microsoft training material - ppt101

7/26/2019 Microsoft Training Material - PPT101

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Make the Switch

to PowerPoint

2013

PowerPoint101


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o e o t 0

Agenda

1. Introducing PowerPoint 2013

2. Changing PowerPoint Options

3. Writing and Formatting Text

4. Woring with !a"outs

#. Organi$ing %&ides

'. Woring with Out&ines(. )sing Themes

*. Presenting a %&ideshow


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3

IntroducingPowerPoint 2013

Learning Objectives:- Start PowerPoint 2013- reate! O"en and Save Presentations- #avigate $iew O"tions- %ork with &ibbon 'rou"s! o((ands and 'a))eries- *ind and use +e, -i"s

-.se the /uick Access -oo)bar

- #avigate S)ides- *ind e)"


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Starting PowerPoint 2013.se the eskto" Icon and Start Menu

4

1. C&ic the Start +utton

2. C&ic A)) Progra(s

3. C&ic Microso4t O44ice 2013

4. C&icPowerPoint 2013 ,rom the drop

down &ist

PowerPoint can a&so +e opened -ia a

shortcut on "our estop

1

2

3

5


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reate! O"en and Save Presentations 61738reate a 9)ank7 -e(")ate Presentation

#

1. C&ic the *i)e ta+ to show

/acstage -iew top &e,t corner

2. C&ic #ew

3. ou can choose a +&ac

presentation or choose a

presentation temp&ate o, "our

choice

There is a T! de,au&t temp&ate to

assist "ou to +ui&d the PowerPoint

,aster.

1

3

2


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reate! O"en and Save Presentations 62738O"en an ;


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reate! O"en and Save Presentations 63738Save a Presentation

(

1. C&ic the *i)e ta+ to show

/acstage -iew top &e,t corner5

then c&ic Save As

2. C&ic o("uter! then c&ic9rowse

3. C&ic the ,o&der when "ou want to

sa-e "our ,i&e

4. T"pe a ,i&ename

#. C&ic Save

1

5

2

=

3


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#avigate the 2013 .ser Inter4ace 617>8;


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#avigate the 2013 .ser Inter4ace 627>8#avigate other $iew O"tions

9

#otes Page $iew: "ou can disp&a" each s&ide with the associated

speaer notes in one ,u&& page

&eading $iew: s&ides appear one at a time at ,u&& screen si$e

Out)ine $iew: in this -iew5 the Out&ine pane rep&aces %&ides Thum+nai&

pane. Top;&e-e& headings in the out&ine are s&ide tit&es5 and entries at the

second &e-e& appears as +u&&et points

S)ide Sorter $iew is the +est -iew to change the order o, s&ides5 de&ete

s&ides5 or dup&icate s&ides


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ou can ,ind a&& the commands that "ou need to design and present "our s&ide show on the ri++on. The

ri++on is the user inter,ace at the top o, the PowerPoint window. e&ated commands are grouped on theri++on ta+s.

#avigate the 2013 .ser Inter4ace 637>8%ork with &ibbon 'rou"s! o((ands! and 'a))eries

10

1. C&ic an" ta+ on the

ri++on. This examp&e

se&ects the $iew ta+

2. C&ic the +utton or chec

+ox ,or an" command

3. C&ic the down arrow

next to an" +utton to

disp&a" a ga&&er". C&ic

the desired choice ,rom

the menu or ga&&er" that

appears

4. C&ic a ia)og 9ouic ccess Too&+ar contains command +uttons ,or the most common&" used

PowerPoint commands. ou can e-en add "our persona& ,a-orite commands to it.

#avigate the 2013 .ser Inter4ace 6=7>8.se the /uick Access -oo)bar

12

/uick Access -oo)bar

1. C&ic the down arrow on the right

side o, the >uic ccess Too&+ar to

customi$e the too&+ar

2. C&ic More o((ands to see a&&

a-ai&a+&e commands

3. C&ic the down arrow and se&ect the

categor" or ta+ that ho&ds the

command +utton "ou want to add to

the >uic ccess Too&+ar

4. Find "our desired command on the

&ist and c&ic it

#. C&ic Add5the command appears

on the &ist o, commands under

Customi$e >uic ccess Too&+ar

'. C&ic O+

3

5

=

>

2

1


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#avigate the 2013 .ser Inter4ace 6>7>8#avigate S)ides

13

C&ic and drag the

scro)) bar to scro&&

through s&ides

C&ic the

Previous S)ide

+utton to disp&a"

the pre-ious s&ide

C&ic the #e


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*ind e)"e)" *unction

14

1

1. C&ic the e)"icon top right corner

2. T"pe a e"word in the search text +ox5 and c&ic

the Search +utton

3. Optiona&&"5 "ou can c&ic in the Po"u)ar

Searches List

2

3


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hanging PowerPointO"tions

Learning Objectives:- Modi4, 'enera) O"tions- Autoorrect Settings- %ork with Print O"tions


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'enera) O"tionsModi4, 'enera) O"tions 61728

1'

1

1. C&ic the *i)e ta+ to show /acstage

-iew

C&icO"tions

2. C&ic 'enera)

3. ?odi," genera& options5 then c&ic O+

%e&ect a Screen-i" st,)eto

disp&a" when "ou position the

mouse pointer o-er a command

2 C&ic to ena+&e or disa+&e options

7o-er on In4or(ation icon to

see a +rie, description o, an

option

%e&ect a co&or scheme ,or the

PowerPoint window

3


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Autoorrect Settingshange Autoorrect Settings

1(


-iew

C&icO"tions5 then c&ic Proo4ing

2. C&ic Autoorrect Options

3. C&ic to ena+&e or disa+&e an" o, the

standard utoCorrect Options

4. To add a word to the &ist5 t"pe the

misspe&&ed -ersion o, the word in the

&e")ace text +ox

#. T"pe the correct spe&&ing o, the word in

the %ith text +ox

'. C&ic Add

(. ou can a&so de&ete a word ,rom the &ist+" c&icing it and then c&icing e)ete

*. C&ic O+ in each o, the two open dia&og

+oxes.

PowerPoint app&ies "our new settings

12

3

5 =

?>

@


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Print O"tions%ork with Print O"tions

1*


-iew

C&icO"tions5 then c&ic

Advanced

2. C&ic and drag the scro&& +ar to the

+ottom o, the PowerPoint Options

dia&og +ox

3. C&ic to ena+&e or disa+&e options

under the Print heading

4. The next options app&" to a sing&e

presentation. C&ic the down arrow to

se&ect which presentation these

options wi&& a,,ect

#. C&ic the .se the 4o))owing "rint

settings option. The re&ated settings+ecome a-ai&a+&e. C&ic to se&ect print

settings

'. C&ic O+

PowerPoint app&ies "our new settings

1

2

3

5

=

>


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%riting and*or(atting -e


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S)ide Structure.nderstand S)ide Structure

20

i,,erent t"pes o, s&ides s&ide &a"outs ser-e di,,erent ,unctions in "our presentation. The s&ide &a"out

contro&s which o+8ects a s&ide contains and the p&acement o, those o+8ects on the s&ide

S)ide Sections to di-ide a

presentation into &ogica&

sections. For examp&e@

introduce a new section with

a s&ide using the %ection

7eader or Tit&e On&" &a"out

Other S)ide ontent ,or

"ou to +est present "our

concepts and the

associated data or

graphics@ two content5

comparison5 content with

caption5 picture withcaption5 and /&an

-it)e S)idet"pica&&"

appears ,irst and inc&udes

the presentation tit&e or

topic5 and a su+tit&e.

-it)e and ontent S)ideis

the most ,re=uent used s&ide

&a"out. It inc&udes a tit&e and

a p&aceho&der where "ou canadd one o, se-era& t"pes o,

content@ a +u&&eted &ist5 ta+&e5

chart5 c&ipart5 picture5

%martrt graphic5 or media

c&ip


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*or(at -e


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*or(at -e


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9u))ets*or(at 9u))eted Lists

23

ou can ,ormat +u&&eted &ists with di,,erent st"&es o, +u&&ets. For examp&e5 "ou can use chec mars as

+u&&ets in a &ist o, points ,or a pro8ect. ou can a&so use pictures and s"m+o&s as +u&&et points and dictatethe si$e o, +u&&et points as we&&.

1

2

3

1. C&ic and drag o-er one or more

+u&&eted &ist

2. C&ic the 9u))ets down arrow and

c&ic a +u&&et st"&e ,rom the ga&&er"

3. For more st"&es5 c&ic /u&&ets and6um+eringD

4. Format +u&&ets5 then c&ic O+

)se a picture ,rom

"our computer

Choose a picture ,rom

the se&ectionChange the +u&&et si$e

Change the +u&&et co&or5


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%orking with La,outsLearning Objectives:- Insert -ab)es and harts-

Insert Pictures and $ideos- Insert S(artArt


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Insert -ab)es and harts 61728Insert a -ab)e

2#

1. %e&ect a s&ide with a content p&aceho&der5 c&ic the Insert -ab)eicon

The Insert -ab)e dia)og bo< appears

2. C&ic and t"pe the num+er o, co&umns and rows "ou want in "our

ta+&e5 then c&ic O+

C&ic and t"pe the

num+er o, &ows

C&ic and t"pe the

num+er o, o)u(ns

1

2


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Insert -ab)es and harts 62728Insert a hart

2'

1. %e&ect Insert ta+

2. %e&ect a s&ide with a content

p&aceho&der5 c&ic the Insert hart

icon

The Insert Chart dia&og +ox appears

3. C&ic a hart -,"e ategor,

4. C&ic a speci,ic hart -,"e

#. C&ic O+5 the chart appears5 a&ong

with same data in a separate

spreadsheet window

'. C&ic in the grid to acti-ate the

spreadsheet. T"pe co&umn headings in

ow 1 and row &a+e&s in Co&umn 5then t"pe "our data -a&ues in the ce&&s

(. The chart with change according to the

spreadsheet. C&ic the )ose +utton

to c&ose the Axce& worsheet

2

?

3

5

=

>

1


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Insert Pictures and $ideos 61738Insert a Picture

2(

1. %e&ect a s&ide with a content p&aceho&der5 c&ic the Insert Pictureicon

The Insert Picture dia)og bo< appears

2. C&ic the ,o&der that contains the picture ,i&e "ou want to insert

3. C&ic a picture ,i&e

4. C&ic InsertD

1

2

3

5


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Insert Pictures and $ideos 62738Insert an On)ine Picture

2*

1. %e&ect a s&ide with a content p&aceho&der5 c&ic the Insert On)ine Pictureicon

The Insert On)ine Picture dia)og bo< appears

2. T"pe a e"word in the O,,ice.com C&iprt text +ox or /ing Image %earch text +ox

3. C&ic a picture ,rom the ga&&er"

4. C&ic Insert

1

3

5

2


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Insert Pictures and $ideos 63738Insert a $ideo

29

1. %e&ect a s&ide with a content p&aceho&der5

c&ic the Insert $ideoicon

The Insert $ideo dia)og bo< appears

2. C&ic 9rowse

ou can a&so search ,or and insert a

-ideo ,i&e direct&" ,rom the Internet5 or

insert a ,i&e ,rom the Internet using the

em+ed code

3. C&ic the ,o&der than contains the -ideo

,i&e "ou want to insert

4. C&ic a -ideo ,i&e

#. C&ic Insert

5

=

3

1

2


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Insert S(artArtInsert a S(artArt 'ra"hic

30

%martrt graphics are diagrams that i&&ustrate a process5 wor,&ow5 or structure.

1. %e&ect a s&ide with a content p&aceho&der5

c&ic the Insert S(artArt 'ra"hicicon

The Insert S(artArt 'ra"hic dia)og bo

5?

ou can change the s&ide +ac to

its origina& ,ormatting +" c&icing

the Paste OptionsD +utton and

then c&ing the


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S)ide Settings and Orders 63758e)ete a S)ide

34

1. %e&ect the s&ides "ou want to de&ete in %&ide %orter -iew

2. ight;c&ic an" se&ected s&ide5 c&ic e)ete S)ide

1

2


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S)ide Settings and Orders 65758ide a S)ide

3#

1. %e&ect the s&ides "ou want to de&ete in %&ide %orter -iew

2. C&ic the S)ide Show ta+

3. C&ic ide S)ide

1

23

diagona& &ine appears

through the s&ide num+er5

indicating that the s&ide wi&& not

appear during the s&ide show


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%orking %ithOut)ines

Learning Objectives:- ;nter Presentation ontent in an Out)ine $iew- Pro(ote and e(o Ite(s


37/49

9ui)d Presentation using Out)ine $iew 61728;nter Presentation ontent in an Out)ine

3(

Out&ine -iew pro-ides the easiest and most con-enient wa" to enter text into "our presentation. It he&ps

"ou organi$e "our thoughts into a simp&e out&ine ,orm and hierarch" so that "ou can ,ocus on the ,&ow o,ideas in the presentation. It is a&so a great p&ace to -iew and mae changes to text.

%ee pre-ious s&ides to &earn how to disp&a" Out&ine -iew

1. C&ic in the out&ine pane next to the s&ide icon

2. T"pe a &ine o, textB the text appears on the s&ide as "ou t"pe

Press ;nter to mo-e to next &ine

1

2


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9ui)d Presentation using Out)ine $iew 62728Pro(ote and e(ote Ite(s

3*

%ee pre-ious s&ides to &earn how to

disp&a" Out&ine -iew

1. In Out&ine -iew5 c&ic 7omeD ta+

2. C&ic an"where in a +u&&et point

1

2

1e(ote+utton0a&ternati-e&""oucanpressCTa+Donthee"+oard1wi&&mo-e

the+u&&etpointtotheright5downone

&e-e&intheout&inehierarch"

Pro(ote+utton0a&ternati-e&""oucanpressC%hi,tDECTa+Donthee"+oard1wi&&

mo-ethe+u&&etpointtothe&e,t5upone

&e-e&intheout&inehierarch"


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.sing -he(esLearning Objectives:- A""), a -he(e- hange -he(e o)ors

- hange the 9ackground- Save ,our own -he(e


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.nderstand -he(es

.se a -he(e

40

Modi4, -he(es: "ou can tai&or existing themes to meet "our speci,ic

needs. ou can change the +acground5 +acground co&or5 or the co&or

scheme o, the entire theme. Once "ou design a theme "ou rea&&" &ie5

"ou can sa-e it to the theme ga&&er" to use again

-he(es and Masters: %&ide masters determine where p&aceho&ders

and o+8ects appear on each s&ide &a"out. n" changes "ou mae to the

master s&ides automatica&&" appear in "our presentation s&ides

Theme is the &oo5 co&or5 and graphics that the s&ides in "our presentation ha-e in common.

-he(e ;)e(ents: +" de,au&t5 each new presentation "ou create uses

a +&an design theme. When "ou choose a speci,ic theme5 PowerPoint

app&ies a set o, co&ors5 ,onts5 and p&aceho&der positions to the s&ides

A""), -he(es: genera&&" it is +etter to use one theme ,or an entire

presentation so that the s&ides ha-e a consistent &oo and ,ee&


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A""), -he(esA""), a -he(e to A)) S)ides

41

1

1. In s&ide %orter -iew5 c&ic at &east one s&ide

2. C&ic the esign Ta+

3. C&ic the -he(es down arrow5 the ga&&er"

o, themes appears

4. C&ic a theme

2

3

5


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usto(ie -he(es 61758hange -he(e o)ors

42

1. In %&ide %orter -iew5 c&ic at &east one s&ide


3. ight;c&ic a co&our scheme ,rom the ariants

ga&&er"

4. C&ic A""), to A)) S)ides or A""), to Se)ected

S)ides

1

2

3

5


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usto(ie -he(es 62758Modi4, the 9ackground 61728

43

2

1

3

5

=

1. In %&ide %orter -iew5 se&ect one s&ide with a c&ic


3. C&ic *or(at 9ackground

4. C&ic the o)our+utton

#. C&ic a co&our to app&" as the +acground co&our


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usto(ie -he(es 63758Modi4, the 9ackground 62728

44

(. C&ic 'radient 4i))

*. C&ic Pattern 4i))

d8ust gradient options to change the

direction and gradient t"pe

Fine;tune the gradient +" ad8ust its

characteristics5 such as +rightnessand transparenc"

%e&ect a pattern ,rom the ga&&er"

?

@


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usto(ie -he(es 65758Save Cour Own -he(e

4#

1. C&ic the esign Ta+5 then c&ic

the Themes down arrow

2. C&ic Save urrent -he(e

3. T"pe a ,i&ename

4. C&ic Save5 PowerPoint sa-es the

theme and adds it to the Custom

%ection o, the ga&&er"

1

2

5

3


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Presenting a S)ideShow

Learning Objectives:- Start and ;nd a Show- #avigate a(ong S)ides


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Presentation -oo)s 61728Start and ;nd a Show

4(

1. C&ic the S)ide Showta+

2. C&ic *ro( 9eginning

3. To end the show +e,ore "ou reach the &ast

s&ide5 &e,t c&ic the O"tionsicon on the

on;screen too&+ar

4. C&ic ;nd Show

12

5

3


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Presentation -oo)s 62728#avigate A(ong S)ides

4*

C&ic the #e


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About e)oitte ')oba)

e&oitte re,ers to one or more o, e&oitte Touche Tohmatsu !imited5 a )< pri-ate compan" &imited +" guarantee5 and its networ o, mem+er ,irms5 each o, which is a &ega&&" separate and

independent entit". P&ease see www.de&oitte.comGcnGenGa+out ,or a detai&ed description o, the &ega& structure o, e&oitte Touche Tohmatsu !imited and its mem+er ,irms.

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e&oitte has in the region o, 2005000 pro,essiona&s5 a&& committed to +ecoming the standard o, exce&&ence.

About e)oitte in 'reater hina

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