SMITHFIELD TOWN COUNCIL

MEETING

SMITHFIELD TOWN HALL

TOWN COUNCIL CHAMBERS

64 FARNUM PIKE

TUESDAY, FEBRUARY 7, 2017

6:00 P.M.

6:00-7:00 p.m. Citizens Collation

(Coffee and Refreshments)

CLOSED SESSION

Motion to convene in closed session pursuant to RI General Laws Sec. 42-46-5(a)(l), Personnel,

to interview Tracey LeBeau, Steven Tillinghast, and Christopher Bilotti for possible appointment

to a Town Board or Commission; pursuant to RI General Laws, Sec. 42-46-5(a)(5), Real Estate:

to consider and discuss possible acquisition of property by the Town; and pursuant to RI General

Laws, Sec. 42-46-5(a)(4), to consider and discuss a Complaint regarding the Whipple Field

Lighting Project, with the Minutes of the Closed Session to be sealed.

AGENDA

I.

II.

III.

IV.

V.

VI.

Regular meeting called to order at 7:00 p.m.

Prayer

Salute to the Flag

Emergency evacuation and health notification

Presentations:

■ 2018 Census Test

■ Policy Advisor to Lt. Governor McKee

Minutes:

A. Move that the minutes of the January 13, 2017 Town Council Work

Session be approved, as recorded.

B. Move that the minutes of the January 17, 2017 Town Council meeting be

approved, as recorded.

C. Move that the minutes of the January 17, 2017 Town Council meeting

closed session be approved, as recorded, and sealed.

D. Move that the minutes of the January 30, 2017 Town Council Work

Session be approved, as recorded.

VII. Consider, discuss and act upon the following possible appointments:

1. Smithfield Asset Management Commission with a term expiring

April 2021:

■ Albert S. Gizzarelli, Jr.

2. Smithfield Personnel Board with a term expiring March 2019:

■ Joseph Toppi

3. Smithfield Personnel Board with a term expiring March 2020:

■ Keith Christensen

4. Smithfield Financial Review Commission with a term expiring July 2020:

■ Patrick B. McAssey

VIII. Public Hearings:

A. Conduct a Public Hearing to consider the renewal of an intoxicating

Beverage License, as applied, subject to compliance with all State

regulations, local ordinances, and a Certificate of Good Standing from the

RI Division of Taxation:

CLASS B-VICTUALLER BEVERAGE LICENSES

1. Rocco's LLC d/b/a "Rocco's Pub & Grub", 55 Douglas Pike, Unit 101(approved for outdoor bar service)

B. Consider scheduling a Public Hearing on March 7,2017, for the RIPDES

Small MS4 Annual Report, Year 13.

IX. Licenses and Permits:

A. Consider approving a One - Day Beer/Wine License for the Smithfield

Senior Center for a Wine and Chocolate tasting to be held on Tuesday,

February 14,2017, from 1:00 p.m. to 3:00 p.m. The party will take place

at the Smithfield Senior Center, One William J. Hawkins, Jr. Trail, from

1:00 p.m. to 3:00 p.m., as applied, subject to compliance with all State

regulations and local ordinances.

X. Old Business: none

XL New Business:

A. Consider, discuss, and act upon referring the East Smithfield

Neighborhood Center building and grounds to the Smithfield Asset

Management Commission for analysis and a report.

B. Consider, discuss, and act upon the Rhode Island Department of

Transportation proposed traffic plan for Route 44 at The Smithfield

Crossings.

C. Consider authorizing a Request for Proposals on behalf of the Engineering

Department for construction services for the Mountaindale Road Bridge.

D. Consider authorizing a bid award on behalf of the School Department for

the installation of a chair lift at the School Administration Building.

E. Consider, discuss, and act upon scheduling a Work Session with the

School Committee to discuss matters of mutual interest.

F. Consider, discuss, and act upon a request to the School Department to

schedule a discussion for the installation of new handicap access ramps at

the High School on their next agenda.

G. Consider authorizing a bid award on behalf of the Senior Center for

exterior painting and rehabilitation.

H. Consider, discuss, and act upon the acceptance of the Town Council goals

and objectives as discussed at the January 13, 2017 Work Session.

I. Consider scheduling a Work Session to discuss criteria for the selection of

the new Town Manager.

XII. Public Comment

XIII. Announce any closed session votes required to be disclosed pursuant to RI

General Laws, Sec. 42-46-4.

XIV. Adjournment.

AGENDA POSTED; FRIDAY. FEBRUARY 3.2017

The public is welcome to any meeting of the Town Council or its sub-committees. Ifcommunication assistance (readers/interpreters/captions) or any other accommodation toensure equal participation is needed, please contact the Smithfield Town Manager's officeat 401-233-1010 at least forty-eight (48) hours prior to the meeting.

Memorandum

DATE: February 1, 2017

TO: Smithfield Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: Renewal of an Intoxicating Beverage License for the February 7*'^ TownCouncil Meeting

BACKGROUND:

The business listed below has filed their application for renewal.

TOWN REVENUE:

The cost to renew a Class B-Victualler is $600.00.

APPROVAL STATUS:

All paperwork is complete for renewal by the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the renewal of the following Intoxicating

Beverage License, as applied, subject to compliance with all State regulations, local ordinances,

and a Certificate of Good Standing from the R1 Division of Taxation.

INTOXICATING BEVERAGE LICENSE RENEWAL

2016-2017

CLASS B-VICTUALLER BEVERAGE LICENSE

1. Rocco's LLC d/b/a "Rocco's Pub & Grub", 55 Douglas Pike, Unit 101

Memorandum

DATE: February 1, 2017

TO: Smithfield Town Council

FROM: Carol Banville, License Coordinator

SUBJECT: One-Day Beer/Wine License for the Smithfield Senior Center for the February 7^^Town Council Meeting

BACKGROUND:

The Smithfield Senior Center has applied a One-Day Beer/Wine License.

TOWN REVENUE:

The fee for a Beer & Wine License is $15.00 per day. Under State Law this fee cannot be

waived.

SUPPORTING DOCUMENTS:

Copy of License Application

BCI - No Record

Letter of Explanation

Copy of TIP cards

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a One-Day Beer/Wine License for a Wine and

Chocolate tasting to be held on Tuesday, February 14, 2017 from 1:00 p.m. to 3:00 p.m. The

party will take place at the Smithfield Senior Center, One William J. Hawkins Jr. Trail from 1:00

p.m. to 3:00 p.m., as applied, subject to compliance with all State regulations and local

ordinances.

tKoton of ̂ mitfjfieli)64 FARNUM PIKE

SMITHFIELD. RHODE ISLAND 02917

Telephone: [401] 233-1041 - Fax: (401)233-1091

ENGINEERING DEPARTMENT

Kevin Cleary, PE, LSIT Mark T. Conboy, PETown Engineer Assistant Town Engineer

January 30, 2017

MEMORANDUM

To: Dennis Finlay, Town Manager

From: Kevin Cleary, PE, Town Engineer

RE: RIDOT - Proposed Lane ChangesPutnam Pike (Route 44) at the Crossings at Smithfield Shopping Plaza

Dennis,

Enclosed with this memo, please find information from RIDOT requesting a letter of supportfrom the Town of Smithfield for the proposed lane changes on Route 44 in front of the Crossingsat Smithfield shopping plaza.

The warranted changes are represented on the 10% concept plan provided and are furthersupported as queuing of traffic has historically occurred back to 1-295's northbound lane fromthe Route 44 West Exit 7B, shortly after the Crossings at Smithfield Plaza came online after2002.

The existing signal at 44 and the Crossings has been optimized to the best of its current ability,but queuing of vehicles back to 1-295 still occurs occasionally; mostly during PM peak periods inthe afternoon, typically on Fridays before holiday weekends.

To relieve and further manage traffic to prevent the queuing onto the Federal Interstate System,RIDOT has proposed lane change configuration changes at the subject intersection to create dualleft turn lanes into the Crossings at Smithfield from the Route 44 Eastbound Lane direction. Thedual left lanes would have the ability to stack additional vehicles, which will prevent blocking ofthe eastbound lane.

Furthermore, the greater and intended impact to making this change would be to allow addedgreen time on both straight-through movements on Route 44, especially the westbound lane,which in effect will reduce queuing onto 1-295; and is the primary warrant for the proposedchanges.

The adverse effect to these lane changes, as I can ascertain, may be additional wait time to exitthe Crossings at Smithfield Plaza, which added green time on Route 44 may have. Althoughinconvenient to the patrons exiting the Plaza it, subjects no motorist to increased hazards.

Most of the proposed lane changes can be completed without structural changes to the existingsidewalks and curbing. RIDOT proposes to mill and overlay the existing asphalt surface withinthe project limits shown in the diagram and then restripe accordingly to better delineate theintended traffic pattems. The only structural changes proposed as a result of the project wouldbe some minor traffic island modifications in front of the existing signals at this intersection,installation of some communication antennas along the shoulder of Route 44 and communicationsensors on the Route 44 westbound exit 7B off 1-295 North.

Proposed implementation of the proposed modifications is tentative for 2019, pending the initialletter of support from the Town of Smithfield. RIDOT will not pursue this upgrade untilSmithfield provides support of such.

Should you need further information, please contact me at your convenience.

Cc: Steven Pristawa, PE, RIDOT Traffic DivisionJill Nascimento, RIDOT Traffic Division

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SIGNING & STRIPING

PLAN NO. 3

INTEROFFICE MEMORANDUM

TO: ROBERT O'BRIEN, SUPERINTENDENTSCHOOL COMMITTEE MEMBERS

DENNIS FINLAY, TOWN MANAGER

TOWN COUNCIL MEMBERS

FROM: LISA COURNOYER, DIRECTOR OF FINANCIAL OPERATIONS AND

ANGELO MENCUCCI, DIRECTOR OF BUILDINGS AND GROUNDS

SUBJECT: CHAIR LIFF

DATE: JANUARY 24,2017

One bid was received from Garaventa USA, Inc. for the installation of a chair lift at theAdministration Building. The bid price is $64,314.79. All four references checked rated theirexperience with Garaventa USA, Inc. a ten out of ten. We recommend that the bid be awarded toGaraventa USA, Inc. in the amount of $64,314.79.

Memorandum February 2, 2017TO: Smithfield Town Council

FROM: Karen Armstrong, Senior Center/Dept. of Human Services Director

Randy R. Rossi, Finance Director

SUBJECT: Smithfield Senior Center Exterior Painting and Rehabilitation

BACKGROUND: The Smithfield Senior Center was constructed and opened in September of 1995. InJanuary of 2006 the Senior Center Addition opened adding a function hall area and various otheramenities to handle the growing population of the Senior Center membership. Due to budgetconstraints during the construction of the Senior Center Addition, building materials were selectedbased on minimizing the costs of the project and unfortunately have begun to exceed their useful life.

In an effort to revitalize the exterior of the Senior Center and Bocce Court we worked with the BuildingOfficial and Parks and Recreation Director to develop the necessary scope of work needed to protect theintegrity of the building and revitalize the appearance. Based on the developed scope, we met withMartone Service Company who inspected the site and structure as well as to develop the attacheddetailed proposal for the necessary work.

RECOMMENDATION: We recommend the award of the contract for exterior painting and rehabilitationto the Martone Service Company, Inc. on behalf of the Smithfield Senior Center, utilizing the State ofRhode Island Master Price Agreement.

FINANCIAL IMPACT: The Senior Center currently has a balance of $87,000 from prior year capital rolloverand capital funds in the current year budget. Any additional funds up to $16,000 will be provided byfunds designated by the Town Manager and Finance Director.

MOTION: Moved that the Smithfield Town Council award the contract for exterior painting andrehabilitation of the Smithfield Senior Center to Martone Service Group utilizing the State of RhodeIsland Master Price Agreement in an amount not to exceed $103,000. The project will be funded by theSenior Center Capital Project Funds in the amount of $87,000 and any additional funds up to $16,000will come from funding designated by the Town Manager and Finance Director.

ATTACHMENTS:

Pictures of the Exterior of Senior Center

Senior Center Proposal

Senior Center Drawing

• Goals and objective of Council members

Council President Santucci states that he would like the Town Council members to adopt thefollowing list of goals and objectives.

• More public engagement with the Town residents which can be done through schoolyouth programs; parent teacher associations; in resident homes public facilities andstronger outreach to residents generally.

• Establish a stronger fiscal budgetary process with tighter controls on the budget.• More control of future developments in the Town and addressing traffic problems.

Council member Alba states that she would like the Town Council members to adopt the followinglist of goals and objectives.

• Strategic ten (10) year plan for the Town of Smithfield including the caliber of theSchools and the standing of the Town; which should be led by the Town Manager andsupported by the Town Council. Worcester has such a plan.

• Development of a master plan in order to best maximize the available vacant spaces inTown that can be used for recreation.

• Fill vacancies on Boards and Commissions

• Opening the Town Hall one night a month.

Council member Lawton states that he would like the Town Council members to adopt thefollowing list of goals and objectives.

• Address infrastructure issues including the poor condition of many roads in Town.Forming a sub-committee to make a list of the roads that need to be repaired.

• Fill vacancies on Boards and Commissions

• Improve Public engagement• High School facilities -work with the High School to upgrade the tennis courts and

football field.

Council Vice-President LaGreca states that he would like the Town Council members to adopt thefollowing list of goals and objectives.

• Maintain a good relationship with the School Department by continuing to hold quarterlymeetings regarding future funding; Re-Configuration Committee; sports complex; andbuilding reconditioning.

• Clarify process for obtaining building permits and opening new businesses.

Council member Cavanagh states that she would like the Town Council members to adopt thefollowing list of goals and objectives.

• Provide training to new Board members to explain the duties, rules and regulationsregarding each that member's board. This would be an early fall mandatory meetinggiving an explanation of each Board and Commissions duties.

• Provide an Orientation Workshop for all new Board members to acquaint them with theduties and responsibilities of Board membership.