meeting planner or event planner or conference planner

8/6/2019 Meeting Planner or Event Planner or Conference Planner

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QUALIFICATIONSA highly motivated and dedicated individual offering versatile strengths as a senior level association manager. Broad background in the nonprofit/not-for-profit business disciplines, budgeting, event planning, adult education, volunteer boards, office technology and external relations. Reputation as a proactive problem solver with program development and administrative skills honed at the national level. Team oriented with strong interpersonal and organizational skills.

PERSONAL EXPERIENCE

TASH, Washington, DC August 2006 - PresentServe as a consultant in the role of Conference Coordinator to oversee all aspect of conferences.Negotiate all major contracts with vendors and hotels.Plan and manage all areas of conference planning, security and logistics.Work extensively with volunteer board members on conference program.Prepare, oversee and review conference budget and master calendar.Provide guidance and assistance to organization conference committee regarding meetings and logistics.Prepare and present reports for deliver to board.Manage meeting volunteers, staff and vendors on-site; supervise registration, audio-visual, speakers and catering functions.Coordinate all aspects of promotional and marketing materials for the conference

including; poster/announcements, call for papers, registration brochure, agendaprogram, and web text.Produce post-meeting report to highlight strengths, weaknesses, and incorporatenew ideas and processes into the next scheduled conference.

OSA, Washington, DC August 2005 - June 2008Serve as a consultant in the role of Product Sales, including advertising, career services and exhibitsWork with staff to develop target marketsManage productsCoordinate copy for programs and websites

Association for Positive Behavior Support, Bloomsburg, PA September 2004 - Ju

ne 2007Served as a consultant in the role of Conference Coordinator to oversee all aspect of annual conference.Negotiated all major contracts with vendors and hotels.Planned and manage all areas of conference planning, security and logistics.Worked extensively with volunteer board members on conference program.Prepared, oversee and review conference budget and master calendar.Provided guidance and assistance to organization conference committee regardingmeetings and logistics.Prepared and present reports for deliver to board.Managed meeting volunteers, staff and vendors on-site; supervise registration, audio-visual, speakers and catering functions.Coordinated all aspects of promotional and marketing materials for the conferenc

e including; poster/announcements, call for papers, registration brochure, agenda program, and web text.Produced a post-meeting report to highlight strengths, weaknesses, and incorporate new ideas and processes into the next scheduled conference.

The Society for Cardiac Angiography and Interventions, Bethesda, MD February 2003 - June 2003Served as a consultant, to develop procedural processes for Society's annual meeting.Program assessment and next step processes developed.


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Set up and utilized timeline management tools (checklists and key deadline charts).Conducted site research and RFP's.Provided training and suggestion for future business practices.

American College of Cardiology Foundation, Bethesda, MD October 2003 - February 2006Served as a consultant in the role of Associated Director to provide extensive assistance with major transition of staff and work load in the department.Extensive over site of all programs and processes for 34 meetings.Program assessment and next step processes developed.Set up and utilized timeline management tools (checklists and key deadline charts).Training and day to day assistant with staff needs.Conducted site research and RFP's.Negotiated contracts with vendors and hotels.Supervised staff of 5.Provided guidance and assistance to organization staff regarding meetings and logistics.Onsite meeting management.

Optical Society of America, Washington, DC October 2000 - August 2003Director of Meetings (2002 - 2003)Meetings Manager (2000-2002)

Extensive oversight of the planning and management of three large-scale national conferences (1,000 - 35,000 attendees), 21 small topical meeting (50 - 500 attendees) and three Board of Directors meetings (100 attendees) requiring expertise in all areas of conference planning, contracts, hotels, security, registration, logistics, busing and budget.Oversaw the preparation, review and maintenance of meetings department budget.Assisted department senior director and managers with the preparation and maintenance of all committee and Technical Council materials, including Board of Directors, and Steering Committees.Served as primary staff liaison to Program Chairs and Technical Program Committees.Negotiated all major contracts with vendors and convention centers.Supervised staff of 8

Provided guidance and assistance to organization staff regarding meetings and logisticsPrepared and presented reports for deliver to board.Prepared, assembled and continuously updated the meetings calendar and electronic meeting information.Managed meeting staff and vendors on-site; supervise registration, audio-visualand catering functions.Coordinated all aspects of promotional and marketing materials for the conference including; poster/announcements, call for papers, preliminary program, advanceprogram, technical digests and web text.Produced a post-meeting report to highlight strengths, weaknesses, and incorporate new ideas and processes into the next scheduled meetings.Accomplishments

Successfully prepared and managed Optical Fiber Communication Conference (OFC) 2001 after being on staff for six months.Increased OFC Call for Papers submissions more than 30% while reducing cost by putting the whole process on-line; from the announcements to the actual submissions.Reviewed and made recommended changes to all OFC contract boilerplates that assist in protecting the OFC co-sponsors.Successfully planned, managed and oversaw the implementation of a new on-site registration model for OFC 2002, doubling the satisfaction rating by attendees.Worked with the OFC Technical Program Committee Chairs, General Chairs and Sub-C


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ommittee Members to put in place new procedures and policies that will make their work more efficientSuccessfully negotiated contracts with more than 40 hotels to provide the lowestcost accommodations and meeting space for meeting.

National School Boards Associations, Alexandria, VA February 2000 - October 2000Manager, Technology Leadership Network (TLN) Membership ProgramsManaged program development and logistical details for TLN meeting at the National School Boards Association Annual Conference and at the Technology + Learningconference.Served as contact for members of the TLN and other school districts, the press,and others seeking information on technology in education.Served as liaison with Technology + Learning conference cosponsoring organizations to develop programming and generate advertising and conference promotion.Managed School Technology Excellence Fair.Maintained programs Web-Site.AccomplishmentsBuild and maintained strong working relationship with thirty cosponsoring organizations.Recruited and worked with more than 100 technology coordinators to develop a solid Roundtable and School Technology Excellence Fair program for the Technology +Learning conference.

National Association of Alcoholism and Drug Abuse Counselors, Inc., Arlington, V

A July 1987 - February 2002Associate Executive Director (1996 - present)Director of Affiliate and Member Relations (1994 - 1996)Assistant Director of Administration (1991-1994)Insurance Administrator (1987 - 1991)Extensive management and administrative experience in building, staffing and directing all membership, marketing, meeting planning, and leadership development functions.Planned and managed large-scale national projects involving expertise in all areas of conference planning, security and logistics.Recommended operating and bylaws policies to the Board.Developed and implemented all membership campaigns, member benefits program andaffiliate relations' activities.

Coordinated ground breaking initiatives with top-level insurance managers, senior university & government personnel.Supervised staff of four professionals.Acted as representative for NAADAC at conferences, meetings and other gatherings.AccomplishmentsIncreased the number of affiliated state organizations from 41 state affiliatesto 47.Solicited and raised funds of over $50,000 for annual conference, public policyconference, workshops and annual golf tournament.Developed and designed first organizational policy and procedures manual, leadership handbook, staff orientation program and internship program.Develop and implemented regional and national leadership trainings, which increa

sed leadership knowledge and participation.Directed National Accreditation Commission and provided special assistance to National Certification Commission program.Established an ongoing member-get-a-member campaign that continues to grow in participation each year (doubled participation from 1996 - 1998) and the Recruiternewsletter to assist states with membership recruiting ideas.Advised and coordinated organization's national officer and regional vice president elections since 1990.Developed and initiated a national education provider program.Installed a network and developed an organizational database.


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Texas Oil Marketing Association, Austin TX 1985 - 1987Office AssistantGeneral office assistance in all areas of association managementProduction management and direct mailing coordination including new product catalogProduct fulfillment

The Fine Tool Shops, Danbury CT 1982 - 1985Senior Mail Order Processor

EDUCATIONMasters of Arts in Education (Adult Continuing Education, Virginia Tech, Falls Church, Virginia (1998)Bachelor of Arts in Association Management, George Mason University, Fairfax, Virginia (1991)Associate of Arts in Economics, Austin Community College, Austin Texas (1987)

OTHER INTERESTSAdult education research and theoryManagement best practices

AVOCATIONS

Family, gardening, reading, community activities, family history

References available upon request.

meeting planner or event planner or conference planner

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