MINUTES

Board of Directors Meeting June 25, 2014

12:30 PM Boyne Mountain

12:15

Arrival Time

Members Present

Tim Sikma Brian Hannon Todd Wibright Michelle LaRose Sherrie Elliott George Davis Christine Kosmowski Jack Rafter Brian Ross Staff Present

Jerry Harte Karlyn Wickham Guests

Paul Bowen (VP WEF)

12:30 Call Meeting to Order Introduction of Visitors/Annual Conference Recap

• Members, staff, and guests introduced themselves. Each gave summary of their impressions of the conference. Overall very favorable impressions, despite a few technical glitches.

• Paul Bowen suggested trying to identify the best technical sessions and encourage presenters to submit abstracts for next year’s WEFTEC in Chicago.

• Jerry Harte and Karlyn Wickham led further discussion of the Annual Conference, including vendor and exhibitor issues (e.g., timing of outdoor sponsored reception and affect on indoor activities; possible vendor opportunities to sponsor New Professional Committee’s bar), and attendance at Awards luncheon and dinner (good).

Approval of agenda

MOTION: Hannon SECOND: Ross MOTION CARRIED 9-0 (Motion to approve included condition to move “Annual Conference Recap” to be combined with “Introduction of Visitors”)

Approval of May 20, 2014 meeting minutes

MOTION: Ross SECOND: Kosmowski MOTION CARRIED 9-0

12:40 Reports Placed on File Treasurer’s Report WEF Delegate Report

P.O. Box 397 S Bath, MI 48808 Ph 517-641-7377 S Fax 517-641-7388

www.mi-wea.org

1:00 Welcome to New Board Members New Board members were welcomed: Sherry Elliott (Association Director), Brian Ross (Vice President), and George Davis (Secretary).

1:10 Action Items

Conflict of Interest Policy Review and Signing.

Forms were distributed for review and signing by BOD members. Confirmation of Liaison Assignments.

• Liaison sheet was distributed for review and revision. Updated sheet will be emailed to BOD members. • Discussion regarding possible 5S status as new Ad Hoc Committee of BOD with President and Past

President serving as liaisons. Jerry Harte stated that December 1, 2014 was the deadline for finalization of pending 5S matters.

• Suggestion made for committee liaisons to determine whether WEF has parallel committees for possible input and/or interaction with MWEA committees.

1:20 Strategic Planning - Brian Hannon

July Board Meeting – Goals and Objectives Meeting Discussion. Brian Hannon led discussion. Indicated that he had summarized results of previously requested rankings of Strategic Plan objectives and that he would go into more detail at July Board meeting. Brian proposed to send out his summary to BOD and requested each BOD member to send back SWOT analysis of the 4 Critical Objectives within 2 weeks (following example SWOT analysis of top two critical objectives that Brian distributed at June meeting). After BOD review, committee liaisons would introduce concept of SWOT to committees prior to committee chair retreat. Discussion of initiatives vs. objectives and what needs to be done short term and long term to meet critical objectives.

1:40 General Board Management Issues Some continued discussion of the conflict of interest forms distributed earlier at the meeting. BOD meeting schedule discussed. Preliminary schedule had previously been sent out. Proposal to eliminate two meetings, in addition to May meeting which was already cut. Sikma indicated he would send out revised schedule with possible elimination of September and November meetings, and moving March meeting to April.

1:50 Operational Concerns None noted.

2:00

Announcements/General Discussion It was noted the WEF had emailed proposed future WEFMAX schedule. Discussion regarding request to send out BOD agendas to committee chairs. Unofficial consensus was that agendas could be posted at MWEA website, along with time and date of meetings, with notation that they would be subject to change. Discussion regarding possibility of MWEA involvement in meeting Gary DeKock and his wife at the terminal end of their Water For People canoe ride down the Mississippi River at WEFTEC.

2:10

Adjourn

MOTION: Hannon SECOND: Kosmowski MOTION CARRIED 9-0