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MINISTRY OF YOUTH AND SPORTS

2012 ANNUAL REPORT

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2012 ANNUAL REPORT

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SECTION PAGE NO.

1. Table of Content 2

2. Minister’s Foreword 3

3. Permanent Secretary’s Statement 4

4. Introduction 5

5. Ministry of Youth and Sports Profile 7

6. Organizational Structure 10

7. Linkage of the Roadmap for Democracy and Sustainable

Socio-Economic Development [RDSSED] 2012-2014 and

Ministry Outputs

11

8. Annual Corporate Plan 13

9. Ministry’s Performance 14

10. Annual Budget 16

11. Administraion Section 20

12. Financial Procedures 29

13. Ministry’s Annual Achievements

Poverty Reduction

Education and Training

Children and Youth

Sports Development

31

32

42

52

64

14. Appendices 78

TABLE OF CONTENTS


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The Ministry of Youth and Sports role is fundamental in

addressing issues affecting young people. I am delighted to

be given this opportunity to provide the foreword to the

2012 annual report of the Ministry of Youth and Sports. I

would like to commend and acknowledge the commitment,

expertise and dedication of important stakeholders from

government, civil society organisations and National Youth

Council in representing all the member organisations and

the myriad of young people involved in those organisations.

This report bears also a testament to the hard work, endeavour, and commitment by a

great number of people.

Our youth constituting over 36% of the population necessitates the need for their

effective mainstreaming and assuming centre of focus to drive socio-economic change

and national development. This argument is based on youth being the bigger cohort of

the population as well as the bedrock on which sustainable development has to be

anchored. Similarly, it is proven that the importance of sports in national development

cannot be overemphasized because it also reinforces youth development and socio-

cultural upliftment and unity.

We are living through times of immense change, internally and globally. The futures of

our young people are being shaped decisively by the economic and social change taking

place at present. It behoves us all in these challenging times to work together with even

more determination to steadily improve the services that support the changing needs of

young people. It is imperative that we continue to provide a range of creative and

innovative opportunities for our young people so that they can continue to develop,

grow and realise their potential.

As Minister for Youth and Sports, I believe that, with a shared vision and collaboration,

we can bring about positive and meaningful change in the lives of our young people by

helping them to develop and utilise lasting skills that will open up new opportunities and

life experiences for them. With this in mind my Ministry has led a number of initiatives

that will result in an improvement in good practice and will, to an even greater extent,

assist youth organisations and services in addressing the developmental needs of young

people.

I wish to acknowledge the vital contribution made by officers from my own Ministry for

the valuable work and commitment and I look forward to us working in collaboration to

ensure that the future is positive and bright for all of our young people.

MINISTER’S FOREWORD


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It is with great pleasure that as the Permanent Secretary for

Youth and Sports to introduce you to the Ministry’s Annual

Report for 2012. It has been yet another year in which the

youth Ministry has been tasked with doing more, with less

resources than before at its disposal. Despite this, however, it

has been encouraging to see Ministry of Youth and Sports,

responding positively to this challenge through innovation and

collaboration, as evidenced by the breadth and scope of the

work highlighted in this report.

Not only the youth work sector, but society as a whole finds itself in a time of challenges

and uncertainty. And young people have been among those impacted upon the most. In

an environment where the percentage of so-called ‘NEETs’ or those young people not in

education, employment or training is on the rise, it is clear that youth work is important

now more than ever to address the need and support those who would otherwise be

overlooked and to empower those struggling to improve the communities around them.

In this regard, I believe the Situation Analysis Report provides the baseline in our effort

to ensure improvement to the youth populace. The first of its kind, this research will

benefit all of us, enabling us to demonstrate with hard facts what issues are challenging

youth.

2012 is the first year of our current strategic plan, and we have refined our focus this

year on implementing systems for measuring the impact of the programmes offered to

the youths. These were tagged to the Annual Corporate level through the indicators to

ensure achievement of the envisaged Ministry’s deliverables. The 91.2% SFCCO

achievement ratings becomes the hallmark of the Ministry’s decisive effort equating to

the output achieved. Interestingly, the extensive range of activities outlined in this

annual report reflects not only the commitment and collaboration between Ministry and

the stakeholders but also understanding the need for all of the Ministry’s work to be

outcomes focused, and a commitment to meeting the needs of young people.

At this juncture, it would be appropriate to thank the officers of the Ministry who have

pitched their skills and expertise to work for the improvement of our services to our

youths. In my view this report demonstrates the passion, commitment and hard work of

the staff, youth workers, leaders, and everyone connected with the Ministry. We are

proud of the work done in 2012, which you will enjoy reading about in the pages that

follow, and we look to the challenges of 2013 with energy and optimism.

PERMANENT SECRETARY’S STATEMENT


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This is the first Annual Report for the Ministry of Youth and Sports after being officially declared a Ministry in 22 February 2012. With the toil to be in par with other longstanding organized Ministries, the Ministry of Youth and Sports had planned to organize and reach set objectives with confidence as laid out for 2012. A major task was to uplift the image of the Ministry to reflect the importance of this establishment. Work was done on the logo design, mission and vision statements, policies, new initiatives and also the overall structure of the Ministry. The Ministry of Youth and Sports places great emphasis on Seven Star Performance on our logo that also reflect the values that we believe are important values of great success and these are: Passion, Perseverance, Focus, Integrity, Ambition, Drive and Positive Attitude. This Annual Report 2012 reflects the Ministry’s response to the great challenge of its scope of duties where it’s trying to do more with less resource at its disposal. Scroll through the pages and find all that were planned and achieved. 2012 would always be a significant year for the Ministry of Youth and Sports.

INTRODUCTION

Young People attending Seeds of Success Training


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THE DIFFERENCE WE MAKE: REASONS FOR OUR SUCCESS!

We:

Support young people to become successful learners, confident individuals, effective contributors and responsible citizens in their youth groups and communities

Deliver more choices and opportunities for young people by up skilling those who work with them

Improve the life chances of young people by sustaining strong community based youth work

Open doors for young people by developing innovative partnerships and dynamic services

Our services are accessible and provide real choices We target our resources where they are most needed Young people are at the centre of our service design and delivery

We respond quickly to the changing needs of young people and communities Provide assistance and support to National Sporting Organizations Support hosting of Local, Regional and International Event in Fiji Develop sports field Provide opportunity for greater participation in sporting activities through Sports

Outreach and Inter Ministry Sports programmes

Who we work with: young people between the ages of 15-35 years 36% of Fiji’s Population i.e. 312,616 [Fiji’s Population 868,406] 2011. FBOS Youths in School 54403 13 Youth Coordinators

42 youth workers 1,147 youth groups

Youth Groups registered from 2010 to 2012

Divisions 2010

[NYSS]

2011

[Dept]

2012

Central 169 65 107

Eastern

Western 148 60 230

Northern 128 25 215

Total 445 150 552


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ORGANIZATIONAL PROFILE The overall role of the Ministry of Youth and Sports is to facilitate and ensure the full

development of young people’s potential through the provision of strategic supportive

networks and initiatives for character development, entrepreneurial activities, sports and

community based civic initiatives. The Ministry formulates and implements policies on

youth development as well as promotes and facilitates sports development within the

framework of existing national policies and priorities.

The Ministry’s activities are classified into two main offerings as follows:

Youth Development: The programme provides assistance to youths through advisory,

empowerment and capacity building including specific skills training.

Sports Development: The programme assists in the development of sports and its

infrastructure nationwide through the provision of grants to National Sporting

Organizations, provision of basic sports equipment, conduct of outreach programmes,

and the development of rural playing fields.

To ensure young people are groomed and prepared positively to meet the challenges of

their generation, the delivery of life skills programme, empowerment and capacity

building programme, specific skills programs such as agriculture, carpentry, multi skills

and music training continue to be the focus areas of the Ministry. The Duke of

Edinburgh Award continues to recognize and harness the development of young

people’s potential.

Our Purpose

Facilitate and ensure the full development of young people’s potential through the

provision of strategic supportive networks and initiatives for character, skills and sports

development

MINISTRY OF YOUTH & SPORTS PROFILE


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Our Vision DYNAMIC YOUTH, LIVE BETTER THROUGH SPORTS

Organizational Goals In delivering its core business, the Ministry of Youth and Sports is committed to

upholding the following VALUES and principles as illustrated in the SEVEN STARS as part

of the Ministry’s LOGO which symbolizes SEVEN STAR performance and the following

SEVEN elements of success:

1. Passion

2. Perseverance

3. Focus

4. Integrity

5. Ambition

6. Drive and

7. Positive Attitude

Our Mission EMPOWERING YOUTH & FOSTERING A CULTURE OF SPORTING EXCELLENCE

Ministry of Youth and Sport’s Logo and What it represents?


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MINISTRY OF YOUTH AND SPORT’S OFFICES

Head Quarters: (Nasoqo House)

The Minister, Permanent Secretary (PS), Director and Administration Section.

Research, Training and Development (RTD) and Sports at level two.

The Central and Eastern Division is serviced from ground floor of Nasoqo House. A Principal Youth Officer [SS01], 2 Senior Youth Officers [SS02] and 4 Youth Officers [SS03] are charged with delivering programs for youth throughout the Division together with Accounts Section.

Northern Division The Northern Division is serviced from Ro Qomate House, Labasa where a Principal Youth Officer, 1 Senior Youth Officer and 2 Youth Officers operate to deliver youth programs throughout the three Provinces in the North.

Western Division The Western Division is served by a Principal Youth Officer, and 4 Youth Officers. The office is located at Tavaiqia House and serves the three provinces in the West. Training Centers There are 5 training centers that provide empowerment and skills training to build the capacity of youth with the means to their livelihood.

Yavitu Training Centre Kadavu

Naleba Training Centre

Macuata

Naqere Training Centre

Savusavu

National Youth Band

Valelevu

National Youth Training Centre Nasau, Sigatoka

5 Training Centres


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ORGANIZATIONAL STRUCTURE


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As part of the mandate of the Government, the Ministry is responsible for the formulation and implementation of policies and programs targeted at Empowering youths and promotion and development of sports and its infrastructure throughout Fiji all within the framework of the RDSSED.

Key Pillars (PCCPP)

TARGETED Outcome (Goal/ Policy

Objectives- RDSSED)

Outcome Performance Indicators or Measures (Key Performance indicators –

RDSSED)

Ministry’s Outputs

3 5 The Accountability Framework Strengthened and transparent democratic and accountability institutions

ACP Quarterly Reporting

Annual Report approved by Cabinet by July

2012

Reduction in Audit queries 10% Annually

Improved compliance with OHS policy

Youth & Sports Officer’s and Sports

Resource Personnel’s registered with the

Teacher Registration Board

5.1: Portfolio Leadership, Policy Advice and Secretariat Support 5.2 Training and Empowerment for Improved Livelihood

4 6 Public Sector Reform Improved public sector efficiency, effectiveness and service delivery

MYS Service Excellence [QCC] Framework

reviewed, implemented and monitored

Service Charter developed, implemented,

monitored and reviewed annually

Workforce plan reviewed and aligned to

PSC guidelines

Implementation of PMS and relevant

practices

6.1: Portfolio Leadership, Policy Advice and Secretariat Support

2 25 National Identity and Social Cohesion A peaceful, non-racial, inclusive and united society

Active Participation in the Fiji Day

celebration annually

National Youth Day celebrated in all

divisions annually

25.1: Youth Advisory and Advocacy

9, 8, 2, 1

29 Education and Training Educating the nation for peace and prosperity 26 Poverty Reduction Reducing Poverty to a negligible level by 2015

Potential young people attend to Specific

Skills training through the National

Training Center programmes

Training and Empowerment through Seeds

of Success training, empowerment capacity

building, specific skills, Duke of Edinburgh

Award Program, youth group mentoring

and SME’s

29.1: Training and Empowerment for Improved Livelihood 29.2 Portfolio Leadership, Policy Advice and Secretariat Support

3 31 Gender Equality and Women in Development Achievement of gender equality and empowerment of women

Increased proportion of women in

leadership positions

Review of post processing policy and

processes

A gender balanced of Young people in youth

and sports development programmes

31.1: Portfolio Leadership, Policy Advice and Secretariat Support 31.2: Youth Advisory and Advocacy

Linkage of the Roadmap for Democracy and Sustainable Socio-Economic Development

(RDSSED) 2012-2014 & Ministry Outputs


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Linkage of the Roadmap for Democracy and Sustainable Socio-Economic

Development (RDSSED) 2012-2014 & Ministry Outputs

[Part B]

Key

Pillars (PCCPP)

TARGETED Outcome

(Goal/ Policy

Objectives- RDSSED)

Outcome Performance Indicators or

Measures (Key Performance indicators –

RDSSED)

Ministry’s Outputs

9,2 32 Children and

Youth

Protection and

development of

children and youth

Review, Implementation, Monitoring and

Evaluation of National Youth Policy

Development and Implementation of

Ministry’s Database

Publication of Situational Analysis Report

through the National Youth Mapping

Exercise

Increased youth participation at national

and regional events

Increased coverage of youth initiatives

32.1: Portfolio Leadership, Policy Advice and

Secretariat Support

32.2 Youth Advisory and Advocacy

9,2 33 Sports

Development

Promoting sports for

healthier lifestyles,

employment

opportunities, peace,

unity and harmony

Review, Implementation, Monitoring and

Evaluation of the National Sports Policy

Increased sports equipment accessible to

sporting bodies

Increased assistance to National Sporting

Organizations

Implementation of Sports Outreach

Program

Increased public participation in sports and

recreational activities

Establishment of National Sports

Commission

33.1: Sports Development


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As part of the mandate of Government, the Ministry of Youth & Sports is responsible for

the formulation and implementation of policies and programs targeted at empowering

youths to create a better future. The Ministry is also responsible for the promotion and

development of sports and its infrastructure throughout Fiji, all within the framework of

the Roadmap for Democracy and Sustainable Socio- Economic Development 2019-2014,

policies and priorities.

A staff Annual Corporate Planning workshop is part of the annual planning cycle and

calendar of the Ministry. In December 2011 as part of the planning cycle, the

organizations 2011 achievements were revisited against the strategic direction and

outcomes. This provided the basis for rethinking, alignment and strategy development

across the then Department.

The mandates of the Ministry of Youth and Sports as a newly established Ministry since

February 2012 was an instruction from the Prime Minister conveyed to all middle-

management and senior management staff in a strategic planning session. The sessions

aimed to include the participation of middle and senior management officers ensured

that the process was participatory in nature to formulate a achievable plan for 2012.

The Annual Corporate Plan is developed to reflect what is set out in the Strategic Plan to

ensure that the long term targets are achieved within the set timeframe.

At the outset the priority given by Government towards the establishment of a Ministry

to look into the interests of its youthful populace and the needs of the sporting

fraternity is indicative of the prominence government accords sports development and

Fiji’s youth as vehicles of socio-economic prosperity.

The Annual Corporate Plan which is the blueprint for all the planning incorporates

strategic objectives. The timetable for achieving goals and objectives varies depending

on the strategies and actions associated with each one. The ACP is further supported

with detailed project plans for each outcome, which include milestone and specifications

for outputs/deliveries.

The ACP is developed to address the strategic challenges, while we try to satisfy our

current core competencies and strategic advantages. More information is stipulated in

the ACP which has the Key Performance Indicator (KPI) and its outputs.

The ACP addresses the challenges and advantages, as well as the need for innovation.

The strategic planning is also designed to show balanced approach to address the need

of our key stakeholders including the government agency, customers, community,

employees and partners.

THE ANNUAL CORPORATE PLAN


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The Ministry’s performance on the Annual Corporate Plan and the progress of all the Capital projects as approved by the Cabinet is assessed and monitored quarterly by the Strategic Framework for Change and Coordination Office and the National Planning Office for all the Capital projects. The Ministry for 2012 was being assessed from Quarter 2 to Quarter 4 after being upgraded to Ministerial Status. The Ministry did not report in the 1st quarter as it was still undergoing changes from being a department to a fully fledged Ministry. However, 1st quarter progress on some activities was incorporated in the 2nd quarter report. The Ministry of Youth and Sports in 2012 had 8 Outcomes namely; (i) Children and Youth, (ii) Education and Training, (iii)Gender Equality and Women in Development, (iv) National Identity and Social Cohesion, (v)Poverty Reduction, (vi)Public Sector Reform, (vii) Sports Development, (viii)Accountability Framework . The major Outputs categorized by the Ministry are namely (i) Portfolio Leadership, Policy Advice & Secretariat Support, (ii) Youth Advisory and Advocacy, (iii) Training and empowerment for improvement livelihood, (iv) Sports Development, (v) Accountability Framework(vi) Poverty Reduction, (vii) Gender Equality and Women in Development and(viii) National Identity and Social Cohesion

Quarterly Achievements Achievement of performance in the 2nd quarter was 70.73% and this

reflected Good rating as most of the activities were past their preparatory phase and being implemented

For Quarter 3, the Ministry of Youth and Sports had an improved

performance of 81.69%, compared to the second quarter, an increasing trend of 10.96%. The contributing factors to the increase are the Sports Development and the major programmes on Children and Youth. The Ministry performance was weighted “Very Good” for 2nd Quarter.

For Quarter 4, the Ministry achieved an “Excellent” rating of 91.27%.This

excellent rating is attributed to the improved performance of all its targeted Outcomes and outputs. The Ministry was commended for its progressive performance throughout the year.

Targets achieved by the Ministry for the year 2012 are; publication of the Situational Analysis of Youths in Fiji report, the implementation of the Ministry's database, the establishment of the National Youth Policy Inter-Agency task Force, the completion of the Seeds of Success Training to encourage Life Skills initiative and the effective enhancement of Youth Group potentials through youth mentoring, benchmarking and civic pride to name a few. The Ministry also received an Achievement Award under the Service Excellence Awards.

MINISTRY’S PERFORMANCE 2012


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2012 Weightings and Ratings by SFCCO

Outcomes Benchmark Achievements [%]

2nd Qtr 3rd Qtr 4th Qtr

Children and Youth 25 22.64 18.01 21.65

Education and Training 14 10.38 11.34 12.55

Gender Equality and Women in Development

3 1.50 3.00 2.90

National Identity and Social Cohesion

3 1.70 3.00 3.00

Poverty Reduction 17 8.46 13.25 15.51

Public Sector Reform 4 3.19 3.99 3.99

Sports Development 27 17.04 22.99 25.56

The Accountability Framework

7 5.82 6.11 6.11

Total 70.73% 81.69% 91.27%


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The Ministry was allocated $3,655,200 in the 2012 Budget Estimate under Head 25. The

budget breakdown in percentage (at program/activity level) is reflected as follows:

Program 1 – Youth

Activity 1 - General Administration - 23%

Activity 2 - Youth Development - 48%

Activity 3 - Research & Development - 4%

TOTAL 75%

Program 2 – Sports

Activity 1 - Sports Development - 25%

TOTAL 25%

Capital

The sum of $150,000 was allocated for the construction of rural Sports Fields. Total

expenditure incurred was 73%

Appropriation Changes

The following appropriation changes were noted:

Cabinet approved the Redeployment of $115,000 from the Capacity Building vote

which is the core youth development program of the Ministry to fund the

unforeseen commitments of Government

The Ministry of Finance approved a Virement request of $18,000 to cover the

over-expenditure in GWE Overtime vote

ANNUAL BUDGET


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Expenditure/Savings

Total costs incurred in 2012 were $3,352,328 or 92% of the total budget with 5% also

recorded as savings.

A significant increase of 14% was noted in the Established Staff vote due to

establishment of the following posts when the Department was elevated to Ministerial

status in March, 2012:

Permanent Secretary

2 Senior Secretaries

1 Driver

Also noted was an expenditure increase of 25% in our GWE vote. This was due to the

establishment of Minister’s Driver with overtime paid for all Ministers engagements

Guidelines & Procedural requirements

In line with the current Finance Management Reform, our Ministry was one of the last 6

pilot Ministries to have fully automated accounting system under the Finance

Management Information System from 01/11/2007.

Under Section 28 of the Finance Management Act 2004, the Ministry has a Finance

Manual in place signed on 21/06/2011. As this is a legislative requirement signed by

the Chief Accounting Officer all government agencies are governed by the Manual for

efficient and effective delivery of services and also to ensure the effective operations of

internal control of funds allocated under each program.

The Electronic Money Transfer or EFT Policy has come into effect from July, 2011 and

was rolled out to Agencies that maintain their bank accounts with ANZ Bank. It was

implemented to our Ministry in July, 2012.

Its purpose is to improve operational efficiency by eliminating the printing of cheques

and directly transferring funds to Vendors Bank accounts. It also aims at reducing bank

fees and charges.


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MINISTRY OF YOUTH AND SPORTS STATEMENT OF RECEIPTS AND EXPENDITURE

FOR THE YEAR ENDED 31 DECEMBER 2012

2012

$ 2011

$

RECEIPTS

State Revenue RBF Revaluation Reserve Account 2 0 Interest-Public Officers and Ministers 0 8 Commission 304 337 OPR in Previous Years 89 1,973 Total State Revenue 395 2,318

Agency Revenue Sales of School Farm Produce Surplus 34,061 48,615 Miscellaneous Revenue 29,847 26,616 Total Agency Revenue 63,908 75,231

TOTAL RECEIPTS 64,303 77,549

EXPENDITURE

Operating Expenditure Established Staff 1,175,879 1,033,351 Un-established Staff 165,387 132,347 Travel and Communications 103,067 75,798 Maintenance & Operations 154,046 169,046 Purchase of Good and Services 561,958 447,849 Operating Grants & Transfers 470,685 387,062 Special Expenditure 428,977 582,942 Total Operating Expenditure 3,059,999 2,828,395

Capital Expenditure Construction 0 0 Purchases 0 0 Grants & Operations 109,324 0 Total Capital Expenditure 109,324 0

Value Added Tax 183,005 194,305

TOTAL EXPENDITURE 3,352,328 3,022,700


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1. ADMINISTRATION AND ACCOUNTS SECTION

The administrative and financial support services to all units of the Ministry are provided through the Administration and Accounts Sections respectively.

The Administration Section is responsible for the overall human resource management, staff recruitment, development, performance, observance of regulations of the Ministry. These key human resource activities involves additional activities that cover job analysis, human resource planning, recruitment and selection, performance appraisal and human resource development, compensation and benefits, employee relations and effective health and safety programs.

The Accounts Section oversees and maintains the Ministry’s budgetary allocations for all payment of goods & services. It monitors the Ministry’s spending and ensures it is within the annual approved provision. It also provides advisory role and discharges financial responsibilities of the Ministry in accordance with government financial and procurement regulations. The Section maintains financial records and undertakes reconciliations to reflect correct expenditure.

The two Sections are headed by the Senior Administrative Officer [SAS] with nine [9] staff and Accounts officer [AO] with six [6] staff respectively.

Ministry’s Staff Establishment as at 31st December 2012 Position/Title Grade App.

Est. Vacant Filled Gender

M F

Minister 1 1 1

Permanent Secretary US 01 1 1 1

Director US 04 1 1 1

Senior Administrative Officer

SS 02 1 1 1

Administrative Officer SS 03 1 1 1

Senior Secretary SS 03 2 2 2

Executive Officer SS 04 1 1 1

Secretary SS 04 1 1 1

Clerical Officer SS 05 9 1 8 2 6

Typist SS 05 9 3 6 6

Accounts Officer AC 03 1 1 1

Assistant Accounts Officer AC 04 2 2 2

Principal Youth Officer SS 01 3 2 1 1

Senior Youth Officer SS 02 6 2 4 3 1

Youth Officer SS 03 14 14 9 5

Administrative Officer [IT] SS 03 1 1 1

Principal Sports Officer SS 01 1 1 1

Sports Officer SS 03 3 3 3

Store man SK 05 1 1 1


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Ministry’s General Wage Earners Establishment as at 31st December 2012 Position/Title App.

Est. Vacant Filled Gender

M F

Driver 4 4 4

Messenger II 1 1 1

Recorder III 1 1 1

Cleaner/Gardner 1 1 1

Messenger /Cleaner 1 1 1

Messenger / Driver 2 2

Stockman IV 1 1 1

Labourer 1 1 1

Storeman 1 1 1

Cleaner 1 1 1

Divisional Staff as at 31st December 2012 Division Established GWE

M F M F

Administration Section 10 3 1

Accounts 1 5

Research Training & Development

4 2 1

Sports Section 2 2 1

Central/Eastern Division 3 3 1

Northern Division 2 4 2

Western Division 5 2 1

National Youth Training Centre

3 1 3

[NB – Divisional Staff Establishment includes acting and TR appointments also]

Recruitment and Selection Process, Staff Board The Ministry adheres to the policies put in place by the Public Service Commission on Recruitment and Selection processes. Vacant positions are advertised and filled through the normal process as and when vacancies arise. The Ministry’s Staff Board comprised of the following officers: i) Mr. William Naisara, Director of Youth and Sports as Chairperson; ii) Mrs Amele Navunicagi, Principal Youth Officer as Member; iii) Mrs Verenaisi Rokovada, Senior Administrative Officer as Members; iv) Mr. Patrick Morgam, Principal Youth Officer as Member from January to

November prior to his resignation v) Ms Elesi Ketedromo, Principal Sports Officer as Member; and vi) Ms Prem Lata, Administrative Officer as Secretary.


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The Staff Board had met 5 times in 2012 and had deliberated on 12 vacancies. While appointments were finalized for nine vacancies out of the twelve, three vacancies could not be filled as no suitable candidates were identified for the positions.

New Appointments as at 31st December 2012

Division Post Grade Gender

M F

ESU Minister 1

Permanent Secretary US 01 1

Director US 04 1

Accounts Section Assistant Accounts Officer AC 04 2

Administration Section Senior Secretary SS 03 1

Secretary SS 04 1

Northern Division Youth Officer SS 03 1

Sports Section Typist SS 05 1

Acting and TR Appointments as at 31st December 2012

Division/Unit Post Grade Gender

M F

Western Division Principal Youth Officer SS 01 1

Research Training & Development

Senior Youth Officer SS 02 1

Youth Officer SS 03 1

Clerical Officer SS 05 1

Central/Eastern Division Senior Youth Officer SS 02 1

Clerical Officer SS 05 1

Human Resource Policies/Plans In terms of HR Policies, the Ministry adheres to standard HR policies as stipulated by the Public Service Commission. The Ministry also has in place a Strategic Workforce Plan, Succession Plan and the Learning and Development Plan. However, these documents are to be reviewed.

The Ministry’s Strategic Workforce plan allows a systematic, proactive approach to identifying how Ministry’s staff and people-management activities are aligned with and support achievement of the organization’s mission, strategic goals and performance expectations through:

forecasting mission critical talent needs; and developing, implementing and evaluating strategies to close existing gaps.

In short, it’s the guiding document that ensures the Ministry has the right people with the right skills in the right job at the right time. The Succession Plan is a process whereby organizations ensure that employees are recruited and/or developed to fill each key role within the organization.


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The Ministry had put in place a Succession Plan to ensure that the organization continues to operate effectively when individuals occupying critical positions depart. The Learning and Development Plan outlines the way forward to develop the current workforce to fill the gaps that are identified through the Strategic Workforce and Succession Plan. The Ministry has also put in place a short term Staff Training Plan for 2012.

Staffing Status

Engagement Status Division/Units Gender

M F

Volunteers [Locals] Central Division [2] Western Division [2] Northern Division [2] Research Training &

Development [3]

Sports Section [3] Accounts Section [2] National Youth Training Centre

[2]

8 8

Volunteers [International] Research, Training & Development [1]

Western Division [1]

1 1

Retirements Sports Section Western Division

1 1

Suspension Northern Division 1

Resignation Management [1] Central Division [1] Western Division [1] Northern Division[1]

3 1

Deemed to have Resigned Research, Training & Development 1

Terminations N/A

Deaths N/A

Postings and Transfers – Inward

Research Training & Development 1

Postings and Transfers – Outward

Accounts Section 1


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Staff Development

Post Grade Service Exams Institutes

Youth Officer [5] SS 03 H 1 PSC Training Division

Youth Officer [1] SS 03 H 2

Storeman [1] SK 05

Typist [2] SS 05

Messenger/Cleaner [1] GWE

Youth Officer [1] SS 03 S

Clerical Officer [1] SS 05

Typist [1] SS 05

Senior Secretary [1] SS 03 E

Executive Officer [1] SS 04

Clerical Officer [2] SS 05

Typist [1] SS 05

Leave Management

Leave Types Divisions/Units

Admin Acc RTD Sports C/E W N NYTC NYB

A/L 111 70 35 77 43 20 27 40 41

SLWSS 45 7 12 10 17 7 16 16 8

SLWOSS 20 2 4 4 1 3 7 - -

B/L 13 4 4 4 1 1 2 - 7

M/L 1 - - - - - - - -

Long Service Leave

1 - - - - - - 1 -

Study Leave - - - - - - - - -

Sporting Tour Leave

- - - - - - - - -

Overseas Training Tours

- - 1 3 3 - - - -

Leave Without Pay

2 - 2 - - - - - -

Overseas Leave

1 - 2 - - - - - -

Time off 23 15 14 7 4 - 12 - 41


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Secretariat Support Services to Management

The Administration Section provides all required secretariat/administrative support to

Executive Management Level and to all the Sections and Divisions of the Ministry,

Fiji-wide.

There were Weekly briefings conducted by the Permanent Secretary and Quarterly

Management Meetings which were provided the same support by Administration

Section. There are times when the Administration Section was required to provide

logistical support on special occasions during the year.

Ministry of Youth and Sports Standard Operating Procedures

The Ministry’s Standard Operating Procedures had been reviewed and revised due to

changes in programmes and Ministry’s structures. The SOP is important to ensure

transfer of knowledge is conducted on new appointments through orientation or

coaching after periodic assessments.

Assets Management [vehicles/properties]; Board of Survey

The 2012 Annual Board of Survey was conducted in 4th Quarter for 12 different

sections/ divisions/units. Special Board of Surveys was also conducted during the

year as and when there was a need.

Completed Board of Survey reports were forwarded to Ministry of Finance for

approval.

In terms of assets of the Ministry, a Fixed Assets Register is in place to properly

account for the assets. Each Division and Section maintains their own Inventory

records.

The Ministry’s properties for the Training Centers are managed by respective

Divisions.


2012 ANNUAL REPORT

26

The 2012 vehicle fleet for the Ministry is outlined below.

No. Vehicle

Registration Number

Vehicle Make Division Section

1 GP 093 Pajero Minister

2 GP 260 Pajero Permanent Secretary

3 GN 929 Sedan Car Director & Admin

4 GM 659 Sedan Car Admin Pool for Accounts Section, Research Training & Development & Sports Section

5 GN 264 Mini Pajero

6 GM 968 Pajero

7 GP 131 Twin Cab Central/Eastern Division

8 GP 130 Twin Cab Western Division

9 GP 073 Twin Cab Northern Division

10 GM 914 Twin Cab

11 GN 524 Twin Cab National Youth Training

Centre

Occupational Health and Safety

The OHS Committee in HQ was in place and was chaired by Senior Youth Officer-

Central Division. There were four workers’ representatives and one management

representative.

The National Youth Training Centre [NYTC] in Nasau, Sigatoka had its own OHS

Committee whilst the Northern and Western Divisional Offices had their

representatives to their Building OHS Committee. They also reported to Secretariat

in HQ in terms of urgent OHS matters.

All premises in HQ, NYTC, National Youth Band [NYB], & Naleba Training Centre

were registered and certified OHS compliant premises with the number of part-time

and full time employees available at the time of registration.

The Divisional Youth Offices in Labasa and Lautoka, including Naqere Training

Centre had only their employees registered.

The fund available for OHS was $5,000


2012 ANNUAL REPORT

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Service Excellence Award and Quality Control Circle

The Service Excellence Awards [SEA] for the Ministry of Youth and Sports was a

challenge since it first begun, some years ago. It was not until last year when the

Ministry was awarded an Achievement Award. As from last year also the Ministry

had put in place a system whereby most opportunities for improvements were taken

care of.

Director Youth and Sports, Mr. William Naisara Receives 2012 Service Excellence Achievement Award

from the Hon. Prime Minister The Quality Circle Committee [QCC] was formed in all Sections and Divisions of the

Ministry and representatives were appointed as members of the Ministry QCC. They

were scheduled meetings in HQ on Quarterly basis to discuss on the progress of QCC

in their various Divisions and Sections. Otherwise the Committee would generate

discussions through email to implement decisions accordingly. They were also

responsible to spearheading improvements in the Ministry’s SEA opportunities for

improvements [OFIs]

The fund available in the budget for 2012 was $50,000.


2012 ANNUAL REPORT

28

Registry Management

Registry serves as the heart or brain of any organization. The Ministry of Youth and

Sports Registry also serves a very important role in storing and safe keeping

information that is received on a daily basis.

In 2012, the Registry received approximately 2,140 inward mails and processed

1030 outward mails.

The Registry also plays an important role in processing leave applications. The leave

applications processed are reflected above under Leave Management.

The Registry also has been processing Youth Club Registrations for the

Central/Eastern Division. A total of 104 Youth Club registrations were processed in

2012.

Members of the National

Youth Band performing


2012 ANNUAL REPORT

29

2. FINANCIAL PROCEDURES AND ACCOUNTS The Ministry in 2012 was allocated $3,655,220 for implementation of Youth and Sports

development programmes.

The financial activities of the Ministry are governed by the Financial Manual signed by

the Permanent Secretary and is also aligned to the Procurement regulations 2010.

A key measure in place is the automation of accounting processes through various

modules in the Financial Management Information system under the Finance

Management Reform. This has improved the timely and efficient delivery of our services.

The financial reports generated from the automated system are compiled and printed on

a timely basis and the accuracy of such reports are available on-line for timely and

effective decision making at MANAGEMENT LEVEL. For information, certain key

processes in the modules have been systematically improved every year since its

inception.

The financial reports are prepared on a monthly basis and tabled in monthly

Management meetings. Management is made aware of the financial status for further

decisions and directions on program implementation.

Adherence to these guidelines sets in place strategic key measures in the financial

performance of the Ministry and effective operation of its internal controls. One of which

is delegation of authority over utilization of funds which enable Divisional Heads to

access funds with timelines indicated.

Financial Management Approach

The cash flow control in the system assist in monitoring and tracking results in the

delivery of our

Outputs as this clearly mapped out in the Sections Business plan and all

officers are made aware and ensure programs/projects are implemented

according to the cash flow requirement

In order to progress towards realizing the Ministry’s objectives our cash

flow projection has been revised forward so that programs are

implemented in 2nd and 3rd quarter with monitoring activities done at

the same time


2012 ANNUAL REPORT

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In the Ministry’s Annual Corporate Plan the following Outputs were delivered with

corresponding budgets in the 2012 Budget Estimate

Output Description Amount %

1 Portfolio Leadership, Policy &

Secretarial Support

760,200 21%

2 Training & Empowerment for

Improved livelihood

1,717,800 47%

3 Youth Advisory & Advocacy 232,300 6%

4 Sports Development 349,737 26

Savings

We anticipate achieving targets set out in the corporate plan with the current level at

hand by end of the financial year although the redeployment of $100,000 from Output 2

in May towards floods victims in the Western Division had an unfavorable impact.


2012 ANNUAL REPORT

31

3. MINISTRY’S ANNUAL ACHIEVEMENT

The Ministry’s Annual Corporate Plan set the framework that defined the Ministry’s

directions and deliverables for the 2012 Financial Year. The plan intended to realize

through its budgetary allocations.

The provision of a conducive environment for young people’s empowerment to

participate in decision making processes was a major policy focus to prepare young

people to make informed decisions about their development and their communities.

Equal attention was also focused on Sports Development assistance to National Sporting

Organizations that have been the basis for developing both elite sports participation and

sports development.

Apart from the Ministry’s core functional contributions to Children and Youth and Sports

Development, the plan contributed to the RDSSED that are; Accountability Framework,

Poverty Reduction, Education & Training, National Identity and Social Cohesion and

Gender Equality. The 2012 work programme was aligned to the Peoples Charter for

Change, Peace & Progress and Governance vision of Building a Better Fiji for All.

MINISTRY’S ANNUAL ACHIEVEMENT

Inter-Ministry Sports Day for Civil Servants


2012 ANNUAL REPORT

32

3.1 OUTCOME: POVERTY REDUCTION Empowering communities through liberation education programmes for self-sufficiency, self-reliance and self esteem

a. Youth Group Mentors

Young people have proven to respond very well to their peers. It is this natural reaction that needs to be harnessed in a positive way through structured mentoring programmes. Sharing their successes, youths/groups are able to provide a mentoring role to interested youth groups who wish to participate and experience similar successes that have the potential to provide direction, motivation and skills for improved livelihood. This initiative is based on concepts of experiential learning that allows young people individually or in organized groups to positively strive for to be successful. In 2012 against the target of 11 mentors to be established, 12 were successful established of which 25 livelihood projects were established.

Division 2012

Target

Actual

Achieved

Number of

Livelihood Projects

Established

Central/Eastern 5 5 5

Western 4 4 4

North 2 2 16

Seeds of Success Course Participants with the

Permanent Secretary for Youth and Sports


2012 ANNUAL REPORT

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b. Mobile Skills Training

The Mobile Skills Training provided an opportunity for young people to attend to

trainings that were delivered to them at their villages and settlements. The programme

initiated from Northern Division, due to the geographically situated youths and groups

that were unable to access Ministry’s programmes. The programme intended to deliver

the training within the young people’s surrounding to enable them to participate and

take the ownership of what they acquire through the programme.

The programme delivered Life Skills Training to youths and groups for the betterment of

their livelihood and as being positive contributors to their community.

In 2012, the Ministry had an overall target of training 100 young people under the

Mobile Skills Training and through the 2 divisional office, Central and Northern Division

was able to train 72 young people, of which 32 were males and 40 females that

benefited from the training.

Division Training Gender Total

M F

North Basic Baking and

Catering

2 10 12

Central Multi-Skills 30 30 60


2012 ANNUAL REPORT

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c. MINISTRY’S TRAINING CENTERS

There are 5 training centers that provide empowerment and skills training to build the

capacity of youth with the means to improve their livelihood.

The training centers in 2012 conducted various skills training to prepare young people

for self help project and paid employment. The Training Centre Programmes are as

Follows:

C. [1]. National Youth Training Center, Nasau Sigatoka.

The National Youth Training Centre [NYTC] is the Ministry of Youth and Sports Institute

facility for youth empowerment and skills training. The centre is situated at Nasau

Sigatoka, approximately six kilometers from Sigatoka Town up the Valley Road.

The Centre mainly focuses on developing market oriented non formal education courses

for unemployed young and rural based youths.

The courses offered in 2012 were:

Carpenter General [FNU Class III Trade Level], 10 months

General Agriculture in partnership with OISCA Fiji, 6 months of 2 batches

of training; 15 trainees per batch

Multi Skills Training, Young Women’s Programme, 6 weeks of 4 batches

in a year; 15 trainees per year

Seeds of Success, Youth Empowerment Programme


2012 ANNUAL REPORT

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The NYTC in 2012 completed the following trainings as illustrated below in different

programmes, against its Annual target to train 150 youths, the center was able to only

recruit and train 116 youths in the centre training.

Training Types Gender Total

Males Females

Carpentry General 22 - 22

Agriculture [Batch-1] 17 3 20

Agriculture [Batch-2] 13 4 17

Advance Agriculture [Batch-1] 3 1 4

Advance Agriculture [Batch-2] 2 1 3

Multi Skills [Batch-1] 5 11 16




Total Trained @ NYTC 116


2012 ANNUAL REPORT

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C. [2]. National Youth Band, Valelevu. Nasinu.

The National Youth Band Program was set up by the Ministry of Youth, Employment

Opportunities and Sports in 1995 to provide a “second chance opportunity” to those

students who have dropped out of the formal education system but have musical

interests and talents. The aim of the program is to provide theoretical and practical

training in music so that they can better their chances of finding employment in the

music industry. Since its inception, the success rating of the program has been

commendable with the majority of students who had graduated have been able to find

employment in the Fiji Military Forces Band, Fiji Police Force and Band, in the Fiji Prison

Services, Secondary Schools as Physical Education, Art & Craft and Music Teachers, in

the British Army and in hotels and other tourist destinations around the country.

The main areas of study in the programme are:

Musical Theories;

Practical Musical applications;

Physical Education and Sports;

Culture and Customs;

Cultural entertainment

National Youth Band

Trainees


2012 ANNUAL REPORT

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Against the target of 30 for 2012, total of 33 young people benefited from a two year

training programme. The table below provides an illustration on type of training

completed:


Males Females

Brass Meke 18 6 24

Dance Band [Demo; Practices] 8 1 9

Total Trained @ NYB 33


2012 ANNUAL REPORT

38

C. [3]. Yavitu Youth Training Centre, Kadavu

The Yavitu Youth Training Centre is located in the district of Naceva in Kadavu. The

centre is only accessed by passenger boat from Suva to Vunisea Wharf and traveled by

small boats to Yavitu.

The Centre in 2012 provided training in Basic Carpentry, General Agriculture and Small

Engine Repair for youths in Kadavu.

Against the set target of 50, the centre trained 41 males in skills training as illustrated in

the table below:


Males Females

Basic Carpentry & Agriculture 19 - 19

Small Engine Repairs 22 - 22

Total 41


2012 ANNUAL REPORT

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C. [4]. Naleba and Naqere Youth Training Centre, Northern

Division The Northern Division oversees two training centers for the provision of youth skills training. The centre provides training in General Agriculture, Carpentry and Joinery [Cabinet and Furniture], to train youths in specific skills for sustainable livelihood development and self employment. The Naqere Youth Training Centre provided day scholar programmes targeted to train 30 young people in 2012. Mainly the youths of Cakaudrove and Bua attended to the training. The Naleba Youth Training Centre provided boarding facilities with training programme in Basic Agriculture with the target of 50 youths to be trained. The centre mainly caters for youths of Macuata and Bua, however the youths of Cakaudrove were not exempted from benefiting from centre programmes. The table below illustrates the training provided at the two centers with 100% achievement.

Centre Programme Gender Total

M F

Naqere Cabinet Marking 15 - 15

Basic Furniture Making

15 - 15

Naleba General Agriculture [Batch-01]

18 - 18

General Agriculture [Batch-02]

33 - 33

Total 81


2012 ANNUAL REPORT

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2012 Training Centre Achievement’s

Training Centre

Programme Gender Total Against the Target M F

NYTC Agriculture 35 9 44 116/150

Carpentry 22 - 22

Multi-Skills 12 38 50

NYB Brass Meke 18 6 24 33/30

Dance Band [Demo; Practical] 8 1 9

Yavitu Basic Carpentry & Agriculture 19 - 19 41/50

Small Engine Repairs 22 - 22

Naqere Cabinet Marking 15 - 15 30/30

Basic Furniture Making 15 - 15

Naleba General Agriculture [2 Batches] 51 - 51 51/50

Total 217 54 271 271/310

87%

1922

0 00

10

20

30

M F

Yavitu Training Centre

Achievements

Bas ic Carpentry & AgricultureSmal l Engine Repairs

51

0

0

100

M F

Naleba Training

Centre Achievements

Genera l Agriculture [2 Batches]


2012 ANNUAL REPORT

41

Youths inspect their farm produce


2012 ANNUAL REPORT

42

3.2 OUTCOME: EDUCATION AND TRAINING Educating the nation for peace and prosperity

[A]. Seeds of Success The Seeds of Success is an empowerment training that grew out of the Positive Mental Attitude [PMA] programme adopted by the Ministry of Youth than in 1995. The foundation of Seeds of Success is “knowing one’s self” using the SMEPS framework; Spiritual; Mental; Economical; Physical; and Social aspects. It begins with knowing and developing the inner self, then moves to outer aspect of one’s life, to setting goals and taking action. The values that underlie the programme are universal and can be found in the world’s great religions as well as among any of the world’s great thinkers.

What Do We Mean by Success? The key elements of the definitions are:

A change in mindset toward becoming more self reliant, honest, trustworthy, open-minded, law abiding, respectful of others, understanding the purpose of life, feeling that they can be somebody, whether or not they have an advanced education.

Realizing one’s inner potential and putting it to use, setting goals, taking initiative, making positive changes, putting skills to use including using money well

A change in life situation, achieving goals, generating correct output, getting employed and becoming a qualified trades or skills person

Becoming productive member of the society and Being successful at whatever they do

In 2012, there was a target of 13 Seeds of Success Training to be conducted for the Ministry by the divisional office and including NYTC. Against the target, the Ministry was able to achieve 25 successful training completed training in total of 509 young people. The table below illustrates the trainings achieved.

Divisional Office No. of Seeds Training Number of

Participants

Central Eastern Division 8 211

Western Division 11 130

Northern Division 6 168

Total 25 509


2012 ANNUAL REPORT

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Youths in Discussion

Seeds of Success Training


2012 ANNUAL REPORT

44

[B]. Youth Empowerment Capacity Building Training

The Ministry of Youth and Sports in its efforts to increase awareness and keep youth

informed on key issues has been conducting empowerment trainings in all provinces

through the divisional offices.

The objectives of these empowerment trainings included:

Youth empowerment and knowledge on issues concerning young people.

Youth development issues, Youth Group registration and guidelines

Strengthening partnerships with Youth development partners and

stakeholders on issues affecting the progress of the young people and as

well partnering with stakeholders for SME establishment and financial

literacy

The training also provided opportunity to work closely with the Provincial and district

office and the Youth Workers in identifying the eligible groups for the training.

Empowerment and Capacity

Building Training 2012


2012 ANNUAL REPORT

45

The Ministry’s achievement of the Empowerment training is as in the table below,

against the target of 10, the Ministry conducted 7 empowerment trainings.

Divisions No. of Training No. of

Participants

Central and

Eastern Division

- -



Total 7 323


2012 ANNUAL REPORT

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[C]. 25th Ship of the World Youth Programme

The Ship for World Youth [SWY] Programme is a unique International cultural exchange

programme organized by the Government of Japan.

Over a two-month period, 288 Youths from 12 participating nations are involved in a

wide range of activities aimed at fostering cultural sensitivity, understanding and

friendship. Most of the program is conducted onboard the cruise liner [Fuji Maru] with

some of the activities scheduled in Japan and others in a number of seaports that are

visited in the course of the voyage.

Commencing in 1989, the program is organized on an annual basis. Each year a

different mix of nations is invited to participate and different ports of call are

incorporated into the itinerary.

In 2012 its 25th year [SWY 25], a Fiji delegation consisting of nine youths and a National

Leader were invited by the Government of Japan to participate in the program for 2013.

A cabinet submission was made and the sum of $30,000.00 was approved to prepare Fiji

Delegation participants to attend to the programme.

A 10 Member delegation including the National Leader underwent 5 weeks training in Fiji

with the Ministry of Youth and Sports and as well with the Fiji SWY Alumnae.

Activities in Japan

The programme upon arriving starts with an orientation and allocation of delegations to

various prefectures and for Fiji it was Kumamoto. Fiji Delegation accompanied by the

UAE delegation, spent three days and two nights with a host family. This enabled Fiji

Delegation to experience life in a Japanese home and understand the differences in

culture.

The home stay was an integral part of the program as it enlightened on the Japanese

culture and traditions. After the home stay program all delegations met at National

Olympics Memorial Youth Centre (NYC) where for the first time all delegations met the

Japanese participating youths (JPYs). This provided an opportunity to develop new

friendships and understand each other before getting on board. Letter Groups were

formed and Course discussions held their first introductory sessions.


2012 ANNUAL REPORT

47

ON-Board Activities [Fuji Maru] The onboard activities in letter groups for all the delegations included:

The Course Discussion

PY seminars and Voluntary activities

National Presentations

Ports of Call Activities

The SWY25 was an educational program that benefited participating countries for the

past 25 years. Although the program has been shortened it still has its momentum

impacting the lives of participants as a life changing experience.

It has promoted friendship, deepened understanding of other countries, broadened

global views and strengthened our spirit of international cooperation and practical skills

for international collaboration. Moreover many youths have learned to exercise their

leadership skills and have plans that would contribute to their societies as they return

home.

Fiji Delegation for the SWY25 Programme


2012 ANNUAL REPORT

48

[D]. Voluntary Youth Organization Training Grant

Youth development in Fiji has over the years been characterized by a partnership

between Government and civil society organizations, all taking an active interest in

playing their part to develop young people. Government recognizes this partnership with

civil society organizations and supports their efforts to complement governments youth

development policies. This recognition by Government is affected through various ways,

of equal importance is through the provision of a Voluntary Youth Organization

Training Grant to support civil society initiatives in the area of youth development.

Various civil society organizations such as the Uniform groups consisting of the; Fiji Girl

Guides, Fiji Scouts Association, St John Ambulance brigade, etc, as well as Religious and

Faith Based Organizations’ with vibrant youth wings have been active players in

developing programmes for youth. Provincial Youth Councils in turn have evolved out of

efforts by the Provincial administrations to accommodate and address the issues

affecting youth in the provinces. Other Non-Government Youth Organizations’ such as

the YWCA and YMCA have also developed a presence in Fiji.

The Objective of the Grant is:

Support stakeholders/ registered youth groups and faith base youth

groups in the areas of youth training, capacity building and youth projects

including small micro-enterprises.

Strengthen networking and partnerships between civil society

organizations and the Ministry of Youth and Sports

Elevate and strengthen youth development works in Fiji

In 2012 the Ministry had a 100% achievement in providing assistance to 20 groups.

Division No. of Groups

Assisted

Amount

$

Central Eastern Division 12 23,000

Western Division 8 10,000

Northern Division 8 9,000

Total 20 42,000.00


2012 ANNUAL REPORT

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[E]. Youth Group Registration & Reporting

The mobilization of Young people into organized groups through a formal registration system provides young people with a platform to not only effectively participate in socio-economic development of their communities bit to also improve their leadership and organizational skills. The eligible group members are to be within the prescribed age of 15-35 to be registered and adhered to the set guidelines that is provided by the Ministry. The Ministry also encourages for registration of defunct groups. All groups registered or registered are required to submit to the Ministry through their Divisional Office the monthly progress of the activities and projects that they undertake. Through the reporting the youth officer’s are able to assess and make ground visitations in partner with youth workers to make further inspection and provide the groups with technical expertise or recommendations for trainings and assistance. All reports received are always acknowledged. In 2012, the Ministry had a set target to register 120 new youth groups and receive 550 youth group reports from the registered and active groups.

Divisions No. of Groups registered

No. of Reports Received and

Acknowledged

Central Eastern Division 107 560



Total 191 1005


2012 ANNUAL REPORT

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[F]. Duke of Edinburgh Award Programme The Duke of Edinburgh’s Award is an exciting dare programme for young people all over the world. It aims to challenge the lives if young people through their participation in a series of activities that will change their lives forever. The Award programme has three levels as:

1. Bronze 2. Silver 3. Gold

Each of the above levels has four activities; Skills, Service, Physical Recreation and Adventurous Journey. The Gold level however also has an additional activity, Residential Project. The challenge is open to all those between the ages of 14 to 25 years of age. Besides the fun and many new things that will be learnt, participants also contribute to the development of self, their community, country and the world at large. The awardees upon successful completion are acknowledged for their efforts, a prestigious certificate awaits participation on completion of their program, which will add to their achievements and the opportunities for job search. The award programme allows participants to design their own program, be selecting activities that interest them, setting and achieving their goals.

His Excellency, the President Awarding Gold Award to a

Duke of Edinburgh Awardee

Total No of Active

Participants:

No. of Operating Authorities [schools]

Total Participation

Total No of Awards Gained

Bronze: 30

343 145

Silver: 14 25

Gold: 2 5

Totals: 359 175


2012 ANNUAL REPORT

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Duke Participants Accomplishing the Physical Recreation Level


2012 ANNUAL REPORT

52

3.3 OUTCOME: CHILDREN AND YOUTH

Protection and development of children and youth

I. Situational Analysis Report for Youths in Fiji

The Situational Analysis Report for Youths in Fiji published earlier this year was the

outcome of consultations and sharing of information between line ministries and civil

society organizations in 2012.

The report provides information of cross cutting youth issues such as youth employment

and unemployment, youth and crime, school dropout, teenage pregnancies,

volunteerism, youth leadership and sports to name a few.

Consultations and focus group discussion were conducted with 25 line ministries and

civil society organizations for the compilation of the report.

The objectives of the report were to:

To provide an overview of cross-cutting Youth Issues young people are facing

today.

To develop a Database for Strategic Planning on Youth Issues.

To provide a platform for working in partnership with concerned stakeholders in

creating or providing the environment that enhances Youth and Sports

Development in Fiji.

Some of the initial findings of the report were:

Based on comparative data from 2006 to 2010, the number of teenage

pregnancies although remains high continue to decease over the years.

The number of offenders between the ages of 17-24 has been continually

decreasing from 2000 to 2010, but a notable increasing trend of re-offenders

and by 2009 re-offenders has outnumbered new admissions.

Marijuana continues to be the main cause of admission to outpatient in St. Giles

hospital.

Youths comprises of the majority of HIV cases in 2009, it was found that

knowledge of HIV and AIDS does not translate into behavioral change for most

young people.

Young people are relatively conscious of environment sustainability and are

proactively involved in youth initiatives that promote environmental sustainability

however more youth related activities are needed towards youth and

environmental protection.


2012 ANNUAL REPORT

53

The report was distributed to all the stakeholders that participation in the consultation, the Ministry of Youth and Sports sincerely thank the following stakeholders for their contribution in the compilation of the report.

Citizens Constitutional Forum Department of Environment Dialogue FIJI Ecumenical Center for Education, Research and Advocacy – Youth Peace and Development Programme FASANOC Fiji Council of Social Services Fiji Correctional Services Fiji Disables Peoples Association Fiji Paralympics Association Fiji Muslim League Fiji Muslim Youth Council Fiji Netball Association Homes of Hope FIJI

National Trust of FIJI National Youth Council of Fiji National Center for Communicable Diseases-Ministry of Health National Substance Abuse Advisory Council Reproductive Family Health FIJI STI Clinic Suva – Ministry of Health St, Giles Hospital – Ministry of Health Wild Life International – FIJI Youth Champs for Mental Health Ministry of Education Fiji Police Force ECONESIA Society

Stakeholder meeting on National Youth Policy

Multi Sector Coordination Committee


2012 ANNUAL REPORT

54

II. MYS Database The Ministry of Youth and Sports Database is tailored to capture systems and processes that the Ministry currently uses and the new business enhancements implemented during the user consultation meetings. There are 21 distinct areas of business operations that the database encompasses

1. Youth Club Registration 2. Youth Workers and Coordinators 3. Youth Empowerment and capacity training 4. Seeds of Success Training A.k.a (Skills for life training) 5. DEAP – Duke of Edinburgh Program 6. VYOTG – Voluntary Youth Organization Training Grants 7. Training Centers 8. Sports Grants 9. Sports Outreach 10. Sports Field Construction 11. Sports Equipment Donation 12. Financials - Built into the modules where applicable.

The database has been fully functional since the design was done through consultation of all the staff and going through the process of data verification and secondly checking the source document during the data entry and lastly there was lot of test verification conducted to see the data entered are accurate and useful. Also the database system architecture ensures that proper updating of related link in the framework is adhered. The database entry will ensure the timely submission of information or reports to management. The database is design within the ITC govnet policy therefore the database is fully secured and with user privileges and it’s available to all the youth staff. The database has been design by Data Vision Ltd after providing the Scope of work and the total amount was $45,000.


2012 ANNUAL REPORT

55

III. National Youth Council [NYC]

The National Youth Council, in Fiji’s case, dates back to the 1970s, when it was known

as the Fiji National Youth Council or FNYC. Since its inception in 1975, the FNYC has had

a history checkered with revivals and downfalls, characterized by changes in

government and differing priority levels placed on youth by various leaderships. After a

period of sporadic activity involving periods of changes in government and wavering

priority placed on youth, the National Youth Council fell into inactivity.

Cabinet decided in 2004 to establish a National Youth Advisory Board (NYAB) that would

act in place of a Youth Council, consisting of 12 youth representatives from the 2

umbrella bodies of the Youth Assembly and Provincial Youth Forum, who would be the

highest consultative forum for youth issues with a direct link to the Minister and

Permanent Secretary for Youth and Sports, highlighting youth concerns and suggesting

appropriate actions. This was fully funded by the Ministry of Youth, Employment

Opportunities and Sport. The year 2007 brought another development, when the

Ministry of Youth was downgraded to a Department, coming under the Ministry of

Education, National Heritage, Culture and Arts, Youth and Sports, Labour, Industrial

Relations and Employment.

Currently with the UNDP sponsored project Strengthening Youth Participation in the

transition to Democracy as Ministry of Youth the implementing partner working closely

with NYCF in this has enabled NYCF to have an office space and a full time staff in

office. Thus NYCF is working towards registering itself as a charitable trust.

Membership/Affiliates The NYCF members are the very members of the groups affiliated to NYCF through the

two operational arms - Provincial Youth Forum of the Fiji Islands (PYFFI) and Youth

Assembly of the Fiji Islands (YAFI).

PYFFI consists of the 14 provinces of Fiji and Rotuma with Rabi and Kioa inclusive. YAFI

on the other hand include the NGO’s, Uniform Groups (e.g. Red Cross, Scouts…), Alumni

Associations, faith base and others that does not fall under PYFFI. As it is now, the

Ministry of Youth and Sports is the parent body for NYCF since we are not registered as

Independent body. Thus youth groups that are members/affiliates of the ministry are

also NYCF members to serve.


2012 ANNUAL REPORT

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VISION, MISSION AND VALUES of NYC The vision of the NYCFI is towards a valued and capable youth in a prosperous and

sustainable Fiji. The mission of NYCFI is to promote and assist in the development of

youths in Fiji.

The values of NYCFI through it’s constitution shall be:

I) Equality and Justice

II) Good Governance (Transparency and Accountability)

III) Inclusiveness and Diversity

IV) Peace Building

GENERAL OBJECTIVES AND GUIDELINES The general objectives of the NYCFI will be to:

Act as a consultative and coordinating organization for its members

Advocate and represent the overall needs, issues and concerns of youth to

government and non-government authorities and relevant organizations.

Assist in the sustainable development and implementation of youth activities

nationwide.

Network through partnerships and affiliations with national affiliates, regional and

international organizations.

The general objectives will be achieved according to the following guidelines

whereby the NYCFI will:

Formulate policy and guidelines for consultation and implementation by YAFI, PYFFI

and its member organizations.

Assist youths in capacity building for the benefit of their organizations and the

community in which they reside.

Cooperate with Government and Non-Government Agencies for the promotion of

youth development equally in Fiji.

Promote the economic advancement of interested youth organizations in the

resource mobilization functions.

Monitor approved youth projects and where applicable to make arrangements for

necessary funding through appropriate donor agencies whenever possible.

Act without limiting the autonomy of its member organizations


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IV. Youth Coordinators and Workers

The Ministry employs Youth Coordinators and Youth Workers at the Provincial levels to

be primarily responsible for the co-ordination of youth activities in the Provinces in

accordance with Youth Development plans and within the Provincial Administration

systems.

The table below summarizes the number of Youth Coordinators and Youth workers that

serve in the various provinces, settlements and city boundaries in Fiji and Rotuma

together with total allowances payable.

To assist transportation and other minor requirements by Youth Coordinators and

Workers, MYS pays them with a quarterly allowance. This is after submission of

quarterly reports and vetting by responsible Youth Officers.

Youth Coordinators receive a quarterly allowance of $400.00 and $250.00 for Youth

Workers. In total a sum of approximately $62,800 was paid through these allowances.

No Province

Youth Coordinator

Youth Worker

1 Naitasiri 1 4

2 Namosi 1 3

3 Tailevu 1 4

4 Rewa 1 3

5 Serua 1 3

6 Nasinu 1 1

7 Lomaiviti 1 2

8 Kadavu 1 3

9 Lau 1 3

10 Rotuma 1 -

11 Nadi - 1

12 Yasawa - 1

13 Nadroga/Navosa 1 4

14 Ra 1 5

15 Ba 1 5

Total 13 42

Total Allowances Paid $400 X 4 X 13 = $20,800.00

$250 X 4 X 42 = $42,000.00


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Roles and Responsibilities The roles and responsibilities of the Youth Worker’s and Coordinator’s is monitored and

through the quarterly reports that is submitted through the provincial office to the

Ministry for assessment before the allowances is released to respective youth workers.

The table below illustrates the different responsibilities that the both positions have

towards the youth development.

Youth Coordinator Youth Worker

1. To Co-ordinate youth activities in the

Province in accordance with youth

development plans and within the

Provincial Administration systems.

2. To identify training needs and organize

and facilitate training’s

3. To liaise and co-ordinate youth activities

with other departments and servicing

agencies

4. To participate in Provincial / Council

meetings

5. To assist in collection of Data’s for

development of Project proposals and

programmes

6. To follow-up through Departments and

report monthly to the Ministry on all youth

activities (new and on-going) within the

Province

7. To advise and record the registration of all

youth clubs in the Province

8. Attend to correspondence

9. Accountable through the Provincial Youth

Office to the Youth Development Section in

the Department of Youth and Sports on all

youth activities

10. To attend to any other task requested by

the Provincial Youth Council and the

Ministry of Youth Employment

Opportunities and Sports

1. Assist young people (individual and

groups) within the community to develop

their understanding of youth needs, their

skills and abilities and the gathering of

resources to meet those needs and

promote their ability in the youth planning.

2. To co-ordinate youth programmes and

activities of the club by making regular

visits and assisting them in their

programme planning.

3. Liaise with relevant bodies on the

acquisition of youth plans.

4. To assist the youth clubs in preparing

project proposals for the agricultural and

other economic projects for the approval of

the Youth Councils.

5. To ensure adequate information flow

between youth and youth clubs in the area

on the activities and planning for youth.

6. To develop knowledge on youth services

for advocating of youth needs and

planning for future youth needs.

7. To prepare and submit monthly report of

youth activities in the area to the youth

council.

8. To annually evaluate the objectives and

action stages of the council’s youth plan

through consultation with the community.

9. To assist in the general administration of

the youth council.

10. Any other task that is required from time

to time or assigned


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V. National Youth Policy and Inter Agency Taskforce The cabinet in June 2012 approved the National Youth Policy with a recommendation to establish a Multi Sector Coordination Committee [MSCC] to coordinate implementation of the National Youth Policy targeted for youths to improve their livelihood. The Ministry of Youth and Sports explores opportunities and formulates policies to benefit and empower youth’s through Capacity Building to improve their livelihood and have a better future. Youths are disadvantage in the society, as employment, drug abuse and others are big issues that we have and share in common amongst implementing agencies. The establishment of the Stakeholder Coordination Committee and having strategies in the National Youth Policy to seek contributions from stakeholders to come-up with strategies that the Ministry may not have to implement in the policies provides an opportunity for the Ministry to review its plans and come up with new initiatives to address issues affecting our young people. The first Multi-Sector Coordination Committee [MSCC] meeting was held on the 26th September 2012, chaired by the Permanent Secretary for Youth and Sports and attended by youth development partners. The outcome of the meeting accomplished the following:

1. Endorsement of MSCC Terms of Reference [designed as a guiding framework to operationalize the work of the MSCC to address cross cutting methods confronting young people and MSCC is to provide Secretariat roles to MYS]

2. Circulation of National Youth Policy to the MSCC members [The document is for the information of the committee and introduced to the members the eight [8] NYP Policy Objectives]

3. National Youth Policy Plan of Action [NYP POA separates the eight [8] of the NYP objectives and divides into strategies, agencies and success indicators that MYS targets]

4. Appointment of the Sub-Committee [as per the NYP 8 Policy Objectives]

5. Reporting Template [designed and circulated to the committee for reporting in the next meeting against the policy objectives of individual agency achievements on their programmes]


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VI. Ministry’s Newsletters

Ministry of Youth and Sports E-Newsletter is a regularly distributed publication generally

about Ministries activities and performance or particularly of any upcoming events that

pops up in MYS calendar. Additionally, MYS newsletters delivered electronically

via email (e-Newsletters) after vetting done by the senior staffs from the newsletter that

are received from the division before it is ready to be sent back to the division for

circulation

The following are the E Newsletter Produced from the Division per Quarter:

QUARTER CENTRAL/EASTERN NORTHERN WESTERN SPORTS

1 2 2 2 1

2 2 2 2 2

3 2 3 3 2

TOTAL 6 7 7 5

The total of 25 E Newsletters was produced from the 48 target which was set for

2012.Nearly 52% of E Newsletter was published from the Divisions. The least number of

e newsletter was published by Sports whereas highest were from the Northern and

Western Divisions

Some of the benefits of the e-newsletters produced by the Divisions are:

establish a regular link between Divisional Offices and young people unable to

access MYS Website

add value to MYS campaigns on programmes to be conducted and achieved

keeping young people and stakeholders abreast of any new organizational

developments

Saves time and money in keeping the youth development partners informed of MYS

programmes and achievements

http://en.wikipedia.org/wiki/Email


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VII. Ministry’s Website The Ministry’s website is designed to be the first point of contact between Ministry of Youth and Sports and its stakeholders, Contains up to date information with regards to the functions of the Ministry and Avail important documents, media releases and forms for applications. The website has been revamped by Government’s ITC Department at free of charge and regular updates to website is done by the RPPI section. The new look of the website provides:

increase communication with youth customers and stakeholders source of leads for customers or stakeholders you can say so much more on a website than you can in a print advertisement or

brochures showcase lots of photos at a limited cost add credibility for a new youth initiatives provide an easy way for customers and stakeholders to contact us

Ministry’s Website Homepage


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VIII. FIJI DAY AND THE NATIONAL YOUTH DAY CELEBRATION

Fiji Day Celebrations Fiji Independence Day celebration was held on the Wednesday 10th October, 2012 and the Ministry took part in a Friendship March which was organized to commence from the Flea market to Albert Park. Fourteen staff from the Ministry took part in the March including the Permanent Secretary and Director. Also there was a booth display on our services and programmes at Albert Park.

National Youth Day Celebrations The National Youth Day celebrations have been an annual event of the Ministry of Youth and Sports since 1996. The event contributes to Pillar 2 of the People’s Charter for Change Peace and Progress and also contributes to Objective 25 of the RDSSED 2012-2014 on National Identity and Social Cohesion. It is further stated as one of the MYS outputs under Youth Advisory and Advocacy. Each year the 3 Divisional Offices are tasked to organize the NYD Celebrations in their respective divisions in line with the designated theme of the year and for 2012 the theme was; “My Identity, My Talent, My Tomorrow – Youths as Agents of Positive Change.”

Northern Division This is a Government funded event and Divisions were provided a budgetary allocation. For the North, there was a provision of $14,000.00. In addition to this, there were sponsors who donated in cash and kind to ensure a successful celebration was staged.

Celebration in North was @ 4 venues on different dates.

Dates Venue

29th August Savusavu Foreshore

30th August Subrail Park, Labasa and Nadavaci, Tunuloa,

Cakaudrove

31st August Nabouwalu Provincial Ground, Bua

The Chief Guest in all the 3 venues of celebration was the Minister for Youth and Sports

– Commander Viliame Naupoto.


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Western Division Celebration in the Western Division was centralized at Churchill Park on Thursday 30th August, 2012. Approximately over 900 youths throughout the division converged at the venue to participate in the event. Participants came as far as Ra and Tavua to celebrate the event.

There was a provision of approximately $5000.00 that was allocated for this celebration and the Chief Guest was the Permanent Secretary for Youth and Sports Mr. Josefa Sania.

Central and Eastern Division The 2 Divisions celebrated the National Youth Day Celebration at different venues in 2012. The Central Division had the celebration at Rt. Sir Lala Sukuna Memorial School Grounds on the 30th August and the Eastern Division celebrated the event at Rotuma High School, Malah’a on the 7th of September.

Approximately 1500 youths attended the celebration in both divisions. A budget of approximately $15,000.00 was allocated to the 2 divisions for this celebration. The Chief Guest for the Central Divisions celebration was Mr. Ligairi, Deputy Police Commissioner and as for the Eastern Division celebration at Rotuma, the District Officer Rotuma, Mr. Etika Taukave officiated the day’s programme.

Activities In all these NYD Celebrations in the respective Divisions there was similarity in the activities that took place some of which were:

Exhibition from various Government and Non-government agencies Talent/fashion show Sports – V/ball Meke competition Singing competition Traditional Sports

It was great to see youths revealing their talents in the various activities they participate in and it was a great challenge for the Judges to select the best person/group for the awards.


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3.4 OUTCOME: SPORTS DEVELOPMENT

a) National Sporting Organization Grants

Grants provided by Government are distributed into the different Sports Grants Allocations:

A. SHORT TERM EXPERTS

Grants are allocated to assist National Sporting Organizations [NSOs] to acquire

overseas Coaches and Administrators to come and help local athletes and teams.

Getting our people overseas would be more expensive than for them to come to

Fiji and the change of environment could adversely affect the athlete’s progress.

B. SPORTS SCHOLARSHIPS:

Grants are allocated to assist the NSOs to send their elite athletes overseas or to

a regional center for high level training and coaching. Referees, umpires and

administrators’ overseas training attachment are also catered for from this

allocation.

C. HOSTING OF INTERNATIONAL TOURNAMENTS:

Grants are allocated to assist the NSOs in preparing for international sports

competitions that they are hosting. It is for the interest of the nation that their

preparations are done properly because a lot of benefits can be gained through

such encounters.

D. OVERSEAS SPORTS TOURS:

The Grant is allocated to assist NSOs to send their individual athletes or teams

overseas to compete at competitions which are not available locally. These

opportunities allow the NSOs and the athletes to appropriately gauge their

development progress.

The main objectives of providing cash grants to sports organisations are to:

a) Support improvement in the technical development and general effectiveness

of sports associations.

b) Encourage increasing standards of achievements in Fiji.


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In addition, the Ministry closely examines an organisation’s use of previous funding and

its general efficiency and assess the intrinsic worth of programs which is submitted.

The Ministry is concerned to ensure full and adequate accountability of funds, spent in

all areas of Sports activity. In particular, the Ministry seeks from sporting body’s

development plans which place their application for assistance in the context, of long –

term priorities and plans.

While this provides a general guide for grant deliberation, the gap between funds

required to support legitimate requests for assistance and funds available requires

priorities to be set and many difficult decisions to be made.

The Ministry is keen on encouraging self-help by sporting organizations and monitors

the effectiveness of past funding.

Sports Outreach Programme


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NSOs Allocation 2012

No NSOs NSOs Amount used

1 Short Term Expert: Weightlifting Fiji Fiji National Rugby League Fiji Surfing Association Cricket Fiji

$80,000.00 $78,074.05

2 Sports Scholarship: Weightlifting Fiji Athletics Fiji Basketball Fiji Fiji Table Tennis Association Fiji Swimming Association Fiji Badminton Association

$100,000.00 $99,108.00

3 Overseas Sporting Tours: Shooting Association of Fiji Fiji Disabled Association Cricket Fiji Fiji Bowling Association Fiji Women's Bowling Association Fiji Judo Association Fiji Paralympic Committee Fiji Swimming Association Athletics Fiji Fiji Chess Federation Fiji Powerlifting Federation Tennis Fiji National Golf Association of Fiji Fiji Karate Federation Fiji Men's Bowling Fiji Hockey Federation

$100,000.00 $100,000.00

4 Hosting of tournaments: Fiji Table Tennis (4 HOT) Fiji Surfing Association (2 HOT) National Golf Association of Fiji Fiji Yachting Association Cricket Fiji Tennis Fiji

$80,000.00 $105,000.00

Total $360,000.00 $382,182.05


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b) Hosting of International Tournaments 1. No. of Tournaments hosted in 2012: 10

Sporting Body Date Amount

Fiji Table Tennis 11/1/12 $24,000.00

Fiji Surfing Association 19/4/12 $8,000.00

Fiji Table Tennis Association 19/4/12 $10,000.00

National Golf Association of Fiji 1/5/12 $10,000.00

Fiji Table Tennis Association 7/6/12 26,000.00

Fiji Yachting Association 21/6/12 $6,000.00

Cricket Fiji 6/8/12 $10,000.00

Tennis Fiji 29/6/12 $2,000.00

Fiji Table Tennis Association 20/12/12 $5,000.00

Fiji Surfing Association 28/12/12 $4,000.00

Total $105,000.00

Donation of

Sports Equipment


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c) National Sports Commission [NSC] As part of the new direction to improve the delivery of sport in the country the Fiji National Sports Commission was established to oversee and coordinate sporting development throughout the country. Considering the vital role that sports play in community development and nation building, the Fiji National Sports Commission is tasked to enhance sports development through timely provision of grants to National Sporting Organizations, support for National Teams participating in the International organized tournament, sports outreach programme, and sound administration of sports for all Fijians.

1. Objective The objectives of the Fiji National Sports Commission are to:

(a) institute a clear and manageable framework to guide and enhance the delivery of sports programmes in Fiji through a coordinated and partnership approach at all levels of participation;

(b) provide coordination, direction and support the for development of sports in Fiji;

(c) establish higher standards of excellence in all sports delivery; (d) improve participation in structured physical activity at all levels of

participation; and (e) support and encourage excellence in the performance of athletes and

coaches by developing sports science and encouraging research in high performance athletics.

2. Functions The Functions of the Fiji National Sports Commission are to:

(a) advise the Minister on all matters relating to the development of sports; (b) co-ordinate and promote activities for the development of sports; (c) administer money appropriated by the Government or raised by the

Commission for the purposes of the Commission; (d) encourage and give opportunities for every citizen to actively participate

in sports or physical activity in order to improve general health; (e) initiate, encourage, facilitate research and development in sports; (f) promote the utilization of sporting and recreational facilities in urban and

rural areas; (g) encourage and support regular competition in all sports at all levels; (h) provide in partnership with national sporting organizations, coaching and

training personnel to deliver specialized sports programmes; (i) develop and implement programmes specifically aimed at persons who

excel in sport or who have the potential to achieve high standards of excellence, inclusive of athletes, coaches, umpires, referees or officials essential to the conduct of sport;

(j) assist in funding for athletes to compete in overseas international competition;

(k) provide support and financial assistance to national federations, in the development of their sport and of their high performance athletes;


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(l) assist with the organization and funding of community sports development programmes;

(m) organize and provide research, professional, and technical services in the areas of sports science, sports medicine and sports management;

(n) establish standards for delivery at all levels of sports development; (o) assist the Ministry of Education in programmes for physical activities and

sport in schools; (p) promote sports opportunities, provision of relevant equipment,

programmes and personnel for the training of people with disabilities; (q) provide funding to encourage a greater participation in sports for people

with disabilities and the availability of regular and higher level competition;

(r) ensure greater accountability of all sporting bodies and help eliminate conflict of interest;

(s) regulate all matters relating to sports in Fiji to ensure that all sports and elected officials comply with their constitutions, regulations and guidelines;

(t) intervene and solve disagreement within sports bodies; (u) support national sporting organisations and other related organisations in

their planning, administration and development; (v) co-operate with national and international sporting organisations in

aiming to foster a sporting environment that is free from the unsanctioned use of performance enhancing drugs and doping methods;

(w) affiliate bodies such schools, districts to national sporting organisations; and

(x) administer tax incentive rebates.

3. Government’s Support [Cabinet Decisions]

Cabinet had approved the establishment of the Fiji National Sports Commission and

the Prime Minister during the 2013 Budget Address announced government’s

assistance of $1million for its establishment.

4. Ministry’s Roles

a) Assist in the establishment of the Commission

b) Liaise with the government central agencies on behalf of the Commission in

terms of sporting grants and progress

c) Monitor the implementation of the Commission’s function


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d) Sports Field Development

The Rural Sports field Development Program is one of the assistance provided by the Ministry of Youth and Sports for ensuring development and promotion of sports at all levels. This involves the provision of proper sports fields for schools and communities in rural areas to offer opportunities and encourage more active participation of all citizens.

Benefits National Sporting Organization are able to facilitate development program in

rural areas

Youths are able to organize sports competition in rural areas instead of going to urban centers

Income generated from the use of the sports field can assist in community projects

Availability of grounds in rural areas and the organization of sports competitions help to entice unemployed youths in urban centers back to their villages

Identification of potentials and talents through participation during organized sporting tournaments

Proper Physical Education and sports classes are able to be taught by teachers with access to proper sports fields

School children are taught the basic skills of sports and games with the availability and accessibility of these facilities

Sports Coaching

Construction of Rural Sports Field


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Criteria Short listing of grounds to be developed. This is from written requests

received. Site visits by the Sports Officials to determine the need to construct sports

field. Reports on the visit compiled and submitted to PSYS for endorsement and

confirmation of the number of Rural Sports Field (RSF) developed.

Once endorsed then necessary paper work through the budgetary process for capital projects is undertaken.

Government’s Support Government had ceased the funding of the development of rural sports field in 2009 – 2012 and had recommenced in 2011 and 2012 due to the number of requests received and needs identified.

Programme Approved Budget

Actual Used

Completed

Rural Sports Field Development

200,000.00 109,324.00 2

Challenges

Wet weather Inability of contractor to complete the work required in the scope of work Extra work needed outside scope of work due to unforeseen circumstances

Donation of Sports Equipment


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e) Sports Outreach

This program is coordinated by the Ministry of Youth and Sports to develop sports in the rural community and outlying islands. The program targets the participation of players, coaches and sport administrators in the community. Schools from within the vicinity of the program are also invited to nominate teachers to attend so they can also be part of the coaches’ and trainers education sessions. The program also aims at introducing minor sports that is of interest to the communities selected for the program. This program also sets a pathway to employment for budding coaches and officials.

1. Objectives and aims The program targets the participation of players, coaches, referees, and sports administrators in the sports of Rugby, Netball, Athletics and Volleyball and also facilitates the training of sports teachers on the Principle of Training. The objective of this program is to equip the targeted 100 participants with the basic sporting skills and rules of the sports played in their Districts.

2. Beneficiaries

No Location Province/District No. Attended

1 Tubou,Lakeba Lau 85

2 Vunivesi, Wailevu, Cakaudrove 126

3 Malha’a Rotuma 147

4 Vuniwai, Saqani Cakaudrove 100

Total 458

Inter-Ministry Sports Day


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3. Major Partners

Ministry of Health; Ministry of Education; Fiji Police Force

4. Resource Personnel’s Mr. Jone Koroi - Sports & Coaches Education/Sprints Coach

Mr. Navitalai Taka - - Rugby Coaching

Mr. Akuila Vakaduadua - Rugby Officials Education

Ms. Losalini Nasomia - Netball Coaching/Umpiring

Ms. Saini Soroacagi - Netball Coaching/Umpiring

Mr. Laisenia Seru - Volleyball Coaching/Referring

Mr. James Goulding - Athletic Coach [Throws]

Fiji Rugby Union - IRB Educators

5. Allocation Approved and Actual Used $67,639.70 from the $100,000 allocated under the Sports Outreach allocation. The allocation also caters for Sports Coordinators workshop, Sports Administration course in the two Ministry’s Institutions and the Inter Ministry Sports for All programs.

Sports for All


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f) Inter-Ministry Sports The purpose of this program is to promote fitness and healthy lifestyle in the civil service and in the community. It targets the participation of all people from all walks of life that includes civil servants in all the Government Ministries and Departments, Divisional Offices and also Maritime centers.

The 2012 Inter Ministry Sports for All saw the facilitation of this program in 6 centers:

1. Nausori – Nausori/Vunidawa/Korovou 2. Sigatoka – Sigatoka/Navua/Navosa 3. Lautoka – Lautoka/Ba/Nadi 4. Rakiraki – Ra/Tavua/Nadarivatu 5. Labasa – Labasa/Seaqaqa/Nabouwalu/Savusavu 6. Suva – Suva/Lami

1. Aims and objectives

Promote fitness and healthy lifestyle in the community

Promote fitness and healthy lifestyle within the Civil Service

Encourage inter agency networking for a more productive and efficient

workforce.

2. Participation

All government ministries in the Divisions participated in the program. Where it was not possible to form a team then 2 to 3 government departments were joined to form a team. This was arranged during the meeting held prior to the games. Government statutory bodies were also invited to participate.

g) Donation of Sports Equipment

The purpose of the program is to promote sports amongst youth clubs and assist the teaching of physical education in schools through the provision of sporting equipment.


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1. Eligibility and beneficiaries

Registered Youth Clubs under the Ministry of Youth and Sports

Registered schools.

In accordance with Standard Operating Procedures.

2. Criteria

Written requests are to be witnessed officially i.e. a request signed by the President is to be witnessed by the Vice President, Secretary or Treasurer.

Requests from Schools should be written on school’s letterhead and or stamped with school stamp for verification purpose

Sporting items to be collected by writer or if there is an appointee, he or she should produce a certified letter from the youth group or school on stamped letterhead with production of valid ID.

No request will be accommodate if the period of the first assistance to a school or youth group/club is less than 3 years.

Officials of the club will NOT claim ownership to the assistance and whatever

assistance they obtained for the Club during their term of office will always

remain the properties of the club

3. Allocations

Under the Training Materials and Stores allocation of $50,000 which also includes procurement of stores and other training materials, and for sports equipment $15,150.08 was utilized and 68 organizations, including schools were assisted in 2012.

Sports Assistance to NSO’s & NGO’s


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4. Assistance rendered

Basic sporting equipment including: PE cones Rugby Balls Netball Balls

Soccer Balls Volleyball Net Water Bottles with 1 Rack Kicking Tee Ball Pump Whistle

h) Tai-chi Programme

A Chinese martial arts introduced by a Chinese Instructor in 2010. Chinese government donated tai chi mats in 2012

Tai ichi program included in Ministry of Health’s Walk for Health program in 2012

i) Sports Outreach Programmes

1. Sport Coordinators Workshop The Sports Coordinators workshop also comes under this program whereby participants identified through the outreach are further up-skilled in sports administration skills.

Objective The objective of this workshop is to train youth workers and sport volunteers to facilitate sports administration work for their sporting clubs and likewise sports organization which has been identified as a major area of concern when sports tournaments and events are organized in the rural areas.

Chinese Wu-shu & Tai-chi


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2. Sport Administration Training in the 2 Institutions [NYB & NYTC]

The National Youth Band runs a two weeks Sport Administration course on Sport

Administration as part of the training syllabus for Year 1 and Year 2 trainees while the

National Youth Training Centre runs a one week Sport Administration course as a

component of their six weeks Multi Skills Program.

The course being part of the Institution’s training program is developed to teach

trainees Basic Leadership and Administration Skills that will assist them in managing a

sporting club.

Park Aerobics for Civil Servants


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1. Cabinet Decision

a. National Youth and Sports Policies

b. Fiji National Sports Commission Decree 2012

2. Staff Trainings

APPENDIX


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Appendix 1 (a)


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Appendix 1 (b)


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Appendix 2: Staff Training 1

st Quarter 2012

Srl Name of Officer Division/Section Name of Training/Workshop

Attended

Institution Dates Remarks

1 M. Sauturaga Admin Customer Service Human Resource Development South Pacific

16 – 20/01/12

In House

2 A. Navunicagi North

3 William Naisara C/E

4 Patrick Morgam West

5 Elesi Ketedromo Sports

6 Verenaisi R. Admin

7 Iveri Naba Accounts

8 Valami Nima NYTC

9 George Francis Sports

10 Semi Bilitaki C/E

11 Phillip Frank Hereniko

C/E

12 Eroni Temesia Admin

13 Davendra Vijay NYTC

14 Laini Namuatabu C/E

15 Jeanne Kamoe Accounts

16 Roselyn Kumar Accounts

17 V. Niumataiwalu RTD

18 Litia Nukutubu Admin

19 Suliana Bulai Sports

20 Mr. Saiasi Fuli Sports

21 Francis Tadulala Admin

22 Ioane Soko North

23 M. Wasasala Admin

24 Semaima Lagilagi RTD

25 Peni Wale West

26 Elenora V. North

27 Alifereti Adriu

28 Peni Maisema

29 Aqela Mataitini NYTC

30 Sitiveni Rokoro Sports

31 T. Tuinaceva

32 Josaia Baleinakasi

33 Prem Lata Admin

34 Shamim Bano C/E

35 Pauliasi Nasegai

36 Devina Devi

37 Avila Tarogi

38 Fane Masi RTD

39 Vignesh Naidu


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Srl Name of Officer

40 Manjit Lal

41 Isikeli Sivo

42 Sera Mataele

43 Mere Rokocina

44 Venina Nahimo

45 Viema Niqara

46 Ranjita Maharaj

47 Silivia Rokowasa

48 Menani N.

48 Reshmi Prasad

50 Maova Nalagi

51 Akuila Sovanivalu

52 Mere Ratukonadi

53 Jemesa Delana

54 Samisoni M.

55 Shivagani Lata

56 Jotame Nacewa

57 Mosese Naivalu

58 Iliesa Marawa

59 Setareki Logavatu

60 Eremasi Daugado

61 Jotame Nacewa

62 Saimoni Vidovi

63 Jemesa Delana

64 Akuila Sovanivalu

65 Prem Lata

66 Samisoni M.

67 Saisai Fuli

68 Sitiveni Rokoro


2012 ANNUAL REPORT

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2

nd Quarter 2012

Srl Name of Officer Division/Section Name of

Training/Works

hop Attended


1 Samisoni M. West Bachelor of

Commerce

USP 2012 Part Time

Studies

2 Vignesh N. RTD Youth

Development

Course

JICA, Japan 13 –

30/05/1

2

3 Jemesa Delana West

4 Pauliasi N. C/E

5 Laisa T. Admin Time

Management

MYS 18/04/1

2

In House

[30 mins

presentat

ion]

6 Litia Nukutubu

7 Menani Numileva

8 Ranjita Maharaj

9 Francis S.

10 Devina Devi C/E

11 Roselyn K. Accounts

12 Mere R.

13 Vignesh Naidu RTD

14 Manjit Lal

15 Sera Mataele Accounts

16 S. Prasad RTD Training of

Trainers II

FNU NTPC May

2012

17 Prem Lata Admin Gender

Mainstreaming

Min. of Women 14 –

15/06/1

2

18 Silvia Rokowasa Admin OHS Modules 1

& 2

CTD 19 –

21/06/1

2

19 Emori Yaqona Sports


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3rd

Quarter 2012


Training/Work

shop Attended


1 Viema Niqara Admin, HQ Employee

Relations

CTD July

2 Reshmi Prasad Northern H 1 Tutorial CTD August

3 Elenora Vereiloma H2 Tutorial

4 Alifereti Adriu

5 Iliesa Marawa NYTC S Tutorial

6 Maova Nalagi Northern E Tutorial

7 Mateni Mekerusa NYTC

8 Viema Niqara Admin, HQ

4th

Quarter 2012


Training/Work

shop Attended


1 Ranjita Maharaj Administration Records

Management

CTD 16 –

17/10/12

2 SS 03 level & above All Divisions

Sections

Strategic

Planning / ACP

Workshop

CATD Nadave 06 –

07/12/12

ministry of youth and sports 2012 annual … 2012.pdfministry of youth and sports 2012 annual report...

Documents