memo3 2nd draft

8/22/2019 Memo3 2nd Draft

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Memo No. 2013-003___________________________________________________________________________

To: National Executive Council/ Student Government or Council of Private/Public

Veterinary Schools of the Philippines

Subject: NCVMS Constitution Second Nationwide Veterinary Student Consultation

__________________________________________________________________________

The National Congress of Veterinary Medicine Students constitution should be revised and

ratified in the next NCVMS convention. There will be three (3) series of nationwide veterinary

student consultation. This is the SECOND.

Please read the PROPOSED NCVMS constitution (2nd

draft) by yours truly, with consultation

from a knowledgeable person in constitution-making.

Please do a PROPER student consultation. We need your inputs in this matter. What are your

proposed amendments, comments and suggestions?

The amendments, comments and suggestions should be written in a FORMAL LETTER.

The proposals and amendments should be sent at [email protected] o

[email protected]. The deadline will be on August 23, 2013.

Your proposed amendments may or may not be included in the third draft. But if you insist o

including your proposals, after the last/3rd

nationwide veterinary student consultation, there

will be a LAST CALL FOR AMENDMENTS in which you can submit all of you

proposals/amendments. This will be included in the agenda of our plenary session/body

meeting for discussion.

Thank you very much. See you at 10

th

NCVMS annual convention

Mabuhay ang mga Estudyante ng Medisinang Pambeterinaryo!

National Director 2013-14

NCVMS
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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CONSTITUTION and BYLAWS OF THE

NATIONAL CONGRESS OF VETERINARY MEDICINE STUDENTS

(NCVMS)

PREAMBLE

We, the students of veterinary medicine of the Philippines, recognize the vital role of veterinary

profession to the society, to the nation and to the world, aim for the development and advancement of

technology, knowledge and application in veterinary medicine and in animal health and science, believe in our

responsibility to uphold and promote veterinary education as a course, seek to protect the welfare and interest of

veterinary students and our immediate community, and aspire to settle our cultural differences and install

leadership among veterinary students, unite ourselves and promulgate this constitution and bylaws hereunder.

Article I

Name of Organization and Convention

Section 1. The organization shall be called National Congress of Veterinary Medicine Students.

Section 2. The National Congress of Veterinary Medicine Students shall convene annually every

February before or during the Veterinary Medicine Week, as stated in the Malacaan Palace

Proclamation No. 1964.

Article II

General Provision

Section 1. National Congress of Veterinary Medicine Students or NCVMS or congress or

organization shall refer to the uniting organization of veterinary students nationwide.

Section 2. Convention shall refer to the annual gathering of veterinary students every February to conduct

lectures on the field of veterinary medicine as well as hold the election of the officers of

NCVMS for the next academic year.

Revision by:

Royd Joseph Mosaso, National Director 2013-14

With Consultation from:

Ms. Marikris De Guzman, Graduate Councilor of UP Diliman NCPAG Student Council (National College of Public Administration

and Governance)


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Section 3. Body Meeting shall refer to the gathering of all member schools to discuss matters concerning

the NCVMS.

Section 4. Member school shall refer to the veterinary school which applied for membership and is a

certified member of the congress for one academic year.

Section 5. Member students shall refer to all the registered veterinary student s whose names are

submitted by their respective student government or student council upon application of

membership.

Section 6. National Executive Council or NEC shall refer to the highest governing and decision-

making body of the congress.

Section 7. Representative shall refer to an individual internally elected by their respective school to

become an officer or part of National Executive Council.

Section 8. Region shall refer to the three islands of the Philippines namely Luzon, Visayas and

Mindanao.

Section 9. Body shall refer to all the student members who are present during the convention.

Section 10. Host School shall refer to a member school which is chosen to host the convention.

Article III

Colour, Official Seal and Theme Song

Section 1. The NCVMS shall have an official colour, logo and theme song.

Section 2. The Colour that shall represent the NCVMS shall be grey which represents the course

Veterinary Medicine.

Section 3. The Seal of the NCVMS shall be the icon below:


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a. The four squares shall represent the four thrusts that are veterinarians oath. This arerepresentative for: Animal Health, Animal Compassion, Public Health Concern and Medical

Knowledge;

b. The blue, like water, which highlight the colour of the squares shall represent the life thatruns through the essence of a veterinarians call;

c. The caduceus logo on the foreground of a Philippine map shall represents the scope of aveterinarians responsibility in this country;

d. The colour red shall refer to veterinarians passion; ande. The colour green shall be the veterinarians role in the conservation of environmental

diversity.

Section 4. The Theme Song of the congress shall be Beterinaryo, Propesyong may Puso which was

originally written and sung by the Central Mindanao University- College of Veterinary Medicine

(CMU-CVM) Chorale. The theme song shall be played and sing every opening and closing of

the convention.

Article IV

Organizational Objectives

Section 1. The organization shall adhere to the following objectives:

a. To gather and organize the veterinary students in the country;b. To provide a venue to communicate and unite in honour of the veterinary profession;c. To acquire and share new ideas, knowledge and technology related to veterinary medicine

and animal health among fellow veterinary students;

d. To create a National Executive Council of veterinary students which shall oversee theimplementation and conduct of the congress;

e. To train and develop veterinary students in the practice of the veterinary profession;f. To create discourses on various issues and concerns affecting the veterinary discipline and

profession;

g. To settle cultural differences and unite the students of veterinary medicine across thearchipelago.

Article V

Membership

Section 1. The membership to the NCVMS is filed by the veterinary school/college annually.


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Section 2. The filing of membership is a responsibility of the veterinary schools Student Government or

Student Council.

Section 3. The application for membership shall be filed every start of NCVMS convention every year.

Section 4. Membership fee is 1,000 pesos and should be paid before the start of the annual convention. The

membership fee is different from other fees and dues like registration fee.

Section 5. To register, the student government or student council shall submit the list of REGISTERED

veterinary students in their school, together with the application form, letter of intent

constitution and by-laws and the list of their school officers to the National Executive Council

They shall automatically become members of NCVMS for one academic year. The list of

registered veterinary students to be submitted should have an approval or counter signature of the

schools College Secretary, Dean or President.

Section 6. The school which did not pay the membership fee cannot participate in the annual convention.

Section 7. There shall also be honorary members who will be allowed to join the National Congress

Honorary member shall refer to any non-student individual with significant contribution to thefield who is nominated by the National Executive Council. The NEC shall determine, approve

and certify the list of honorary members of the organization.

Section 8. The National Executive Council shall release a receipt, a list of qualified and approved members

and a certificate for the school.

Article VI

Rights and Privileges

The following shall be the rights and duties of the members:

I. Rights and Privileges of the Member SchoolsSection 1. All member schools are entitled to one voting power in all the decisions to be made in the

congress.

Section 2. All member schools are given one slot for a representative who can become an officer and

represent them in the National Executive Council.

Section 3. All member school may use the name of NCVMS in their local activities.

II. Rights and Privileges of the Individual MembersSection 1. All student members have the right to express their opinions and views regarding activities and

issues surrounding the congress.

Section 2. All student members are entitled to participate in the planning activity to be undertaken by the

National Executive Council.


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Article VII

Duties and Responsibilities of the Members

The following shall be the duties and responsibilities of the members:

a. To uphold the constitution and abide by its laws and matters decided upon by theorganization.

b. To pay the membership fee annually and other necessary dues.c. To support, join and help in the projects and activities of the NCVMS.d. To participate and encourage fellow students to attend in the annual convention.e. To uphold ethics in the practice of the profession.

Article VIII

National Executive Council

Section 1. The National Executive Council shall have the following duties and responsibilities:

a. Shall coordinate with the different sectors for a worthy projects and activities;b. Shall link all the member schools and inform all the veterinary students nationwide of the

projects and activities of the congress;

c. Shall receive and distribute any endorsement for honorary membership or amendments ofthis constitution; and

d. Shall see to it that the constitution is being followed.e. Shall serve as the elections committee during the election of the new set of officers.f. Shall be transparent with all of finances of the organization.

Section 2. The NCVMS shall have National Executive Officers which will be composed of the Nationa

Director, Vice PresidentsLuzon, Visayas and Mindanao, Secretary General, Public Information

Officers and Representatives of the member schools. The position of Immediate Past Director

shall be automatically given to the previous National Director who completed his/her term. The

NEC and the Immediate Past Director, if there is, shall hold the positions for one year (1).

Section 3. The National Director shall have the following duties:

a. Shall be the head of National Executive Council;b. Shall represent the organization in his/her official capacity as the National Director as the

need arises;

c. Sign all resolutions, communications and papers of the council;d. Shall preside the convention and meetings; ande. Shall preside and facilitate the regular election of the congress. The National Director shall

automatically be the head the Committee on Elections.


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Section4. The Vice PresidentsLuzon,Visayas, Mindanao, shall have the following duties and

responsibilities:

a. They shall assist the National Director in all matters where their assistance is required;b. In absence of National Director, any of the three can represent NCVMS or preside the

meeting; and

c. They shall coordinate all the activities and projects of the congress in their respective region;and

d. They shall perform such other duties as the National Executive Council or the NationalDirector may assign on them from time to time.

Section 5. The Secretary General shall have the following duties and responsibilities:

a. He/she shall keep the minutes of the proceedings of National Executive Council and themeeting of NCVMS;

a. He/she shall receive and file all papers and correspondence of the organization;b. He/she shall certify all acts of the same; andc. He/she shall perform such other duties as the National Executive Council or the National

Director may assign on him/her from time to time.

Section 6. The Public Information Officer or P.I.O shall have the following duties and responsibilities:

a. He/she shall be responsible for the publicity of the congress;b. He/shall be the editor-in-chief of NCVMS Newsletter which shall be released every

October. The NCVMS Newsletter is the official publication of NCVMS. It will be circulated

in the member schools as well as potential partner organizations and the like.

c. He/she shall perform such other duties as the National Executive Council or the NationalDirector may assign to him/her from time to time.

Section 7. Representatives of the Schools shall have the following duties and responsibilities:

a. Each representatives shall coordinate all the activities and projects of the congress in theirrespective school; and

b. They shall perform such other duties as the National Executive Council or the NationalDirector may assign to them from time to time.

Section 8. Immediate Past Director would be considered as a non-voting member of National Executive

Council. He/she may or may not be a student during his/her term as Immediate Past Director but

he/she can still join the meetings of NEC and in the deliberations during the convention. He/she

shall have the following responsibilities:

a. Shall serve as an adviser to the NEC; andb.

May represent the organization upon the discretion of the NEC.

Article IX

Using the name of NCVMS

Section 1. Every member school may use the name of NCVMS in their local activities as stated in Article

VI, I, section 3. Activities may include as seminars, fora, lectures, fund raising activities and

the like.


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Section 2. Member school should write a letter address to the NEC about their proposed activity which

includes the objectives, details and beneficiaries.

a. Budget proposal should be submitted in case that the member school will ask for financialsupport from the congress.

b. Proper liquidation will be demanded from the member school who received financialassistance or who had fund raising activity.

c. All of excess money should be return to the organization.d. After the activity, the member school should submit a report and documentation to the NEC.

Article X

The National Convention

Section 1. The NCVMS shall convene every February as stated in Article I, Section 2 of this Constitution.

Section 2. The length of the NCVMS convention and programs shall be decided upon by the host school as

stated in Article X, Section 5.

Section 3. The convention shall consist of lectures, fora and discussion on the field of veterinary medicine

It will also include body meeting/s for the member school and election of new officers.

Section 4. During the convention, there will be body meeting/s to discuss matters concerning the NCVMS.

a. The NEC shall determine the agenda of body meeting/sb. The revision of the constitution, and nomination and approval for honorary members will be

discussed during the body meeting/s. The discussion shall be facilitated by the Nationa

Executive Council.Section 4. Student members and honorary members are the only ones who can and shall participate in all

the proceedings, deliberations, and discussion. They should strive for consensus in every

decision to be made.

Section 5. The body meeting/s discourages the intervention of other people in all the proceedings

deliberations, and discussion, but may allow so if the situation calls for it. The member students

should strive for autonomy of NCVMS.

Article XI

The Next National Director and Next Host School

Section 1. Four (4) months before the convention, the National Executive Council shall send letters to all

member schools address to the administration and student government or student council

announcing the search for the next National Director and next Host School.

Section 2. If the school is interested to host the next convention, they should find a representative student

who will run as the National Director during the convention. To become the National Director or


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officer of National Executive Council, he/she must be able to meet the qualifications stated in

Article X, Section 4.

Section 3. During the convention, it is mandatory that all the member schools give one representative

student to represent their school. The representative student shall signify intent to host the next

convention or decline acceptance of hosting.

Section 4. The body shall have the final decision on who will host the next NCVMS convention. There will

be voting to determine the next host school where member schools will be given one vote each

The school which will receive majority vote shall be declared as the next host school.

Section 4. The next Host Schools representative will automatically become the next National Director as

stated in Article X, Section 2.

Section 5. It is the responsibility of the National Director and Host School to organize the convention. They

shall have the prerogative on the length of NCVMS convention and the program content.

Section 6. The Host School is discouraged to compete again as host the following year unless the necessity

arises. The school may run again after one academic year to give opportunity to other schools tohost the convention.

Article XII

Vacancies and Replacements in the National Executive Council

Section 1. All the positions in the National Executive Council may be vacated due to the following reasons

death, dismissal, resignation, permanent illness, or any other reason preventing him/her from

performing the functions.

Section 2. In the event of a vacancy, the National Executive Council should announce it to the member

schools. It shall convene two weeks after to facilitate the election to fill the vacancy.

Section 3. Upon the vacancy of National Directorship the following shall be done:

a. First option is to ask the Host School if they are still willing to host even in the absence of thelatter. If the school agrees, they shall internally elect an Acting Director.

b. Second option, if the supposedly Host School declines, the three Vice Presidents willinternally elect the new National Director, thus their school will be the new Host School.

c. Third option is to reopen the hosting of the convention to all member schools. The VicePresidents shall find the new Host School. The new host will internally elect an ActingDirector.

Section 4. The Acting Director shall have no same power as that of the duly elected National Director

His/her responsibility only is to coordinate the NCVMS convention in their school. The Vice

Presidents are still the ones to preside the meetings as stated in Article 8, Section 4, b.

Section 5. Upon the vacancy of Vice Presidents, the Representatives of the School of the same region will

internally elect their new Vice President.


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Section 6. Upon the vacancy of Secretary General and P.I.O, the National Executive Council shall elect

internally from the Representatives a new Secretary General and P.I.O.

Section 7. Upon the vacancy of School Representatives, the school should select a new Representative and

submit the name to the National Executive Council.

Article XIII

Honorary Members

Section 1. Honorary member is Non-Veterinary student who has EXCEPTIONAL contribution/s to the

discipline of veterinary profession or has significant contribution/s to the organization.

Section 2. To become an honorary member, the person should be endorsed by a member school, with a

formal letter forwarded to the National Executive Council four (4) months before the date of

convention.

Section 3. The formal letter should include justifications on why he/she must become a honorary member.

Section 4. The National Executive Council shall distribute the endorsement to all the member school one

(1) month before the convention.

Section 5. During the convention, the body will deliberate and vote for the honorary membership in which

majority vote is needed.

Section 6. Approval of honorary member shall be publicly announced. A recognition ceremony of the

honorary member is encourage but not required.

Section 7. The honorary member shall have the following privileges:

a. He/she can participate in all proceedings, deliberations and discussion of the congress.b. He/she shall be free from any fee such as registration fee.

Section 8. Honorary membership is considered a lifetime membership.

Article XIV

Elections

Section 1. Election of new officers is included as a part of NCVMS annual convention

Section 2. Each member school shall have one representative which will constitute the National Executive

Council. From the school representatives, the officers of the NEC shall be elected.

Section 3. The National Directorship position is automatically given to the representative of the next Hos

School.


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Section 4. The representatives among them shall elect the Vice PresidentLuzon, Vice PresidentVisayas

Vice President Mindanao, Secretary General and Public Information Officer. Those who will

not be elected forany position shall be called Representative of the Schools.

Section 5. Qualification of Representatives/Officers:

a. He/she must be in his first to third year veterinary medicine proper student.b. He/she has shown good leadership skills and good track record.c. He/she can devote his time and efforts for the welfare of the organization.d. He/she must be able to serve for one year following the elections.e. He/she must be endorsed by the schools Student Council or Student Government. The

schools are given the freedom to create an internal mechanism to select their School

Representative.

Section 6. The newNECs term shall take effect after the end of the NCVMS annual convention.

Section 7. Quorum shall mean a majority (50%+1) of member schools present and voting.

Section 8. Majority vote shall refer to 50% plus 1 of the total number of member schools that are present

and that are voting.

Article XV

Amendments

Section 1. The constitution can be amended if there are proposals to amend from the member schools

Proposals for revision or amendments of any article or section of this constitution must beforwarded to the National Executive Council one (2) months before the scheduled national

convention.

Section 2. Upon receiving the proposal, the National Executive Council shall distribute and endorse the

amendments to all the member schools for review and comments.

Section 3. During the convention, the body shall discuss and deliberate on the proposed revision.

Section 4. The revision of any part of this constitution requires majority vote of all the member schools

present and voting.

Article XVI

Effectivity

This constitution shall commence upon its unanimous ratification by all the member schools.

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