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Mentor Exempted Village School District

Mentor High School Lecture Room A January 12, 2016

To be approved at the Board of Education meeting February 9, 2016. MINUTES OF THE JANUARY 12, 2016 REGULAR MEETING OF THE BOARD OF EDUCATION. THE BOARD OF EDUCATION MEETING IS VIDEOTAPED AND THE VIDEO IS AVAILABLE FOR REVIEW OR A COPY CAN BE OBTAINED BY CONTACTING THE TREASURER'S OFFICE AT THE HELEN H. "SUE" OSBORN ADMINISTRATION BUILDING. The Mentor Exempted Village Board of Education held its Regular Meeting Tuesday, January 12, 2016, at 7:00 p.m., at Mentor High School, Lecture Room A, 6477 Center Street, Mentor, Ohio. Members present: Mrs. Mary L. Bryner, Mrs. Virginia E. Jeschelnig, Ms. Sally S. Miller, Mr. William J. Shaw, and Mr. Thomas V. Tuttle. Ms. Miller led the assembled in the Pledge of Allegiance. Mrs. Jeschelnig moved, seconded by Mr. Shaw, to approve the minutes of the special meeting held December 8, 2015, the regular meeting held December 8, 2015, the special meeting held December 15, 2015, and the special meeting held January 4, 2016 Roll Call: Ayes: Mrs. Jeschelnig, Mr. Shaw, Mrs. Bryner, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-27 At this time, Ms. Miller stated that there would be a hearing of the public on agenda items only. There were none. Mrs. Bryner moved, seconded by Mrs. Jeschelnig, that the Board of Education approve the consent agenda as presented by the Superintendent. Acceptance of gifts: Bookcase from Virco Manufacturing to Orchard Hollow Elementary School Large chicken nugget platter from Stacie Anderson of Chick-fil-A to Catalyst at Ridge Middle School Approximately 535 dictionaries from Mr. Ted Hieronymus of Mentor Rotary to grade 3 students $8,000 from the Richard G. Small Memorial Trust Fund to Mentor Public Schools for the purpose of Cleveland Construction Scholarships for four scholarships at $2,000 per scholarship $500 from The Lubrizol Foundation/Community Connection Grant to the Ridge Middle School Principal’s Account $50 from Jacqueline K. Simmons to the Shore Middle School Principal’s Account Donations in memory of former Mentor teacher Sandy Refe to Fairfax Elementary School: $30 from Susan Swain and Kim Hurley $30 from Brenda and Steve Bartish $25 from Judy Szabo $25 from Joseph and Kathryn Bartish $20 from Patsy and Joseph Rice Acceptance of the following overnight/out-of-state field trips at no cost to the Board of Education:

Shore Middle School Shoreline Singers to Chicago, Illinois, to perform at various Chicago locations

June 1-3, 2016 Approval of Change Order #1 in the deduct amount of $17,424.00 for the District-wide Paving Project Bid by Chagrin Valley Paving, Inc. The original contract was for $332,200.00 so the final contract amount will be $314,776.00.


Mentor High School Lecture Room A January 12, 2016 Approval of Mentor disabled students attending classes in and out of the Mentor School District and non-resident students attending classes in the Mentor School District. Roll Call: Ayes: Mrs. Bryner, Mrs. Jeschelnig, Mr. Shaw, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-28 At this time Ms. Jacqueline Sturm, Principal, Sterling Morton Elementary School, and Sterling Morton Elementary School Students recognized the Board of Education Members for January Board Recognition Month. At this time Mr. Matthew J. Miller, Superintendent, and Mrs. Bryner recognized the Service Facility Dedication Recipients: Larry Disbro Administrator (16 years of service) Suzanne Karlovec Office Aide (30 years of service) At this time the Community Planning Group Report was presented by Ms. Dione DeMitro, Ms. Sara DiFranco, Pastor Tim Potter, Mr. Robert Searles, and Mr. Ron Traub. Mrs. Jeschelnig moved, seconded by Mr. Shaw, that the Board of Education approve the revised 2016-2017 school year.


Mentor High School Lecture Room A January 12, 2016 Roll Call: Ayes: Mrs. Jeschelnig, Mr. Shaw, Mrs. Bryner, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-29 Mr. Tuttle moved, seconded by Mrs. Bryner, that the Board of Education approve that for the 2017-2018 school year, the first day of school for students will be August 17, 2017 and the last day of school for students will be May 24, 2018.

Roll Call: Ayes: Mr. Tuttle, Mrs. Bryner, Mrs. Jeschelnig, Mr. Shaw, Ms. Miller. The motion carried. 2016-1-30 Mrs. Jeschelnig moved, seconded by Mr. Shaw that the Board Education approve the certified/licensed, classified, non-contractual compensation, and supplemental contracts, and employee suspension without pay as follows:



CERTIFIED/LICENSED Leave of Absence for the 2015-2016 School Year Recommended

Effective Dolinsky, Kellie – Guidance Counselor/Shore, Morton, Orchard, Lake (Medical) 01-12-16 Resignations for the 2015-2016 School Year Recommended

Effective Stokes, Jennifer – Intervention Specialist/Hopkins (Personal) 08-21-16 Temporary Employees (e.g. substitute teachers and tutors) for the 2015-2016 School Year Recommended

Elliott, Jacqueline Fiebig, Thomas Henninger, Christine Kurowski, Sue Schuster, Jason

CLASSIFIED

Appointments for the 2015-2016 School Year Recommended Hipp, Samantha will be hired as Classroom Assistant/HQ at Ridge Middle School. Ms. Hipp will be placed at Step 1 of the Classroom Assistant/HQ Salary Schedule. Effective 01-05-16 Maul, Alicia will be hired as Custodian I at the Administration Building and Mentor High School Stadium. Ms. Maul will be placed at Step 1 of the Custodian I Salary Schedule. Effective 12-14-15 Rolik, Nichole will be hired as Classroom Assistant/HQ at Ridge Middle School. Ms. Rolik will be placed at Step 1 of the Classroom Assistant/HQ Salary Schedule. Effective 01-20-16 Tesny, Tyler will be hired as Classroom Assistant/HQ at CARES. Mr. Tesny will be placed at Step 1 of the Classroom Assistant/HQ/CARES Salary Schedule. Effective 01-05-16 Whiting, LeAnn will be hired as SNS Prep/Server at Kirtland Middle School. Ms. Whiting will be placed at Step 1 of the SNS Prep/Server Salary Schedule. Effective 01-05-16 Reclassifications for the 2015-2016 School Year Recommended Coughlin, Paula will have a change in assignment from Secretary IV to Secretary V at Mentor High School. Ms. Coughlin will be placed at Step 7 of the Secretary V Salary Schedule. Effective 12-07-15 Hupp, Krista will have a change in hours as SNS Satellite Manager at Kirtland High School from 5.5 hours per day to 8 hours per day. Ms. Hupp will remain at Step 1 of the SNS Satellite Manager Salary Schedule. Effective 01-13-16 Laurenzi, Stefanie will have a change in assignment from Classroom Assistant/HQ at Ridge Middle School to Switchboard Operator/Receptionist in Human Resources at the Administration Building. Ms. Laurenzi will be placed at Step 1 of the Switchboard Operator/Receptionist Salary Schedule. Effective 11-30-15 Pearce, Crystal will have a change in assignment from Classroom Assistant/HQ at Sterling Morton Elementary to Record Clerk in Treasury at the Administration Building. Ms. Pearce will be placed at Step 7 of the Record Clerk Salary Schedule. Effective 11-30-15 Pirnat, Jennifer will have a change in assignment from Classroom Assistant/HQ at Ridge Middle School to Classroom Assistant/HQ at CARES. Ms. Pirnat will be placed at Step 1 of the Classroom Assistant/HQ/CARES Salary Schedule. Effective 01-05-16 Sullivan, Tina will have a change in assignment from SNS Prep/Server at Kirtland Middle School to SNS Server at Memorial Middle School. Ms. Sullivan will be placed on Step 1 of the SNS Server Salary Schedule. Effective 11-16-15


Mentor High School Lecture Room A January 12, 2016 The following will be reclassified from Bus Assistant to Highly Qualified Bus Assistant according to the Mentor Classified Employees Negotiated Contract. Effective 01-13-16 Name Step Bencar, Jennifer 7 Spakes, Heather 3.5 Leave of Absence for the 2015-2016 School Year Recommended Effective Taylor, Robert – Custodian I/Shore (Medical) 12-29-15 Return from Leave of Absence for the 2015-2016 School Year Recommended Effective Gerardi, Roger-Custodian I/Garfield (Medical) 01/04/16 Resignations for the 2015-2016 School Year Recommended Effective Duncan, Jr., Keith – Custodian I/Mentor High School (Personal) 01-20-16 Miles, Vernon – Custodian III/Ridge Middle School (Retirement) 04-30-16 Mountain, Jerome – Custodian I/Mentor High School (Personal 01-20-16 Spira, Kayla – Classroom Assistant/HQ/Mentor High School (Personal) 12-22-15 Temporary Employees (e.g., substitute classroom assistant, bus assistant, custodian, educational assistant, food service worker, library assistant, secretary, We Care instructor) for the 2015-2016 School Year Recommended

Brandt, Karen Caldarea, John Evans, Dedra Henninger, Christine Lanning, David Malady, Cathy Masiello, Crystal Stokel, Cheryl

NON-CONTRACTUAL COMPENSATION

The following will be paid a stipend for attending the 2015 Residential Outdoor Education Camp Program held September 2 – October 23, 2015. To be paid from the Residential Outdoor Education Camp Fund Shore Middle School Woleben, Marcy $375.00 The following will be paid a stipend of $30.00 per hour, up to 15 hours each, for work done providing professional development delivered between the months of January and May 2016 to Mentor High School and Kirtland High School teachers. To be paid from the Straight A Grant Adamson, Darlene Harris, Jeniffer Levine, Rebecca Murray, Megan Sangdahl, Lou Watson, Megan

SUPPLEMENTAL CONTRACTS

Supplemental Contracts for the 2015-2016 School Year Recommended

ADDITIONS:

District-wide Solar, Jacquelyn Elementary Department Coordinator - 1 extended day

Media Technology Mentor High School Saywell, Kailey Swimming/Diving – Assistant Coach (1/2) 0.05 x base (outside coach)


Mentor High School Lecture Room A January 12, 2016 Ardo, Alexandra Track – Girls Assistant Coach 0.10 x base (outside coach)

Memorial Middle School Schreiner, Evan Wrestling – Assistant Coach 0.08 x base (outside coach)

Ridge Middle School Franck, Brian Volleyball – 7th Grade Coach 0.11 x base

EMPLOYEE SUSPENSION WITHOUT PAY It is recommended that the resolution to suspend Patrick Snee, Mentor High School teacher, without pay for five workdays: January 5, 6, 7, 8, and 11, 2016, be approved.

WHEREAS, the Board employs Patrick Snee (“Mr. Snee”) as a teacher in the Mentor Exempted Village School District;

WHEREAS, Mr. Snee’s employment is subject to the collective bargaining agreement (“CBA”) between the Mentor Teachers’ Association (“MTA” or the “Union”) and the Board;

WHEREAS, on or about December 15, 2015, Mr. Snee engaged in unacceptable workplace communication to other District employees by disseminating inappropriate content using the District’s resources, in violation of multiple District Policies;

WHEREAS, Board Policy 3.04, entitled “Staff Conduct,” provides in relevant part, “District employees are expected to conduct themselves in a professional manner at all times”;

WHEREAS, Board Policy 3.04, entitled “Staff Conduct,” also provides in relevant part, “[District employees] are to follow all of the state and federal laws and regulations required of them and the policies and procedures of the Board of Education and directives and recommendations from their supervisors”;

WHEREAS, Board Policy 3.04, entitled “Staff Conduct,” further provides in relevant part, “District employees are prohibited from using technology . . . to intentionally host or post improper or inappropriate material, including but not limited to documents, photographs, or inappropriate information that could reasonably be accessed by the school community”;

WHEREAS, Board Policy 3.04, entitled “Staff Conduct,” also provides in relevant part, “Essential to the success of ongoing operations and the instructional program are the following specific responsibilities which are required of all personnel: . . . support and enforcement of policies of the Board and regulations of administration”;

WHEREAS, Board Policy 3.11, entitled “Staff E-mail, Internet Access, and Technology Privacy,” provides in relevant part, “It is the responsibility of each employee to ensure that this technology is used for proper educational purposes”;

WHEREAS, Board Policy 3.11, entitled “Staff E-mail, Internet Access, and Technology Privacy,” also provides in relevant part, “The computers, computer network and messaging systems of the School District are intended primarily for educational uses and work-related communications only”;

WHEREAS, Board Policy 3.11, entitled “Staff E-mail, Internet Access, and Technology Privacy,” further provides in relevant parts, “The following are uses that are unacceptable under any circumstances: . . . The transmission of jokes, pictures, or other materials which are obscene, lewd, vulgar, or disparaging of persons based on their race, color, gender, age, religion, national origin, or sexual orientation. The transmission of messages or any other content which would be perceived by a reasonable person to be harassing, demeaning, threatening, disruptive or inconsistent with the Board’s policies concerning equal employment opportunity or sexual harassment . . . Any personal use or uses which are inconsistent with the educational goals and objectives of the School District”;

WHEREAS, Mr. Snee demonstrated a willful noncompliance with District policies as outlined above;

WHEREAS, the Board believes that the herein referenced conduct constitutes serious offenses and grounds for suspending his employment under Article IX of the CBA and the law; and WHEREAS, the Board has considered all related information brought to its attention. NOW, THEREFORE, BE IT RESOLVED by the Board:

1. Mr. Snee is hereby suspended without pay for five (5) days pursuant to the terms set forth in the CBA Section 3.10, as Mr. Snee has demonstrated misconduct amounting to willful violations Board policies



warranting a more serious corrective action than a verbal or written warning.

2. Mr. Snee’s suspension shall be served on days determined by the Superintendent.

3. The Treasurer, after consultation with legal counsel, is directed to prepare and mail to Mr. Snee, by certified mail, notice of this action and a copy of this resolution.

4. The Board hereby authorizes the Board President, Superintendent and Treasurer to take all actions as may be necessary to implement this resolution.

5. It is hereby found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and any of its committees that resulted in such formal action were in meetings open to the public or in executive session as permitted by Ohio law.

6. This Resolution shall take effect and be in force from and after the earliest period allowed by law.

It is recommended that the resolution to suspend Vernon Miles, Ridge Middle School Custodian III, without pay for five workdays: January 13, 14, 15, 19 and 20, 2016, be approved.

WHEREAS, the Board employs Vern Miles (“Mr. Miles”) as a non-teaching employee in the position of Custodian III at Ridge Middle School in the Mentor Exempted Village School District (“the Dstrict”);

WHEREAS, Mr. Miles is a member of the Mentor Classified Employees (the “Union”), an affiliate of the Ohio Education Association and the National Education Association, and his employment is subject to the Collective Bargaining Agreement (“CBA”) between the Union and the Board dated September 1, 2015 through August 31, 2017;

WHEREAS, Article IX of the CBA provides that the Board follow principles of progressive discipline and that no employee may be suspended for more than three (3) days except by use of Section 3319.081 of the Ohio Revised Code;

WHEREAS, R.C. § 3319.081 provides that a board of education of a school district may suspend an employee for a definite period of time for cause as set forth in the statute, which includes the following reasons for discipline: violation of written rules and regulations as set forth by the board of education or for incompetency, inefficiency, dishonesty, drunkenness, immoral conduct, insubordination, discourteous treatment of the public, neglect of duty, or any other acts of misfeasance, malfeasance, or nonfeasance;

WHEREAS, the Board concludes that the conduct of Mr. Miles, as set forth in Sections a. to d. below, constitutes just cause and sufficient grounds for suspending his employment under the applicable provisions of the CBA and Section 3319.081 of the Ohio Revised Code;

a. Mr. Miles committed unsafe work practices on December 2, 2015, when he intentionally overrode the safety switch on a district lift, to put the legs of the lift down by using 2x4 pieces of wood and putty knives, while using the lift to change light bulbs in the Ridge Middle School cafeteria.

b. Mr. Miles committed unsafe work practices on December 2,

2015, when he instructed another district employee to push him around the school cafeteria while the lift platform was elevated in the air.

c. When a pre-disciplinary hearing was held on December 16,

2015, Mr. Miles confirmed that he intentionally overrode the lift safety switch, shared that he has done this on additional prior occasions when changing filters at the school, and



confirmed that he instructed another employee to push him around while the lift platform was elevated.

d. Mr. Miles violated safety procedures and placed himself and

another district employee in danger resulting in significant potential liability to the district by his intentional unsafe actions on December 2, 2015.

WHEREAS, there is credible evidence supporting the above allegations and

demonstrating that Mr. Miles was neglectful of his job duties; he committed unsafe work practices; and he violated safety procedures and board policies;

WHEREAS, Mr. Miles was previously disciplined with a verbal reprimand on September 13, 2012 for neglect of duty in his failure to clean up an area following broken equipment;

WHEREAS, Mr. Miles was previously disciplined with a written reprimand on August 20, 2013 for unprofessional conduct to others in violation of Board Policy 3.04, Staff Conduct;

WHEREAS, Mr. Miles was also previously disciplined on June 9, 2014 with a one (1) day suspension without pay for giving away district-owned property in violation of Board Policy 9.28, Lending of District-Owned Equipment;

WHEREAS, Mr. Miles was again previously disciplined on July 31, 2015 with a (3) day suspension without pay for smoking on school property in violation of Board Policy 9.35, Smoke Free Schools, and taking a break within the last hour of his contract day in violation of the CBA;

WHEREAS, the above conduct of Mr. Miles violates the Board’s policies, rules and procedures (including, but not limited to, Board Policy 3.04 “Staff Conduct”) and exhibits insubordination, incompetency, inefficiency, dishonesty, a neglect of duty, misfeasance, nonfeasance, and other misconduct as prohibited by Ohio law;

WHEREAS, Mr. Miles continues to demonstrate a willful noncompliance with reasonable directives, written instructions, District policies, and Ohio law; WHEREAS, the Board believes that the above conduct constitutes serious offenses and grounds for suspending his employment under Article IX of the CBA and R.C. § 3319.081;

WHEREAS, a pre-disciplinary meeting was held on December 16, 2015 with Mr. Miles and others, including Union representatives, to discuss the allegations and possibility of discipline; and WHEREAS, the Board has considered all of the allegations and related information brought to its attention. NOW, THEREFORE, BE IT RESOLVED by the Board:

1. Mr. Miles is hereby suspended without pay for five (5) days pursuant to the terms set forth in the CBA and Section 3319.081 of the Ohio Revised Code, as Mr. Miles has demonstrated insubordination, incompetency, inefficiency, dishonesty, a neglect of duty, misfeasance, nonfeasance, and other misconduct amounting to willful violations of District instructions, Board policies, and Ohio law.

2. Mr. Miles’s suspension shall be served on days determined by the Superintendent.

3. The Treasurer is directed to prepare and mail to Mr. Miles, by certified mail, notice of this action and a copy of this resolution.

4. The Board hereby authorizes the Board President, Superintendent and Treasurer to take all actions as may be necessary to implement this resolution.

5. It is hereby found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and any of its committees that resulted in such formal action were in meetings open to the public or in executive session as permitted by Ohio law.

6. This Resolution shall take effect and be in force from and after the earliest period allowed by law.

Roll Call: Ayes: Mrs. Jeschelnig, Mr. Shaw, Mrs. Bryner, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-31


Mentor High School Lecture Room A January 12, 2016 At this time Rebecca L. Widowski, Northeast Regional Liaison, presented the Auditor of State Award with Distinction to Daniel L. Wilson, Chief Financial Officer. Mr. Wilson recognized the Treasurer’s office staff: Norm Funk Debby Walland Kathy Biggs Maryann DeMichael

Glendeen Epperson Jacki Locke Rita McNeely Crystal Pearce

Patti Starkey Gail Steindler Judy Willett Diane Williams

Sherry Witt Mr. Tuttle moved, seconded by Mrs. Jeschelnit that the Board of Education approve the December 2015 financial statements as presented. Roll Call: Ayes: Mr. Tuttle, Mrs. Jeschelnig, Mrs. Bryner, Mr. Shaw, Ms. Miller. The motion carried. 2016-1-32 Mr. Shaw moved, seconded by Mrs. Bryner, that the Board of Education ratify the December investment portfolio as presented:

INVESTMENT INVENTORY AS OF December 31, 2015

DATE

ORIGINALLY MATURITY INTEREST

INSTITUTION AMOUNT INVESTED DATE RATE

First Merit 875,112.13 2/12/2013 OPEN 0.100% JP Morgan #4845 10,580.31 01/27/00 OPEN 0.030% JP Morgan #8860 84,422.65 03/01/11 OPEN 0.000% Dollar Bank #3235 1,743,984.62 08/10/11 OPEN 0.070% Huntington #0387 5,263,649.93 03/10/09 OPEN 0.050% Lake National CKG #1257 180,733.69 03/26/10 OPEN 0.200% Lake National CKG #6075 38.47 11/30/10 OPEN 0.200% First National Bank CKG #7847 12,041,179.76 06/16/14 OPEN 0.200% Lake National Bank 1,121,993.18 02/19/15 02/17/16 0.650% TriState CDARS 2,500,000.00 08/28/14 02/25/16 0.550% TriState CDARS 12,500,000.00 08/28/14 02/25/16 0.550% Financial Northeastern 248,000.00 10/30/14 05/02/16 0.700% Financial Northeastern 248,000.00 11/05/14 05/05/16 0.650% Financial Northeastern 248,000.00 11/14/14 05/16/16 0.700% Financial Northeastern 249,000.00 12/03/14 06/03/16 0.650% Financial Northeastern 249,000.00 12/05/14 06/06/16 0.650% Financial Northeastern 249,000.00 12/10/14 06/10/16 0.600% Financial Northeastern 249,000.00 12/10/14 06/10/16 0.600%

Lake National Bank CDARS 2,700,749.66 06/18/15 06/16/16 0.650% Financial Northeastern 248,000.00 09/21/15 07/21/16 0.500% TriState CDARS 2,000,000.00 08/27/15 08/25/16 0.600% Raymond James 248,000.00 09/04/15 09/02/16 0.600% Raymond James 249,000.00 09/09/15 09/09/16 0.700% Multi Bank Securities 248,000.00 09/10/15 09/09/16 0.600% Raymond James 249,000.00 09/16/15 09/16/16 0.600% Huntington National Bank 248,000.00 09/23/15 09/23/16 0.600% TriState CDARS 5,000,000.00 08/27/15 11/24/16 0.650% Huntington National Bank 249,000.00 09/21/15 12/19/16 0.650% Huntington National Bank 249,000.00 09/30/15 12/30/16 0.650% TriState CDARS 5,000,000.00 09/03/15 03/02/17 0.750% Raymond James 248,000.00 09/02/15 08/21/17 1.250% Raymond James 248,000.00 09/02/15 08/28/17 1.250% Raymond James 248,000.00 09/02/15 08/31/17 1.300% FC Stone - FHLMC 3,000,000.00 09/08/15 09/08/17 1.000%



Multi Bank Securities 248,000.00 09/09/15 09/11/17 1.000% Multi Bank Securities 249,000.00 09/14/15 09/14/17 1.200% Multi Bank Securities 249,000.00 09/14/15 09/14/17 1.000% Huntington National Bank 249,000.00 09/15/15 09/15/17 1.050% Huntington National Bank 248,000.00 09/16/15 09/18/17 1.150% Fifth Third Bank - FHLMC 248,000.00 09/18/15 09/18/17 1.200% Huntington National Bank 249,000.00 09/21/15 09/21/17 1.100% Financial Northeastern 249,000.00 09/25/15 09/25/17 1.000% Stifel Nicolaus FHLMC 1,750,000.00 09/28/15 09/28/17 1.000% Huntington National Bank 249,000.00 09/30/15 09/29/17 1.000% Huntington National Bank 248,000.00 10/14/15 10/16/17 1.150% Huntington National Bank 249,000.00 10/19/15 10/19/17 1.000% Financial Northeastern 249,000.00 10/21/15 10/23/17 1.000% Financial Northeastern 249,000.00 11/18/15 11/17/17 0.950% Stifel Nicolaus FHLMC 1,000,000.00 10/27/15 04/27/18 1.000% Stifel Nicolaus FHLMC $750,000.00 10/29/15 10/28/18 1.160% TOTAL INVESTMENTS 65,227,444.40

Roll Call: Ayes: Mr. Shaw, Mrs. Bryner, Mrs. Jeschelnig, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-33 Mrs. Bryner moved, seconded by Mrs. Jeschelnig, that the Board of Education approve the December inter-fund transfers: TO: FROM: AMOUNT REASON

CASH TRANSFERS:

200-5100-9350 LAKE STUDENT COUNCIL

200-7200-9560 RICE BOOK FAIR 154.65 CLOSE ACCT

018-5100-9204 BELL CORP SPONSOR


200-5100-9150 FAIR STUDENT COUNCIL


200-5100-9450 ORCHARD HOLLOW STUD COUNCIL


200-5100-9400 MORTON STUDENT COUNCIL


200-5100-9350 LAKE STUDENT COUNCIL

200-7200-9550 RICE STUDENT COUNCIL 620.35 CLOSE ACCT

200-5100-9001 BELLFLOWER STUDENT COUNCIL

200-7200-9550 RICE STUDENT COUNCIL 2,770.32 CLOSE ACCT



200-5100-9450 ORCHARD HOLLOW STUD COUNCIL


200-5100-9400 MORTON STUDENT COUNCIL


200-5100-9358 LAKE FIELD TRIP

014-7200-9225 RICE FIELD TRIP 21.42 CLOSE ACCT

200-5100-9019 BELLFLOWER FIELD TRIP


014-5100-9210 FAIRFAX FIELD TRIP




014-5100-9221 ORCHARD HOLLOW FIELD TRIP


200-5100-9430 MORTON FIELD TRIP


018-5100-9409 LAKE PRINC RECOGNITION

018-7200-9225 RICE PRINC FUND 649.44 CLOSE ACCT

018-5100-9204 BELL CORP SPONSOR

018-7200-9225 RICE PRINC FUND 2,900.21 CLOSE ACCT

018-5100-9560 FAIRFAX PRINC ACCT


018-5100-9319 ORCHARD HOLLOW PRINC REC


018-5100-9219 MORTON PRINC ACCT


200-5100-9360 LAKE 6TH GR CAMP FUNDRAISER

200-7200-9564 RICE 6TH GR CAMP FR 145.06 CLOSE ACCT

200-5100-9001 BELL STUDENT COUNCIL




200-5100-9452 ORCHARD HOLLOW 6TH GR CAMP FUND


200-5100-9435 MORTON 6TH GRADE CAMP FUND


300-5100-9321 MHS ATHLETICS

022-7200-9015 MHS TOURN ACCT 8,849.04 SUPPORT

300-5100-9321 MHS ATHLETICS

001-7200-0000 GENERAL FUND 17,000.00 SUPPORT

CASH ADVANCES: NONE

RETURN OF CASH ADVANCES: NONE

Roll Call: Ayes: Mrs. Bryner, Mrs. Jeschelnig, Mr. Shaw, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-34 Mrs. Bryner moved, seconded by Mrs. Jeschelnig, that the Board of Education approve the December appropriation modifications as follows: WHEREAS, the Mentor Exempted Village School District Board of Education adopted 2015-2016 annual appropriations on September 8, 2015; and, WHEREAS, the Chief Financial Officer has determined the need for line item appropriation modifications; and, NOW, THEREFORE BE IT RESOLVED, that the following appropriation and modifications be approved:

General Fund 001-0000 Function Object Title Amount From 1100 500 Materials & Supplies $ 975.00 To 1100 400 Purchased Services $ 975.00 Reason: To adjust budget for equipment repairs at the high school.



General Fund 001-0000 Function Object Title Amount From 1100 100 Salaries & Wages $ 35,200.00 To 1900 100 Salaries & Wages $ 35,200.00 Reason: To adjust budget for reallocation of salaries.

General Fund 001-0000 Function Object Title Amount From 1100 600 Capital Outlay $ 41,710.75 To 2200 400 Purchased Services $ 41,710.75 Reason: To adjust budget to clear negative balances in Curriculum.

General Fund 001-0000

Function Object Title Amount From 2200 500 Materials & Supplies $ 1,390.00 To 2200 600 Capital Outlay $ 1,390.00 Reason: To adjust budget for Media needs at the high school.

General Fund 001-0000

Function Object Title Amount From 2400 200 Retirement & Insurance

Benefits $ 6,000.00

To 1900 200 Retirement & Insurance Benefits

$ 6,000.00

Reason: To adjust budget for reallocation of benefits.

General Fund 001-0000 Function Object Title Amount From 2500 800 Other Objects $ 10,000.00 To 2500 600 Capital Outlay $ 10,000.00 Reason: To adjust budget for the purchase of a microfilm machine for the high school.

Principals Account 018-9560 Function Object Title Amount From 2949 517 Computer Tech Supplies $ 3800.00 To 2949 899 Other Misc. $ 3800.00 Reason: To reflect change in fundraising organization and method of payment. To provide additional student assemblies.

Athletic Tournament Fund 022-9015 Function Object Title Amount From 4590 849 Other dues and fees $ 1849.04 To 7200 910 Transfer Out $ 1849.04 Reason: Use funds for current expenses.

Ridge Athletics 300-9313 Function Object Title Amount From 4590 640 Equipment $ 700.00 To 4590 889 Other Misc. $ 700.00 Reason: To spend Play 60 monies in Ridge P.E. Dept.

Athletics Fund 300-9321 Function Object Title Amount From 4528 519 Other General Supplies $ 890.00 To 4528 640 General Equip. > $500 $ 890.00 Reason: To cover equipment purchase for wrestling.

Career Tech-Perkins 524-9029

Function Object Title Amount From 1300 600 Capital Outlay $ 3,000.00 To 1300 500 Supplies & Materials $ 3,000.00 Reason: Budget adjustment for instructional supplies. Roll Call: Ayes: Mrs. Bryner, Mrs. Jeschelnig, Mr. Shaw, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-35 Mr. Shaw moved, seconded by Mrs. Bryner that the Board of Education approve the December supplemental appropriations as presented:



WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by Share A Vision of a new grant, Share A Vision/Hobi Account, in the amount of $770.60; WHEREAS, the Mentor Exempted Village School District Board of Education on September 8, 2015 adopted annual appropriations for the 2015-2016 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:

Share A Vision/Hobi ’16 007-9832 Function Object Title Increase Budget Total 1200 800 Other Objects $ 370.00 2800 400 Purchase Services $ 400.60 $ 770.60

BE IT FURTHER RESOLVED, That the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.

WHEREAS, the Mentor Exempted Village School District Board of Education either have received additional monies, have additional cash available or anticipate receiving additional monies during the 2015-2016 fiscal year; WHEREAS, the Mentor Exempted Village School District Board of Education on June 29, 2015 adopted permanent appropriations for the 2015-2016 fiscal year which included a portion of these funds; NOW, THEREFORE, BE IT RESOLVED, that the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:

Old Rice Accounts 007-9225 Function Object Title Decrease Total Decrease 4600 500 Supplies/Materials $960.47 $960.47

Principals Account 018-9500 Function Object Title Increase Total Increase 2949 800 Other Object $1000.00 $1000.00 BE IT FURTHER RESOLVED, that the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor. Roll Call: Ayes: Mr. Shaw, Mrs. Bryner, Mrs. Jeschelnig, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-36 Mrs. Bryner moved, seconded by Mr. Shaw that the Board of Education approve certain invoices. WHEREAS, the Ohio Revised Code 5705.41 and 5705.412 require the certification of funds availability for purchase orders; and, WHEREAS, past annual financial audit included recommendations to eliminate financial transactions where invoices for goods and services predate purchase orders by issuing “Then and Now Certificate”; and, WHEREAS, the Mentor Exempted Village School District Board of Education on July 12, 2004 adopted resolution 208-04 titled authorization to pay certain invoices; and, WHEREAS, resolution 208-04 authorizes the Chief Financial Officer to execute “Then and Now Certificates” under prescribed conditions and submit certain invoices for approval by the Board of Education; and, NOW, THEREFORE, BE IT RESOLVED, that the Mentor Exempted Village School District Board of Education authorize the Chief Financial Officer to pay the following invoices:

Nearpod, Inc. $1,620.00 12/16/15 Ericka Blackburn 001-0000 In September, I ordered 15 District Edition Nearpod licenses to enhance the instructional practices of the Ridge teaching staff. Unfortunately, the Nearpod invoice predates the purchase order 16032646. I apologize for this mishap and I will take necessary measures to ensure this does not occur in the future. Roll Call: Ayes: Mrs. Bryner, Mr. Shaw, Mrs. Jeschelnig, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-37


Mentor High School Lecture Room A January 12, 2016 Mrs. Jeschelnig moved, seconded by Mr. Shaw that the Board of Education approve the Fiscal 2017 Tax Budget as presented at the Tax Budget Hearing. Roll Call: Ayes: Mrs. Jeschelnig, Mr. Shaw, Mrs. Bryner, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-38 Mrs. Bryner moved, seconded by Mr. Shaw that the Board of Education approve the resolution to recertify tax rates for tax year 2015, collection year 2016.

WHEREAS, This Board of Education in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing July 1, 2015; and, WHEREAS, the Budget Commission of Lake County, Ohio has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitation; therefore, be it, RESOLVED, By the Board of Education of the Mentor Exempted Village School District, Lake County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further RESOLVED, That there be and is hereby levied on the tax duplicate of said School District the rate of each tax necessary to be levied within and without the ten mill limitation as follows: Outside 10 Mill Limit General Fund 62.90 Emergency Levy 8.46 Permanent Improvement 1.00 Total 72.36 Inside 10 Mill Limit General Fund 4.80 and be it further RESOLVED, That the Clerk of this Board be and he is hereby directed to certify a copy of this Resolution to the County Auditor of said County. Roll Call: Ayes: Mrs. Bryner, Mr. Shaw, Mrs. Jeschelnig, Mr. Tuttle, Ms. Miller. The motion carried. 2016-1-39 At this time Ms. Miller announced that the Board of Education would conduct a hearing of the public, an opportunity for anyone to speak to the Board on any subject. Rich Burson, a representative from MCPC, spoke about the STEM Program and the need for 3-D printer utilization inside the curriculum. Mr. Tuttle moved, seconded by Mrs. Bryner by that the Board of Education recess to executive session in accordance with Ohio Revised Code 121.22 to conduct the performance review of the Superintendent. Time: 7:50 p.m. Roll Call: Ayes: Mr. Tuttle, Mrs. Bryner, Mrs. Jeschelnig, Mr. Shaw, Ms. Miller. The motion carried. 2016-1-40 Ms. Miller reconvened the meeting to regular session at 9:31 p.m. There being no further business to come before the Board, Mr. Tuttle moved, seconded by Mrs. Bryner, that the regular meeting be adjourned. Roll Call: Ayes: Mr. Tuttle, Mrs. Bryner, Mrs. Jeschelnig, Mr. Shaw, Ms. Miller. The motion carried. 2016-1-41


Mentor High School Lecture Room A January 12, 2016 The regular meeting adjourned at 9:32 p.m. Daniel L. Wilson, Treasurer Sally S. Miller, President

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