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FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit, Esq. Michael A. Swit, Esq. Law Offices of Michael A. Swit [email protected] FDACounsel.com

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Page 1: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

FDA Enforcement What Every Clinical

Director Should Know

June 15, 2003Drug Information Association

Annual Meeting

Michael A. Swit, Esq.Michael A. Swit, Esq.

Law Offices of Michael A. [email protected]

FDACounsel.com

Page 2: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Workshop – Our Organization/ObjectivesI. FDA Enforcement Concerns for the Clinical Director Good Clinical Practice (GCP)

From the Investigator’s, IRB’s, CRO’s and Sponsor’s vantage points

Application/data integrity policy electronic records/signatures financial disclosure

Pre and Post-approval activities (adverse reaction reporting, advertising based on clinical studies data)

BREAK

II. FDA Administrative Enforcement ToolsIII. Civil and Criminal PenaltiesIV. Collateral Damage – Worst Case Scenarios from Clinical Studies

FDACounsel.com

Page 3: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Enforcement is Related to FDA’s Mission products are safe and effective honest, accurate, informative

representation of products correction of noncompliance or

removal of unsafe or unlawful products

Human subject protection is a goal shared with HHS’s OHRP

FDACounsel.com

Page 4: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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I. FDA Enforcement: GCP

With any compliance plan, it is not the volume of your SOPs, but their overall effect

FDACounsel.com

Page 5: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: Informed Consent FDA and NIH Oversight overlap of authority on informed consent

sometimes complicates the issues Example: FDA proposal (ANPRM) to

prevent IRB "shopping" more patients would be willing to participate

in clinical trials if they knew of the protections which would apply to them (“Will & Why Survey”, 2001)

HIPAA: medical records privacy enforcement by HHS/OCR

FDACounsel.com

Page 6: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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HHS: Research Subject Protection HHS Office of Human Research Protections HHS authority is based on academic

sponsorship, where increasingly it is the “academic-industrial” complex

future unification of patient protection under FDA – possible, but not imminent; to contrary, may see more exercise of its resources by OHRP

identified need for more resources for IRBs IRBs have been seeking new revenue sources

FDACounsel.com

Page 7: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Learning From FDA’s Most Recent

Warning Letters to Investigators --

No geographic concentration: they are issued from district offices all over the country

CDER, CBER and CDRH are all active Reputation and compliance don’t

always go together The specificity of detailing violations: no

compliance detail is too small

FDACounsel.com

Page 8: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Learning From FDA’s Most Recent Warning Letters to Investigators …

Warning Letters can be issued much later than the 483 and adverse publicity

Lots of money is spent on legal fees during the enforcement process: avoidance is your best policy!

Foreign clinical sites are not immune

FDACounsel.com

Page 9: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Johns Hopkins University: June 2001

FDA Inspection followed report of death of a healthy volunteer who had inhaled hexamethonium

FDA’s 483 to the IRB (September 2001) cites: failure to obtain effective informed

consents: failure to disclose that inhalation administration of the drug was experimental

FDACounsel.com

Page 10: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Johns Hopkins University: June 2001 …

failure of clinical investigator to submit an IND prior to conducting the investigation (3 subjects)

changes to IRB approved protocol without notifying the IRB (and without IRB approval)

Warning Letter Issued March 31, 2003 to Investigator failure to report an unanticipated AE to the

IRB Note: time interval between incidents and Warning

Letter – unusual, but not unprecedented.

FDACounsel.com

Page 11: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Recent warning letters:Informed Consent

Failure to obtain informed consent in accordance with the provisions of 21 CFR Part 50. [21 CFR Part 312.60]

There are no consent forms for two subjects, three consent forms were signed after the test article was administered, and one subject signed the wrong consent form as follows:

• no informed consent forms for certain patients

• Signed the wrong consent form (different study)

• Signed the informed consent form over four months after the test article was administered

FDACounsel.com

Page 12: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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More Lessons from Recent Warning Letters …

If protocol requires patient to complete a diary card during 5 days from pre-screening and screening visits, they CANNOT be pre-screened and screened on the SAME day

“Your (investigator’s) response indicates that you were not aware of the deviations in study drug dosage and administration due to the blinded nature of the study randomizations. Nevertheless, as the clinical investigator, you are ultimately responsible for the pharmacy staff.”

Investigator submitted incorrect data to sponsor

FDACounsel.com

Page 13: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: Other Areas of FDA Enforcement Priority BIMO: Bioresearch Monitoring responsible for inspecting clinical sites and

sponsors’ facilities to compare data gathered during clinical studies with data held by sponsors

FDA CPG MANUAL Chapter 48 http://www.fda.gov/ora/compliance_ref/cpg/

Inspection of foreign clinical sites occur when the studies covered provide data

critical to product approval regardless of whether the studies are conducted under an FDA application for research

FDACounsel.com

Page 14: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: SOP Auditing

To measure compliance with GCP, FDA audits sponsors’ SOPs informed consent protocol preparation adverse experience reporting data entry and compilation recordkeeping

FDACounsel.com

Page 15: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Specific GCPs That FDA Will Review When Inspecting a Clinical Site

how (e.g., telephone, memo, etc.) the monitor explained to the clinical investigator the status of the test article, nature of the protocol, and the obligations of a clinical investigator

whether authority for the conduct of the various aspects of the study was delegated properly so that the investigator retained control and knowledge of the study

FDACounsel.com

Page 16: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Specific GCPs That FDA Will Review When Inspecting a Clinical Site

if and why the investigator discontinued the study before completion

if laboratory tests are performed in the investigator’s own facility, whether that facility is equipped/staffed to perform each test specified (example: CLIA high complexity certification)

protocol and all IRB approvals and modifications

FDACounsel.com

Page 17: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Protocol Amendments Must Be Up to Date

subject selection (i.e., inclusion and exclusion criteria)

number of subjects

frequency of subject observations

dosage, frequency

FDACounsel.com

Page 18: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Protocol Amendments Must Be Up to Date

all changes to protocol must be: documented by an approved amendment

(and may need FDA pre-clearance under IND rules)

dated maintained with the protocol approved by the IRB and reported to the

sponsor before implementation, except where necessary to eliminate apparent immediate hazard to human subjects

FDACounsel.com

Page 19: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: Clinical Site Source Documents

FDA’s right to inspect must be in informed consent organization, condition, completeness, and legibility of

source documents adequate documentation to assure all audited subjects did

exist and were alive and available for the duration of their stated participation in the study

comparison of source documents in the clinical investigator’s records with CRFs completed for the sponsor

presence of completed clinical laboratory testing (including EKGs, X-rays, eye exams, etc.)

whether all AEs were reported in the CRFs

FDACounsel.com

Page 20: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: Completeness of Patient RecordsEach patient record must contain: observations, information, and data on the condition

of the subject at time subject entered clinical study AND records of exposure of subject to the test article

observations and data on condition of subject throughout investigation, including results of lab tests, development of unrelated illnesses, and other factors that might alter effects of the test article; and

signature log: identity of all persons and locations obtaining raw data or involved in the collection or analysis of such data

FDACounsel.com

Page 21: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: IRB Matters

Identify and chairperson of the IRB investigator must maintains copies of all reports

submitted to the IRB and reports of all actions by the IRB

nature and frequency of periodic reports submitted to the IRB

investigator must submit a report to the IRB of all deaths, adverse experiences and unanticipated problems involving risk to human subjects

Did the investigator submit to and obtain IRB approval of the following before subjects were allowed to participate in the investigation?

FDACounsel.com

Page 22: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: Patient/Subject Recruitment

Use of media advertising any promotional material or representation that

the test article is safe and effective for the purpose for which it is under investigation is violative

all promotional materials must be submitted to the IRB for review and approval before use

Payment of enrollment bonus

FDACounsel.com

Page 23: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: Test Article Accountability

What is the date the last subject completed the study?Were test articles returned when either: The investigator discontinued or completed

his/her participation; The sponsor discontinued or terminated

the investigation; or The FDA terminated the investigation.

Unqualified or unauthorized persons may not administer or dispense the test article

FDACounsel.com

Page 24: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Another Warning Letter: Failure to maintain control of the investigational drug [21 CFR 312.61]

“[name] released the test article to a physician not listed on the Form FDA 1572 at another local hospital on 2/13/99 for use on an individual not enrolled in the study. This demonstrates lack of adequate training by the sponsor.”

FDACounsel.com

Page 25: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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GCP: Records Retention

Identification of custodian of required records and means for prompt access

Period of Retention Two years following the date on which the test

article is approved by FDA for marketing for the purposes which were the subject of the clinical investigation; or

Two years following the date on which the entire clinical investigation (not just the investigator’s part in it) is terminated or discontinued by the sponsor

FDACounsel.com

Page 26: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Electronic Records and Signatures

Applies to records in electronic form that are created, modified, maintained, archived, retrieved, or transmitted under any records requirement set forth in agency regulations

Points to Consider: source of the hardware person(s) responsible for installation and training source of data entered into the computer

Direct (no paper) Case report form Office record

authority to enter/modify data

FDACounsel.com

Page 27: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Recent GCP Developments

Proposed Rule (3/14/03) to adopt ICH standards for pre- and post-marketing safety reporting

Changes to Part 11 Approach (Electronic Records and Signatures)

Draft Guidances: Clinical Hold Authority for Investigator Misconduct (8/02)

FDACounsel.com

Page 28: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Coming Soon?

Institutional IRB Review of Research Conducted at Other Sites

Acceptance of Clinical Studies Conducted Outside the U.S.

Charging for Investigational Products Recruiting Study Subjects Payments to Research Subjects Use of Investigational Products When

Subjects Enter a Second Institution

FDACounsel.com

Page 29: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Current FDA Enforcement Priorities: Application/Data Integrity Policy

The AIP applies to any application (e.g., NDA, BLA, PMA), amendment, supplement, petition, or other submission in support of the approval or marketing of a regulated product

Does not apply only to data tainted or possibly tainted by fraud or other intentional misconduct

“Data may not be unreliable due to sloppiness and inadvertent errors. A pattern of errors by an applicant involving material subject matter may raise a significant question regarding the general reliability of data in applications from that applicant.”

FDACounsel.com

Page 30: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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AIP: History

formerly known as the “Fraud” Policy developed and implemented in response to generic

drug scandal of 1980s Dozens of generic company officials and employees

indicted and convicted of crimes including: making false statements, conspiracy to defraud FDA, obstruction of justice (including obstructing an FDA inspection), and introducing adulterated and misbranded drugs

Criminal fines of $10,000,000 imposed on one company; a number of officials and employees were incarcerated as well as fined

FDACounsel.com

Page 31: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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AIP if FDA has significant questions

surrounding the reliability of the data in an application, it will defer substantive scientific review of all the data in the application - and, possibly, other applications

deferral will continue until all questions regarding the reliability of the data have been resolved

FDACounsel.com

Page 32: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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AIP: Managed Through Corporate Internal Audit and Action Plan

Importance of monitoring and QC visits

Clean up clinical sites before making a submission to FDA

Lessons Select investigators with great care Don’t skimp on GCP compliance

FDACounsel.com

Page 33: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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BioCryst Pharmaceuticals UAB/BioCryst had close financial ties University’s competing objectives of

advancing science and making money can threaten integrity of medical research

research nurse differed with PI on findings and recorded data which would demonstrate a positive finding for the study vehicle

FDACounsel.com

Page 34: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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BioCryst Pharmaceuticals … PI’s breach of duty falsified results: claimed 60% efficacy,

when really only 30% June 1995: company issued press

release claiming “reanalysis of the data”, did not reveal fraud to FDA until FDA found it on its own inspection in December 1995, which proceeded to criminal investigation

FDACounsel.com

Page 35: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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BioCryst Case Study two convictions of defrauding FDA UAB dermatologist banned from testing drugs for

the FDA (permanent loss of previous nationwide reputation)

NIH suspended university enrollment of patients in 550 studies in 2000, when it became clear that patient rights were also at stake

study coordinator and his wife, the research nurse, at trial in 2000, were found guilty by jury of conspiracy and sentenced to 3 years in prison each; currently on appeal

FDACounsel.com

Page 36: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL CERTIFICATION/ DISCLOSURE BY SPONSORS AND CLINICAL INVESTIGATORS

“no conflict, no interest” - University researcher

while some institutions flat out prohibit financial conflicts of interest, others permit their “management” - stock in escrow, disclosure to patients and in publications

FDACounsel.com

Page 37: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE BY SPONSORS AND CLINICAL INVESTIGATORS

21 C.F.R. Part 54 (applicable since 1999) sponsors of a marketing application must

submit information concerning certain compensation to, and certain financial interests of, any clinical investigators or subinvestigators (including spouses and dependent children) conducting certain clinical studies to support the application

March 20, 2001 Guidance Document from FDA clarifies disclosable financial interests, covered clinical studies, use of Forms 3454/3455

FDACounsel.com

Page 38: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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To Whom Does The Rule Apply? Investigators and subinvestigators and

their family members (aggregated interests)

March 2001 Guidance specifically exempts “nurses, residents, or fellows and office staff who provide ancillary or intermittent care but who do not make direct and significant contribution to the data”

FDACounsel.com

Page 39: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Financial Integrity – via Disclosure?? Five types of compensation and rights (collectively

“Interests”) are the primary focus of the regulation Direct payments of more than $25,000. excludes the costs for the conduct of clinical

studies includes honoraria, grants to fund ongoing

research, compensation for or in the form of equipment or services, or retainers for ongoing consultation

disclosure (for all interests) must be made during the “covered” clinical trial and for one year following completion of the trial

FDACounsel.com

Page 40: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE …

Equity interest of more than $50,000 in a publicly traded company

Ownership interest, stock, stock option or other financial interest, no matter how small, the value of which cannot be readily determined through reference to public prices, (e.g., any privately held company or unlisted equity interests)

FDACounsel.com

Page 41: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE …

Proprietary interest in the investigational product including, but not limited to, patents,

copyrights, trade secrets, and licenses Financial arrangements under which

the compensation (e.g., money, equity interest, royalty interest) could be higher for a favorable trial outcome than for an unfavorable trial outcome

FDACounsel.com

Page 42: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE …

Interests are evaluated for disclosure on a “per investigator” basis

Interests of an investigator include the Interests held or received by an investigator and his/her spouse and dependent children, and are aggregated

FDACounsel.com

Page 43: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE …

“covered study” is a trial that FDA or the sponsor relies on to establish that the tested product is effective OR

a study in which a single investigator makes a significant contribution to the demonstration of safety

FDA is particularly concerned with Phase II and III trials (efficacy) and bioequivalence studies where results obtained by a single investigator can have a profound statistical effect on trial outcome

FDACounsel.com

Page 44: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE …

In general, large open-label studies conducted at multiple sites, treatment protocols, Phase I tolerance studies, pharmacokinetic studies, and most clinical pharmacology studies are not “covered” studies

FDACounsel.com

Page 45: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE BY SPONSORS AND CLINICAL INVESTIGATORS

Compliance with financial disclosure/ certification should be part of the clinical investigator selection process and be documented in compliance with regulations

Clinical study agreements should contain provisions requiring disclosure of Interests or a certification that there is nothing to disclose

CRO agreements should obligate the CRO to obtain disclosure/ certification

All clinical study agreements should include the right to obtain a one-year post study update regarding interests – and define, up front, when study ends!!

FDACounsel.com

Page 46: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FINANCIAL DISCLOSURE

Licensing agreements with clinical investigators on a new investigational product should now contain a clause that requires them to comply with disclosure/certification requirements if their clinical data will be pivotal or relied upon in any subsequent marketing application

Establish and maintain a company-wide tracking system for investigators to enable the company to verify and substantiate its disclosures

Establish and implement procedures for the types of Interests held by investigators and how such Interests will be managed

FDACounsel.com

Page 47: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FDACounsel.com

Page 48: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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II. FDA Administrative Enforcement Tools Each FDA Center has its own Office

of Compliance (OC) OC works with Office of Chief

Counsel and Department of Justicebut, before they haul you into court …

Administrative Enforcement Tools

FDACounsel.com

Page 49: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Administrative Enforcement Tools Inspections

Planned and conducted pursuant to FDA annual plan or center compliance program

Pre-approval “For cause” (e.g., public health crisis due to

defective or contaminated FDA-regulated product; follow up to 483 response)

Government-wide Quality Assurance Program

FDA may inspect at the request of the DoD or VA to determine, for example, whether a company bidding on a government contract is in compliance with GMPs and otherwise in compliance with the FDCA

FDACounsel.com

Page 50: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Administrative Enforcement Tools …

Inspections (continued) Combination or joint inspections (EPA, OSHA,

or a state food and drug regulatory body) Consumer, trade, and other complaints Adverse product effect reports Congressionally inspired

Clinical hold Withdrawal or suspension of marketing permit Recall (FDA-requested or “voluntary”)

FDACounsel.com

Page 51: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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More FDA Administrative Enforcement Tools …

Import detention or refusal Civil money penalties Warning Letters

addressed to CEOs/other executives; FDA’s effort to get executive buy-in on necessary fixes is often sabotaged by corporate bureaucracy, which sends the letter back down to the person with knowledge of the specifics

FDACounsel.com

Page 52: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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The Pen Is Mightier Than The Sword: Adverse Publicity FDA Website Press release Talk paper Press conference/television and radio

interview Speeches Congressional and other testimony Articles in scientific, professional and lay

publications

FDACounsel.com

Page 53: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FDA Inspections (the Source of Most Enforcement Activity):How to Prepare for an Inspection

Know the training and tactics of FDA Investigators Inspection Operations Manual (IOM)

www.fda.gov/ora/inspect_ref/iom see how FDA approaches inspections

Compliance Program Guidance Manual

Other Guidance DocumentsFDACounsel.com

Page 54: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Preparing for an Inspection

Have a written corporate policy for FDA inspections

Conduct independent audits and internal audits

Establish attitude of the company Designate an inspection

coordinator

FDACounsel.com

Page 55: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Training Personnel for Inspections

Every employee must know his/her job function and regulatory obligations

Document employee credentials, training and knowledge Study, manufacturing and other protocols QA/QC, GCP documentation FDA program and inspection guidance

documents

FDACounsel.com

Page 56: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Corporate Inspection Policy & Procedures Address GCP, GMP, GLP and other types of

inspections/inquiries Designate Who will interact with Investigator

Inspection Coordinator and Inspection Group Clinical Director Study Coordinator/Principal

Investigator Production Employees Receptionist/Secretary

FDACounsel.com

Page 57: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Inspection of Records

What records will be made available Have specific policies on:

photographs tape recorders copying records (shipping, financial

and business records) Questioning of personnel, sampling,

affidavits

FDACounsel.com

Page 58: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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FDA Investigative Techniques for Gathering Evidence

Questioning employees at home at night or on the weekend

permitted under FDCA Sec. 704 can go through trash, obtain grand

jury subpoenas and search warrants for telephone and business records

collaboration with FBI (more on OCI later)

FDACounsel.com

Page 59: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Home Interviews US v. Ortho Pharmaceutical Corp. Jan. 1995 Ortho paid $7.5M under plea

arrangement for criminal “obstruction of justice” charge

Ortho had ordered the destruction of corporate documents pertinent to an FDA investigation of promotion of Retin-A for unapproved use; destruction began after 2 home visits by FDA inspectors

FDACounsel.com

Page 60: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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HOME INTERVIEWS … Prepare employees to contact company

legal counsel before speaking with an investigator (this assures no waiver or corporate privilege or disclosure of confidential information)

company SOP should reflect desire to cooperate with FDA to the extent that company understands the purpose of the investigation and will not waive or jeopardize its or its employees legal rights

FDACounsel.com

Page 61: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Personnel Interacting With Inspector(s) Receptionist/Secretary should confirm that

they are at correct name and institution, record inspector’s badge number

never leave investigator unattended receptionist should have list of inspection

coordinator and alternate persons: Clinical Director / Study Coordinator / Principal

Investigator Production V.P. / Quality Control Manager Executive V.P. / President Legal Counsel

FDACounsel.com

Page 62: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Duties of Inspection Coordinator

Examine Credentials and 482 Forms Ask What Type of Inspection Write down all pertinent information

contact core group work out inspection agenda inform investigator of corporate policies

FDACounsel.com

Page 63: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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General Tactics During Investigation

Designate a Conference Room Never Speculate on an Answer Don’t Allow Access to Areas Beyond Scope

of Inspection under § 704 You get the items if needed

Never Mislead the Investigator Don’t Panic (i.e., missing documents,

questions)

FDACounsel.com

Page 64: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Defensive Strategies During/After Inspection to Avoid Enforcement

draw the investigator into a conversation when a problem is identified: more details (so that I may investigate); how/why is what we are doing (apparently)

inadequate (so I may explain to management)

Written response to 483: Show the likelihood of recurrence of the

problem/violation is low Show the company is doing all it can reasonably to

remedy the situation: specific steps, timetable, monitoring

problems attributable to a specific cause have/will be fixed with permanent remedies

FDACounsel.com

Page 65: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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More Defensive Strategies provide specific evidence to minimize public

health risk number/scope of product’s distribution ability to do stock recall technical assessment

if it follows product recall, note that company was “on the ball” and caught the problem, as it was supposed to; foreclosing greater risk

if not, what changes are being made to catch sentinel events/data in the future

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Post-Inspection Debriefing

Exit Interview 483 Observations Ask For:

Explanation and Details Examples

Write Down Exactly What Investigator Says

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483/EIR: Inspection Results

NAI - No objectionable conditions or practices were found during the inspection (or the objectionable conditions found do not justify further regulatory action)

VAI - Objectionable conditions or practices were found, but the District is not prepared to take or recommend any administrative or regulatory action

OAI - Regulatory and/or Administrative actions will be recommended

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Disagreements with 483 Observations Make notes of your requested comments

and include them in your 483 response Never argue with inspector Never make verbal promises, only written

responses Affidavits

Never sign them and don’t even listen to a reading

If they push, ask them to send to your attorney for review

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Written Response to the 483

Address each observation separately Never agree that an observation is

valid: instead, state changes you intend to make

Disagreements: Present your argument Be responsive, not argumentative

Attach copies of changed documents

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Enforcement Options Based on Inspectional Violations

Warning letter termination of the IND or IDE initiation of disqualification procedures or entry into

a consent agreement with the clinical investigator disqualification of the investigator simultaneous to

criminal prosecution. initiation of stock recovery by sponsor seizure of test articles injunction prosecution under the FDCA

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FDA Enforcement Discretion

Prior History of Company’s Compliance prior 483’s, warning letters, and

company’s response Health risks Likelihood of recurrence

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III. FDA Civil and Criminal Enforcement Tools Criminal prosecution - Title 18

§ 371 (conspiracy) § 1001 (false statements) § 1341,43(mail and wire fraud) § § 1505, 1509-10 (obstruction) § 1962 (RICO)

imprisonment Seizure and destruction of product Import detention Injunctions Fines/Disgorgement Consent Decrees

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Page 73: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Criminal Prosecution: Misdemeanors

Misdemeanor Strictly liability (no criminal intent

necessary) Fines up to $100,000 and $200,000 per

misdemeanor offense for an individual and a corporation respectively ($250,000 and $500,000 if the misdemeanor offense resulted in death)

Imprisonment

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What Can FDA Target In An Enforcement Action?

Scope of Enforcement Action Can Be Very Broad:

all areas where FDA perceives violations, and responsible persons involved in such violations

labeling, promotion, manufacturing, QA, distribution, regulatory affairs, quality control

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Page 75: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Who Can FDA Target During An Enforcement Action

Any and all individuals within the company that have a position of responsibility for the violative aspect of the company’s operation, including:

President/CEO/COOProduction ManagerVP or Director of Quality ControlDirector of Regulatory AffairsDirector of Quality AssuranceTechnicians

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Bard (1993): Not only Executives are Charged Director for Regulatory Affairs and a supervisor in the

R.A. Department among those charged 3 executives convicted of defrauding FDA, but

vacated in March 2001 on appeal based on improper instructions to jury by judge

June 2001 -- the 3 defendants settled and pleaded to misdemeanor charges in shipment of adulterated heart catheters: one year of probation and 8 months of in-home confinement; Bard paid $61M

as with tax law, misunderstanding of FDA law may be a legitimate defense; given complexity of regulatory law, you can violate innocently

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Page 77: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Disgorgement FDA recovery of company profits can’t profit from sales of an illegal product that

is nonetheless medically necessary FDA refrains from enjoining production of non-

compliant products because it would compromise patient care by causing significant shortages of medically necessary products

in return, firms will pay a fixed % of future sales to ensure that they did not profit from the violative products

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CONSENT DECREE Order of a court entered by consent of the parties not technically a judicial sentence, but a

negotiated contract between the parties under the sanction of the court

parties represent that it is a just determination of their rights as if the alleged facts of the case had been proven

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Page 79: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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CONSENT DECREES … How do they come about?? Settlement of a court case after FDA has

filed for an injunction voluntary negotiations with FDA after an

adverse inspection Most terms/conditions negotiable -- but

depends on your leverage point companies more often concerned about

naming executives as individually responsible: FDA finds this point important as a deterrent and necessary to pursue contempt charges if decree becomes ineffective

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Page 80: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Duty of Care Corporate directors can in turn be personally

liable for losses incurred because of corporate failure to meet legal compliance standards

McCall (2001): Columbia/HCA shareholder derivative action against board members;

directors lose protection of “business judgment” rule and are personally liable for failure to detect and correct violations

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Page 81: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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DUTY OF CARE … board’s duty of care breached through

nonfeasance: failure to investigate items from internal audit

if you are subject to a search warrant at one site, begin internal investigation at all sites to see whether similar violative practices exist (otherwise breaches duty of care)

need to investigate whistleblower cases, no matter how frivolous they appear

Under FDCA – strict liability – U.S. v. Park

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IV. Collateral Damage – Worst Case Scenarios from Clinical Studies

This is a picture you do not want to see …. in your newspaper …. on your local news …. on the Internet ….

or in a DIA presentation for years to

come ….

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Ex-Imclone CEO exits federal court after being charged with nine felony counts

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“Does Crime Pay?” – Problems Beyond Jail and Fines

PROBLEMS FORINDIVIDUALS IFCONVICTED: Lose right to vote Lose right to run for

public office Damage to

reputation

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“Does Crime Pay?” -- Problems Beyond Jail and Fines (cont’d ...)

PROBLEMS FORINDIVIDUALS IFCONVICTED (cont’d): Can be deported if

not a U.S. citizen Financial ruin - -

lose your job

Page 86: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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“Does Crime Pay?” -- Problems Beyond Jail and Fines (cont’d ...)

PROBLEMS FOR COMPANIES CAUSED BY CRIMINAL CONVICTIONS: Shareholders sue the company, its officers

and directors Other companies may sue the company

(e.g., Mylan Labs sued Par and others) Federal government may suspend or

“debar” company from selling to government “Qui Tam” actions under the False Claims

Act -- e.g., Lifescan case -- “whistle blower” cases -- leading to civil damages and may also spawn a criminal prosecution

Page 87: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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“Does Crime Pay?” -- Problems Beyond Jail and Fines (cont’d ...)

PROBLEMS FOR COMPANIES CAUSED BY CRIMINAL CONVICTIONS (cont’d):

FDA may refuse to approve ANDAs

May lose state licenses

Customers abandon you

Decreased sales may force lay-offs of employees

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“Does Crime Pay?” -- Problems Beyond Jail and Fines (cont’d ...)

PROBLEMS FOR COMPANIES CAUSED BY CRIMINAL CONVICTIONS (con’d): Financing disappears -- banks may

refuse to lend money May violate lending agreements, real

estate mortgages or leases A criminal investigation can cause great

disruption to normal business activities

Page 89: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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“Does Crime Pay?” -- Problems Beyond Jail and Fines (cont’d ...)

PROBLEMS FOR COMPANIES CAUSED BY CRIMINAL CONVICTIONS (con’d): High cost in money of an investigation:

– lost sales

– stock price falls

– attorney’s fees and costs

– costs of complying with requests by government for documents

Page 90: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

The End

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Page 91: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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THANKS !!! To Monika Chas, formerly of Par

Pharmaceutical’s Regulatory Affairs Department, for drawing the illustrations in this presentation.

To Michelle Viña, formerly of Par Pharmaceutical’s M.I.S. Department, for getting Monika’s drawings imported into the software program so they could be printed years ago when no one knew how to do it.

Page 92: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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Questions?

Call, e-mail, fax or write:

Michael A. Swit, Esq.Law Offices of Michael A. Swit

539 Samuel Ct., Suite 229Encinitas, California 92024

760-815-4762 ♦ 760-454-2979 (fax)[email protected]

http://www.fdacounsel.com

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Page 93: Michael A. Swit, Esq. FDA Enforcement What Every Clinical Director Should Know June 15, 2003 Drug Information Association Annual Meeting Michael A. Swit,

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About the speaker ...

Michael A. Swit has extensive experience in all aspects of FDA regulation with a particular emphasis on drugs and medical device regulation. In addition to his regulatory law experience, Mr. Swit also served for three and a half years as vice president and general counsel of Pharmaceutical Resources, Inc. (PRI) a prominent generic drug company and, thus, brings an industry and commercial perspective to his representation of FDA-regulated companies. While at PRI from 1990 to late 1993, Mr. Swit spearheaded the company’s defense of multiple grand jury investigations, other federal and state proceedings, and securities litigation stemming from the acts of prior management. Mr. Swit then served from 1994 to 1998 as CEO of Washington Business Information, Inc. (WBII) a premier publisher of FDA regulatory newsletters and other specialty information products for the FDA publishing company. Before starting FDACounsel.com, he was with Heller Ehrman from May 2001 to May 2003, and also twice in private practice with McKenna & Cuneo, from 1988 to 1990 and, most recently, from 1999 to 2001, first in that firm’s D.C. office and most recently, in its San Diego office. He first practiced FDA regulatory law with the D.C. office of Burditt & Radzius from 1984 to 1988. Mr. Swit has taught and written on a wide variety of subjects relating to FDA law including, since 1989, co-directing a three-day intensive course on the generic drug approval process, serving on the Editorial Board of the Food & Drug Law Journal, and editing a guide to the generic drug approval process, Getting Your Generic Drug Approved, published by WBII. Mr. Swit holds an A.B., magna cum laude, with high honors in history, in 1979, from Bowdoin College, and earned his law degree from Emory University in 1982. He is a member of the California, Virginia and District of Columbia bars.

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