microsoft word lecture

8/7/2019 Microsoft Word Lecture

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MS WORDMS WORDMS WORDMS WORDEDP 111EDP 111

January 09, 2007January 09, 2007Engr. RS TolentinoEngr. RS Tolentino


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Objective TopicsStudents are expected to learn about the following and

take an assessment exercise & quiz to gauge theircomprehension after the session

Intro to Word Processing

Creating, Editing, and Formatting Text

Using Shortcut keys

Previewing and Printing Documents

Using Word Wizards/Templates

Formatting Text & Characters


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Microsoft Word

is a general purpose word-processing software. Itlets you produceprofessional documentsquickly and efficiently.Word provides tools tocreate simpledocuments such asmemos and letters,even with littlepractice. Professionallooking publication suchas newsletters or bookscan even be producedusing this software

The following are thefundamental task ofMS Word:

EDITING - easily

edit text, rearrangeparagraphs andcheck for spellingmistakes

FORMATTING -change the

appearance of yourdocuments, even addgraphics

PRINTING - producea paper copy of aWord document


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Parts of the MS Word ScreenControl Icon

Menu Bar

OfficeAssistant

Formatting Toolbar

StandardToolbar

Tab Marker

IndentionMarker

Ruler

ScrollBars

PageViewButtons

DrawingButtons StatusBar

Selection Bar


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FINGERTIP CONTROL - using the keyboardto choose a menu command

Press theALT

key, then press the underlined letter in themenu item you want to select. For instance, to open the filemenu, press ALT-F. Each command in the menu list also hasan underlined character, you press the corresponding key tochoose your command. For instance, to save a document,press ALT-F-SOr, press ESC to close the menu. This willalways be an alternative to all the other commands you cando in MS Word

The SAVE AScommand - to save an existing documentwith a different name or on a different folder:

Step 1. Click File, then click Save As

Step 2. To save it on a new folder, click Create NewFolder button. Type the new file name in theFile name box.

Step 3. To save the document in a different fileformat, select the file format you wantin the Save As Type box.


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Guidelines in Naming Documents:1. Long, descriptive file names are allowed. The file

name can contain up to 255 characters.2. File names cannot include the following characters:

slash (/), backslash (\), greater-than (>), less than(


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Close a Document***without closing MS Word programThree ways:

Click File on the menu bar, then click close Click the Close button on the upper right corner of the

document window Double-click on the control icon of the document window

How do Iclose all documents without closing MS Word?

Hold down SHIFT key and click Close All on the File Menu

*** closing MS Word program at the same timeFour ways: Click File on the menu bar, then click Exit

Click close button on the upper right corner of theapplication window Double-click on the control icon of the aplication window Hold Key: ALT-F4


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EDITINGADOCUMENTBEFORE ANYTHING CAN BE DONE to a section of text

(move it, copy it, delete it, change its format), itmust first be SELECTED. Word highlights anyselection made on screen by displaying the text inwhite letters against a black background. To speed upany many of the operations in MS Word, there is aneed to learn the most efficient ways to select

different amounts of text in a document.a. Selecting Text SELECTA WORD - DOUBLE CLICK on the word SELECTALINE - CLICK beside the it on the selection

bar S

ELECT

ASENTENCE - CTRL-CLICK anywhere in thesentence

SELECTA PARAGRAPH - TRIPLE-CLICK anywhereinside the paragraph; DOUBLE CLICK beside it on theselection bar


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SELECTANYAMOUNTOFTEXT- CLICK and

DRAG from the start to the end of the selection,then RELEASE

SUBJECTSEQUENCEOFLINES - CLICK in theSelection bar next to the first line and DRAG themouse UP or DOWN to the end of the selection, thenRELEASE

SELECTTOTHEENDOFTHELINE - hold downSHIFT key on the start of the selection and thenpress END

SELECTENTIREDOCUMENT- CTRL-A: hold downCTRL and click anywhere in the Selection bar; Use File

menu- Edit- Select All; TRIPLE-CLICK on theSelection bar

ALTKEYMOUSE - ( HORIZONTAL ) VERTICALSELECTION


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What if I made a mistake when Iam revising my text?

- DON'T PANIC! Simply click the UNDO button in the Standard

toolbars word will undo the last actionit performed; if you decide to go

through with the action after all, click

the REDO button in the Standardtoolbar-MULTIPLE ACTIONS - if you want toundo or redo more than one action, clickthe arrow next to the UNDO or REDO

button. A drop-down list box will appear,select the actions you want to undo orredo


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SHORTCUTKEYS:COPY CUT

Ctrl + Ins Shift + Del

Ctrl + C Ctrl + X

FORMATTING TEXT/CHARACTERS

ONCE TEXTHAS BEEN ENTERED IN A WORD DOCUMENT, thenext step is to format it. Through formatting, you canemphasize the most important parts of your document

and help make it more attractive and enjoyable to read.There are three main changes you can make are FONT, FONT

SIZE and ATTRIBUTES.FONT is another word for typeface, a style of letteringFONT SIZE is measured in points. One point is 1/72 of an inch

ATTRIBUTES (font style or effects) are special qualities thatcan be applied to any text.They include bold, italic, underline, strikethrough,superscript, and several others. Each of these attributesis a separate on/off toggle, so text can be applied asmany or as few as desired.


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USING THE SHORTCUT KEYS

Change Font/Font Size

Change Font Cntrl + Shift+ F

Change the Font Size Cntrl + Shift+ P

Increase/Decrease Font Size

Increase Font Size Cntrl + Shift + >

Decrease Font Size Cntrl + Shift +