Midterm Grading in zzusis

Basics of Midterm Grading

Midterm grading is done via a midterm grade roster

Midterm grade rosters are static – once created, the roster will have the same students whether students add or drop

Midterm grade rosters were created for every undergraduate level class

Basics of Midterm Grading

Midterm rosters contain every student enrolled in undergraduate level classes, including those who have withdrawn (dropped after 30th day)

Students who have withdrawn will have a W grade already posted in the official grade column on the grade roster

All students enrolled in undergraduate level classes are to be given a midterm grade

For students who are auditing a class, provide the ‘AU’ (which stands for audit), using the drop-down.

Who Can Do Midterm Grading

Midterm grade rosters are available to any instructor assigned to the class with grading access

Grading access is provided using the ROOMS system at the point of assignment

Coordinators or other staff members that submit Midterm grades will need to be added as an Instructor with 0% teaching assignment and grading access

Mechanics of Midterm Grading

Detailed step by step visual instructions for submitting Midterm grades can be found in zzusis at Main Menu > zzusis Training > Faculty Center > in the folder “Grading in zzusis”

Mechanics of Midterm Grading

To submit Midterm grades for a class, follow these steps:Go to Faculty Center in zzusis

TAs or others may need to find the Faculty Center by going to Main Menu > Self Service > Faculty Center > My Schedule

Click on the Grade Roster icon to the left of the class you wish to grade

Provide a grade for each student, using the drop-down, or the ‘add grade to selected students’ button, or the ‘upload grades to roster’ button (or any combination)

Mechanics of Midterm Grading

To submit Midterm grades for a class, follow these steps (cont.):Once all grades are entered change the

status to APPROVED then click the Save button

A message will appear “You have successfully submitted your midterm grades”

Once the Roster is saved, students can immediately view their grades in the Student Center in zzusis

Midterm Grading Final Thoughts

To save a partial entry of grades keep the Approval Status in NOT REVIEWED and click the SAVE button before leaving the roster. This will save the grades you have entered

Once all the grades are entered, the status is changed to APROVED and click the SAVE button. A message will appear “You have successfully submitted your midterm grades”

Approval Status can be changed back to NOT REVIEWED if a grade was incorrectly entered. After the correct grade is entered, change status to APPROVED and click the Save button. The message “You have successfully submitted your midterm grades” displays again

Notes on CSV File for Upload

CSV File must be in this format: Two columns: ID# (in 9 digit format),

Grade

In Excel, highlight the ID# column. Right-click and select “Format Cell”. Select “Custom”.

Enter 9 zeros (000000000) as the Type

No header row

No name, major or other columns

Mac users: Must save as ‘Windows Comma Separated file’

Common Questions

Who should receive midterm grades? Midterm grades should be submitted for all students enrolled in

undergraduate level classes by 5:00 pm on Wednesday, March 5th. (For details, see academic regulation 88.)

Can an instructor review and/or revise midterm grades? Yes. To review and/or revise a midterm grade, an instructor can

go back anytime and change the approval status of the grade roster to NOT REVIEWED. This will enable the instructor to change a grade. Once the new grade is entered, change status to APPROVED and then click the Save button. The message “You have successfully submitted your midterm grades” displays again.

When will students see midterm grades? Once the midterm grade roster is saved, students can

immediately view their midterm grades in the Student Center

Common Question, cont.

Where do students see midterm grades? Students see their midterm grades in zzusis in their Student Center,

under Academics, and then by choosing Grades, and clicking on the Midterm Grades tab

There is a student on my midterm grade roster who has a “W” grade under “Official Grade.” What does that mean? If a student has withdrawn, you will see the “W” listed. You do not

need to enter a midterm grade for a student who has withdrawn

Common Questions, cont.

What happens if I don’t want to give a student a midterm grade? You are strongly encouraged to give a midterm grade. As a

indication of progress all students benefit from receiving a midterm grade.

What do I do if I’m teaching a class, but don’t have a faculty center? Your academic department can make sure you have access as an

instructor for the class you are teaching, through the instructor table in zzusis and in ROOMS.