memorandum city of lawrence finance department...dsc03192 dsc03193 ©2005- 2010 fire & safety...

Memorandum City of Lawrence Finance Department To: Dave Corliss, City Manager From: Ed Mullins, Finance Director Date: July 30, 2010 Subject: Sales Tax Distribution The City of Lawrence has recently received its July sales tax distribution. The distribution is the result of retail sales from mid-May to mid-June. The distribution of $2,268,805 is $460,000 less than the prior year distribution for the same month. It also includes $2,234 from the Free State Transportation Development District and $7,171 from the Oread District. Based upon the first quarter distribution, total 2010 sales/use tax is projected to be $29,500,000 or approximately 96% of budget. The July distribution results in the year to date amount being $283,000 below the projection. A summary of the latest city sales/use tax distribution is shown in the table below.

Sales/Use Tax Budget Month Year to Date % of Budget City 1% 14,307,061 1,034,433 7,696,152 53.8% Infrastructure .3% 3,944,646 309,493 2,294,704 58.2% Transit .2% 2,629,764 206,329 1,529,801 58.2% Transit Eq. .05% 657,442 51,582 382,451 58.2% County 1% 9,288,200 657,563 4,923,907 53.0%

A spreadsheet showing total monthly sales tax distributions since 2001 is attached. Additional sales tax information is provided in the tables and graphs below.

City of Lawrence July 2010 Sales Tax by NAICS

July 2010 2006‐2008

NAICS Description Amount Percent Percent

22 Utilities 124,329.33 8.27% 2.05% 23 Construction 29,223.47 1.94% 2.31%

31‐33 Manufacturing 22,253.48 1.48% 1.59% 42 Wholesale Trade 58,429.23 3.89% 3.26%

44‐49 Retail Trade and Transportation 838,323.91 55.76% 61.85% 51‐62 Information and Professional Services 131,591.26 8.75% 9.27% 71‐72 Accommodation and Food Services 222,355.67 14.79% 13.86%

81‐99 Services and Other 76,961.68 5.12% 5.81% 1,503,468.03 100.00% 100.00%

City of Lawrence Monthly sales/use tax budget variance 1% City Over County Over .55% City Over Month Sales/Use Budget (Under) Sales/Use Budget (Under) Sales/Use Budget (Under) January 1,063,830 1,227,552 (163,722) 684,662 806,248 (121,586) 581,473 620,496 (39,023)February 1,163,290 1,224,992 (61,702) 746,780 787,487 (40,707) 634,104 619,203 14,901 March 1,133,158 1,196,600 (63,442) 720,586 770,030 (49,444) 620,024 604,851 15,173 April 1,043,705 1,045,009 (1,304) 663,834 662,421 1,413 569,543 528,225 41,318 May 1,128,411 1,197,689 (69,278) 719,059 754,405 (35,346) 617,986 605,401 12,585 June 1,129,325 1,226,751 (97,426) 731,423 788,754 (57,331) 616,422 620,091 (3,669)July 1,034,433 1,240,781 (206,348) 657,563 824,232 (166,669) 567,404 627,183 (59,779)August 1,210,197 773,015 611,723 September 1,115,490 745,489 563,851 October 1,271,114 821,566 642,515 November 1,114,535 751,110 563,369 December 1,236,351 803,443 624,944 7,696,152 14,307,061 (663,222) 4,923,907 9,288,200 (469,670) 4,206,956 7,231,852 (18,494)

After the end of the first quarter, the Finance Department prepared a projection of sales/use tax for remainder of 2010. The following table compares the monthly sales/use tax distribution to this projection. As of the July distribution, the sales/use tax amount was $283,269 below projection. City of Lawrence Monthly sales/use tax projection variance 1% City Over County Over .55% City Over Month Sales/Use Projection (Under) Sales/Use Projection (Under) Sales/Use Projection (Under) January 1,063,830 1,063,830 0 684,662 684,662 0 581,473 581,473 0 February 1,163,290 1,163,290 0 746,780 746,780 0 634,104 634,104 0 March 1,133,158 1,133,158 0 720,586 720,586 0 620,024 620,024 0 April 1,043,705 1,026,557 17,148 663,834 602,491 61,343 569,543 527,940 41,603 May 1,128,411 1,176,541 (48,130) 719,059 686,152 32,907 617,986 605,074 12,912 June 1,129,325 1,205,089 (75,764) 731,423 717,394 14,029 616,422 619,757 (3,335)July 1,034,433 1,218,872 (184,439) 657,563 749,665 (92,102) 567,404 626,845 (59,441)August 1,188,827 703,079 611,393 September 1,095,792 678,044 563,548 October 1,248,669 747,237 642,169 November 1,094,855 683,156 563,066 December 1,214,520 730,754 624,607 7,696,152 13,830,000 (291,185) 4,923,907 8,450,000 16,177 4,206,956 7,220,000 (8,261)

REVISEDInfrastructure Sales TaxRevenues and Expenses

2009-2019 w/Iowa

Actual YTD Projected Budget Budget Budget Budget Budget Budget Budget Budget Budget BudgetRESOURCES 2009 2010^ 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 TOTAL

Infrastructure Sales Tax - CI Reserve $1,889,133 $2,003,037 $3,440,000 $3,518,800 $3,599,176 $3,681,160 $3,764,783 $3,850,078 $3,937,080 $4,025,822 $4,116,338 $1,461,944 $37,284,313Infrastructure Sales Tax - Equip Reserve $500,000 $291,667 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $5,500,000

Total Revenue $2,389,133 $2,294,704 $3,940,000 $4,018,800 $4,099,176 $4,181,160 $4,264,783 $4,350,078 $4,437,080 $4,525,822 $4,616,338 $1,961,944 $42,784,313

Actual YTD Projected Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Needed FromSALE TAX EXPENSES (total proj. cost) 2009 2010^ 2010* 2011* 2012* 2013* 2014* 2015* 2016* 2017* 2018* 2019* TOTAL* other sources**

Residential Street Maintenance - ($5,000,000) $280,888 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $210,000 $4,990,888 $9,112Fire Apparatus

Ladder 2 - ($1,205,591) $500,000 $500,000 $705,591Engine 6 - ($651,065) $500,000 $500,000 $151,065Quint 6 - ($973,236) $500,000 $473,236Quint 3 - ($998,191) $250,000 $748,191Hazmat 5 - ($750,000) $250,000 $500,000Quint 7 - ($1,106,329) $500,000 $606,329Quint 5 - ($1,081,374) $500,000 $581,374Ladder 5 - ($1,688,298) $1,000,000 $688,298Tender 1 - ($600,000) $500,000 $100,000Quint 1 - ($1,247,739) $500,000 $747,739Total Fire Apparatus $5,000,000 $5,301,823

Burroughs Creek -($350,000) $188,751 $161,249 $161,249 $350,000 $0Kasold - 23rd to 31st - ($6,500,000) $1,000,000 STP Engineering $250,740 $196,890 $196,890 $50,000 Utilities R/W $19,648 $19,648 Construction $5,000,000 $5,467,278 $1,032,722

5th and Maple Pump Station - ($5,000,000) Engineering $400,000 R/W $100,000 $100,000 $100,000 Construction $2,400,000 $2,000,000 $5,000,000 $0Iowa - Harvard to Irving Hill Road Overpass -($6,050,000) $3,000,000 STP Engineering $400,000 $800,000 Safety R/W $150,000 $1,250,000 CIP Construction $450,000 $1,000,000 $5,050,000BBP - Crestline to Kasold - ($3,483,000) Engineering $300,000 R/W $23,000 Construction $2,900,000 $3,223,000 $260,000 UtilitiesWakarusa - BBP to 18th - ($3,150,000) Engineering R/W $25,000 Construction $2,700,000 $2,725,000 $425,000 Utilities19th - Iowa to Naismith -($3,885,500) Engineering $350,000 R/W $25,500 Construction $2,200,000 $1,000,000 $3,575,500 $310,000 UtilitiesKasold - Harvard to BBP - ($4,922,000) Engineering $420,000 R/W $42,000 Construction $3,000,000 $1,100,000 $4,562,000 $360,000 UtilitiesWakarusa - BBP to Legends - (4,663,000) Engineering $300,000 R/W $23,000 Construction $2,000,000 $2,100,000 $4,423,000 $240,000 UtilitiesBBP - Iowa to Crestline ($5,105,000) Engineering $400,000 R/W $10,000 Construction - Phase I $2,000,000 $2,410,000 $2,695,000

Total Expenses from Infrastructure Sales Tax $720,379 $1,477,787 $2,377,787 $6,150,000 $2,273,000 $6,300,000 $3,400,500 $5,400,000 $2,962,000 $4,323,000 $4,510,000 $4,310,000 $42,726,666 $20,985,480Revenues over Expenses $1,668,754 $816,917 $1,562,213 -$2,131,200 $1,826,176 -$2,118,840 $864,283 -$1,049,922 $1,475,080 $202,822 $106,338 -$2,348,057 $57,646

Fund Balance Forward Jan 1 $0 $1,668,754 $3,230,967 $1,099,767 $2,925,943 $807,103 $1,671,385 $621,464 $2,096,544 $2,299,365 $2,405,703

Ending Balance Dec 31 $1,668,754 $3,230,967 $1,099,767 $2,925,943 $807,103 $1,671,385 $621,464 $2,096,544 $2,299,365 $2,405,703 $57,646 $57,646* expenses do not reflect total project cost. Instead, only the project expenses to be funded with proceeds from the Infrastructure Sales Tax are shown here. ** Other sources include state and/or federal aid, as well as cash from other funds or other reserve funds, debt financing, etc.^ Year to date as of July 31, 2010

Assumptions:.30 for infrastructure and equipment10 year sunsetfirst year collections only 7months; last year collections only 5 months

©2005- 2010 Fire & Safety Consulting, LLC© 2010 Fire and Safety Consulting

Photo Album for:

Lawrence Fire & Medical, KS

Job 23571

August 16, 2010Your new apparatus is now in production. This week

your cab finished in fabrication, paint and today started

on the cab line where cab related content is added.

The chassis started in assembly while the pump house

completed fabrication and was in a paint spray booth.

The body finished in fabrication and was staged to

begin the paint process. Later this week you should

see the cab merged with the chassis and pump house

while the body continues in paint.

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Burroughs Creek Trail

Property AddressCity County State Zip Code

Form PICPIX.SR — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE

Subject Photo PageNot Applicable547 Maple StreetLawrence Douglas KS 66044-5451City of Lawrence

Subject Front

Sales PriceGross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocationViewSiteQualityAge

547 Maple StreetNA920421North LawrenceResid,TrainNoise12,500sf/FloodAverage80 years

Subject Rear

Subject Street

Borrower

Lender/Client

Form PICPIX.SR — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE

Subject Photo PageNot Applicable547 Maple StreetLawrence Douglas KS 66044-5451City of Lawrence

Subject Front

Sales PriceGross Living AreaTotal RoomsTotal BedroomsTotal BathroomsLocationViewSiteQualityAge

547 Maple StreetNA920421North LawrenceResid,TrainNoise12,500sf/FloodAverage80 years

Subject Rear

Subject Street

Borrower

Lender/Client

Property AddressCity County State Zip Code

Public Transportation FundActual Actual Actual Budget 2010 YTD Projected Budget Projected Projected

Revenues 2007 2008 2009 2010 as of 7/31/10 2010 2011 2011 2012Property Taxes 617,060$ 993,436$ 7,341$ - Motor Vehicle 47,297 55,331 83,825 - In-lieu 1,340 840 - - - State Transfer - 4,459 - Sales Tax - - 1,592,756 2,629,764 1,529,802 2,600,000 2,652,500 2,652,500 2,706,050 Reimbursements 14,068 - 711 - 33,859 - - - Transfers 232,000 - - - - Service Charges 216,789 288,271 270,569 273,499 142,544 260,000 248,047 248,047 274,490 Total Revenue 1,128,554$ 1,342,337$ 1,955,202$ 2,903,263 1,706,205 2,860,000 2,900,547 2,900,547 2,980,540

ExpendituresPersonal Services 71,535$ 47,763$ 71,535$ 71,881$ 71,881 74,037$ Contractual Services 1,841,104 1,704,990 1,841,104$ 1,896,914 1,840,007 1,895,207 Commodities 440,300 306,569 440,300$ 568,720 551,658 568,208 Capital Outlay - - - - - - Contingency 174,853 - 400,000 - - Transfer for Fund Balance 375,988 - - 375,000 - - Total Expenditures 1,457,534$ 1,532,101$ 2,071,878$ 2,903,780 2,059,322 2,352,939 3,312,515 2,463,546 3,411,890

Revenue over Expenditures (328,980) (189,764) (116,676) (517) (353,117) 507,061 (411,968) 437,001 (431,350)

Beginning Balance 875,484 546,504 356,740 123,194 240,064 572,272 747,125 1,184,126

End Balance 546,504 356,740 240,064 122,677 747,125 160,304 1,184,126 752,775

AssumptionsRevenues - No property tax levy beginning in 09, only 7 mos. of 0.20% sales tax collection in 2009; then 2.0% increase adjusted for 12 mos.Expenditures -2010 projected=100% of budget (excluding contingency), 2011 projected = 97% of non-personnel budget w/o contingency or transfer; 2012=3% increase;YTD includes encumbrances for fuel, vehicle repairs, and to MV totaling 930,937$ ytd as of7/31/10 w/o encumbrances 1,128,385$

Local Fed/State TotalRevenues 1,706,205 1,030,901 2,737,106 Expenditures 2,059,322 1,083,955 3,143,277 Difference (353,117) (53,054) (406,171)

As of July 31, 2010, expenditures related to transit operations for 2010 totaled $3,143,277. Excluding encumbrances, expenditures totaled $2,212,340. Of that total, $1,083,955 was eligible for reimbursement from federal and state grant funds. Reimbursements received to date total $1,030,901.

2

Equipment Reserve Fund The Equipment Reserve Fund is authorized by KSA 12-1,117. This fund may be used for theacquisition of equipment. This fund is financed by transfers from the General Fundand by interest earnings.

Year to Date Activity Report7/31/2010

Fund Balance Beginning (01/01/10) 4,095,026

YTD Revenue Interest 2,817 Intergovernmental - Misc. 139,004 Fire & Medical Sales Tax 291,667 Transit .05% Sales Tax 382,450 Transfers In 50,000

Sub-total 4,960,964

YTD Expenditures Commodities 87,319 Contractual Services - Employee computers 9,212 Capital Outlay 512,187 Encumbrances 218,993

Sub-total 827,711

YTD Fire & Medical ExpendituresCapital Outlay 1,000,000 Encumbrances -

Sub-total 1,000,000

YTD Transit ExpendituresCapital Outlay - Encumbrances -

Sub-total -

Fund Balance Ending (7/31/10) 3,133,253

Designations Transit (for buses) 568,000 Fire & Medical Sales Tax (208,333) Transit .05% Sales Tax 780,640

Sub-total 1,140,307

Availiable Fund Balance 1,992,946

Budgeted Transfers:

Transferred Remaining Total

General Fund 50,000 - 50,000

Detail on Expenditures attachedDetail on Encumbrances attached

memorandum city of lawrence finance department...dsc03192 dsc03193 ©2005- 2010 fire & safety...

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