MINUTES OF THE REGULAR MEETING OF THE ST. CLAIR COUNTY BOARD OFHEALTH held Tuesday, January 19, 2016, in the third floor conference room of the St. ClairCounty Health Department, 19 Public Square, Suite 150, Belleville, Illinois.

Members Present: Cindy Thompson, R.N., B. S.N.; President- Elect; Barbara Thomas,

Secretary; Dr. Tracey Biermann D.C.; William Kreeb; Lorraine

Haywood; and Dr. Kelly Wood, M. D.

Members Excused: Dr. Mary Stiehl, Ph. D., President; Dr. Carla Lewis- Longley, D.D.S.; and

Dr. Dennis Stanczyk, M.D.

Others Present: Barb Hohlt, Executive Director; Robin Hannon, Director of PersonalHealth Services; Jennifer Meyer, Director Environmental

Programs; Jan Nevois, Director of Administration; Mark Peters, Directorof Community Health: and Grey Chatham, Jr., Attorney

PLEDGE OF ALLEGIANCE

All present stood and recited the Pledge of Allegiance.

CALL TO ORDER

In the absence of Board of Health President Dr. Stiehl, President-Elect Ms. Thompson called themeeting to order at 7: 00 p.m.

Ms. Thompson opened the meeting to public comment as required under the Open Meetings Act.No comments were received.

All members present received via email or United States Postal service a Board packetcontaining: the agenda, minutes to the previous Board meeting, Division Directors' Reports,quarterly reports for the Continuous Quality Improvement Plan and Organizational StrategicPlan, the proposed 2016 Continuous Quality Improvement Plan, the Finance/Personnel

Committee Report with various memorandum and attachments, the Monthly Activity Report,and various financial reports including the payment register, balance sheet and budget to actualreports on detailed income and expenditures. Copies of these documents were available at themeeting.

MINUTES

Dr. Biermann moved and Dr. Wood seconded a motion to accept the minutes of the RegularMeeting for Board of Health held December 15, 2015. The motion carried unanimously.

PRESIDENT' S REPORT

Ms. Thompson began the President' s Report by welcoming Ms. Jennifer Meyer, Director ofEnvironmental Programs, and asked Ms. Meyer to share her public health background with theBoard. Ms. Thompson also introduced Mr. Grey Chatham, Jr., as our new Board Attorney. Mr.Chatham is replacing Mr. Robert Jones and also shared his background with the Board. All

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St. Clair County Board of HealthMeeting Minutes from January 19, 2016Continued)

present welcomed them and introduced themselves to Ms. Meyer and Mr. Jones, giving briefupdates on their roles with the Board of Health or the Health Department.

Continuing, Ms. Thompson stated the Senior Managers have reviewed all four 2015 Employee ofthe Quarter recipients and have recommended that Mr. Michael Gates, Environmental ProtectionSpecialist, be selected as the 2015 Employee of the Year. Mr. Kreeb moved and Mrs. Haywoodseconded the motion to approve the Employee of the Year. The motion carried unanimously.

COMMITTEE REPORTS

Finance/Personnel Committee Report

Ms. Thomas reported the expense claims for December 15, 2015, through January 19, 2016, aspresented in the financial reports, reflect the usual and customary transactions of the HealthDepartment. Mr. Kreeb moved and Dr. Biermann seconded a motion to approve the expenseclaims. The motion carried unanimously.

Continuing, Ms. Thomas stated that to replace an outdated computer, the Director of

Administration is requesting approval to purchase a computer workstation with software for acost not to exceed $ 1, 520. The purchase will be under a government contract and the cost will

be allocated to all programs based on the St. Clair County Allocation Policy resulting in partialfunding from various grants and the landfill-tipping fund. Dr. Kelly moved and Mr. Kreebseconded the motion to purchase the computer workstation as outlined. The motion carried

unanimously.

In addition, Ms. Thomas also stated that to replace a malfunctioning laptop computer and brokenchair, the Director of Community Health Services is requesting approval to purchase a laptopcomputer with software and a chair for a cost not to exceed $ 3, 202. The purchase will be under

government contracts, funds are available through the Illinois Department of Public HealthIDPH) Ryan White Part B grant, and permission to purchase the equipment has been received

from IDPH. Mr. Kreeb moved and Dr. Kelly seconded the motion to purchase the laptop andchair as outlined. The motion carried unanimously.

Further, Ms. Thomas reported the Executive Director and Director of Administration haveconducted the annual review of the Department' s Cost Allocation Plan. Due to changes is the

Health Department' s Resource Management Plan approved by the Board of Health in Decemberand the increase use of part-time employees who are not eligible for certain fringe benefits, theExecutive Director is recommending the Board approve the revised Cost Allocation Plan, whichoutlines the allocation of indirect costs utilizing a multiple-allocation based method. Dr.

Biermann moved and Mr. Kreeb seconded the motion to adopt the revised Cost Allocation Plan.The motion carried unanimously.

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St. Clair County Board of HealthMeeting Minutes from January 19, 2016Continued)

Concluding her report, Ms. Thomas stated Valerie Callahan, Public Health Nurse, and LindaStone, Medical Services Representative, resigned their positions effective January 22, 2016, andKaren Willcutt, Administrative Services Representative, will be retiring as of February 5, 2016.Ms. Thomas also stated the Health Department currently is waiting County Administrativeapproval to fill the following open positions:

1. Public Health Nurse position for the Personal Health Services division2. Medical Services Representative for the Personal Health Division3. Public Health Nurse position for the Infectious Diseases Prevention division4. Director of Infectious Diseases position for the Infectious Diseases Prevention division5. Administrative Services Representative for the Administrative Division6. Medical Services Representative ( Part-time) for the Community Health Division

Division Updates

The Director of Administration reviewed the financial statements that were included in the Boardpacket and reviewed the Administrative division' s report. The Directors of Community Health,Environmental Programs, and Personal Health gave highlights of their respective division' sreports.

CONTINUOUS OUALITY IMPROVEMENT REPORT

The Director of Environmental Programs reviewed the Continuous Quality ImprovementQuarterly Report and the proposed 2016 Continuous Quality Improvement ( CQI) Plan, whichconnects ongoing CQI plans to the Organizational Strategic Plan adopted in 2013. Dr. Kellymoved and Dr. Biermann seconded a motion to approve the CQI Quarterly report and the 2016Continuous Quality Improvement Plan as presented. The motion carried unanimously.

ORGANIZATIONAL STRATEGIC PLAN REPORT

The Organizational Strategic Plan ( OSP) Quarterly Report was provided to the Board andhighlights reviewed by the Director of Community Health Services. Ms. Thomas moved and Dr.Biermann seconded a motion to approve the OSP Quarterly Report as presented. The motioncarried unanimously.

LIAISON REPORTS

Health Care Commission

The Director of Community Health Services reported the Health Care Commission (HCC) met inJanuary with members of the Centers for Disease Control to discuss the National Health andNutrition Examination Survey ( NHANES), which St. Clair County has been selected toparticipate in and also shared a video presentation and other information prepared by NHANESdescribing the process which starts in May. The Director of Community Health Services alsonoted this year was the

25th

anniversary of the formation of the HCC and distributed informationabout the HCC to all.

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St. Clair County Board of HealthMeeting Minutes from January 19, 2016Continued)

Willard C. Scrivner Public Health Foundation

The Executive Director also reported the Foundation continues with plans for a May 7, 2016,Trivia Night fundraiser.

EXECUTIVE DIRECTOR' S REPORT

The Executive Director began her report by stating she had attended the open house for theTouchette Hospital Behavioral Health Center last week. Thirty inpatient beds are available withsix of those available for geriatric clients.

The Executive Director continued her report by stating there are several anniversaries beingobserved this year: 30 years for the Health Department, 25 years for the Health CareCommission and 20 years for the Willard C. Scrivner Public Health Foundation. Several things

are planned to celebrate these special occasions including the appropriate year logo being placedon all letterhead. In addition, during Public Health Week in April, an intern from AmeriCorpswill be highlighting all these anniversaries with special displays in our atrium as well as pressreleases. County Board Chairman Kern is also presenting a Resolution honoring the HealthDepartment for 30 years of service to St. Clair County residents at the January 25, 2016, CountyBoard meeting. Board of Health Members are invited to attend.

Concluding her report, the Executive Director noted the following items:Mr. Gene Verdu, Director of the St. Clair County Office on Aging, is retiring February 5,2016, and Board of Health Members are invited to a reception in his honor on January 26,2016.

An employee recognition effort called WOW— What Outstanding Work, had a veryspecial WOW award concerning a staff member performing above and beyondexpectations. The award was shared with all and highlighted what outstanding staffworks at the Health Department.

A press conference held by Speaker Madigan and several area legislators will be held onJanuary 25, 2016, at St. Georges Church in Belleville to emphasize the burden of thebudget impasse on human service agencies. The Executive Director has been asked toprepare a brief presentation on our health department. All are invited to attend.

ADJOURNMENT

The meeting adjourned at 8: 25 p.m.

Respectfully submitted,

gMs. Barbara Thomas

Secretary

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