melsa advisory boardmelsa advisory board monday, january 6, 2014 2:00 – 4:00 p.m. hennepin county...

MELSA ADVISORY BOARD

Monday, January 6, 2014 2:00 – 4:00 P.M. Hennepin County Library – Augsburg Park 7100 Nicollet Ave., Richfield, MN 55423 612-543-6200

2:00 – 2:10 p.m.

I. INTRODUCTIONS AND WELCOME Jacob Grussing, Scott County Library Director

II. CONSENT AGENDA A. Approval of Agenda B. Approval of Meeting Minutes (December 13, 2013)

2:10 – 2:30 p.m.

III. 2014 MELSA ADVISORY BOARD ANNUAL MEETING A. 2014 Meeting Dates and Locations B. Review of Advisory Board By-Laws C. Review of MELSA Groups

2:30 - 3:45 p.m.

IV. DISCUSSION/ACTION ITEMS A. CRPLSA/MELSA Joint Committee on Funding Formula B. Phase Fund Requests C. 2014 Collaborative Projects with Unassigned Funds D. Non-Resident Fee Card Policy E. Maker Spaces in Public Libraries

3:45 – 4:00 p.m. V. OTHER REPORTS

A. Executive Director’s Report (Olson) i. 2014 MELSA Projects Overview

- 2014 – 2017 Strategic Plan - Phase Program Evaluation - Associate Library Policy

B. Other Staff, Team and MELSA Group Updates i. 3M E-Book Subgroups ii. Other

4:00 p.m.

VI. ADJOURN Next meeting: Monday, February 3, 2014, MELSA Office Conference Room

MELSA Advisory Board

Discussion/Action Items

Agenda Number: III. A. ‐ C. 2014 MELSA Advisory Board Annual Meeting

Meeting Date: January 6, 2014

V.A. 2014 Meeting Dates and Locations

The Advisory Board approved its meeting dates and locations at the December 2013 meeting.

(See attached document.)

V.B. Review of Advisory Board By‐Laws

As required for the Annual Meeting, the MELSA Advisory By‐Laws should be reviewed each

year. The most current version, adopted in August 2012, is attached.

V.C. Review of MELSA Groups

As required for the Annual Meeting, the groups that are currently established within the MELSA

structure are reviewed by the Advisory Board each year. The most current listing is attached.

Adopted 3/13/74 Revised 5/23/02 Second Revision 2/10/06 Third Revision 8/10/12

BY-LAWS OF THE METROPOLITAN LIBRARY SERVICE AGENCY (MELSA)

ADVISORY BOARD

The MELSA Library Advisory Board will act in the capacity of Advisors to the Board of Trustees of the Metropolitan Library Service Agency, sharing their professional library experience and knowledge for the benefit of MELSA, and for the improvement of public library services through the cooperation of the member libraries. ARTICLE I – BOARD OF TRUSTEES The direction, operation and management of MELSA shall be under the jurisdiction of the MELSA Board of Trustees as set forth under the terms of the Joint Power Agreement that created MELSA. ARTICLE II – ADVISORY BOARD 1. The Advisory Board shall consist of the Library Director of each member library, or the designee of

such Library Director. The Advisory Board shall be advisory to the MELSA Board of Trustees. The Advisory Board shall be responsible for administrative and policy recommendations and shall perform such duties and responsibilities pertinent to library matters as may be delegated to it by the Board of Trustees.

2. At all meetings of the Advisory Board a majority of the members shall be necessary and sufficient to

constitute a quorum for the transaction of business. Actions of the Advisory Board at any meeting at which there is a quorum shall constitute official actions of the Advisory Board.

3. All books, records and proceedings of the Advisory Board shall be kept in the MELSA office unless

otherwise specified by these By-Laws. ARTICLE III – OFFICERS OF THE ADVISORY BOARD 1. At the annual meeting, the Advisory Board shall elect, from their members, a Chair and a Vice-

Chair. A rotation schedule of the annual officers may be agreed upon by the members of the Advisory Board.

2. The Chair shall preside at all regular and special meetings of the Advisory Board. In the absence of

the Chair, the Vice-Chair shall preside. 3. In the case of the absence of the Chair or Vice-Chair, the Advisory Board may elect an officer pro

tem. 4. If the office of Chair or Vice-Chair shall become vacant, the Members shall fill the vacancy at the

next regularly scheduled meeting of the Advisory Board.


5. The Chair shall appoint all Advisory Board committees not otherwise ordered by the Advisory

Board or the Trustees. 6. It shall be the duty of the MELSA Executive Director to notify the members of all meetings of the

Advisory Board, to give notice of all meetings of committees, and to keep true records of the votes at the elections and of all other meetings.

7. The MELSA Executive Director shall see that all orders and resolutions of the Advisory Board are

carried into effect and faithfully transmitted to the Trustees. ARTICLE IV – ANNUAL MEETNG 1. An annual meeting will be held yearly to elect Advisory Board officers, review these By-Laws,

adopt the date and time of meetings, and transact such other business as may come before the Advisory Board. If there is not a quorum present at the annual meeting, then it shall be recessed to another day as soon as practicable thereafter.

2. Notice of the annual meeting shall be written and mailed or emailed at least 10 days before the

meeting date. ARTICLE V – MEETINGS 1. Regular meetings of the Advisory Board shall be held at least six times per year on days and at times

selected by the Advisory Board. Joint meetings of the Advisory Board and the MELSA Trustees may be scheduled upon the agreement of both bodies.

2. Notices of regular meetings shall be mailed or emailed not less than seven days before the meeting

and shall include the place of the meeting, the agenda, financial information, papers, charts, and/or reports pertaining to new business that would require action or recommendation.

3. Special meetings may be called by the Chair or any two Advisors, by written notice stating the time,

place and object of the meeting, to be delivered at least twenty-four hours before such meeting in person, by mail, by phone/fax or email to all members and the Executive Director.

4. All meetings of the Advisory Board may be recessed or adjourned upon the majority vote of these

members present. 5. All voting at meetings of the Advisory Board shall be viva voce unless a member shall demand a

ballot and record it in the record of the proceedings of the Advisory Board.


6. If a quorum shall be lacking at any meeting, the majority of the Members present may adjourn the meeting and may schedule a new meeting, but notices of such meeting shall again be sent to all Members.

7. All meetings shall be open to the public with notices of the meetings to be posted on the MELSA

website. 8. The Executive Director of MELSA, in coordination with the Chair of the Advisory Board, shall

prepare an agenda for each meeting of the Advisory Board and its committees. 9. Robert’s Rules of Order shall govern the parliamentary procedure of the meetings. ARTICLE VI – COMMITTEES OF THE ADVISORY BOARD 1. The Chair, with the concurrence of the Advisory Board, may appoint committees to serve at the

pleasure of the Advisory Board. The Committee Chair shall be elected by the committee members and shall preside at all meetings of the committee at which present and shall have a full vote on matters at such committee meetings.

2. Recommendations to all committees shall be reported in writing prior to the next meeting unless

otherwise directed by the Advisory Board. 3. Each committee shall fix its own rules of procedure and shall meet where and as provided by such

rules or by resolution of the Advisory Board. A quorum shall consist of a majority of the committee members.

4. In every case, the affirmative vote of a majority of all members of a committee present at the

meeting shall be necessary for its adoption of any recommendation.

ARTICLE VII – AMENDMENTS 1. The Advisory Board, by majority vote thereof, shall have the power to make, alter, amend or repeal

the By-Laws at any regular or special meeting of the Advisory Board, the notice of which shall have stated the amendment of the By-Laws as one of the agenda items and a copy of the By-Laws then in force be mailed or emailed with said notice to each Member.

2. Within ten days after the adoption of a resolution amending these By-Laws in any respect, a copy of

the amended By-Laws shall be mailed or emailed to each Member.

MD/C12-120 By-laws Final Draft

MELSA Board Meetings for 2014 Draft

Date Location Monday, January 6 2 - 4 pm Advisory Board Meeting Hennepin Thursday, January 16 Trustees Board Meeting MELSA 12 – 2 pm Advisory Board Rep: January 24 - 28 ALA Midwinter Meeting (Philadelphia) Monday, February 3 Advisory Board Meeting MELSA 2 - 4 pm Thursday, March 20 12 – 2 pm Joint Trustees and Advisory Board Meeting MCIT Bldg 10:30 – 11:30 am Advisory Board Meeting Monday, April 7 Advisory Board Meeting Bayport Library 2 - 4 pm Thursday, May 15 12 – 2 pm Joint Trustees and Advisory Board Meeting MCIT Bldg 10:30 – 11:30 am Advisory Board Meeting Monday, June 2 Advisory Board Meeting Scott 2 - 4 pm Thursday, June 19 Trustee Board Meeting MELSA 12 – 2 pm Advisory Board Rep: June 26 – July 1 ALA Conference (Las Vegas) Monday, July 7 Advisory Board Meeting Anoka 2 - 4 pm Monday, August 4 Advisory Board Meeting Arlington Library 2 - 4 pm Thursday, September 18 12 – 2 pm Joint Trustees and Advisory Board Meeting MCIT Bldg 10:30 – 11:30 am Advisory Board Meeting October 9 & 9 Minnesota Library Association Conference / Mankato Monday, October 6 Advisory Board Meeting Inver Glen Library 2 - 4 pm Thursday, November 20 12 – 2 pm Joint Trustees and Advisory Board Meeting MCIT Bldg 10:30 – 11:30 am Advisory Board Meeting Monday, December 1 Advisory Board Meeting Ramsey 2 - 4 pm

MELSA 2013 HCL Team and Interest Group Representatives

Name of Group Type Meeting Times Staff Liaison Representative

Circulation Team 4 times/yr Judy Todd Janet Mills

e Resources Team 6 times/yr Chris Olson Shannon Crary

Promotions Team 4 - 6 times/yr Sally Lederer Erica Skinner, Ali Turner

Technology Team 4 - 6 times/yr Mona Scott Sharon Kinsmith, Wayne Schneider

Youth Services Team 4 - 6 times/yr Kathleen James Johannah Genett

Adult Programming Interest Group 3 - 5 times/yr Melinda Ludwiczak Johannah Genett

Jobs & Small Business Interest Group 3 - 5 times/yr Melinda Ludwiczak Julie Boleman

Teen Services Interest Group 1 - 2 times/yr Kathleen James Johannah Genett

Volunteer Interest Group 3 times/yr Sally Lederer Barb McKenzie, Margie Schuster

Legacy Temporary Varies Melinda Ludwiczak Lois Thompson, Johannah Genett

E-Government Temporary Varies Melinda Ludwiczak Michelle McGraw, Erin Casllahan

Homework Help Temporary Varies Kathleen James/Chris Olson Amy Luedke

Museum Adventure Pass Temporary Varies Sally Lederer/Mona Scott Laura Preston



Agenda Number: IV. A. CRPLSA/MELSA Joint Committee on Funding Formula


Mark Ranum and Nick Dimassis, Council of Regional Public Library System Administrators and

MELSA Chairs respectively, appointed the following members to the Ad Hoc Funding

Committee: Liz Lynch, Jim Weikum and Peg Werner as CRPLSA representatives and Ken

Behringer, Marlene Moulton Janssen; and Lois Langer Thompson as MELSA representatives.

The Committee charge was: to discuss, in a single meeting, issues, ideas, and formula‐related

solutions for the problems resulting from the substantial, erratic swings in RLBSS funding over

the past five years. According to Ranum and Dimassis: “Both CRPLSA and MELSA Directors

have struggled with RLBSS funding changes with the need for stability/predictability being key

issues. The issues include both predictable amounts of funding and adequate amounts of

funding to keep all regions stable and able to provide strong infrastructure for local services.

Strong local library infrastructure means equity in statewide provision of seamless library

services for patrons.”

The committee met on Monday, November 4, 2013 at the Northtown Library, Anoka County

Library System, Blaine, MN.

Attached are several documents that further explanation the group’s discussion.

Behringer, Moulton‐Janssen and Thompson will give an overview of the joint committee’s

conclusions to the MELSA ADVISORY Board at this meeting. The CRPLSA directors have heard a

summary of the meeting and have made several suggestions for the group to consider.

CRPLSA has asked that the MELSA Advisory Board take no action on this report at this time.

CRPLSA/MELSA Ad Hoc Funding Committee

Recommendation and Report

November 4, 2013

The issues identified by committee members included: insuring the income stability of all regional public library systems; volatility of the equalization factor in the present RLBSS formula; political salability of any proposed solution; and the insufficiency of the basic systems services factor due to limited increases to the overall formula.

Ideas agreed upon as basic underlying points included: the need for strong systems across the state; the existence of core services that need to be identified and funded as part of the formula; the importance of statewide collaboration which results in significant benefits for Minnesota library patrons.

Ideas to be discussed and developed as the library community moves forward include: gradually minimizing the equalization factor of the formula; increasing the funding emphasis on three formula factors – population, area, and basic system services; focusing the planning and discussion on future services and functions of public libraries in their communities.

The committee further suggests that a future ad hoc committee look at the possibility of renaming Basic System Services to Core Services which could be expanded to include: delivery, interlibrary loan staff, basic administrative staff functions and other services that support the statewide infrastructure for library services.

The recommendation of the CRPLSA/MELSA Ad Hoc Funding Committee is:

1. In a request to the 2015 Legislature – to add $1.2 million to the RLBSS formula; to reduce the Equalization factor of the RLBSS Formula to 17.5%, and to increase the Basic System Services factor to 12.5%. This proposal begins to lessen the volatility of the formula and adds dollars to the Basic System Services concept. Current calculations show that this proposal will hold all systems harmless to FY2014 levels of RLBSS.

Note: While calculations on the FY2014 RLBSS factors result in hold harmless numbers, the Ad Hoc Committee recognizes the need to check the FY2015 RLBSS numbers and, if necessary, increase the additional dollar amount requested in order to guarantee FY2014 levels of funding under the current formula.

2. To continue periodic review of the RLBSS formula to monitor volatility and to improve the ability of all systems to meet Basic System Services, seeking additional funding from the Legislature as needed to meet these goals.

3. To form a CRPLSA/MELSA Ad Hoc Committee to discuss and develop the concept of Core Services including funding and possible changes to statutory language.

4. To develop a framework for the legislative proposal focused on future library services and the changing nature of public libraries.

The attached spreadsheet exhibits the results of the recommendation for the 2015 Legislative proposal. This recommendation ensures increased funding for all systems based on a formula that relies less on the equalization factor and more on basic system services.

‐‐ CRPLSA/MELSA Ad Hoc Funding Committee

Proposed Revisons to RLBSS Formula Factors

Population from State Demographer: July 15, 2013 Current RLBSS Allocation: $13,570,000

ANTC from Dept of Revenue: July 22, 2013 Recommended New Funding: $1,200,000

NOTE: Population & ANTC factors will be updated for actual 2015 formula Recommended Total Funding: $14,770,000

Current Factor Population: Area: [12.5%] Basic: [5.0%] Equalization: [25.0%]

Proposed Factor FY2015

System

2012

Estimated

and

Adjusted

Population

% of adj

State

Pop. Share

% of State

Area Share

% of

Basic

System

Services Share

% of State

Equal. Share

System %

of FY

RLBSS

Allocation

2014

Distribution

2015

projected

distribtion

Change

from Column

M to N

Arrowhead 313,816 5.87% $498,395 22.30% $411,736 8.33% $153,854 10.71% $276,850 9.08% $1,248,299 $1,340,835 $92,537

East Central 177,765 3.32% $282,322 6.50% $120,072 8.33% $153,854 14.00% $361,934 6.22% $839,419 $918,182 $78,764

Great River 465,901 8.71% $739,933 6.08% $112,320 8.33% $153,854 19.01% $491,269 10.14% $1,478,330 $1,497,377 $19,047

Kitchigami 167,489 3.13% $266,002 8.78% $162,105 8.33% $153,854 5.63% $145,613 4.93% $613,936 $727,574 $113,638

Lake Agassiz 143,398 2.68% $227,741 9.44% $174,218 8.33% $153,854 2.81% $72,589 4.25% $519,209 $628,403 $109,194

MELSA 2,902,474 54.28% $4,609,642 3.50% $64,614 8.33% $153,854 36.15% $934,512 39.02% $5,649,107 $5,762,622 $113,515

Northwest 47,586 0.89% $75,575 7.03% $129,844 8.33% $153,854 2.39% $61,775 2.85% $316,405 $421,048 $104,643

Pioneerland 160,294 3.00% $254,575 7.83% $144,470 8.33% $153,854 1.20% $30,926 3.95% $465,523 $583,825 $118,302

Plum Creek 117,481 2.20% $186,581 7.36% $135,822 8.33% $153,854 0.00% $0 3.22% $352,751 $476,257 $123,506

SELCO 498,965 9.33% $792,445 8.49% $156,797 8.33% $153,854 8.10% $209,283 8.89% $1,244,642 $1,312,379 $67,737

Traverse des Sioux 228,600 4.27% $363,057 6.45% $119,020 8.33% $153,854 0.00% $0 4.31% $499,452 $635,932 $136,479

Viking 123,715 2.31% $196,481 6.24% $115,229 8.33% $153,854 0.00% $0 3.15% $342,927 $465,565 $122,638

Total 5,347,484 100.00% $8,492,750 100.00% $1,846,250 100% $1,846,250 100.00% $2,584,750 100.00% 13,570,000$ $14,770,000 1,200,000$

Ad Hoc Formula Committee Recommmendation for Revised Regional Library Basic System Support Aid Calculation -- Nov. 4, 2013

RECOMMENDED TOTAL

$14,770,000

[57.5%]

$1,846,250 $1,846,250

57.50%

$8,492,750

12.50% 12.50% 17.5%

$2,584,750

Proposed 2015 RLBSS Formula 11/14/2013 -- KEB

Proposed Revisons to RLBSS Formula Factors

Proposed 2015 RLBSS Formula 11/14/2013 -- KEB



Agenda Number: IV. B. Phase Funds Requests


Requests from the following libraries have been received to have Phase Funds distributed after

approval by the Board of Trustees in January 2014. The individual request letters are attached.

Dakota County $240,000

Hennepin County $122,675

Ramsey County $100,000

RECOMMENDED MOTION:

The MELSA Advisory Board recommends to the MELSA Board of Trustees to accept the

following requests for Phase Funds: Dakota County ‐‐ $240,000; Hennepin County Library ‐‐

$122,675; Ramsey County Library ‐‐ $100,000.

Motion By:

Second By:

Motion Approved:

Motion Language:



Agenda Number: IV. C. 2014 Collaborative Projects with Unassigned Funds


The Advisory Board began its discussion of potential collaborative projects at its December

meeting. These projects have two funding sources: unassigned dollars currently available in the

adopted CY2014 budget (recurring funds, if funding remains the same); and carry‐over funds from

the CY2013 budget now residing in the MELSA fund balance (one‐time use funds).

From the CY2014 Budget ($226,140 available):

Upon recommendation from the Advisory Board, prices for the potential e‐resource purchases

were finalized and the e‐Resources team was asked to rank the priorities of their suggestions.

The team suggests:

1) Purchase BookFlix: $79,900. (Includes pro‐rated reimbursements to HCL, RCL, SPPL, and

WCL for their existing subscriptions)

2) Increase Zinio Titles from current 47 to the Top 100: $60,000

In addition, it is suggested that $50,000 be earmarked for the Cultural Pass program, an additional

$25,000 be added to the youth services programming budget for new STEM‐related programming

in libraries; and an additional $10,000 be added to purchase Science Museum Computer classes for

library programs.

From the Fund Balance/CY2013 Carryover (Approximately $850,000):

While there is not a recommendation for specific amounts at this time, there are a number of

projects under consideration for these funds, including: additional resources for the 3M CloudLink

collection (designated for either a one‐time purchase or to set‐aside over multiple years); to cover

the costs of a common patron database; Maker Spaces allocations for local libraries; campaigns to

promote the BookLens project and/or the value of the 21st century library. Several of the Advisory

Board members were also interested in exploring the potential of a common ILS for the member

library systems. Further discussions are needed to identify the priorities for these funds.

RECOMMENDED MOTION:

The MELSA Advisory Board recommends to the MELSA Board of Trustees to accept the following

proposals for use of unassigned funds in the CY2014 budget.

Motion By:

Second By:

Motion Approved:

Motion Language:



Agenda Number: IV.D. Non‐Resident Fee Card Policy


Attached is a draft policy summarizing the Advisory Board’s recommendations from the last

meetings concerning the sale of non‐resident fee based library cards. The group should discuss

any additional information/items which should be included in this a recommended policy

statement for the Trustees. The draft document will be present to the Board of Trustees for

adoption at their January 16th meeting.

RECOMMENDED MOTION:

The MELSA Advisory Board recommends to the MELSA Board of Trustees to adopt the Non‐

Resident Fee Based Card Policy.

Motion By:

Second By:

Motion Approved:

Motion Language:

Non‐Resident Fee Based Card Policy

Metropolitan Library Service Agency (MELSA)

1. All MELSA member library systems may sell library cards to non‐residents.

2. A purchased card may be used only in the library system that issued the card.

3. Each library system will set the circulation and usage rules for a purchased card with the

following exception(s):

‐‐ 3M CloudLink collection will not be available using a purchased card.

4. All cards issued prior to the policy adoption start date, will remain unchanged until

expiration (one year from date of issue).

Adopted:



Agenda Number: IV. E. Maker Spaces In Libraries


As a follow‐up to the email request by Nick Dimassis, the Advisory Board will have an

opportunity to share their thoughts about any local “maker spaces” initiatives that are being

planned. Is there a role for MELSA to assist with these projects?

Does anyone have any good suggestions for more information on MakerSpaces?

From ALA:

In collaboration with Instructables.com and the American Library Association, Make it @ Your

Library introduces makeitatyourlibrary.org, a new website tailored to librarians interested in

implementing makerspace projects in their libraries. Fully searchable, Make it @ your library

connects users to projects, based on library‐specific search criteria.

For Maker Spaces for Youth:

Makerspace Playbook:

http://makerspace.com/wp‐content/uploads/2013/02/MakerspacePlaybook‐Feb2013.pdf


Reports

Agenda Number: V.A. Executive Director’s Report/Information


Jen Nelson Named State Librarian

As many of you have heard, interim State Librarian Jennifer Nelson has been named to serve as

the permanent replacement for retired librarian Nancy Walton. From Assistant Commissioner

Kevin McHenry’s announcement, “With more than 25 years working in libraries, Jen is

committed to ensuring that Minnesota libraries are well supported by State Library Services

and the Minnesota Department of Education. From her early days as an assistant in a university

archives to her role in moving forward technology programming for teens at the Minneapolis

Public Library and throughout the United States, she has developed an innovative approach to

helping libraries serve their communities that resonates with changing environments. She holds

a Masters in Library and Information Studies and a Masters in Political Science from the

University of Wisconsin‐Madison. Jen is the author of Technology and Literacy: 21st century

library programming for children and teens (ALA Editions, 2012) and is an adjunct faculty at St.

Catherine’s University teaching a class in grant and proposal writing for public libraries. “

Jennifer is no stranger to MELSA. She previously worked in several positions at both

Minneapolis Public and Hennepin County Library. She served as chair of MELSA’s e‐Resources

team for numerous years.

23 Mobile Things

Metronet, along with the other multitype library systems in the state, are offering an online

learning series for Minnesota library staff beginning in January. 23 Mobile Things is a self‐paced

learning program to help participants explore the potential of mobile devices for professional

and personal learning. Registration begins January 15 and the program runs through June 15,

2014. For more information – and to encourage your staff to sign up – visit:

www.23mobilethingsmn.org.

Mark Your Calendars – Tentative

CRPLSA will be holding its spring meeting in the Twin Cities from March 26 – 28, 2014. I suggest

that you tentatively mark your calendar for the afternoon of Thursday, March 27, for a joint

meeting of the two groups. Discussions may include the funding formula and other potential

projects. Place and time are still to be determined.

2014 Legislative Day Set for March 5.

MELSA and Metronet will again be organizing visits to legislators on Wednesday, March 5, as

part of the MLA/MEMO Legislative Day on the Hill. If you (or your staff) are interested in

joining in these team visits, feel free to let me know – and/or watch for announcements in

MetroBriefs.

Opportunities for Collaboration with State Services for the Blind

I have been meeting with Lisa Larges, Training and Outreach Coordinator with the Minnesota

State Services for the Blind in the Department of Employment and Economic Development, to

talk about promoting their services to local librarians and library users. As part of the

discussion, the idea of having a librarian‐representative on their Communication Center

Development Advisory Committee was suggested. Would you consider potential staff

members that might have this interest? I would be happy to forward additional information

from Lisa to these individuals for their consideration.

MELSA Board of Trustees

At this time, I have heard of only one new appointment to the MELSA Board of Trustees.

Autumn Lehrke will be returning to the Board as the representative from Washington County.

Lehrke previously served two years on the Board (CY2011 and 2012) and replaces

Commissioner Gary Kriesel.

2014 MELSA Projects Overview

As we begin the new year, there are a number of projects that the Advisory Board will need to

consider. 1) The 2014 – 2017 Strategic Plan will need to be adopted by the MELSA Board of

Trustees and submitted to the Department of Education by June 30, 2014. The results of the

Edge’s assessment for each of the member systems may serve as a foundation to goals in the

new plan. 2) As part of MELSA’s rotating evaluation schedule, we have assigned a

review/evaluation of the current Phase program. It has been a number of years since the

purpose and guidelines for this technology‐based program were developed. 3) The Advisory

Board subgroup working on the Associate Library Policy needs to take up where it last left the

discussions and formally present a new document to the Advisory Board and Trustees.

In addition, several of the existing projects will continue to need attention, including Legacy,

the 3M e‐book project, the newly formed e‐Government group. The potential of BookLens and

new Cultural Pass will also provide opportunities for partnerships. It looks to be a busy and

exciting year for all of us.

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