Beginners: Microsoft Office PowerPoint 2007Lesson 5

Samantha TerBeestAdult Services LibrarianWillmar Public Library

Overview•Shapes Editing

•SmartArt Editing

•Chart Editing

•Slide Transition Editing

Shapes - Color•Outline

▫The outer part of the shape.

•Fill▫The inner part of a shape.

Outline

Fill

Shapes – Color Outline•When you draw a shape, a Drawing Tools

tab appear in yellow.

•On this tab, click Shape Outline. This will bring up a drop-down list of colors.

•Pick one to change the outline.

Shapes – Outline Weight•You use this to emphasis something.

•To this, go to the Drawing Tools tab & click Shape Outline.

•Choose Weight from the drop-down box & scroll through the menu to change the weight.

•Select the weight you want.4 pt 1 pt

Shapes – Color Fill

•Also done in the Drawing Tools Tab.

•Click Shape Fill. This will bring up a drop-down list of colors.

•Pick one to change the fill.

Shapes – No Fill•If you are using a shape to outline or

demonstrate something, you will want to use No Fill.

• It is located in the Shape Fill drop-down box.

Exercise•Open Microsoft Office PowerPoint.

•Stay on this slide & go to the Insert tab. Click on Shapes in the Illustrations group.

•Pick a shape that you like & click on it.

•By holding down your mouse, draw the shape moving from the upper left to lower right.

Exercise Cont.•Now change the color of the shape’s

outline:

▫Click on the Drawing Tools tab that has now appeared.

▫Click on Shape Outline in the Shape Style group.

▫Choose a color from the drop-down list.

Exercise Cont.•Change the weight of the outline:

▫Click Shape Outline in the Shape Styles group.

▫Click on Weight.

▫Change the weight to 3 pt.

Exercise Cont.•Changing the Color of the Shape Fill:

▫Click Shape Fill in the Shape Styles group.

▫Pick a new color from the drop-down list.

SmartArt Graphics•Styles

▫You can change the look of a diagram, so that it stands out more.

•Color ▫You can use a preset color style to best fits

what you are working with

Changing the SmartArt Style•After you insert a diagram, a SmartArt Tools

tab appears in a light purple color.

•To change the style or look of the diagram, click into the tab & then click the downward facing arrow of SmartArt Styles.

•This brings up a menu of various style for you to choose from.

• You can preview each style by hovering over each one.

SmartArt Style How To

Changing the SmartArt Color•SmartArt Color is also located in the

SmartArt Tools tab.

•Click the Change Colors button.

•Choose a color theme from the drop-down list.

•You can preview them as you scroll through.

SmartArt Color How To

Exercise•Using your already open PowerPoint

Presentation, click New Slide on the Home tab.

•Click the Insert tab & choose SmartArt from the Illustrations group.

•Pick a chart from the dialog box & click OK.

Exercise, Cont.•Next, click the SmartArt Tools tab that

has now appeared.

•Choose the Change Colors button in the SmartArt Styles group.

•Scroll through the color themes until you find one you like.

•Once you find a color theme, click it to permanently add it to the chart.

Exercise, Cont.•Stay in the SmartArt Tools tab.

•Click the downward arrow of the SmartArt Styles group.

•Scroll through each style until you find one you like.

•Once you find a style, click it to add it.

Editing Charts•After you add a Chart in PowerPoint, you

can change its Style.

•Each style comes with preset colors & cannot be changed.

•You can also change the look of a Chart if you do not like its layout.

Categ

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30

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Chart Title

Series 1Series 2Series 3

Changing the Chart Style•After inserting a chart, a green Chart

Tools tab appears.

•In this tab, there is a group called Chart Styles.

•Click the downward pointing arrow to view the selection of styles available.

•You can preview each style as you scroll through.

Chart How To

Changing Chart Layout•In the Chart Tools tab, there is a Chart

Layout group. Click the downward arrow.

•Choose a layout from the drop-down list.

Exercise•Go to the Home tab & click the new Slide

button in the Slides group.

•Next, click the Insert tab & choose Chart from the Illustrations group.

•Choose a chart from the dialog box that appears then click OK.

Exercise Cont.•In the Chart Tools tab, click the

downward arrow of the Chart Layouts group & choose a new layout by clicking it.

Editing Slide Transitions•Things you can edit going from slide-t0-

slide:▫Sound▫Speed▫How – Click or Timed

•You can apply the same transition to each slide just by clicking Apply To All in the Transition to This Slide group of the Animations tab.

Sound•After you add a transition, you can add a

sound to gain the attention of the audience.

•This editing option is also in the Animations tab in the Transition to This Slide group.

•Click in the Transition Sound: box to choose a speed.

Sound Cont.

Speed

•The best Speed to use in a slide transition is Fast. ▫Audiences get bored by a slower transition.

•Transition Speed is located just below Transition Sound in the Animations tab.

•You can choose your speed from the drop-down list that appears.

Speed Cont.

Advance Slide Options•Located in Animations tab

•There are Two Options:

▫On Mouse Click Used Most Commonly When Doing a

Presentation

▫Timed/Automatically After: Used when doing a kiosk like presentation

Advance Slide Options Cont.•How to:

▫On Mouse Click Check Box

▫Timed Check Automatically After Type in Time Using Minutes & Seconds

Advance Slide Options Cont.

Change Time Here

Check Which One You Want Here

Exercise•Go to the 2nd slide of the PowerPoint

Presentation you already have open.

•Click on the Animations Tab.

•In the Transition to This Slide group, click the downward pointing arrow to pick a transition.

•Scroll through the transition types & click on one that you like.

Exercise Cont.

•In the same tab, pick a Transition Sound from the drop-down menu.

•Next, change the Transition Speed to Medium.

•Click Apply to All, so all slides have the same Transition, Sound, & Speed.

Exercise Cont.•In the Advanced Slide group, un-check On

Mouse Click & check Automatically After.

•Change the time to 00:05.

Exercise Cont.•Go back to the first slide & switch to Slide

Show view.

•Watch as your presentation goes from slide-t0-slide every 5 seconds with sounds at every transition at a medium pace.

•Press “esc” on your keyboard to exit Slide Show view.

•Close out of PowerPoint. Do not save.

The End

•The Next class is Tuesday, March 26th at 11AM.

•We will discuss Animating Text & Images.