minutes council meeting€¦ · mornington peninsula shire council mornington peninsula shire...

MINUTES

COUNCIL MEETING

MONDAY, 26 MARCH, 2012 AND ADJOURED TO MONDAY, 2 APRIL, 2012

BLAIRGOWRIE COMMUNITY HALL, 8 WILLIAM ROAD, BLAIRGOWRIE AND

MUNICIPAL OFFICES, BESGROVE STREET, ROSEBUD

Mornington Peninsula Shire Council

COUNCILLORS

Cr. Lynn Bowden Cr. Antonella Celi Cr. Bev Colomb Cr. Leigh Eustace Cr. David Gibb Cr. Bill Goodrem Cr. Frank Martin Cr. Graham Pittock Cr. Tim Rodgers Cr. Anne Shaw Cr. Reade Smith

Watson Ward Truemans Ward Mornington Ward Mount Eliza Ward Rosebud Ward Rye Ward Red Hill Ward and Mayor Kangerong Ward Nepean Ward Balcombe Ward and Deputy Mayor Cerberus Ward

EXECUTIVE MANAGEMENT TEAM

Dr. Michael Kennedy OAM Mr. Alex Atkins Mr. Stephen Chapple Mr. Kevin Clarke Mr. Rob Macindoe

Chief Executive Officer Director – Sustainable Infrastructure Director – Sustainable Environment Director – Sustainable Organisation Director – Sustainable Communities


MORNINGTON PENINSULA SHIRE COUNCIL

MINUTES OF THE COUNCIL MEETING

Held at the Blairgowrie Community Hall, 8 William Road, Blairgowrie on Monday, 26 March, 2012 at 6:28 p.m. and adjourned to the Municipal Offices,

Besgrove Street, Rosebud on Monday, 2 April, 2012 at 5:37 p.m.

I N D E X OPENING AND WELCOME ACKNOWLEDGEMENT OF TRADITIONAL LAND OWNERS “ In the spirit of respect, the Mornington Peninsula Shire acknowledges the

Boon wurrung/Bunurong, members of the Kulin Nation, who have traditional connections for the land on which Council meets.”

PRAYER “ Almighty God, we humbly seek Thy blessings upon this Council. Direct and prosper its

deliberations to the advancement of Thy glory and the true welfare of the people of the Mornington Peninsula Shire. Give us the strength and courage to make wise decisions with grace and dignity. Amen.”

SECTION 1 – PROCEDURAL MATTERS 1.1 Apologies 1.2 Confirmation of Minutes of the Previous Council Meeting held on 13 March, 2012 and

Special Council Meeting held on 19 March, 2012 1.3 Disclosure of Conflicts of Interest Pursuant to Section 79 of the Local Government Act 1989 1.4 Presentations 1.5 Petitions and Joint Letters SECTION 2 – MANAGEMENT REPORTS PAGE NO. 2.1 Monthly Report to the Community – February 2012 (Dr. Michael Kennedy OAM, Chief Executive Officer) ................................................................ 5 2.2 Road Closure – Blamey Place, Mornington (Ross Gregory, Team Leader – Infrastructure Planning and Policy) ............................................. 6




I N D E X

(CONT’D)


SECTION 2 – MANAGEMENT REPORTS (CONT’D) PAGE NO. 2.3 St Johns Wood Road (Footpath) Special Charge Scheme, Blairgowrie – Finalisation of Scheme (Tom Burk, Project Manager – Infrastructure Strategy) ................................................................ 7 2.4 Bayview Avenue Special Charge Scheme, Rosebud – Finalisation of Scheme (Tom Burk, Project Manager – Infrastructure Strategy) ................................................................ 8 2.5 Tintagel/Freemans Special Charge Scheme, Mount Eliza –Finalisation of Scheme (Tom Burk, Project Manager – Infrastructure Strategy) ................................................................ 9 2.6 Wonderland Terrace Special Charge Scheme, Mount Martha – Finalisation of Scheme (Tom Burk, Project Manager – Infrastructure Strategy) .............................................................. 10 2.7 Draft John Butler Reserve Master Plan (Chris Munro, Recreation Strategic Projects Officer) .................................................................. 11 2.8 Request for Planning Scheme Amendment R0512 – 82 Tasman Road, Somers (Russell Smith, Strategic Planner) ............................................................................................... 12 2.9 Request for Dispersal from Ward Discretionary Fund – Cr. Rodgers – Sorrento Portsea Chamber of Commerce (Sue Blizzard, Assistant to Director – Sustainable Organisation) ............................................... 13 2.10 Request for Dispersal from Ward Discretionary Fund – Cr. Gibb and Cr. Celi – Netball Courts, Olympic Oval Rosebud (Sue Blizzard, Assistant to Director – Sustainable Organisation) ............................................... 14 2.11 Document for Sealing (Kylie Osborne, Assistant to Manager – Governance and Corporate Support) ...................................................................................................................... 15 2.12 National General Assembly of Local Government 17-20 June, 2012 (Tracie Cook, Mayor and Councillor Support Officer) ................................................................ 16




I N D E X

(CONT’D)


SECTION 2 – MANAGEMENT REPORTS (CONT’D) PAGE NO. 2.13 Cr. Tim Rodgers – Timor-Leste Parliamentary Elections 25 June to 5 July, 2012 (Tracie Cook, Mayor and Councillor Support Officer) ................................................................ 18 2.14 Peninsula Link Freeway Service Centres – 129 Moorooduc Highway, Baxter (Lucas Gardiner, Team Leader – Statutory Planning) ................................................................. 19 2.15 Request for Dispersal from Ward Discretionary Fund – Cr. Smith – Hastings Uniting Church Craft Fest (Sue Blizzard, Assistant to Director, Sustainable Organisation) ................................................. 20 SECTION 3 – COMMITTEE AND INFORMATION REPORTS 3.1 Assembly of Councillors

Assembly of Councillors – 5 March to 13 March, 2012 .............................................................. 22

3.2 Committee

Nil. SECTION 4 – NOTICES OF MOTION

4.1 Notice of Motion 121 ................................................................................................................... 22 (Cr. Eustace) SECTION 5 – COUNCILLORS AND DELEGATES REPORTS

Nil.

SECTION 6 – URGENT BUSINESS

Nil.




I N D E X

(CONT’D)


SECTION 7 – CONFIDENTIAL ITEMS

Nil.

Attachments are made available to the public via Council’s website at www.mornpen.vic.gov.au or are available for viewing at all Council Offices.

MINUTES OF THE COUNCIL MEETING OF THE MORNINGTON PENINSULA SHIRE COUNCIL HELD AT THE

BLAIRGOWRIE COMMUNITY HALL, 8 WILLIAM ROAD, BLAIRGOWRIE ON MONDAY, 26 MARCH, 2012 AT 6:28 P.M. AND ADJOURNED TO THE MUNICIPAL OFFICES, BESGROVE STREET, ROSEBUD ON MONDAY, 2 APRIL, 2012 AT 5:37 P.M.

Mornington Peninsula Shire Council 1

Note The Council Meeting was adjourned due to contractors working on the adjoining site, rupturing a gas pipe. Police evacuated the building. Adjournment of Meeting

Moved: Cr. Gibb Seconded: Cr. Goodrem That the Council Meeting be adjourned at 6:28 p.m.

Carried

Resumption of Meeting Moved: Cr. Gibb Seconded: Cr. Goodrem That the Council Meeting resume at 6:37 p.m.

Carried

Adjournment of Meeting

Moved: Cr. Goodrem Seconded: Cr. Smith That the Council Meeting be adjourned to a time, date and place to be determined.

Carried

Resumption of Meeting Moved: Cr. Shaw Seconded: Cr. Celi That the Council Meeting resume at 5:37 p.m. on Monday, 2 April, 2012 at the Municipal

Offices, Besgrove Street, Rosebud.

Carried

MINUTES OF THE COUNCIL MEETING HELD – MONDAY, 26 MARCH, 2012 AND ADJOURNED TO MONDAY, 2 APRIL, 2012


Present 26 March, 2012 Mayor, Cr. Frank Martin (Chairman) Cr. Antonella Celi Cr. David Gibb Cr. Bill Goodrem Cr. Tim Rodgers Cr. Reade Smith Dr. Michael Kennedy OAM, Chief Executive Officer

2 April, 2012 Mayor, Cr. Frank Martin (Chairman) Cr. Antonella Celi Cr. Leigh Eustace Cr. David Gibb Cr. Bill Goodrem Cr. Graham Pittock Cr. Tim Rodgers Deputy Mayor, Cr. Anne Shaw Cr. Reade Smith Dr. Michael Kennedy OAM, Chief Executive Officer

Apologies

26 March, 2012 Cr. Lynn Bowden Cr. Bev Colomb Cr. Leigh Eustace Cr. Graham Pittock Deputy Mayor, Cr. Anne Shaw

2 April, 2012 Cr. Lynn Bowden Cr. Bev Colomb

Note Crs. Bowden, Eustace, Pittock and Shaw, along with all Councillors were evacuated from the building prior to the Council Meeting, however, for the purposes of the adjournment of the meeting, these Councillors were not present for the vote. Confirmation of Minutes

Moved: Cr. Rodgers Seconded: Cr. Shaw

That the minutes of the Council Meeting held on 13 March, 2012, and Special Council Meeting held on 19 March, 2012, be confirmed.

Carried

Disclosure of Conflicts of Interest

Nil. Presentations The Community Presentation was scheduled for the meeting initially scheduled at Blairgowrie on 26 March, 2012. It was not presented to the resumed meeting at Rosebud on 2 April, 2012.



Petitions Objection to Proposed Reduction in Size of Leash Free Area at John Butler Reserve,

Mount Eliza A petition with 90 signatures has been received from local residents objecting to the reduction

in size of the leash free area at John Butler Reserve which will result from the proposed works detailed on the Draft John Butler Reserve Master Plan.

Residents feel that reducing the area by some 20% will be too restrictive in an area where there

are already limited leash free areas.

Immediate Comment: The Draft John Butler Reserve Master Plan has been amended given the strong community feedback and the leash free area has been expanded to incorporate a realigned walking path. This will enable the retention of the leash free area, while providing a separated walking path for pedestrians. The northern fence line and the eastern fence line fronting Mount Eliza Way have been realigned to reflect this. The pathway allows pedestrians to travel unhindered through the reserve to the shopping precinct and nearby houses. This item will be addressed as part of the John Butler Reserve Master Plan report on tonight’s agenda. Action Officer: Mr. Chris Munro, Recreation Strategic Projects Officer

Objection to Proposed Sale of the Council Reserve at 10 Hillview Avenue, Rye A petition with 14 signatures has been received from local residents objecting to the sale of the

Council Reserve at 10 Hillview Avenue, Rye. Immediate Comment: The Reserve has been assessed as surplus to Council requirements and

it is considered suitable for use for a dwelling, subject to minimum floor levels as a precaution in case of an exceptional rain event. The proposal was advertised for a period of 28 days (ending 6 March, 2011) and a Section 223 Submission Committee Hearing will be held on 3 April, 2012 to hear submissions.

Action Officer: Ms. Brenda Webb, Property Officer Request for Extra Cat for Resident of Station Street, Somerville A petition with eight signatures has been received from local residents requesting an extra cat be

allowed to be kept by a resident of Station Street, Somerville. Immediate Comment: The Shire’s Environment Protection Unit has spoken to the resident

involved in this petition and has advised that a Local Law Permit Application needs to be submitted to have an excess animal registered to her property. The resident confirmed she understood what needed to be done.

Action Officer: Ms. Elyce Edmondson, Environment Protection Administration Officer Objection to Proposed Sale of Council Reserve at 14A Robinson Place, Portsea A petition with 17 signatures has been received from local residents objecting to the sale of the

Council Reserve at 14A Robinson Place, Portsea. Residents feel that the Portsea area is in need of reserve land that is freely available to local residents to enjoy recreational pursuits and a healthy lifestyle.



Petitions and Joint Letters (Cont’d) Objection to Proposed Sale of Council Reserve at 14A Robinson Place, Portsea (Cont’d)

Immediate Comment: Council is proposing to sell a Recreation Reserve at 14A Robinson Place, Portsea by public auction. The land is considered surplus to Council requirements. The proposal was advertised in the Mornington Peninsula Leader on 7 February, 2012 for a period of 28 days ending 6 March, 2012 and a Section 223 Submission Committee Hearing will be held on 3 April, 2012 to hear submissions. As well as this petition, there are six individual submissions from adjoining and nearby residents opposed to the sale. Action Officer: Ms. Brenda Webb, Property Officer

RECOMMENDATION

That Council receives and notes the above petitions and refers them back to the appropriate Council officer for action or to report back to Council on the matter.

COUNCIL DECISION

Moved: Cr. Eustace Seconded: Cr. Goodrem

That the recommendation be adopted.

Carried Question Time “ The aim of public question time is to provide an opportunity for the public to ask general

questions at Council Meetings requiring routine responses. Questions are received without notice and are responded to without research or reference to Council records. Questions must be in writing, with the person submitting the question to be in the public gallery at the time. Questions which contain material that relates to specific people or properties will be summarised at the discretion of Council. Responses to public questions answered at the meeting, will be general in nature, provided in good faith and should not exceed two minutes. These responses will be summarised in the minutes of the meeting. Questions requiring research or a detailed reply will be provided a written response as soon as possible following the meeting from the nominated officer. These written responses will be collated for each meeting and available via the Shire’s website. This segment does not substitute for appeal or other formal business procedures with the Council.”

There were no Public Questions asked.



REPORT TO Council Meeting ITEM NO. 2.1

MEETING DATE Monday, 26 March, 2012

SUBJECT Monthly Report to the Community – February 2012

PREPARED BY Dr. Michael Kennedy OAM, Chief Executive Officer

AUTHORISED BY Chief Executive Officer

ATTACHMENT(S) YES

VIEW REPORT VIEW ATTACHMENT RECOMMENDATION

That the report titled ‘Monthly Report to the Community – February 2012’ be received and noted.

COUNCIL DECISION

Moved: Cr. Gibb Seconded: Cr. Eustace That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/c05dc00a-7059-4871-a483-a1b100d5d1fd/122603ca_rep_21.pdf

www.mornpen.vic.gov.au/files/7f111bff-5d00-448d-85d0-a1b100d5cfcb/122603ca_att_21_1.pdf





SUBJECT Road Closure – Blamey Place, Mornington

PREPARED BY Ross Gregory, Team Leader – Infrastructure Planning and Policy

AUTHORISED BY Manager – Infrastructure Strategy

ATTACHMENT(S) YES

Addendum – Withdrawn Report

Circulated Thursday, 22 March, 2012

This report was withdrawn from the Council Agenda for the meeting on Monday, 26 March, 2012.





SUBJECT St Johns Wood Road (Footpath) Special Charge Scheme, Blairgowrie – Finalisation of Scheme

PREPARED BY Tom Burk, Project Manager – Infrastructure Strategy


FILE NO. 10-008194

ATTACHMENT(S) YES


1. That Council adopts the final Apportionment of costs as detailed in Attachment 1 for the St Johns Wood Road (Footpath) Special Charge Scheme, Blairgowrie.

2. That the Manager – Finance be authorised to make the appropriate adjustments to charges

incurred by the contributing properties and to refund monies to current owners as required.

COUNCIL DECISION

Moved: Cr. Rodgers Seconded: Cr. Goodrem That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/4ba3ea4a-3b70-487a-bf38-a1b100d5d484/122603ca_rep_23.pdf

www.mornpen.vic.gov.au/files/c53b7141-33ed-4616-85e7-a1b100d5cff5/122603ca_att_23_1.pdf





SUBJECT Bayview Avenue Special Charge Scheme, Rosebud – Finalisation of Scheme



FILE NO. 11-019742

ATTACHMENT(S) YES


1. That Council adopts the final Apportionment of costs as detailed in Attachment 1 for the Bayview Avenue Special Charge Scheme, Rosebud.



COUNCIL DECISION

Moved: Cr. Gibb Seconded: Cr. Celi That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/0d26ef79-0158-48df-aa7a-a1b100d5d5ac/122603ca_rep_24.pdf

www.mornpen.vic.gov.au/files/fb177b0f-0305-45a1-b0ff-a1b100d5d024/122603ca_att_24_1.pdf





SUBJECT Tintagel/Freemans Special Charge Scheme, Mount Eliza –Finalisation of Scheme



FILE NO. 09-006106

ATTACHMENT(S) YES


1. That Council adopts the final Apportionment of costs as detailed in Attachment 1 for the Tintagel/Freemans Special Charge Scheme, Mount Eliza.



COUNCIL DECISION

Moved: Cr. Eustace Seconded: Cr. Goodrem That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/e0210a38-990a-4d74-91c0-a1b100d5d654/122603ca_rep_25.pdf

www.mornpen.vic.gov.au/files/a6109331-318a-4729-9798-a1b100d5d061/122603ca_att_25_1.pdf





SUBJECT Wonderland Terrace Special Charge Scheme, Mount Martha – Finalisation of Scheme



FILE NO. 11-012174

ATTACHMENT(S) YES


1. That Council adopts the final Apportionment of costs as detailed in Attachment 1 for the Wonderland Terrace Special Charge Scheme, Mount Martha.



COUNCIL DECISION

Moved: Cr. Pittock Seconded: Cr. Shaw That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/0133947c-5316-4f86-9c13-a1b100d5d7ff/122603ca_rep_26.pdf

www.mornpen.vic.gov.au/files/5bdb0558-6e0e-4d78-8a10-a1b100d5d090/122603ca_att_26_1.pdf





SUBJECT Draft John Butler Reserve Master Plan

PREPARED BY Chris Munro, Recreation Strategic Projects Officer

AUTHORISED BY Director – Sustainable Communities

FILE NO. fA55810

ATTACHMENT(S) YES

VIEW REPORT VIEW ATTACHMENT 1 ATTACHMENT 2 – CONFIDENTIAL This attachment contains personal submitter details and is therefore not available for public viewing. RECOMMENDATION

1. That Council adopts Option 2A (Attachment 1) as the John Butler Reserve Master Plan, Mount Eliza.

2. That all submitters be thanked for their comments and be informed of the outcome. 3. That the implementation works be referred to the Council’s Budget process for

consideration. 4. That Council resolves that Attachment 2 to this report be retained as a confidential item

pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989 and be placed in a separate minute book for confidential items.

COUNCIL DECISION

Moved: Cr. Eustace Seconded: Cr. Smith That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/9e10875a-aa30-4896-a298-a1b100d5d905/122603ca_rep_27.pdf

www.mornpen.vic.gov.au/files/3dc47e3d-3921-4087-9d97-a1b100d5d0bf/122603ca_att_27_1.pdf





SUBJECT Request for Planning Scheme Amendment R0512 – 82 Tasman Road, Somers

PREPARED BY Russell Smith, Strategic Planner

AUTHORISED BY Manager – Strategic Planning

FILE NO. A2954433

ATTACHMENT(S) YES

This item was withdrawn from the Agenda at the request of the Applicant.





SUBJECT Request for Dispersal from Ward Discretionary Fund – Cr. Rodgers – Sorrento Portsea Chamber of Commerce

PREPARED BY Sue Blizzard, Assistant to Director – Sustainable Organisation

AUTHORISED BY Director – Sustainable Organisation

FILE NO. qA199211

ATTACHMENT(S) NO

VIEW REPORT RECOMMENDATION

1. That Council agrees to the following dispersal from Cr. Rodgers’ Ward Discretionary Fund:

Amount $8,350 Purpose Installation of entrance signage to Sorrento township. Benefiting Group Sorrento Portsea Chamber of Commerce and all visitors to the

township of Sorrento. 2. That it be noted that Cr. Rodgers’ available allocation within the Ward Discretionary

Fund for 2011/2012 is now $1,650. COUNCIL DECISION

Moved: Cr. Rodgers Seconded: Cr. Shaw That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/458d3a10-c973-4549-a7f9-a1b100d5da1a/122603ca_rep_29.pdf





SUBJECT Request for Dispersal from Ward Discretionary Fund – Cr. Gibb and Cr. Celi – Netball Courts, Olympic Oval Rosebud

PREPARED BY Sue Blizzard, Assistant to Director – Sustainable Organisation

AUTHORISED BY Director – Sustainable Organisation

ATTACHMENT(S) NO


1. That Council agrees to the following dispersal from both Cr. Gibb and Cr. Celi’s Ward Discretionary Funds:

Amount $5,000 each (total $10,000) Purpose Contribution towards the construction of two netball courts at

Olympic Oval Rosebud.Benefiting Group Local netball clubs, players, community groups and residents.

2. That it be noted the available allocation within Cr. Gibb’s Ward Discretionary Fund is

now $5,000 and the available allocation within Cr. Celi’s Ward Discretionary Fund is now $5,402.

COUNCIL DECISION

Moved: Cr. Gibb Seconded: Cr. Celi That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/91dfdf0c-55ad-429a-a969-a1b100d5d231/122603ca_rep_210.pdf





SUBJECT Documents for Sealing

PREPARED BY Kylie Osborne, Assistant to Manager – Governance and Corporate Support

AUTHORISED BY Manager – Governance and Corporate Support

ATTACHMENT(S) NO

Addendum – Replacement Report Circulated Thursday, 22 March, 2012


That the Common Seal of the Mornington Peninsula Shire Council be affixed to the documents described in the schedule above.

COUNCIL DECISION

Moved: Cr. Gibb Seconded: Cr. Smith That the recommendation be adopted.

Carried

www.mornpen.vic.gov.au/files/b4d13102-533c-4078-8f12-a1b100d5d264/122603ca_rep_211.pdf





SUBJECT National General Assembly of Local Government, 17-20 June, 2012

PREPARED BY Tracie Cook, Mayor and Councillor Support Officer

AUTHORISED BY Noel Buck, Manager – Governance and Corporate Support

ATTACHMENT(S) YES

Addendum – Additional Report



1. That Cr. Tim Rodgers’, Cr. Graham Pittock’s and Cr. Lynn Bowden’s attendance at the National General Assembly of Local Government from 17-20 June, 2012 as Delegates, is a matter for Council to determine, noting that the attendance meets Council’s Policy requirements.

2. That, subject to Council’s decision above, the amount expended is to be allocated from

the Delegates Conferences and Seminar Account.

COUNCIL DECISION

Moved: Cr. Shaw Seconded: Cr. Goodrem 1. That Council approves Cr. Frank Martin’s, Cr. Graham Pittock’s, Cr. Antonella

Celi’s and Cr. Lynn Bowden’s attendance at the National General Assembly of Local Government from 17-20 June, 2012 as Delegates, noting that the attendance meets Council’s Policy requirements.

2. That the amount expended is to be allocated from the Delegate’s Conferences and

Seminar Account.

www.mornpen.vic.gov.au/files/40f3950a-10e4-4cf9-98c3-a1b100d5cf72/122603ca_att_212_1.pdf

www.mornpen.vic.gov.au/files/a30f33f6-cdaa-4384-a212-a1b100d5d293/122603ca_rep_212.pdf

MINUTES OF THE COUNCIL MEETING HELD – MONDAY, 26 MARCH, 2012 AND ADJOURNED TO MONDAY, 2 APRIL, 2012 National General Assembly of Local Government, 17-20 June, 2012 ITEM NO. 2.12


COUNCIL DECISION (CONT’D) Part B That a workshop of interested Councillors occur as soon as possible to look at opportunities for raising relevant motions at the National General Assembly of Local Government and/or opportunities to lobby Federal Ministers and Shadow Ministers.

Carried





SUBJECT Cr. Tim Rodgers – Timor-Leste Parliamentary Elections 25 June to 5 July, 2012

PREPARED BY Tracie Cook, Mayor and Councillor Support Officer

AUTHORISED BY Noel Buck, Manager – Governance and Corporate Support

ATTACHMENT(S) YES

Addendum – Additional Report



1. That Cr. Tim Rodgers’ attendance at the Timor-Leste Parliamentary Elections as an

Australia Timor-Leste Friendship Network Observer from 25 June to 5 July, 2012 be a matter for Council to determine, noting that the attendance meets Council’s Policy requirements.

2. That, subject to Council’s decision above, the amount expended is to be allocated from

the Cr. Rodgers’ Conferences and Seminar Account. COUNCIL DECISION

Moved: Cr. Eustace Seconded: Cr. Pittock 1. That Council approves Cr. Tim Rodgers’ attendance at the Timor-Leste

Parliamentary Elections as an Australia Timor-Leste Friendship Network Observer from 25 June to 5 July, 2012, noting that the attendance meets Council’s Policy requirements.

2. That the amount expended is to be allocated from the Cr. Rodgers’ Conferences and

Seminar Account.

Carried

www.mornpen.vic.gov.au/files/5e7e080c-b9e1-456e-aac7-a1b100d5d320/122603ca_rep_213.pdf

www.mornpen.vic.gov.au/files/0cb4734c-95d7-43a7-a652-a1b100d5cfa1/122603ca_att_213_1.pdf





SUBJECT Peninsula Link Freeway Service Centres – 129 Moorooduc Highway, Baxter

PREPARED BY Lucas Gardiner, Team Leader – Statutory Planning

AUTHORISED BY Manager – Statutory Planning

FILE NO. P11/0894

ATTACHMENT(S) NO

At the Special Purposes Committee Meeting held on Monday, 16 April, 2012 the Committee resolved that this report be retained as a confidential item. The report, in accord with the Committee decision has been removed from the public minutes. The decision was as follows:

Moved: Cr. Eustace Seconded: Cr. Goodrem 1. That the Committee resolves that the report provide to Council at its meeting of

26 March, 2012 and adjourned to 2 April, 2012 titled ‘Peninsula Link Freeway Service Centres – 129 Moorooduc Highway, Baxter’ be retrained as a confidential item pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989 and be placed in a separate minute book for confidential items.

2. That the Committee resolves that this report and Committee decision passed in camera be

retained as a confidential item pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989 and be placed in a separate minute book for confidential items.

Carried





SUBJECT Request for Dispersal from Ward Discretionary Fund – Cr. Smith – Hastings Uniting Church Craft Fest

PREPARED BY Sue Blizzard, Assistant to Director, Sustainable Organisation

AUTHORISED BY Manager – Governance and Corporate Support

FILE NO. qA199205

ATTACHMENT(S) NO

Addendum – Additional Report Circulated on Thursday, 22 March, 2012


1. That Council agrees to the following dispersal from Cr. Smith’s Ward Discretionary Fund:

Amount $300 Purpose To assist the organisers in purchasing materials and craft items

needed for mini classes/workshops to be held during the Craft Fest.

Benefiting Group Uniting Church of Hastings 2. That it be noted that Cr. Smith’s available allocation within the Ward Discretionary Fund

is now $16,004.95. COUNCIL DECISION

Moved: Cr. Goodrem Seconded: Cr. Celi That the recommendation be adopted.

Carried

FURTHER MOTION Moved: Cr. Shaw Seconded: Cr. Celi

1. That officers review the guidelines and where Ward Discretionary Fund applications are under $1,500 and comply with the guidelines, then the decision be delegated to Council officers.

www.mornpen.vic.gov.au/files/8d5f7d00-aa55-408d-9ce6-a1b100d5d387/122603ca_rep_215.pdf

MINUTES OF THE COUNCIL MEETING HELD – MONDAY, 26 MARCH, 2012 AND ADJOURNED TO MONDAY, 2 APRIL, 2012 Request for Dispersal from Ward Discretionary Fund – Cr. Smith – Hastings Uniting Church Craft Fest ITEM NO. 2.15


FURTHER MOTION (CONT’D) 2. That a mechanism be developed to include the amount and details in the Council

Agenda.

Carried



SECTION 3 – COMMITTEE AND INFORMATION REPORTS 3.1 Assembly of Councillors Assembly of Councillors – 5 March to 13 March, 2012

VIEW ATTACHMENT RECOMMENDATION That Council receives and notes the record of Assembly of Councillors for the period of 5 March to 13 March, 2012. COUNCIL DECISION Moved: Cr. Shaw Seconded: Cr. Goodrem That the recommendation be adopted.

Carried SECTION 4 – NOTICES OF MOTION

Addendum – Notice of Motion Circulated on Wednesday, 21 March, 2012

4.1 Notice of Motion 121 (Cr. Eustace)

Cr. Leigh Eustace has given notice of his intention to move the following motion at this meeting:

“ That a report be prepared for Council that:

A. Provides an audit of the condition of the seven existing Skate Parks within the Mornington Peninsula Shire;

B. That a regular maintenance schedule and maintenance procedures be developed

for the upkeep of Skate Parks within the Mornington Peninsula Shire; C. That as a result of the preparation of the Skate Park Condition Audit and

development of a maintenance regime, that a bid be prepared for the 2012/2013 Budget process; and

D. That a priority be assigned for maintenance works to be carried out at the Rye

Skate Park as soon as possible.”

www.mornpen.vic.gov.au/files/bace80be-2308-4dd4-8585-a1b100d5d1b2/122603ca_att_aoc.pdf



SECTION 4 – NOTICES OF MOTION (CONT’D) 4.1 Notice of Motion 121 (Cont’d) (Cr. Eustace)

Cr. Eustace sought leave of the Council to withdraw the Notice of Motion. COUNCIL DECISION

Moved: Cr. Gibb Seconded: Cr. Goodrem

That Council gives leave to Cr. Eustace to withdraw the Notice of Motion on the basis that a briefing paper will be provided to Councillors on skate park maintenance and safety.

Carried SECTION 5 – COUNCILLORS AND DELEGATES REPORTS Nil. SECTION 6 – URGENT BUSINESS Nil. SECTION 7 – CONFIDENTIAL ITEMS Nil.



As there was no further business, the meeting closed at 6:28 p.m. CONFIRMED THIS 23RD DAY OF APRIL 2012

……………………………………………………. CHAIRMAN AUTHORITY TO STAMP INITIALS ON MINUTES I, Cr. Frank Martin, Chairman – Council hereby authorise the use of a stamp of my initials to initial each page of these Minutes of the Council Meeting held on Monday, 26 March, 2012 and adjourned to Monday, 2 April, 2012, confirmed on 23 April, 2012 in accordance with the requirements of Clause 22(6) – Part 3 Meeting Procedure of the Mornington Peninsula Shire Council Local Law No. 1 (2005) – Council. …………………………………………………………………. (Cr. Frank Martin, Chairman – Council) Dated this day of 2012