microsoft lync online web app training

8/13/2019 Microsoft Lync Online Web App Training

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MicrosoftLync Online

Web App

This course covers:

Lync Web App Overview

Join Online Meeting Experience

Meeting Audio

Manage Your Meeting

Appendix


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Lync Web App Overview

Capability If logged in as

Attendee

If logged in as

Presenter

Audio Telephone only Telephone

only

In-meeting instant

messaging

Yes Yes

Sharing screen No Yes

Add Attachments No Yes

Upload a PowerPoint deck No No*

Use Webcam No No

Share Whiteboard or Poll No Yes

Record Meeting No No

* Presenters can move the slides if already uploaded

by another presenter by using Lync client. Any

attendee can also be promoted to a presenter during

the meeting.

Lync Web App is a browser- based

client for joining a Lync Onlinemeeting, if you dont have Lync

Online client or an account.

Using Lync Web App, you dont

have to install additional software

to attend and participate in an

online meeting.

Lync Web App requires Microsoft

Silverlight. If not detected on your

computer, the installation point is

offered when youre joining the

meeting.

Telephone Conferencing for audio is

available if the organizers account is

enabled with audio conferencing.


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Meeting Join Experience

Under Join as a guest, type your name, and

then click Join Meeting.

Your browser automatically searches for

Silverlight, which is a browser plug-in thathelps deliver web applications. If it isnt

installed, youll be provided the option to

Download and Install Microsoft Silverlight

from

http://go.microsoft.com/fwlink/?linkid=217

410.

You might be temporarily directed to the

meeting lobby, if this option is enabled by

the organizer.

After you click the meeting link, select to join the meeting by using your web

browser on the Join page.
http://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspxhttp://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspxhttp://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspxhttp://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspx


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Audio and Instant Messaging

After you sign in to the meeting, click

the Phonetab to access the audioinformation.

To connect to the meeting audio:

Call the conferencing number using a

phone.Or

Type your number, and then click Call

Me for the conference to call you.

Note that this feature is only available if

the organizers account has been set up

with an audio conferencing provider.

TIP: You can also find the conferencing number and passcode in your invitation.

Click the IMbutton to use the in-meeting instant messaging. Keep in mind that

instant messages are visible to all participants.


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Managing your meeting

Tasks performed by presenters

Manage Meeting Participants

Share Desktop and Programs

Insert a Whiteboard and Poll Slides

Add Files and Attachments


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Manage Meeting Participants

Use the People Options menu to manage your participants.

Invite additional participants.

Make all participants attendees, if you want to be the only presenter.

Disconnect all participants and end the meeting.


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Desktop Sharing

Share your desktop when you have a live

demonstration and have to switchbetween applications and windows. Be

aware that everything on your desktop is

visible to all participants.

1. Click Share, and then click Desktop.

Stop Sharing

Give Controlto share control

with another participant

Note: If this is the first time that you are sharing, youll

be prompted to install the Sharing Plug-in.

2. When you start sharing, notice the sharing bar at the

top of the screen.

3. Click Stop Sharing on the sharing bar when yourefinished.


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Program Sharing

Share a Program when youll be working

within one application only. The applications

that youve selected will be visible to the

participants, and no one can see any other

programs that you navigate to.

Stop Sharing

Give Controlto share control

with another participant

1. Open the program that you want to share.

2. Click Sharein your meeting, and then click Program.

Note: If this is the first time you are sharing, youll be prompted to install the

Sharing Plug-in.

3. Double-click the program. Notice the sharing bar at the top of the screen.4. To stop sharing your application at any time, click Stop Sharing.


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Insert a Whiteboard

Use the whiteboard to post a note to everyone in the meeting or use as a fresh

page on which to brainstorm. Everyone in the meeting can write and draw onthe whiteboard.

1. Click Sharein your meeting, and then

click New Whiteboard.

2. Start writing or drawing , using the

tools at the bottom of the meeting,

such as text, lines, arrows and laser

pointer.

3. To see who added the content, hold

the mouse pointer over the content.

4. The whiteboard is automatically saved in the meeting. To save a local copy

on your computer, click the Savebutton.

5. Click Stop Sharing when youre finished.


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Insert a Poll Slide

Polling is a great way to get people to interact in your meeting, find out what

they think about the ideas, or ask questions on any topics to gather informationand compile preferences

1. Click Sharein your meeting, and then click NewPoll.

2. Type the poll name, a question, and the choices.

3. Click OKwhen youre done.4. Participants select the options to

answer your question.

5. Use the control buttons at the bottom

of the poll page to manage the poll

page, such as open, close, show or hideresults.

6. To save the poll locally on your

computer, click the Save button.


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Add or View Attachments (file transfer)

Add a file to your meeting, such as a handout or your presentation, for the

participants to download locally on their computer.1. Click Add or view attachments, and then click Add Attachments.

2. Select a file, and then click Open.

3. By default, everyone in the meeting can save the attachment locally. To control

access, click the arrow next to the file, point to Make Available to, and then

select one of the following: Meeting Organizer,Presenters,Everyone.

4. Participants in the meeting can click the Add or View Attachment button, and

then click the file to download it locally.


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Appendix


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Lync Web App Terms and Definitions

Term Definition

Meeting Attendees Attendees can only view content.

Attendees are not allowed to share content/files/desktop/whiteboard.

Attendees can invite other contacts to a meeting.

Meeting Presenters Includes all Attendee privileges.

Presenters can share desktop/ apps.

Presenters can upload content and save content locally.

Presenters can create whiteboards.

Presenters can admit people from lobby.

Presenter can eject other participants except the Organizer.

Presenter can promote Attendees.

Presenter can demote other presenters except Organizer.

Presenters can mute other participants.

Presenters may have the ability to browse content.

Presenters can lock a meeting.

Meeting Organizer Has all the privileges of Presenters.

Organizer cannot be ejected from a conference.

Organizer cannot be demoted.

Organizer can never be made to wait in the Lobby.

There is no special icon or text indicating an organizer role in roster.

The role of organizer is not transferrable, which means, there is no concept of promote to

organizer.

Meeting Participants Collective term for Presenter, Organizers ,and Attendees.


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2010 Microsoft Corporation. All rights reserved. Microsoft, Exchange ActiveSync, Excel, Lync, Outlook, PowerPoint, SharePoint, SQL Server, Windows, Windows Live, Windows Mobile, Windows Server,

and other product names are or may be registered trademarks and/or trademarks in the United States and/or other countries/regions. The information herein is for informational purposes only and represents

the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of

Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS

TO THE INFORMATION IN THIS PRESENTATION.

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