SOUTHWEST AREA TRANSPORTATION COMMITTEE

MEETING AGENDA

Monday, June 5, 2017 3:00 p.m.

NOTE NEW LOCATION

City of Orinda

22 Orinda Way, Orinda, CA 94563 Any document provided to a majority of the members of the Southwest Area Transportation Committee (SWAT) regarding any item on this agenda will be made available for public inspection at the meeting and at the San Ramon Permit Center, 2401 Crow Canyon Road, San Ramon, CA during normal business hours. 1. CONVENE MEETING/SELF INTRODUCTIONS 2. PUBLIC COMMENT:

Members of the public are invited to address the Committee regarding any item that is not listed on the agenda. (Please complete a speaker card in advance of the meeting and hand it to a member of the staff)

3. BOARD MEMBER COMMENT

4. ADMINISTRATIVE ITEMS

5. CONSENT CALENDAR

5.A Approval of Minutes: SWAT Minutes of April 10, 2017

5.B Approve FY 17/18 SWAT Administrative Services MOU with the City of San Ramon

End of Consent Calendar

6. REGULAR AGENDA ITEMS 6.A I-680 Contra Costa Express Lane Presentation by Barbara Laurenson, MTC (Information Only, No Formal Action Required) 6.B Review and Approve Contra Costa Transportation Authority and 511 Contra Costa

Strategic Plan Scope of Work (Attachment – Action Required)

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7. WRITTEN COMMUNICATIONS (Attachments – Action as determined necessary)

• Southwest Transportation Demand Management Annual Report FY 2015-16 • SWAT Meeting Summary – April 10, 2017 • TRANSPAC Meeting Summary – April 13, 2017 • Contra Costa Transportation Authority Meeting Summary – April 19, 2017 • Town of Moraga, Public Hearing, Saint Mary’s College, Consider Certification of Final

Environmental Impact Report, Adoption of Campus Master Plan (CMP) Update; Adoption of Ordinance Amending Municipal Code Chapter 8.56- Institutional District, and Amending Zoning Map to Correct Zoning of Saint Mary’s College from “College” to “Institutional” District – May 10, 2017

• TRANSPAC Meeting Summary – May 11, 2017 8. DISCUSSION: Next Agenda – Consider Change of Date to Monday, July 10, 2017

9. ADJOURNMENT to Monday, July 3, 2017 3:00 p.m. at City of Orinda

The SWAT Committee will provide reasonable accommodation for persons with disabilities planning to participate in SWAT monthly meetings. Please contact Lisa Bobadilla at least 48 hours before the meeting at (925) 973-2651 or lbobadilla@sanramon.ca.gov.

Staff Contact: Lisa Bobadilla, SWAT Administrative Staff Phone: (925) 973-2651 / E-Mail: lbobadilla@sanramon.ca.gov.

Agendas, minutes and other information regarding this committee can be found at: www.CCTA-SWAT.net

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SOUTHWEST AREA TRANSPORTATION COMMITTEE

NEW MEETING LOCATION

MAP

CITY OF ORINDA OFFICES, 22 ORINDA WAY, ORINDA, 94563 SARGE LITTLEHALE COMMUNITY ROOM

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AGENDA ITEM 5.A

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SUMMARY MINUTES April 10, 2017 – 3:00 p.m.

City of Orinda Office 22 Orinda Way

Orinda, California Committee members present: Amy Worth, City of Orinda (Chair); Dave Trotter, Town of Moraga (Vice Chair); Don Tatzin, City of Lafayette; Karen Stepper, Town of Danville; Candace Andersen; Contra Costa County; Dave Hudson, City of San Ramon.

Staff members present: Lisa Bobadilla, City of San Ramon; Andy Dillard, Town of Danville; Larry Theis, City of Orinda; Ellen Clark, Town of Moraga; Darlene Amaral, City of San Ramon; Robert Sarmiento, Contra Costa County. Others present: Martin Engelmann, CCTA; Hisham Noeimi, CCTA; Michael Tanner, BART. 1. CONVENE MEETING/SELF INTRODUCTIONS: Meeting called to order by Chair

Worth at 3:02 p.m. 2. PUBLIC COMMENT 3. BOARD MEMBER COMMENT 4. ADMINISTRATIVE ITEMS 5. CONSENT CALENDAR: 5.A Approval of Minutes: SWAT Minutes of March 6, 2017

5.B Consider SWAT Appointments to the Contra Costa Transportation Authority’s Technical Coordinating Committee (TCC) for the 2017-2019 Term

ACTION: APPROVED – Trotter/Tatzin/unanimous

End of Consent Calendar 6. REGULAR AGENDA ITEMS:

6.A Appoint the SWAT Lamorinda Alternate Representative to the Contra Costa

Transportation Authority

Lisa Bobadilla presented this item. The SWAT representative to the Contra Costa Transportation Authority (CCTA), from the Lamorinda area, is rotated among the jurisdictions of Lafayette, Orinda and Moraga. The Lafayette representative served

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a two-year term through January 31, 2017. Per the SWAT Rules of Procedure, the Lamorinda representative is scheduled to rotate to the Moraga representative for a two-year term beginning February 2017 through January 31, 2019.

At the March 15, 2017 CCTA meeting, an Adoption of Ordinance 17-01 to Amend the Contra Costa Transportation Authority’s (Authority) Administrative Code, Chapter 1, Article IV, Section 104.6 (c). The Authority Board adopted Ordinance 17-01 to amend the Authority’s Administrative Code, Chapter 1, Article IV, Section 104.6 (c) to allow Ex-Officio Representatives to also serve as Authority Board Member alternates if appointed by their RTPC’s providing that the representative cannot simultaneously at any given meting serve as both the representative and alternate.

SWAT appointed Lafayette representative, Don Tatzin as the SWAT Lamorinda alternate representative to the Contra Costa Transportation Authority for a two-year term effective February 2017 to January 31, 2019. ACTION: APPROVED – Hudson/Stepper/unanimous

6.B Updated on Funding Allocation for One Bay Area Grant (OBAG) 2 Program Lisa Bobadilla presented this item. September 23, 2016, CCTA released its

coordinated Call for Projects for funding available for 4 programs:

1. One Bay Area Grant (OBAG 2). 2. Measure J Transportation for Livable Communities (TLC). 3. Measure J Pedestrian, Bicycle, and Trail Facilities (PBTF). 4. Safe Routes to School Program.

Ms. Bobadilla stated that the initial review and ranking of projects has been done by three (3) separate groups. A group of local Contra Costa staff have reviewed applications for OBAG 2 funding, while applications for the Measure J TLC program and Safe Routes to School program were reviewed by the Regional Transportation Planning Committees (RTPC’s). The Countywide Bicycle and Pedestrian Advisory Committee (CBPAC), which also oversees the development and update of the Countywide Bicycle and Pedestrian Plan, will review applications for the PBTF program. On February 28, 2017, the Authority released a memo to the Regional Transportation Planning Committee's presenting the results for one source of funding - OBAG 2 Competitive program funding. The San Ramon Iron Horse Trail Bike/Pedestrian Overcrossing Project ranked 7th Countywide and 1st within the SWAT region. The Authority policy is to award competitive program funding to the highest ranked project in the sub-region. As the number one ranked project in the SWAT sub-region, the Authority is expected to program $4.5M to San Ramon for the Bollinger Canyon Road Iron Horse Trail Bike-Ped Overcrossing project. TLC Funding The TLC allocation for SWAT sub-region is $6.6M. At the March 3, 2017 SWAT meeting, the City of San Ramon requested an allocation of $6.5M. At that time, the

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City of San Ramon acknowledged that the request for $6.5M in TLC funds would leave very little funding for other SWAT jurisdictions in this funding cycle. As a compromise, the City of San Ramon proposed to not compete for future OBAG, TLC and PBTF requests for the next two funding cycles. SWAT did not support San Ramon’s request. Rather, SWAT requested SWAT TAC develop a TLC funding plan that would provide a portion of TLC funding to all SWAT jurisdictions. SWAT TAC met and developed a funding plan in which each SWAT jurisdiction receives a portion of TLC funding. The plan includes a number of conditions, including: • SWAT “pre-commits” future TLC for the next two funding cycles to the San

Ramon Iron Horse Trail Overcrossing as follows: a) Cycle 3 TLC funds in the amount of $2,495,000; and b) Cycle 4 TLC funds in the amount of $2,494,000. With a pre-commitment of two TLC funding cycles, totaling $4,989,000, the San Ramon Iron Horse Trail project is fully funded fulfilling the OBAG 2 competitive grant criteria. In return for SWAT’s pre-commitment of TLC funds, San Ramon will not compete for OBAG Competitive Cycle 3 funding, as well as TLC Cycle 3 and Cycle 4.

• The City of San Ramon can front local funds in an amount of $4,989,000 and seek reimbursement from the Authority in the year the funds are programmed.

• The pre-commitment of TLC funds from future cycles will be reduced by the amount of additional funding San Ramon secures from other fund sources (non-TLC and OBAG) for the Iron Horse Trail Overcrossing.

• The pre-commitment plan will be formalized in an agreement between CCTA and the City of San Ramon.

Based on above, the SWAT TLC funding request for 2017 is:

2017 SWAT TLC Funding Request

Project

Orinda $ 200,000 Downtown Orinda Streetscape Master Plan

Orinda $ 58,000 Camino Pablo Bicycle Route Corridor Improvements

Moraga $ 990,000 Strategic Bicycle, Pedestrian and Safe Routes to School Improvements

Lafayette 1 $ 980,000 Lafayette Town Center Pathway & BART Bike Station

Danville $ 1,500,000 Sycamore Valley Park & Ride Lot Improvements

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Danville $ 75,000 Danville Townwide Bicycle Master Plan

Contra Costa County $ 245,000 Iron Horse Trail Active Transportation Corridor Study

San Ramon TLC Funding $ 2,511,000 Iron Horse Trail- Bollinger Canyon Road Bike/Ped Overcrossing

Total SWAT Request

$ 6,559,000

Total SWAT TLC $ 6,559,000 San Ramon - Pre commitment $ 4,989,000 $2,495,000 (Cycle 3) $2,494,000 (Cycle 4) Safe Routes to School Program Funding Request is:

Jurisdiction Request Project SWAT TAC

Recommendation Orinda $387,000 Glorietta

Elementary SRTS

$387,000

Moraga $150,000 Strategic Bicycle, Pedestrian and Safe Routes to School Improvements

$225,000

San Ramon Valley (San Ramon/Danville/Alamo)

$300,000 San Ramon Valley Street Smarts

$300,000

ACTION: APPROVED – Tatzin/Trotter/unanimous

7. WRITTEN COMMUNICATIONS: The following written communication items were

made available: • SWAT Meeting Summary – March 6, 2017; • TRANSPAC Meeting Summary – March 9, 2017; • TRANSPLAN Meeting Summary – March 9, 2017; • Contra Costa Transportation Authority Meeting Summary – March 15, 2017.

ACTION: None

8. DISCUSSION: Next agenda

9. ADJOURNMENT: to Monday, May 1, 2017 at 3:00 p.m., The City of Orinda, Sarge

Littlehale Community Room, City Hall

ACTION: Meeting adjourned by Chair Worth at 3:25 p.m.

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Staff Contact: Lisa Bobadilla City of San Ramon P (925) 973-2651 F (925) 838-3231 Email address: lbobadilla@sanramon.ca.gov www.CCTA-SWAT.net

Alternate Staff Contact: Darlene Amaral City of San Ramon P (925) 973-2655 F (925) 838-3231 Email address: damaral@sanramon.ca.gov

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AGENDA ITEM 5.B

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DATE: June 5, 2017 TO: Southwest Area Transportation Committee (SWAT) FROM: SWAT Technical Advisory Committee (TAC) By: Lisa Bobadilla, SWAT Administrator SUBJECT: SWAT Administrative Services for Contract Service Year 2017-

2018 BACKGROUND On July 1, 2015, SWAT and the City of San Ramon entered into a Memorandum of Understanding (MOU) for SWAT administrative services. Subsequently, the City of San Ramon has served as the SWAT Administrative Staff since July 1, 2015. The current MOU between SWAT and the City of San Ramon will expire June 30, 2017. The City of San Ramon is prepared to provide SWAT administrative services effective July 1, 2017 through June 30, 2018. Therefore, the City of San Ramon has prepared a Memorandum of Understanding for the Contract Service Year July 1, 2017 through June 30, 2018 (Attachment A). The MOU reflects San Ramon’s desire to provide “Basic Administrative Services (Tier 1)” in the amount of $32,500 (no change from prior year). RECOMMENDATION The SWAT TAC recommends SWAT Authorize the SWAT Chair and SWAT Vice Chair to execute the MOU between SWAT and City of San Ramon for SWAT Administrative Services. Attachment A – City of San Ramon Memorandum of Understanding (MOU) for SWAT Administrative Services for Contract Service Year July 1, 2017 through June 30, 2018 Staff Contact: Lisa Bobadilla, City of San Ramon Phone: (925) 973-2651 Email: lbobadilla@sanramon.ca.gov

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MEMORANDUM OF UNDERSTANDING

THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into as of the 5th day of June 2017, by and between the Southwest Area Transportation Committee, therein called the "SWAT Committee", and City of San Ramon herein called the "City".

RECITALS WHEREAS, the SWAT Committee is a Regional Transportation Planning Committee (RTPC) of the Contra Costa Transportation Authority (CCTA); and WHEREAS, the SWAT Committee consists of the communities of the southwest Contra Costa County area including Danville, Lafayette, Moraga, Orinda, San Ramon, and the unincorporated areas of Contra Costa County in the southwest area; and WHEREAS, the SWAT Committee desires to obtain the City for services related to the Southwest Area Transportation Committee administration and activities; and WHEREAS, the SWAT Committee authorized the SWAT Chair and Vice Chair to review and execute this contract at its June 5, 2017 meeting.

NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services: The City shall provide administrative services, through a two-tiered

approach, as set out in the Administrative Services Proposal - Scope of Work, attached thereto as Exhibit A and incorporated herein by reference.

2. Time of Performance: The services of the City are to commence on July 1, 2017 following

the execution of this Memorandum of Understanding (MOU) and to be completed by June 30, 2018 (defined as the “Contract Service Year”) as approved at the June 5, 2017 SWAT Committee Meeting.

3. Compensation and Method of Payment:

A. Compensation: The compensation to be paid to the City shall be at the rate and schedule of payment as set forth in Exhibit A, which is attached hereto and incorporated herein. Compensation will be provided in a two-tiered structure:

i. Basic Administrative Services (Tier 1): Not-to-exceed cost of Thirty-two Thousand Five Hundred Dollars ($32,500) for Basic Administrative Services, which includes the cost of labor, materials, supplies and postage for 10 SWAT TAC and 10 SWAT meetings during the Contract Service Year; and

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ii. Supplemental Services (Tier 2): Appropriation of Ten Thousand Dollars ($10,000), to be drawn down on an as-need basis, for any additional administrative services above and beyond the 10 SWAT TAC and 10 SWAT meetings outlined in Section 3A(i) above, and for tasks outlined in the Supplemental Services section of Exhibit A. These services shall be provided at $125.00 per hour, inclusive of labor, materials, supplies, and postage.

In no event shall City's compensation exceed Thirty-two Thousand Five Hundred Dollars ($32,500) for Basic Administrative Services or Ten Thousand Dollars ($10,000) for Supplemental Services during the Contract Service Year (for both labor and direct costs), without additional authorization from the SWAT Committee. Payment by the SWAT Committee under this MOU shall not be deemed a waiver of defects, even if such defects were known to the SWAT Committee at the time of payment. The SWAT Committee shall not compensate for mileage and travel time.

B. Method of Payment:

1. Basic Administrative Services: As a condition precedent to any payment to

City under this MOU, City shall submit an invoice to the SWAT Committee’s designated Fiscal Agent, or each of the SWAT agencies, at the beginning of the Contract Service Year, for basic administrative services. The cost of services shall be split among the six jurisdictions, on an equal pro-rata basis.

2. Supplemental Services: As a condition precedent to any payment to City

under this Agreement, City shall submit an invoice to the SWAT Committee’s designated Fiscal Agent, or each of the SWAT agencies, for any supplemental administrative services provided at the end of the Contract Service Year. This invoice shall detail the hourly rate of $125.00 per hour (inclusive of labor, materials, supplies, and postage), itemize the tasks associated with the expenditure of staff time, and shall include the remaining balance of the annual supplemental services appropriation. The cost of services shall be split among the six jurisdictions, on an equal pro-rata basis.

3. Timing of Payment: SWAT Committee’s designated Fiscal Agent, or each

SWAT jurisdiction, shall pay the City for services rendered hereunder at the rates and schedules outlined in accordance with SWAT’s approval. Payment shall be made to City within 30 business days after receipt of the monthly statement.

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4. Termination of MOU:

A. This MOU shall be valid until the end of the Contract Service Year. However, all obligations hereunder may be terminated at any time, with or without cause, by the SWAT Committee upon 10 days' written notice to the other party.

B. If City fails to perform any of its material obligations under this MOU, in addition to

all other remedies provided by law, SWAT Committee may terminate this MOU immediately upon written notice.

C. In the event termination is without cause, City shall be entitled to any compensation

owed up to the time of such termination, it being understood that any payments are full compensation for services rendered prior to the time of payments; provided, however, that City shall be entitled to compensation for work in progress at the time of termination.

D. During the term of this MOU, the City may terminate this MOU by providing the

SWAT Committee with 30 days’ written notice.

5. MOU Renewal: Sixty days prior to the end of the contract period, City shall provide written notice to the SWAT Committee of the City’s desire to extend the term of this MOU.

6. Amendment: This MOU constitutes the complete and exclusive statement of the MOU to

SWAT Committee and City. It may be amended or extended from time to time by written agreement of the parties hereto.

7. Time of the Essence: Time is of the essence of this MOU. 8. Written Notification: Any notice, demand, request, consent, approval or communications

that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first class mail. Any such notice, demand, etc., shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to SWAT Committee: SWAT Chair

C/o City of Lafayette, SWAT Fiscal Agent 3675 Mt. Diablo Boulevard, Suite 210 Lafayette, CA 94549

If to City: City of San Ramon C/o Transportation Division Manager

2401 Crow Canyon Road San Ramon, CA 94583

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IN WITNESS WHEREOF, the SWAT Committee and the City of San Ramon have executed this MOU as of the date first above written. SOUTHWEST AREA TRANSPORTATION CITY OF SAN RAMON COMMITTEE By: ______________________________ By: ____________________________ Amy Worth, SWAT Chair Joseph Gorton, City Manager By: ______________________________ David Trotter, SWAT Vice Chair

The foregoing MOU has been reviewed and approval is recommended: By: ______________________________

Maria Fierner, P.E. Public Works Department Director

APPROVED AS TO FORM By: ______________________________ Bob Saxe, Interim City Attorney ATTEST By: ______________________________ Renee Beck, City Clerk

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EXHIBIT A Southwest Area Transportation Committee

Administrative Services Proposal – Scope of Work

Basic Administrative Services (Tier 1) $32,500.00 This is a not-to-exceed structure for basic administrative services, based on a historic average of 10 SWAT meetings and 10 SWAT TAC meetings per year. These services would be split among the six jurisdictions, on an equal pro-rata share basis, and invoiced at the beginning of the fiscal year. 1. Agenda Packet Preparation: Work with CCTA and SWAT TAC to coordinate agenda items, assemble

agenda, copy and mail packets, post agenda and upload onto SWAT web site. 2. SWAT TAC Meetings: Attend and facilitate SWAT TAC Meetings. 3. SWAT Meetings: Attend and assist Chair in facilitation of SWAT Meetings. 4. SWAT Summary Minutes and Correspondences: Generate summary minutes of SWAT meeting,

generate follow-up correspondences as necessary and appropriate in coordination with the Chair and the SWAT TAC.

5. General Administration: Correspond with CCTA, Chair, and SWAT TAC as necessary and appropriate, serve as direct contact for SWAT, maintain all SWAT files and documentation, respond to inquiries and requests of SWAT, and refer public and agencies to appropriate individual or agency if inquiries extend beyond the realm of an administrative nature.

6. SWAT Website administration, maintenance, and domain service fees.

Supplemental Services (Tier 2) $10,000.00 These supplemental services include the facilitation of any additional meetings or coordination, above and beyond the basic service level of 10 meetings per year. It is structured to be a pre-authorized appropriation by SWAT and would be drawn down as workload dictates. The costs associated with provision of these supplemental services will be invoiced to each agency within SWAT, on an equal pro-rata share basis, semi-annually. 1. Measure J Renewal: Facilitate any additional meetings and/or correspondence necessary for SWAT and

SWAT TAC’s review and development of the Measure J Renewal Process.

2. I-680 Corridor Studies: Facilitate any additional meetings and/or correspondence necessary for SWAT and SWAT TAC’s review of, and coordinate comments to the final document.

3. Attend CCTA related meetings as directed by SWAT. 4. Supplemental services would be provided as work load dictates for the pre-authorized work tasks

described above or as approved by SWAT.

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AGENDA ITEM 6.A

17

I-680 Contra Costa Express Lanes

Southwest Area Transportation Committee

June 5, 2017

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Expresslanes.511.org

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AgendaUpdates Since 2014

1. Opening September 2017!

2. Expanded operating hours

3. Toll rates

4. Increased corridor traffic congestion

Other Common Inquiries

1. FasTrak® & Enforcement

2. Carpoolers

3. Equity

4. Outreach Plans for Opening

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Expanded Operating Hours

Established in conjunction with Caltrans and CHP

Consistent with adjacent Express Lanes

Dynamic tolling - Likely low mid-day toll

Mid-day management tool for incidents and irregular congestion

Close monitoring after opening

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Expanded Operating Hours Analysis

Congestion has already expanded beyond current HOV lane hours

No significant impacts found

Additional delay within daily traffic fluctuations

PM peak delay starts north of express lanes

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HOV Hours 3 – 7 PM

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Tolling

Dynamic tolling - Tolls may change every few minutes based on traffic

No artificial cap

Rates likely comparable to I-580 and I-680 Sunol

Drivers are guaranteed the toll they see when they enter the lane

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Corridor Traffic Congestion

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The lanes improve traffic congestion, but do not eliminate it

Reliable option for carpools, buses during the shoulders of the peak (already congested)

First of a series of corridor projects

Capacity to sell, but may be limited at times

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2020 Extension Changes

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Open/continuous access when lane opens (2017)

“Buffers” when extension opens (2020)

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FasTrak® Required for All Vehicles

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Toll-exempt vehicles must use FasTrak Flex• “2” position for 2-person carpools

• “3+” position for everything else

Solo drivers can use:• A standard FasTrak toll tag, or

• FasTrak Flex toll tag set in “1” positionStandard FasTrak Toll Tag

FasTrak Flex Toll Tag

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Enforcement – Automated & Manual

Will reduce HOV lane violations

Like on Bay Area Bridges

License plate capture

Tags limit errors

Beacons

Extra CHP Enforcement

Violation fees

Citations

926

Carpools Potential Perceptions…

FasTrak Flex toll tag requirement is unfair and a burden

Allowing SOVs slows the lane

Government is prioritizing revenue over mobility

Benefits and Reassurances

Improved enforcement

Expanded operating hours

Dynamic tolling manages demand

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Equity Potential Perception

Media Hook – Lexus Lanes

Unfair to lower income drivers

Transportation should be a “free” public good

Benefits and Reassurances

Choice - Every user weighs the cost-benefit

People of all incomes use express lanes

Cost of being late

1128

Public Outreach Plans for Opening

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On-Corridor Signs

511 and FasTrak® Websites & Social Media

Community & Employers Presentation

MTC Mailing List

Online Ad Campaign (FB, Pandora, NextDoor)

Traffic Radio Sponsorships

Bus Ads

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Andrew Fremier, Deputy Executive Director,

afremier@mtc.ca.gov

Lisa Klein, Principal, lklein@mtc.ca.gov

Barbara Laurenson, Program Coordinator, blaurenson@mtc.ca.gov

Expresslanes.511.org

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AGENDA ITEM 6.B

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DATE: June 5, 2017 TO: SWAT FROM: SWAT TAC By: Darlene Amaral, SWAT TDM Program Analyst SUBJECT: 511 Contra Costa Transportation Demand Management (TDM)

Strategic Plan BACKGROUND The Countywide Transportation Demand Management (TDM) program in Contra Costa County is known as “511 Contra Costa”. Up until mid-2016, the comprehensive TDM program elements were managed and implemented by each of the four Regional Transportation Planning Committees (RTPCs). In June 2016, Contra Costa Transportation Authority (CCTA) assumed oversight for two of the four RTPC’s, the Central and East County (TRANSPAC/TRANSPLAN) 511 Contra Costa Programs. WCCTAC and the Southwest (SWAT) continue to manage the 511 Contra Costa program elements in their TDM contract. With emerging technologies impacting travel behavior, CCTA and the RTPCs agree that this is an appropriate time to develop a new strategic plan to identify how the traditional strategy being implemented might be updated to provide the most relevant commute programs. Funds were made available to conduct a $100,000 Countywide TDM Strategic Plan (with each RTPC contributing a portion). CCTA is the lead agency developing the Request for Proposal (RFP) and will contract with the consultant team, while the TDM sub-regional staff members will be actively involved in the process. DISCUSSION Staff from each sub region has been working closely with CCTA staff to determine the parameters of the Strategic Plan.

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Each sub region representative has provided feedback and relevant program information towards the vision of the plan. The draft scope of the RFP focuses on four main tasks:

1. Review and evaluate existing 511 Contra Costa programs; 2. Review outreach and marketing; 3. Document emerging TDM programs globally and industry best practices

that could be effective in Contra Costa; 4. Develop recommendations for ongoing programs.

Staff supports the evaluation of 511 Contra Costa TDM programs to create a cohesive suite of services and to update program elements to meet the changing TDM landscape. SWAT TAC supports the need for maintaining a locally managed program to support our jurisdictions in the following areas:

• Compliance with the TDM ordinance requirements of the Measure J Growth Management Program Compliance Checklist;

• Implementation of TDM measures in the sub-regional Action Plans; • Fulfillment of the TDM priorities of each of the Regional Transportation

Planning Committee (RTPC), including Countywide and local TDM ordinances;

• Implementation of cost effective Bay Area Air Quality Management District (BAAQMD) TFCA programs to reduce Greenhouse Gas (GHG) emissions;

• Support and implementation of the TDM elements of the Sustainable Community Strategies of SB 375; and

• Direct support for employers with 50 or more employees, to comply with the Bay Area Commuter Benefit Program (SB 1339); by offering commute incentives through the 511 Contra Costa Programs.

NEXT STEP Provide SWAT and SWAT TAC regular updates as this Strategic Plan process unfolds. If there is any input from the Board at this time, staff will bring that feedback to CCTA staff for incorporation into the final TDM Strategic Plan RFP. ATTACHMENT A: Draft Scope of Work Strategic Plan for 511 Contra Costa Program Staff Contact: Darlene Amaral, SWAT TDM Staff Phone: (925) 973-2655

Email: damaral@sanramon.ca.gov Web: www.CCTA-SWAT.net

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Strategic Plan for the 511 Contra Costa Program

Scope of Work

General Note:

1) All deliverables shall be prepared in preliminary draft form for review by CCTA staff, then draft form for review by the appropriate standing committee, then final form for public release;

2) The Authority reserves the right to modify this scope of work, based on its review of the proposals received and negotiations with the consultant selected to accomplish the effort.

Task 1 – Finalize Scope of Work and Budget based on Negotiation and Proposal of Selected Consultant

Task 2 – Review and Evaluate Existing 511 Contra Costa Programs. The strategic plan will evaluate existing services with respect to delivery of TDM related strategies in the sub-regional Action Plans and TFCA policies and requirements. Review and evaluate the delivery of the programs and projects with respect to sub-regional and countywide needs to determine the most cost effective approach.

Task 3 –Review of Outreach and Marketing. Consultant will review existing outreach and marketing and make recommendations regarding its effectiveness for possible improvements including but not limited to the brand, outreach, performance indicators, stake holder involvement, website, and social media. Consultant will make recommendations on the most cost effective methods for outreach and marketing.

Task 4 – Document Emerging TDM Programs Globally and Industry Best Practices that could be Effective in Contra Costa. The consultant will document industry best practices, emerging projects and programs from around the world and their applicability in Contra Costa and ways in which 511 Contra Costa could engage new technologies and leverage funds from private sector stakeholders.

Task 5 – Recommendations for Ongoing Programs. Based on Tasks 2 and 3, consultant will provide recommendations for programs and projects (both current and new) that should

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continue. For the recommended programs, the consultant will provide appropriate performance indicators and monitoring plans to ensure the programs are achieving the desired results. Consultant shall also recommend delivery models that will be the most cost effective. The consultant will also develop recommendations for how the costs of the countywide programs and services are to be shared countywide.

Task 6 – Final Draft Report

Task 7 – Presentations to Sub-Regional Transportation Planning Committees and CCTA

Task 8 – Develop Final Report

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AGENDA ITEM 7

36

Transportation Demand Management Annual Report

Fiscal Year 2015-2016

Southwest Area Transportation

Contra Costa County Town of Danville City of Lafayette Town of Moraga

City of Orinda City of San Ramon

January 2017 37

TRANSPORTATION DEMAND MANAGEMENT (TDM) ANNUAL REPORT FOR FISCAL YEAR 2015-2016

The TDM Program review contains results and participation data for the 2015 – 2016 SWAT Transportation Demand Management 511 Contra Costa programs. 511 Contra Costa offers countywide and local programs that reduce vehicle miles traveled (VMT) and greenhouse gas (GHG) emissions as part of the Contra Costa Growth Management Program, the Congestion Management Program and other legislative mandates (AB 32, SB 375 & SB 1339). These programs promote alternatives to single occupant vehicle while promoting the mission of TDM which is to reduce traffic congestion and improve air quality by maximizing the use of the existing roadway system.

511 Contra Costa Southwest Student Programs High School Carpool to School Program

The High School Carpool to School Program provides students with an incentive to carpool to school. Each student who registers and obtains a parking permit from their school receives a $10 gas card. Registered students, along with their passengers, are then entered into a drawing to receive $5 gift cards.

A total of 295 students participated in the High School Carpool to School Program and 151 students responded to the survey, a 51% response rate. Listed below is a list of schools that participated in the program with a breakdown on student participation.

1. Acalanes High School (Lafayette) – 30 students 2. California High School (San Ramon) – 34 students 3. Campolindo High School (Moraga) – 20 students 4. Dougherty Valley High School (San Ramon) – 10 students 5. Miramonte High School (Orinda) – 30 students 6. Monte Vista High School (Danville) – 121 students 7. San Ramon Valley High School (Danville) – 50 students

0 50 100

AcalanesCalifornia

CampolindoDougherty Valley

Monte VistaMiramonte

San Ramon Valley 20

Survey Responses by School

Continue Carpool after receiving incentives?

141

3

Yes

No

78 7

15 10

21

0

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How long has the student been carpooling?

Distance from Home to School

Driver or Passenger

Carpool Frequency

People in Carpool How Students got to Carpool Location

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Student Transit Ticket Program

The Student Transit Ticket Program for the 2015-2016 School Year provided two 12-ride County Connection transit passes to 755 students. An online follow-up survey was distributed to 471 families, of which 232 families responded (49% response rate).

Student Transit Ticket Program Survey Results

58% were driven to school by a parent or legal guardian before they received their transit passes. 47% were driven by a parent or legal guardian when returning home from school before they received the free transit passes.

24% lived 5 or more miles from school. 77% used all 24 rides on their two 12-ride passes.

15% took the bus 5 days a week before receiving the free transit passes.

36% took the bus 5 days a week after receiving the free transit passes.

Student Transit Ticket Program Participation by School

School Number of Students

City Public or Private Subtotal by City

Alamo Schools: Alamo Elementary 3 Alamo Public - Rancho Romero Elementary 1 Alamo Public - Stone Valley Middle 3 Alamo Public 7 - Alamo Danville Schools: Creekside Elementary 1 Danville Public - Greenbrook Elementary 2 Danville Public Charlotte Wood Middle 10 Danville Public - Diablo Vista Middle 3 Danville Public - Stratford School 1 Danville Private Del Amigo High 16 Danville Public - Monte Vista High 33 Danville Public - San Ramon Valley High 36 Danville Public - Sycamore Valley Elementary 1 Danville Public Tassajara Hills Elementary 3 Danville Public 106 - Danville Lafayette Schools: Bentley School 1 Lafayette Private Happy Valley Elementary 3 Lafayette Public - Stanley Middle 9 Lafayette Public - Acalanes High 14 Lafayette Public 27 - Lafayette

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Moraga Schools: Camino Pablo Elementary 1 Moraga Public - Joaquin Moraga Intermediate 4 Moraga Public - Campolindo High 15 Moraga Public 20 - Moraga Orinda Schools: Glorietta Elementary 1 Orinda Public - Wagner Ranch Elementary 1 Orinda Public Orinda Intermediate 12 Orinda Public - Miramonte High 26 Orinda Public 40 - Orinda San Ramon Schools: Bollinger Canyon Elementary 11 San Ramon Public - Coyote Creek Elementary 13 San Ramon Public - Golden View Elementary 8 San Ramon Public - Hidden Hills Elementary 8 San Ramon Public - Live Oak Elementary 14 San Ramon Public - Montevideo Elementary 2 Neil Armstrong Elementary 1 San Ramon Public - Quail Run Elementary 2 San Ramon Public - Twin Creeks Elementary 9 San Ramon Public - Walt Disney Elementary 5 San Ramon Public - Gale Ranch Middle 33 San Ramon Public - Iron Horse Middle 113 San Ramon Public - Pine Valley Middle 4 San Ramon Public - Windemere Ranch Middle 49 San Ramon Public - California High 138 San Ramon Public - Dougherty Valley High 141 San Ramon Public - Venture School 4 San Ramon Public 555 - San Ramon Total Number of Students 755

DVC San Ramon Campus

A total of 58 registered students at DVC San Ramon Campus were provided with one 12-ride County Connection transit pass for the 2015-2016 school year. An online follow up survey was distributed to 58 students, of which 19 students responded (33% response rate). Results of the survey are below:

DVC San Ramon Student Transit Ticket Program Survey Results

50% were driven to school by a parent before they received their transit pass. 67% lived 5 or more miles from school.

72% used all the 12 rides on their 12 –ride pass. 19% took the bus 5 days a week before receiving the free transit pass.

24% took the bus 5 days a week after receiving the free transit pass.

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511 Contra Costa Countywide Vanpool Program

Survey results for the 511 Contra Costa Vanpool programs show that the program continues to reduce traffic congestion while reducing individual transportation costs. A total of 115 new vanpool passengers were surveyed for the 2015-2016 fiscal year, 61 of whom completed the survey (53% response rate).

• 97% currently ride in a vanpool • 69% reported that they drove alone to work prior to joining a vanpool • On average vanpools are traveling 39 miles (one way) to work

The tables below list the origin and destination of individual vanpool passengers:

Vanpool Passenger Destination

Dublin 5 Foster City 3 French Camp 2 Livermore 1 Palo Alto 4 Pleasanton 12 Richmond 29 Sacramento 1 San Francisco 4 San Ramon 47 Sunnyvale 6 Vacaville 1 Total 115

Vanpool Passenger Origin

Alamo 1 Antioch 6 Bay Point 1 Benicia 6 Brentwood 7 Carmichael 1 Clayton 4 Concord 6 Daly City 1 Danville 1 Discovery Bay 3 Elk Grove 1 Fairfield 8 Hercules 1 Manteca 1 Martinez 6 Oakley 3 Pinole 1 Pittsburg 4 Pleasant Hill 2 Sacramento 1 San Francisco 10 San Ramon 15 Suisun City 1 Tracy 5 Vacaville 7 Vallejo 9 Walnut Creek 2 Woodland 1 Total 115

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511 Contra Costa Southwest Employer Programs

511 Contra Costa provides support to employers to increase the number of employees using commute alternatives. Throughout the year, employers and local Chambers of Commerce within the Southwest Contra Costa region received emails, letters, and marketing materials regarding Bike to Work Day, Spare the Air, and the 511 Contra Costa incentive programs.

511 Contra Costa also belongs to several regional committees which include the Tri-Valley & Contra Costa Resource Team on Air Quality, Association for Commuter Transportation (ACT) Northern Chapter, 511 Regional Quarterly Outreach Forum, and TDM Working Group/Rideshare TAC.

Employer & Community Outreach Efforts in Fiscal Year 2015-2016

o East Bay Regional Parks Employee Health Fair – San Ramon o Attended this event to promote the 511 Contra Costa incentives to the employees.

o Employer/Employee Commuter Fair – San Ramon o Hosted event for the City of San Ramon employees and surrounding businesses.

o San Ramon Chamber Business Expo & Mixer – San Ramon o Participated in this mixer event for San Ramon employers and surrounding Cities to

gather information for their employees. o San Ramon/Bishop Ranch Farmers Market – San Ramon

o Attended with the City of San Ramon’s Economics Development Advisory Committee. Promoted the 511 Contra Costa incentives to the public and local businesses.

o Green Committee Meeting – Lafayette Chamber o Promoted the 511 Contra Costa incentives to the committee members.

o Earth Day Festival – Lafayette o Provided local transit routes information, 511 Contra Costa brochures and distributed

giveaways. o Transportation Commuter Event, 24 Hour Fitness – San Ramon

o Attended this commuter event with County Connection and Spare the Air. Provided information regarding local transit routes, 511 Contra Costa brochures, and distributed Promotional items.

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Bike lockers or bike racks were purchased and installed at the following employer worksites:

1. City Hall, San Ramon – Bike Racks and lockers 2. 24 Hour Fitness, San Ramon - Bike Racks 3. Market Place, San Ramon – Bike Racks 4. California High School, San Ramon – Bike Racks 5. San Ramon Senior Center, San Ramon – Bike Racks 6. Saint Mary’s College, Moraga – Bike Racks

1

2 3

5 4

6

1

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There were over 300 energizer stations throughout the San Francisco Bay Area on Bike to Work Day. Cyclists stopped for refreshments and promotional items. In Contra Costa County more than 3,300 bicyclists and walkers stopped at one of the following energizer stations for refreshments:

Energizer Station Sponsor Energizer Station Location

City of San Ramon/Bishop Ranch Transp. Centre/Whole Foods

Iron Horse Trail/Bollinger Canyon Rd

Street Smarts/Town of Danville Iron Horse Trail/behind Lunardi's/Danville Train Depot

Bike Orinda/City of Orinda Orinda BART

City of Lafayette Bicycle and Pedestrian Committee Lafayette Plaza Park - Corner of Mt. Diablo Blvd & Moraga Rd.

PG &E Applied Technology Services Iron Horse Trail/Crow Canyon Road

The Studio, Danville Iron Horse Trail & Sycamore Valley Rd

RPM Mortgage, Alamo Alamo Trail Head

Saint Mary’s College, Moraga Entrance to the College near the Public Safety Kiosk and Bus Stop

Town of Moraga Moraga Road and Saint Mary’s Road

Sustainable Contra Costa Lafayette BART Station

San Ramon

Alamo Moraga

Danville Orinda Lafayette

Moraga

San Ramon

Alamo

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Countywide Programs and Regional Updates

1. 511 Contra Costa Commuter Incentive Programs – Bike, Walk, Transit, Carpool – Provides eligible participants with an opportunity to receive a $50 incentive for use of an alternative mode of travel rather than a single occupant vehicle for reducing traffic congestion and improving air quality by maximizing the use of the existing transportation infrastructure.

• A total of 1,045 Contra Costa County commuters received this incentive in 2015-2016. o Out of the 1,045, a total of 361 live or work in the SWAT jurisdictions.

Countywide Guaranteed Ride Home Program (GRH) – Commuters who work in Contra Costa County can receive reimbursement for an emergency trip home.

• A total of 298 commuters registered in the GRH Program in 2015-2016. o Out of the 298, a total of 75 commuters received reimbursements.

2. TRAFFIX – TRAFFIX is a partnership between the City of San Ramon, Town of Danville, San Ramon Valley Unified School District, and Contra Costa County. The primary objective is to reduce traffic congestion in the most heavily traveled corridors throughout the San Ramon Valley. TRAFFIX provides school bus service to eleven school sites, with more than 1,640 students participating in the program. tfffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffff

3. Lamorinda School Bus Program – The Lamorinda School Bus Program (LSBP) provides home-to-school bus transportation to 1,568 students. Twenty-one (21) buses leased from First Student provide daily bus service to twelve participating schools in the Lafayette, Moraga, Orinda Union and Acalanes Union High School Districts.

4. Bay Area Commuter Benefit Program – Employers with 50 or more full-time employees in the

Bay Area are now required to offer commuter benefits to their employees. Employers can get starting by visiting the 511.org website.

For information on TDM Programs, contact:

Darlene Amaral, TDM Program Analyst Phone: 925-973-2655

Email: damaral@sanramon.ca.gov

Amy Sekhon, Office Specialist Phone: 925-973-2658

Email: asekon@sanramon.ca.gov

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TRANSPAC Transportation Partnership and Cooperation Clayton, Concord, Martinez, Pleasant Hill, Walnut Creek and Contra Costa County

1676 North California Boulevard, Suite 400 Walnut Creek, CA 94596

(925) 937-0980

April 14, 2017 Randell H. Iwasaki, Executive Director Contra Costa Transportation Authority 2999 Oak Road, Suite 100 Walnut Creek, CA 94597 Re: Status Letter for TRANSPAC Meeting – April 13, 2017 Dear Mr. Iwasaki: At its regular meeting on April 13, 2017, the TRANSPAC Board of Directors took the following actions that may be of interest to the Transportation Authority: 1. Approved revisions to the Coordinated Call for Projects Program.

2. Discussed possible revisions to the TRANSPAC Joint Exercise of Powers

Authority (JPA) regarding voting privileges for TRANSPAC ex-officio members.

3. Received and discussed draft TRANSPAC Budget and Workplan for 2017/2018.

4. Received report on SB-1, Road Repair and Accountability Act of 2017.

5. Received report on the public posting of TRANSPAC agenda material.

TRANSPAC hopes that this information is useful to you. Sincerely,

Matthew Todd TRANSPAC Managing Director cc: TRANSPAC Representatives; TRANSPAC TAC and staff

Martin Engelmann, Hisham Noeimi, Brad Beck (CCTA) Jamar I. Stamps, TRANSPLAN; Salvatore (Sal) Evola, Chair, TRANSPLAN Lisa Bobadilla, SWAT; Amy Worth, Chair, SWAT John Nemeth, WCCTAC; Janet Abelson, Chair, WCCTAC Tarienne Grover, CCTA June Catalano, Diane Bentley (City of Pleasant Hill)

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TRANSPAC Transportation Partnership and Cooperation Clayton, Concord, Martinez, Pleasant Hill, Walnut Creek and Contra Costa County

1676 North California Boulevard, Suite 400 Walnut Creek, CA 94596

(925) 937-0980

May 15, 2017 Randell H. Iwasaki, Executive Director Contra Costa Transportation Authority 2999 Oak Road, Suite 100 Walnut Creek, CA 94597 Re: Status Letter for TRANSPAC Meeting – May 11, 2017 Dear Mr. Iwasaki: At its regular meeting on May 11, 2017, the TRANSPAC Board of Directors took the following actions that may be of interest to the Transportation Authority: 1. Received information and progress report from Bike Concord and BART regarding the

request for repair/retail facility to be collocated with the Concord BART station bicycle parking station and discussed the request with BART representatives.

2. Approved revisions to the TRANSPAC Measure J TLC program to replace the $738,000 program reserve with an additional five (5) projects.

3. Approved the draft scope of work for the Strategic Plan for the 511 Contra Costa Program.

4. Received update on the draft TRANSPAC Budget and Workplan for 2017/2018.

5. Received update on TRANSPAC Financial Reports.

TRANSPAC hopes that this information is useful to you. Sincerely,

Matthew Todd TRANSPAC Managing Director cc: TRANSPAC Representatives; TRANSPAC TAC and staff

Martin Engelmann, Hisham Noeimi, Brad Beck (CCTA) Jamar I. Stamps, TRANSPLAN; Salvatore (Sal) Evola, Chair, TRANSPLAN Lisa Bobadilla, SWAT; Amy Worth, Chair, SWAT John Nemeth, WCCTAC; Janet Abelson, Chair, WCCTAC Tarienne Grover, CCTA June Catalano, Diane Bentley (City of Pleasant Hill)

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