microsoft® office excel shortcut

Download Microsoft® Office Excel Shortcut

Post on 28-Apr-2017

216 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

  • Microsoft Office TrainingKeyboard shortcuts in the 2007 Office system[Your company name] presents:

    *[Notes to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.Adobe Flash animations: This template contains Flash animations. These will play in PowerPoint 2000 and later. However: If you want to save this template in PowerPoint 2007, save it in the earlier PowerPoint file format: PowerPoint 97-2003 Presentation (*.ppt) or PowerPoint 97-2003 Template (*.pot) (youll see the file types in the Save As dialog box, next to Save as type). Warning: If you save it in a PowerPoint 2007 file format, such as PowerPoint Presentation (*.pptx) or PowerPoint Template (*.potx), the animations wont be retained in the saved file.Also: Because this presentation contains Flash animations, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]

  • Keyboard shortcuts in the 2007 Office system Course contentsOverview: New ways to use the keyboardLesson 1: Introducing the RibbonLesson 2: Navigate the Ribbon with access keysLesson 3: Carry out commands by using key combinations

    Two of the lessons include a list of suggested tasks, and each lesson includes a set of test questions.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system

    Overview: New ways to use the keyboardPeople use keyboard shortcuts for a lot of reasons: to save time, because they find it easier, or because keyboard shortcuts are an essential physical alternative to the mouse. The 2007 Microsoft Office system has a new look, and with it comes new and improved ways to use the keyboard.No matter what your level of keyboard experience, this course will help you learn how to use keyboard shortcuts for all your Office tasks.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system Course goalsLearn how to accomplish tasks by using sequential shortcut keys, known as access keys, shown on the Ribbon.See how to navigate around the Ribbon using the TAB keys and arrow keys.Find out how you can accomplish tasks by using key combinationskeys you press at the same timeexactly as youve done in previous versions of Office.

    Keyboard shortcuts in the 2007 Office system *

  • Lesson 1Introducing the Ribbon

    *

  • Keyboard shortcuts in the 2007 Office system Introducing the RibbonBased on extensive research into how people use Microsoft Office and how they wish it would work, the design of the 2007 Office release helps you work with greater ease and efficiency.An important feature of the new design is the Ribbon, which runs across the top of the program window and replaces menus and toolbars. With the demise of menus and toolbars come new, easier ways to carry out tasksincluding new keyboard shortcuts.

    Keyboard shortcuts in the 2007 Office system *On the Ribbon, commands and features are now grouped together to reflect the way they are used. This means youll have to do less searching around as you work. The Ribbon is part of the following 2007 Office system programs: Microsoft Office Word 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, Microsoft Office Access 2007, and parts of Microsoft Office Outlook 2007. In all non-Ribbon programs in the 2007 Office release, keyboard shortcuts work exactly the same as they always have.

  • Keyboard shortcuts in the 2007 Office system Whats on the Ribbon?Each 2007 Office system program has a different Ribbon, but the elements on it are the same. Tabs sit across the top of the Ribbon. Each one represents an activity area.Groups are sets of related commands displayed together on tabs. Groups pull together all the commands youre likely to need for a type of task.Here are the Ribbons three main parts:

    Keyboard shortcuts in the 2007 Office system

    1

    2

    *The picture shows the Ribbon in Microsoft Office Word.

  • Keyboard shortcuts in the 2007 Office system Whats on the Ribbon?Each 2007 Office system program has a different Ribbon, but the elements on it are the same. Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.Here are the Ribbons three main parts:

    Keyboard shortcuts in the 2007 Office system

    3

    *

  • Keyboard shortcuts in the 2007 Office system Whats on the Ribbon?The Ribbon will adapt depending on what youre working on, to show you the commands youre likely to need for that task. For example, if youre working with a chart in Microsoft Office Excel 2007, the Ribbon will show the commands you need for working with charts. Otherwise, those commands arent visible.

    Keyboard shortcuts in the 2007 Office system *The picture shows the Ribbon in Word.

  • Keyboard shortcuts in the 2007 Office system More new features in the Ribbon programsThe new Ribbon programs include two additional features that will help you get your work done quickly and easily. The Microsoft Office Button has replaced the File menu, and its where youll find the same basic commands as before to open, save, and print your documentsas well as for setting program options, editing file properties, and more.

    Keyboard shortcuts in the 2007 Office system

    1

    *

  • Keyboard shortcuts in the 2007 Office system More new features in the Ribbon programsThe new Ribbon programs include two additional features that will help you get your work done quickly and easily. The Quick Access Toolbar sits above the Ribbon and contains the commands that you want to keep near at hand. By default, the Quick Access Toolbar contains the Save, Undo, and Repeat (or Redo) commands. But you can customize it with whatever commands you want.

    Keyboard shortcuts in the 2007 Office system

    2

    *

  • Keyboard shortcuts in the 2007 Office system Types of keyboard shortcutsMany people think of a keyboard shortcut as any keystroke sequence or combination that carries out an action. And generally, thats a fine definition. But for this course, lets be a bit more precise in defining a keyboard shortcut. There are two basic types of keyboard shortcuts, and this course covers both of them. Defining the difference is important because the different types work in different ways.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system Types of keyboard shortcutsAccess keysYou use access keys by pressing the ALT key followed by another key or a sequence of other keys.Every single command on the Ribbon, on the Quick Access Toolbar, and on the menu that opens from the Microsoft Office Button has an access key, and every access key is assigned a KeyTip. Access keys give you access to the Ribbon. They relate directly to the tabs, commands, and other things that you see on the screen.

    Keyboard shortcuts in the 2007 Office system *If you are familiar with the old system of underscored letters on menu items, think of KeyTips as the new version of those. Youll learn more about KeyTips later.

  • Keyboard shortcuts in the 2007 Office system Types of keyboard shortcutsKey combinationsIn key combinations, the keys need to be pressed together to trigger the action and most, but not all, involve pressing CTRL plus other keys (for example, CTRL+C to copy).Key combinations havent changed much in the 2007 Office release and will work the same way as previously.Key combinations perform specific commands. They are unrelated to the Ribbon or other things that you see on the screen.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system Types of keyboard shortcutsThe picture illustrates how you can make text bold by using either of the two different keyboard methods. Keys to access the tabs and commands on the screen.A direct key combination unrelated to the Ribbon.

    Keyboard shortcuts in the 2007 Office system

    1

    2

    *The Quick Reference Card linked to at the end of this course contains pointers to Help topics where you can find information about all types of keyboard shortcuts and lists of key combinations.

  • Keyboard shortcuts in the 2007 Office system Test 1, question 1What are the three main parts of the Ribbon? (Pick one answer.)Tabs, groups, and commands. The Microsoft Office Button, tabs, and access keys. Menus, toolbars, and commands.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system Test 1, question 1: AnswerTabs, groups, and commands. Tabs contain groups of commands that you are most likely to need for a particular task.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system Test 1, question 2Where should you look for items that used to be on the File menu? (Pick one answer.)On the Home tab. On the menu that opens when you click the Microsoft Office Button. Theres no equivalent; theyre spread all over the Ribbon.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system Test 1, question 2: AnswerOn the menu that opens when you click the Microsoft Office Button. This is where youll find the basic commands for opening, saving, and printing your documentsas well as for setting program options, file properties, and more.

    Keyboard shortcuts in the 2007 Office system *

  • Keyboard shortcuts in the 2007 Office system Test 1, question 3Which of these are the two basic types of keyboard shortcut? (P

Recommended

View more >