microsoft business solutions–solomon project management and
TRANSCRIPT
Microsoft® Business Solutions–Solomon
Project Management and Accounting Sample ReportsRelease 6.0
Copyright Manual copyright © 2004 Great Plains Software, Inc. All rights reserved. Great Plains Software, Inc. is a wholly-owned subsidiary of Microsoft Corporation. Your right to copy this documentation is limited by copyright law and the terms of the software license agreement. As the software licensee, you may make a reasonable number of copies or printouts for your own use. Making unauthorized copies, adaptations, compilations, or derivative works for commercial distribution is prohibited and constitutes a punishable violation of the law.
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Publication date March, 2005
Contents Project Controller Sample Reports ....................................................................... 2
Project Profile ............................................................................................................. 3 Tasks Report ............................................................................................................... 5 Project Task Summary................................................................................................ 7 Project AR Aging & Recap Report............................................................................. 9 Project Profitability Report ....................................................................................... 11 Project Billing Analysis ............................................................................................ 13 Project Task Analysis ............................................................................................... 15 Project Transactions.................................................................................................. 17 Project Cost Analysis................................................................................................ 19 Revenue & Billing Status.......................................................................................... 21 Billing Worksheet by Task & Project....................................................................... 23 Budget vs. Actual Amounts & Units ........................................................................ 26 Project GL Account Distribution .............................................................................. 28
Allocator Sample Reports ....................................................................................... 30
Allocation Processor Reports.................................................................................... 31 Time and Expense for Projects Sample Reports ............................................ 33
Time Card Report ..................................................................................................... 34 Labor Expense Posting Report & Recap .................................................................. 36 Labor Distribution by Chg & Home Sub.................................................................. 39 Employee Utilization ................................................................................................ 41 Employee Labor Dist by Chg & Home Sub ............................................................. 43 GL Labor Reconciliation .......................................................................................... 45 Expense Report ......................................................................................................... 47
Employee Utilization Sample Reports................................................................ 49
Revenue Variance Report ......................................................................................... 50 Analyzer Sample Reports ....................................................................................... 52
Profitability by Project Manager............................................................................... 53 Project Detail & Summary by Project ID ................................................................. 55 Project & Task Performance..................................................................................... 57
Flexible Billings Sample Reports.......................................................................... 59
Unbilled Aging Report.............................................................................................. 60 Unbilled Detail Report.............................................................................................. 62 Invoice Register Report ............................................................................................ 64 Invoice in Process Report ......................................................................................... 66 Billing Distribution Report ....................................................................................... 68
Project Management and Accounting Sample Reports Page 1
Project Controller Sample Reports This section includes information about the most common Project Controller reports. Samples of each report are also included.
• Project Profile • Tasks Report • Project Task Summary • Project AR Aging & Recap Report • Project Profitability Report • Project Billing Analysis • Project Task Analysis • Project Transactions • Project Cost Analysis • Revenue & Billing Status • Billing Worksheet by Task & Project • Budget vs. Actual Amounts & Units • Project GL Account Distribution
Project Management and Accounting Sample Reports Page 2
Project Profile (PA.010.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Project Profile (PA.010.00) report to view significant data from the Project Master table. The tasks for the project and their budgets appear in the lower portion of the report. The account categories whose budgets are presented must have the Budgeted switch set to Yes in Acct Category Maintenance (PA.ACC.00). The sort number assigned to the account category determines the relative order in which the account categories appear.
pa010.rpt
Project ID Customer ID GL Subaccount Project Account Category
Report Formats Project Maintenance
(PA.PRJ.00) Budget Maintenance (PA.BSM.00)
• NA
Project Management and Accounting Sample Reports Page 3
Project Profile (PA.010.00) Report
Project Management and Accounting Sample Reports Page 4
Tasks (PA.020.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Tasks Report (PA.020.00) produces a listing of tasks for each project. Task information shown includes task ID, description, start and end dates, status, and General Ledger sub account.
pa020.rpt
Project ID Task ID Customer General Ledger Account General Ledger Sub Account
Report Formats • NA
Project Maintenance (PA.PRJ.00)
Project Management and Accounting Sample Reports Page 5
Tasks (PA.020.00) Report
Project Management and Accounting Sample Reports Page 6
Project Task Summary (PA.100.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Project Task Summary (PA.100.00) report can be used for a variety of purposes depending on the column definitions. The example presents a comparison of current and project-to-date labor expenditures (both amount and units) against the EAC (estimated at completion) amount for the same labor account categories. It also compares the total amount billable against the amount billed, calculating the unbilled balance as the variance. The columns for this report are defined using Flexible Report Column Maintenance (PA.RPC.00).
pa100.rpt
Project ID Task ID
Flexible Report Column Maintenance (PA.RPC.00) Time & Expense for Projects Timecard entry (TM.TCE.00) Project Timesheet Entry (PA.PTE.00)
Report Formats • 0 Project Task Summary
• 0 Project Task Summary (Curr)
Project Management and Accounting Sample Reports Page 7
Project Task Summary (PA.100.00) Report
Project Management and Accounting Sample Reports Page 8
Project AR Aging (PA.110.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
Report Formats
Use the Project AR Aging Report (PA.110.00) to view aged receivables by subaccount, project manager, customer, project, and invoice. Any retained amounts also appear on the report. The Project AR Aging Recap Report (PA.110.00) report presents the aged receivables with the invoice detail suppressed.
pa110.rpt
GL Subaccount Project Manager Customer ID Project ID Invoice Number
Flexible Report Column Maintenance (PA.RPC.00)
• Project AR Aging Report • Project AR Aging Recap Report • Project AR Aging Graph
Project Management and Accounting Sample Reports Page 9
Project AR Aging (PA.110.00) Report
Project Management and Accounting Sample Reports Page 10
Project Profitability Report (PA.120.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Project Profitability Report (PA.120.00) presents a summary of revenue, expense, and margin data for month-to-date, year-to-date, and project-to-date periods by subaccount, project manager, customer, and project. The account categories that are reported in each column are formatted in Flexible Report Column Maintenance (PA.RPC.00).
PA120.rpt
Project Manager Customer Subaccount Report Formats
• n/a Project Charge Entry
(PA.CHG.00) Invoice and Adjustment Maintenance (BI.BAM.00)
Project Management and Accounting Sample Reports Page 11
Project Profitability Report (PA.120.00)
Project Management and Accounting Sample Reports Page 12
Project Billing Analysis (PA.130.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Project Billing Analysis (PA.130.00) report to view the unbilled balance of each task of a project and to compare the amount billed against the maximum billable amount. The account categories for each column are defined in Flexible Report Column Maintenance (PA.RPC.00).
PA130.rpt
Employee Manager Project Subaccount
Report Formats • n/a
n/a
Project Management and Accounting Sample Reports Page 13
Project Billing Analysis (PA.130.00)
Project Management and Accounting Sample Reports Page 14
Project Task Analysis (PA.140.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Project Task Analysis (PA.140.00) report can serve a variety of purposes depending on how the columns are defined. The example shows labor hours, labor amount, and travel amount for month-to-date (MTD) and project-to-date (PTD) periods. The account categories being reported are defined in Flexible Report Column Maintenance (PA.RPC.00). The MTD and PTD periods, as well as the committed, total, period-to-date EAC, and variance columns are predefined in the report layout.
PA140.rpt
Employee Manager Project
Report Formats Project Maintenance (PA.PRJ.00
• N/A
Project Management and Accounting Sample Reports Page 15
Project Task Analysis (PA.140.00)
Project Management and Accounting Sample Reports Page 16
Project Transactions (PA.150.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Project Transactions (PA.150.00) report to produce a listing of the project transaction records by project for a selected period, including the amount and hours or units for each transaction. The report sums the totals for each project and inserts a page break at each new project. The data is sorted in the following order: · Company · GL Subaccount · Project Manager Name · Project ID · Task ID · Account Category Sort Number · Transaction Date.
pa150.rpt
Project ID Task ID Account Category GL SubAccount
Project Charge Entry (PA.CHG.00)
Report Formats • NA
Project Management and Accounting Sample Reports Page 17
Project Transactions (PA.150.00) Report
Project Management and Accounting Sample Reports Page 18
Project Cost Analysis (PA.160.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Report Formats
The Detailed Project Cost Analysis (PA.160.00) reports provide detailed cost information for charges associated with a project. Only account categories defined as expenses appear on the report. The detail line is at the account category level for each task with subtotals by task and project. The estimate at completion (EAC) and either original budget or forecast-at-completion (FAC) amounts are displayed on the detail line along with month-to-date and project-to-date actual costs. Percent complete figures, both reported and computed, also appear. The report is sorted first by project ID, then by task ID, then by account category. A page break occurs with a change in project.
PA160.rpt PA160f.rpt
Project Project Entity
n/a
• Estimated Project Cost Analysis
• Forecasted Project Cost Analysis
Project Management and Accounting Sample Reports Page 19
Project Cost Analysis (PA.160.00)
Project Management and Accounting Sample Reports Page 20
Revenue & Billing Status Report (PA.180.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Report Formats
The Revenue & Billing Status Rpt (PA.180.00) displays a summary of the billing status and revenue by project. Information displayed includes project ID and description, contract type, revenue recognition method, project status, contract value, revenue-to-date, billed-to-date, unbilled, retained amount (if applicable), work in process, revenue backlog and billing backlog amounts. Totals are shown by project manager.
PA180.rpt
Subaccount Manager Contract Type and Project
n/a • n/a
Project Management and Accounting Sample Reports Page 21
Revenue & Billing Status Report (PA.180.00)
Project Management and Accounting Sample Reports Page 22
Billing Worksheet by Task/Project (PA.190.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Billing Worksheets (PA.190.00) reports are turnaround documents designed to assist in determining what to bill for the current period. Two versions of the report are available. The Billing Worksheet by Project (PA.190.00) report presents a project-level summary of charges preceding the current fiscal period, current charges, prior billed amounts, and a calculated unbilled balance owed by the customer. The columns to the right of the report are intended as workspace to note adjustments or comments as desired. The account categories that appear on this report are those set up in the Revenue Setup tab of Project Controller Setup (PA.SET.00). The Billing Worksheet by Task (PA.190.00) report presents the same data at the task level (where appropriate) as the Billing Worksheet by Project (PA.190.00) report.
pa190.rpt
Project ID Task ID Customer ID
Flexible Billings Invoice and Adjustment Maintenance (BI.BAM.00) Project Charge Entry (PA.CHG.00)
Report Formats • Billing Worksheet by Task
• Billing Worksheet by Project
Project Management and Accounting Sample Reports Page 23
Billing Worksheet by Task/Project (PA.190.00) Report
Project Management and Accounting Sample Reports Page 24
Project Management and Accounting Sample Reports Page 25
Budget vs Actual Amounts (PA.200.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Budget vs. Actual Amounts / Units (PA.200.00) report compares EAC and actual amounts for all revenue and expense account categories for each task of a project. The total column for expenses sums actual expenses and purchasing commitments. For each task, there are expense, revenue, and net profit sections. In the expense and revenue sections, there is one line of detail for each account category. The account categories within the section are presented in sort number order (assigned in the Acct Category Maintenance function). The report is sorted by project, customer ID, and project manager. Each task begins on a new page. The same data can be presented for EAC and actual units.
PA200.rpt
Project ID Task ID Customer Project Manager
Project Maintenance (PA.PRJ.00) Project Charge Entry (PA.CHG.00) Invoice and Adjustment Maintenance (BI.BAM.00)
Report Formats • Budget vs Actual Amounts
• Budget vs Actual Units
Project Management and Accounting Sample Reports Page 26
Budget vs Actual Amounts (PA.200.00)
Project Management and Accounting Sample Reports Page 27
Project GL Account Distribution (PA.900.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Project GL Account Distribution (PA.900.00) report is a financial audit trail document that has been modified to include project-task information. The report is sorted by system (Accounts Payable, Accounts Receivable, etc.), batch number, and General Ledger account number, and shows one line per General Ledger journal detail with its associated project-task, if available.
pa900.rpt
Module Ledger ID GL Batch Number GL Account Number Project ID Task ID
Report Formats • NA Project Charge Entry
(PA.CHG.00) Flexible Billings Invoice and Adjustment Maintenance (BI.BAM.00)
Project Management and Accounting Sample Reports Page 28
Project GL Account Distribution (PA.900.00) Report
Project Management and Accounting Sample Reports Page 29
Allocator Sample Reports This section includes information about the most common Allocator reports. Samples of each report are also included.
• Allocation Processor Reports
Project Management and Accounting Sample Reports Page 30
Allocation Processor Audit (PA.450.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Allocation Processor (PA.PRO.00) produces two audit reports that can be directed to the printer or to the screen, depending upon whether a preliminary calculation or final posting process is run. The Allocation Processor Audit (PA.450a) report shows the user-specified selection criteria at the top of the page followed by a listing of the allocation transactions that will be posted for each applicable project. The detailed listing shows the source information, cost basis, the allocation rate multiplier, and the amount to be recorded when a final allocation process is run. The transactions within the project are sorted and subtotaled by the post-to account category. The Allocation GL Posting Audit (PA.450b) report provides a list of all the General Ledger transactions that will be created by the allocation process and is generated when running a preliminary or final allocation. The report is sorted by source project-task. The post-to project-task, General Ledger account and subaccount, units, and amount are shown on the report. A total amount for the batch appears at the bottom of the report.
PA450a.rpt PA450b.rpt
Allocation Batch Project Account Employee Labor Class Transaction Date
Allocation Processor (PA.PRO.00)
Report Formats • Allocation Processor Audit
• Allocation GL Posting Audit
Project Management and Accounting Sample Reports Page 31
Allocation Processor Audit (PA.450.00)
Project Management and Accounting Sample Reports Page 32
Time and Expense Sample Reports This section includes information about the most common Time and Expense reports. Samples of each report are also included.
• Time Card Report • Labor Expense Posting Report & Recap • Labor Distribution by Chg & Home Sub • Employee Utilization • Employee Labor Dist by Chg & Home Sub • GL Labor Reconciliation • Expense Report
Project Management and Accounting Sample Reports Page 33
Time Card Report (TM.010.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Timecard Report (TM.010.00) to see a printout of a timecard's details or to provide a hard copy of a timecard for signature approval. The report sorts on home company, employee name, and week-ending date.
TIM010.rpt
Employee Document Number Week Ending Date
Report Formats • n/a Timecard Entry
(TM.TCE.00) Project Timesheet Entry (TM.PTE.00)
Project Management and Accounting Sample Reports Page 34
Time Card Report (TM.010.00)
Project Management and Accounting Sample Reports Page 35
Labor Expense Posting Report (TM.020.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Labor Expense Posting Report (TM.020.00) to see a detailed breakdown of labor costs by charged company, General Ledger subaccount, and General Ledger account number for the specified fiscal period. The report also presents data on project, task, labor class, earnings type, and breakdown of hours (total vs. premium hours worked). A summarized version of the report, the Labor Expense Posting Recap, presents the General Ledger summary postings by charged company, General Ledger subaccount, and General Ledger account. Note that only the expense portion of each labor charge appears, as the offset posting derives its subaccount and account from Time and Expense Setup (TM.SET.00).
TM020
Company Charge Project Employee
Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00)
Report Formats • Labor Expense Posting Report
• Labor Expense Posting Recap
Project Management and Accounting Sample Reports Page 36
Labor Expense Posting Report (TM.020.00)
Project Management and Accounting Sample Reports Page 37
Project Management and Accounting Sample Reports Page 38
Labor Distribution by Charged or Home Subaccount (TM.030.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Labor Distribution by Charged Subaccount (TM.030.00) report shows, by the company and subaccount charged on employee timecards, the General Ledger distribution of labor charges for the specified fiscal period. The report presents month-to-date (MTD) and year-to-date (YTD) costs by General Ledger account number, project, task, and employee, as well as the total hours and number of premium hours worked. The Labor Distribution by Home Subaccount (TM.030.00) report displays the same data presented by the employees' home company and subaccount.
TM030.rpt
Project Employee
Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00)
Report Formats • Labor Distribution by Chg Sub
• Labor Distribution by Home Sub
Project Management and Accounting Sample Reports Page 39
Labor Distribution by Charged or Home Subaccount (TM.030.00)
Project Management and Accounting Sample Reports Page 40
Employee Utilization (TM.040.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Employee Utilization (TM.040.00) report shows a breakdown of hours worked by four different user-specified categories. The categories and the General Ledger accounts that fall into each category are defined in Flexible Report Column Maintenance (PA.RPC.00). The data, sorted by the employees' home General Ledger subaccount, appears for the current week, month-to-date, and year-to-date as of the specified date.
tm040.rpt
Project Employee ID Project ID Task ID GL Sub Account Number
Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00)
Report Formats • NA
Project Management and Accounting Sample Reports Page 41
Employee Utilization (TM.040.00) Report
Project Management and Accounting Sample Reports Page 42
Employee Labor Distribution by Charged or Home Subaccount (TM050)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Employee Labor Distribution by Charged Subaccount (TM.050.00) report shows, by charged company and General Ledger subaccount, each employee's hours and labor cost by General Ledger account, project, and task for the specified fiscal period. Month-to-date (MTD) and year-to-date (YTD) information appears for total hours, premium hours, and total cost.
TM050.rpt
Company Employee Project Account/Subaccount
Report Formats • Employee Labor Dist by Chg Sub
• Employee Labor Dist by Hm Sub Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00)
Project Management and Accounting Sample Reports Page 43
Employee Labor Distribution by Charged or Home Subaccount (TM050)
Project Management and Accounting Sample Reports Page 44
GL Labor Reconciliation (TM.100.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the GL Labor Reconciliation Report (TM.100.00) to see a detailed breakdown of labor costs by General Ledger Account, SubAccount and Project Employee ID. The report also presents data on project hours by employee and General Ledge batch status. This report may be useful in reconciling labor hours posted in Project to Project labor batches posted in General Ledger.
tm100.rpt
General Ledger Account Number General Ledger Sub Account Number Project Employee ID Project ID Task ID
Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00)
Report Formats • Type report format info here
Project Management and Accounting Sample Reports Page 45
GL Labor Reconciliation (TM.100.00) Report
Project Management and Accounting Sample Reports Page 46
Travel & Expense Report (TM.410.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Travel & Expense Report (TM.410.00) to see a printout of an expense report's details or to provide a hard copy of an expense report for signature approval. Printouts of advance requests and advance repayments can also be produced.
TM410.rpt
Document Number Report Formats
• n/a Travel & Expense Report
Entry (TM.ENT.00
Project Management and Accounting Sample Reports Page 47
Travel & Expense Report (TM.410.00)
Project Management and Accounting Sample Reports Page 48
Employee Utilization Sample Reports This section includes information about the most common Employee Utilization reports. Samples of each report are also included.
• Revenue Variance Report
Project Management and Accounting Sample Reports Page 49
Revenue Variance (UZ.010.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Revenue Variance Report (UZ.010.00) reports actual hours, revenue adjustments, and gross/net rates against goal hours, rates, and revenue by employee. The difference of these two metrics is displayed in the variance columns by hours, volume, and bill rates.
uz010rpt
Type here
Report Formats • NA Project Charge Entry
(PA.CHG.00) Invoice and Adjustment Maintenance (BI.BAM.00) Timecard Entry (TM.TCE.00)
Project Management and Accounting Sample Reports Page 50
Revenue Variance (UZ.010.00) Report
Project Management and Accounting Sample Reports Page 51
Analyzer Sample Reports This section includes information about the most common Analyzer reports. Samples of each report are also included.
• Profitability by Project Manager • Project Detail & Summary by Project ID • Project & Task Performance
Project Management and Accounting Sample Reports Page 52
Profitability by Project Manager (IQ.010.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Profitability by Pjt Manager (IQ.010.00) report is a flexible column report used to analyze the profitability of all projects managed by each employee. The account categories that appear in each column are user-defined in Project Controller's Flexible Report Column Maintenance (PA.RPC.00).
IQ010.rpt
Employee Project Account
Report Formats • n/a
n/a
Project Management and Accounting Sample Reports Page 53
Profitability by Project Manager (IQ.010.00)
Project Management and Accounting Sample Reports Page 54
Profit Detail/Summary by Project ID (IQ.020.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Profit Detail/Summary by Project ID (IQ.020.00) reports present project profitability data sorted by an ID field in the Project Master table (PJPROJ.PM_ID01-10). Use the Options tab to select the ID field on which to sort. If no ID has been specified, the report sorts on PM_ID01. The account categories that appear in the columns are user-defined in Project Controller's Flexible Report Column Maintenance (PA.RPC.00). The Profit Detail by Project ID (IQ.020.00) report itemizes the profitability of each project within the specified ID field. The Profit Summary by Project ID (IQ.020.00) report presents the profitability data summarized by the specified ID without the project detail.
IQ020.rpt
Project
n/a
Report Formats • Profit Detail by Project ID
• Profit Summary by Project ID
Project Management and Accounting Sample Reports Page 55
Profit Detail/Summary by Project ID (IQ.020.00)
Project Management and Accounting Sample Reports Page 56
Project/Task Performance (IQ.030.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Report Formats
The Project/Task Performance (IQ.030.00) reports summarize much of the pertinent data regarding the actual vs. anticipated performance at the project or task level. They present month-to-date and project-to-date actual units and amounts, along with committed amounts, compared against the Estimate at Completion (EAC) for each revenue and expense account category. The Project Performance (IQ.030.00) report pages on project ID. The Task Performance (IQ.030.00) report presents additional task-level data such as task manager and task contract type. The report pages on each new task.
IQ030.rpt
Employee Customer Project Account
n/a
• Project Performance
• Task Performance
Project Management and Accounting Sample Reports Page 57
Project/Task Performance (IQ.030.00)
Project Management and Accounting Sample Reports Page 58
Flexible Billings Sample Reports This section includes information about the most common Flexible Billings reports. Samples of each report are also included.
• Unbilled Aging Report • Unbilled Detail Report • Invoice Register Report • Invoice in Process Report • Billing Distribution Report
Project Management and Accounting Sample Reports Page 59
Unbilled Aging Report (BI.400.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Unbilled Aging Report (BI.400.00) to view aged accounts receivable by project customer and project. The prerequisites for using this report are: · The Transfer AR Payments/Require Default Task box must be checked in the PC Options and Setup tab of Project Controller Setup (PA.SET.00) · The Default Task for System Postings must exist for all projects whose aged balances are to be reviewed using this report · The Accounts Receivable module must be used for the entry of payments for project-related invoices.
BI400.rpt
Subaccount Employee/Manager Customer Project
Invoice and Adjustment Maintenance (BI.BAM.00)
Report Formats • n/a
Project Management and Accounting Sample Reports Page 60
Unbilled Aging Report (BI.400.00)
Project Management and Accounting Sample Reports Page 61
Unbilled Detail Report (BI.410.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Report Formats
Use the Unbilled Detail Report (BI.410.00) to view the entries that have not been selected onto drafts for invoicing through the specified cutoff date. The entries that fall within the current billing cycle are indicated by an asterisk (*) in the In Cycle column.
BI410
Account Subaccount Employee Project Vendor
• N/A Invoice and Adjustment
Maintenance (BI.BAM.00)
Project Management and Accounting Sample Reports Page 62
Unbilled Detail Report (BI.410.00)
Project Management and Accounting Sample Reports Page 63
Invoice Register (BI.420.00) Report
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Invoice Register Report (BI.420.00), produced automatically when Invoice and Adjustment Posting (BI.REG.00) is run, lists the postings to General Ledger as defined in the invoice posting rules. The report can also be run from the Flexible Billings Reports menu.
Bi420.rpt
Customer ID AR Reference Number GL Batch Number GL Account Number Project ID
Report Formats Invoice & Adjustment Posting
(BI.REG.00) Invoice and Adjustment Maintenance (BI.BAM.00)
• NA
Project Management and Accounting Sample Reports Page 64
Invoice Register (BI.420.00) Report
Project Management and Accounting Sample Reports Page 65
Invoice in Process Report (BI.430.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
Use the Invoice in Process Report (BI.430.00) to view a summary of all unposted invoices. The report separates the invoices by status (Approved, Completed, In Process, Printed, and Rejected).
BI430.rpt
Report Formats Invoice Status Draft Number
• n/a
n/a
Project Management and Accounting Sample Reports Page 66
Invoice in Process Report (BI.430.00)
Project Management and Accounting Sample Reports Page 67
Billing Distribution Report (BI.440.00)
Crystal Report name Possible Sort/Select Options Data Entry Screen
The Billing Distribution (BI.440.00) report is a financial audit trail document that has been modified to include project-task information. The report is sorted by batch number, General Ledger account number and sub account number, and shows one line per General Ledger Account Number with its associated project-task, if available.
Bi440.rpt
GL Batch Number Project ID Invoice Number
Report Formats Invoice and Adjustment
Maintenance (BI.BAM.00) Construction Billing Entry (BI.CNB.00)
• NA
Project Management and Accounting Sample Reports Page 68
Billing Distribution Report (BI.440.00)
Project Management and Accounting Sample Reports Page 69