mentoring up - abrcms 2014 - steve lee
TRANSCRIPT
Mentoring Up:
Pro-actively managing your mentoring relationship by assessing and applying your strengths
Steve Lee, PhDGraduate Diversity Officerfor the STEM Disciplines
What exactly is mentoring?
Traditional Mentoring
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MentorMentee
Instructions, advice, etc
Any other aspects of mentoring?
Peer Mentoring
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Peer Peer Peer
Any other aspects of mentoring?
“Mentoring Up”
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Questions, input, etc
MentorMentee
Based upon original concept of:
“Managing Up”
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Gabarro and Kotter, Harvard Business Review, 1980.
Questions, input, etc
Manager Boss
Mentoring up is:
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Questions, input, etc
MentorMentee
the mentee learning to pro-actively manage their mentoring relationship
Group Discussion #1
� Consider a recent fruitful working
relationship. What made it work out well?
� Consider another difficult working
relationship. Why do you think it became
so challenging?
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A key difficulty is realizing our own communication preferences
� Research shows we don’t self-assess accurately
� Gallup survey: 97% said their leadership skills are at or above average (!)
� National study: rate student’s professional skills from 1-7
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employers
alumni
faculty
students 5.16 (!)
4.41
4.73
4.27
Gabarro and Kotter also stress the importance of assessing
� the relationship involves mutual dependence between fallible persons
� most superiors do not spell out all their expectations explicitly
� ultimately, the subordinate is responsible to discover the superior’s expectations
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Gabarro and Kotter, HBR, 1980.
1. assess yourself and your superior
2. apply this assessment to develop a mutually beneficial relationship
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Main Message
Assess:
Apply:
� Assess yourself & others accurately
� Apply your assessments strategically
How do we assess ourselves?
How do we apply our assessment to “mentor up”?
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� Please refer to the handout
� Complete the individual and group activities
� Spend ~15 min
Group Discussion #2
What principles are important in mentoring relationships?
� Communication
� Aligning expectations
� Assessing understanding
� Ethics
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Handelsman, Pfund, Branchaw, etc at U of WI
Entering Mentoring and Entering Research
� Addressing equity and inclusion
� Fostering independence
� Promoting professional development
What skills are needed in mentoring up?
� Assess yourself and your mentor� Myers-Briggs
� StrengthsFinder
� myIDP website
� seek research-based,
multiple assessments
� Apply the assessment� refer to principles in mentoring relationships & case studies
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� assess your needs:� trust� compassion� hope� stability
Mentoring up includes:
Acting with confidence
� actively engage with your mentor
� seek to understand your mentor’s expectations
� communicate your goals and expectations
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Treating with respect
� actively listen
� practice “follow-ship”
� determine and fulfill your responsibilities
� adapt to your mentor’s needs
&
Mentoring up is NOT
� False-flattery
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� Manipulating your mentor
Resources
� for mentors:� Handelsman, et al; Entering Mentoring
� for mentees:� Branchaw, et al; Entering Research
� Lee, McGee, Pfund, Branchaw� “Mentoring Up” chapter; accepted
� “The Mentoring Continuum”; Glenn Wright, ed
� This workshop’s slides and handouts:� www.slideshare.net
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We always need mentors
in all stages of our lives
As we learn how to mentor up,
we also learn how to mentor others,
and create a supportive community.
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Take-Home Message
Assess:
Apply:
� Assess yourself & others accurately
� Apply your assessments strategically
Thanks for your participation!
Any questions?
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??
?
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Mentoring Up: Pro-actively managing your relationship with your research mentor
by assessing and applying your strengths Steve Lee, PhD - Graduate Diversity Officer for the STEM Disciplines
at University of California, Davis; [email protected]
ABRCMS in San Antonio, TX – November 14, 2014
• Individual Activity: adapted Myers-Briggs test for introverts/extroverts < www.humanmetrics.com >
o Select the answer that more accurately reflects your preferred behavior.
Yes No
� You enjoy having a wide circle of acquaintances.
� You are usually the first to react to a sudden event, such as the telephone ringing or
unexpected question.
� You easily tell new people about yourself.
� You spend your leisure time actively socializing with a group of people, attending
parties, shopping, etc.
� You rapidly get involved in the social life of a new workplace.
� The more people with whom you speak, the better you feel.
� It is easy for you to speak loudly.
� You enjoy being at the center of events in which other people are directly involved.
� You feel at ease in a crowd.
� It is easy for you to communicate in social situations.
Totals
o Scoring: add up the number of statements with which you answered “Yes” and “No”. Extroverts will
tend to answer Yes to most of these statements, and Introverts will tend to answer No.
• Success Types by John Pelley < http://www.ttuhsc.edu/SOM/success/ >
Well-developed skills & Positive perceptions Underdeveloped skills & Negative perceptions Extraversion
Active approach
Bring breadth
Introversion
Reflective approach
Bring depth
Extraversion
Hyperactive
Superficial
Introversion
Withdrawn & secretive
Overly serious
What the Types Can Offer Each Other EXTRAVERTS
• Provide the outwardly directed energy
needed to move into action
• Offer responsiveness to what is going on
in the environment
• Have a natural inclination to converse and
to network
INTROVERTS
• Provide the inwardly directed energy
needed for focused reflection
• Offer stability from attending to deep
ideas, and listening to others
• Have a natural tendency to think and work
alone
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Group Activity: Please read the case study below and answer the following questions.
• Joseph has been feeling intimidated and overwhelmed with his research professor, and isn’t sure how to
improve his communications with her. He had heard many wonderful and positive things about
Professor Mason, and so had wanted to join her lab. She publishes regularly in high impact journals, and
had recently won a couple of prestigious awards for her research and teaching. So when Joseph asked
to join her lab, he was pleasantly surprised when she welcomed him into her large research group.
• But Joseph has been feeling overwhelmed during his weekly individual meetings with her. She is very
friendly and talkative, and even shares personal stories about raising her young kids. But she also gives
him so many ideas, resources, and tasks to complete, that he has trouble writing down everything in his
notes. He’s constantly afraid that he’s forgotten to record important tasks or items to complete. She
also regularly spouts many terms and acronyms that are unfamiliar to him, but he’s afraid to ask
questions because he doesn’t want to look incompetent and because she seems so busy with her own
work and traveling for conferences. He’s thought about asking if he could audio-record their meetings,
but he’s concerned that she might think it would a little awkward, or an invasion of her privacy to record
their individual meetings. He’s also thought about asking for advice from other members of the
research group, but they all seem to have their cliques and is feeling too timid to approach others. His
past research group had felt more comfortable with only 4 members, but his new group has 27
members and feels so big to him.
• Questions:
1) Introduce yourselves in your group, and share your results from the test for introverts and
extroverts. Do you think the test and the tables helped you to determine or confirm your
preference to be an introvert or extrovert?
2) From the case study, do you think Joseph is an introvert or extrovert? Explain your reasoning,
referring to specific details mentioned in the case study.
3) Do you think the professor is an introvert or extrovert? Explain your reasoning.
4) How might Joseph adapt, to work better with his professor? How can he improve his understanding
of her expectations for his research?
a) How might Joseph use his strengths to help resolve his problem?
b) What underdeveloped type skills (see tables for some ideas) might Joseph need to address as
he considers how to improve the communication with his professor?
5) How would this relationship differ if Joseph and his professor had their opposite types? This is a
tough, but important question! Think carefully and hard!
a) How might conflicts and miscommunications arise?
b) How can they effectively address or avoid their conflicts?
6) Have you or someone in your group experienced similar situations, where you had different types?
Please share your situation: how the different preferences impacted the relationship, the
consequences, if the situation changed, how you dealt with the differences, etc.
• Thanks for coming to my workshop! I hope that it was helpful.
• My presentations and handouts are available at < www.slideshare.net >.