letter from Council re: Open Drain (Details addressed in business arising). Letter to Tasmania Chapter “Harley Owners Group” advising that we have received their Use of Facility Application and are happy to allow them to use our facilities on the dates listed and our fee is $350-00. Use of Facility application received from Professional Cross Country Club Tas. for 29/05/2016 (Ace of Green Hills). Email from Deb. Re: meeting on 17/05/2016 about future projects at the COAMC facility. Email from Deb. Re: Volunteers thank you evening on 12/05/2016. Letter to General Manager, C.H Council re: assistance in surveying area known as the old railway corridor. Letter of response from C.H.Council re: Railway Corridor. (This letter has been circulated to CHAS reps.) Email from Deb. Re: C.H.R.A.C meeting to be held on 20/06/2016. Letter from C.H.A.S with copy of Use of Facility application for 2016 Show & also includes a list of dates for their meetings. Email from Deb. Re: Rocky Cape Lions enquiry about availability and costs of Stanley facilities for their 2017 car show if needed.

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Financial Report: Financial Statements for N.A.M.C from C.H.Council dated 10/03/2016, 15/04/2016, & 16/05/2016 were presented to the meeting. New Business: The meeting agreed in principle to the Rocky Cape Lions using the Rec. ground for their car show, but more information was needed on exactly what facilities would be needed before being able to set any fees. The issue of payment for “The Dog Squad” training was discussed and it was resolved to check with Council (Deb.) before progressing further. The use of facilities by the T.F.S and any payment that should come the way of the N.A.M.C was also raised; Council will need to be contacted on this as well. Damien advised that he had put in a verbal request to Council about the availability of the old Works Plus zero turn mowers. Sandi put in a request for a hand rail on the steps near the kitchen area up to the function/bar area; it was resolved to contact Danny Dwyer for assistance. Damien advised that the tennis court gates need completing, it was agreed to contact D. Dwyer for assistance on this matter. (It was also agreed that Ian had done a great job in putting up the tennis court fence). It was noted that some posts need replacing around the main building. Next Meeting: 17/08/2016 (7 p.m.) {B.Burke away in July}. Meeting Closed: 8.35 p.m.

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12.0 PUBLIC QUESTIONS

Legislative Reference Local Government (Meeting Procedures) Regulations 2015 Regulation 31

Public Question Time was taken at 6.50pm. There were no public questions asked.

13.0 MATTERS PROPOSED FOR CONSIDERATION IN CLOSED MEETING

Legislative Reference: Local Government (Meeting Procedures) Regulations 2015, Regulation 15 MOVED: CR WOODWARD SECONDED: CR N POPOWSKI That the Council RESOLVES BY AN ABSOLUTE MAJORITY that the matters listed below be considered in Closed Meeting:- The MOTION was put and was CARRIED unanimously. FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward AGAINST:

Matter Reason – pursuant to Local

Government (Meeting Procedures) Regulations 2005

Confirmation of Confidential Minutes of previous meeting

15 (2)

Councillor Questions Received in Writing 15 (2) Responses to Councillor Questions Taken on Notice from Previous Meeting

15 (2)

Councillor Questions Without Notice 15 (2) Confidential - Notices of Motion 15 (2) Leave of Absence Requests – Councillors 15 (2)(h) Confidential Senior Management Report 15 (2)(a), (g) Tasmanian Audit Office – Audit Recommendations

15(2)(g)

Minutes – Circular Head Community & Recreation Centre Inc Board of Management

15(2)(g)

Minutes – Circular Head Tourism Association 15(2)(g) Minutes – Cradle Coast Authority Board 15(2)(g)

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MOVED: CR BERECHREE SECONDED: CR WOODWARD That the Council RESOLVES BY AN ABSOLUTE MAJORITY to close the meeting to the public to consider the matters listed below, the time being 6.51pm: The MOTION was put and was CARRIED unanimously. FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward AGAINST:

Matter Reason – pursuant to Local

Government (Meeting Procedures) Regulations 2005

Confirmation of Confidential Minutes of previous meeting Confirmation of confidential minutes from previous Council Meeting held 15 October 2015

15 (2)

Councillor Questions Received in Writing Councillor questions of a confidential nature

15 (2)

Responses to Councillor Questions Taken on Notice from Previous Meeting Responses to Councillor Questions of a confidential nature

15 (2)

Councillor Questions Without Notice Councillor Questions of a confidential nature

15 (2)

Confidential - Notices of Motion Councillor Notices of Motion of a confidential nature

15 (2)

Leave of Absence Requests – Councillors Applications for Leave of Absence by Councillors

15 (2)(h)

Confidential Senior Management Report Provision of information including personnel matters, OHS & Risk updates

15 (2)(a), (g)

Tasmanian Audit Office – Audit Recommendations

15(2)(g)

Minutes – Circular Head Community & Recreation Centre Inc Board of Management Confidential and unconfirmed minutes of a meeting held by the Circular Head Community & Recreation Centre Inc Board of Management

15(2)(g)

Minutes – Circular Head Tourism Association Confidential and unconfirmed minutes of a meeting held by the Circular Head Tourism Association

15(2)(g)

Minutes – Cradle Coast Authority Board Confidential and unconfirmed minutes of a

15(2)(g)

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meeting held by the Cradle Coast Authority Board

14.0 CLOSED MEETING

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16.0 RESUMPTION OF OPEN MEETING

Legislative Reference Local Government (Meeting Procedures) Regulations 2015; Regulation 15 (8) MOVED: CR N POPOWSKI SECONDED: CR BERECHREE That the Council reopen the meeting to the public, the time being 7.34pm. The MOTION was put and was CARRIED unanimously. FOR: Mayor Quilliam Cr Bishop Cr Berechree Cr Kay Cr Oldaker Cr N Popowski Cr Woodward AGAINST:

17.0 PUBLIC RELEASE ANNOUNCEMENT

There were no public release announcements.

There being no further business, the Chairman declared the meeting closed at 7.35pm. CHAIRMAN: …………………………………………… CONFIRMED: ……………………………………………

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