Microsoft Office 2007 - Illustrated

Creating and Formatting Tables

Microsoft Office 2007- Illustrated

Objectives

• Insert a table• Insert and delete rows and columns• Modify rows and columns• Split and merge cells

Microsoft Office 2007- Illustrated Complete

Inserting a Table

• A table is a grid made up of rows and columns of cells that you fill with text and graphics• A cell is the box formed by the

intersection of a column and a row• The lines that divide the columns and

rows are called borders

Microsoft Office 2007- Illustrated Complete

Inserting a Table (continued)

• Table menu includes a grid for selecting number of columns/rows for the table• Also has commands for inserting

tables:

Microsoft Office 2007- Illustrated Complete

Inserting a Table (continued)

Microsoft Office 2007- Illustrated Complete

Microsoft Office 2007- Illustrated Complete

Inserting a Table (continued)• To create a table:

• Use Table button in Tables group of Insert tab to open Table menu and insert a blank table

• Type text in the table cells• Press [Tab] to move from cell to cell or

click in a cell to move the insertion point• Press [Tab] at the end of the last cell, to

create a new blank row at the bottom of the table

Microsoft Office 2007- Illustrated Complete

Inserting and Deleting Rows and Columns• To select rows and columns:

• Use Select command in Table group on Table Tools Layout tab

• Use the mouse• Click margin to the left of a row to select it• Click top border of a column to select it• Drag across a row or down a column to

select the row or column

Microsoft Office 2007- Illustrated Complete

Inserting and Deleting Rows and Columns (continued)• First select the row or column where

you want to add or remove information• Use the appropriate Insert command in

the Rows & Columns group of the Table Tools Layout tab

• Use the Delete command in the Rows & Columns group of the Table Tools Layout tab

Microsoft Office 2007- Illustrated Complete

Inserting and Deleting Rows and Columns (continued)

Microsoft Office 2007- Illustrated Complete

Microsoft Office 2007- Illustrated Complete

Inserting and Deleting Rows and Columns (continued)• Copying and moving rows and

columns• Copy and move rows and columns the

same way you copy and move text• Use the Copy, Cut and Paste buttons

• Rows are inserted above the row containing the insertion point

• Columns are inserted to the left of the column containing the insertion point

Microsoft Office 2007- Illustrated Complete

Modifying Rows and Columns

• Change the size of columns and rows by:• Dragging a border• Using AutoFit command in Cell Size

group on Table Tools Layout tab• Setting exact measurements using the

Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box

Microsoft Office 2007- Illustrated Complete

Microsoft Office 2007- Illustrated Complete

Modifying Rows and Columns (continued)• To set advanced table

properties:• Properties command in

Table group on Table Tools Layout tab

• Table Properties dialog box opens

Microsoft Office 2007- Illustrated Complete

Sorting Table Data (continued)

Microsoft Office 2007- Illustrated Complete

Sorting Table Data (continued)

Microsoft Office 2007- Illustrated Complete

Sorting Table Data (continued)

• Sorting lists and paragraphs• Use Sort command in Paragraph group

on Home tab, and then choose: • Type of data (text, numbers, dates)• Sort by criteria (paragraphs or fields)

• Fields are text or numbers that are separated by a character, such as tabs or commas

• Sort order (ascending or descending)

Microsoft Office 2007- Illustrated Complete

Splitting and Merging Cells

• Merge cells to combine adjacent cells into one larger cell

• Split cells to divide a cell into multiple cells• Use Merge Cells and Split Cells

commands in Merge group on Table Tools Layout tab

Microsoft Office 2007- Illustrated Complete