meeting agenda - kane county, illinois...a. january 28, 2015 iii. public comment (non-agenda items)...

Workforce Investment Board Local Workforce Investment Area 5

Executive Committee Thursday, May 21, 2015, 8:00 A.M.

Fox River Room / Yellow House Kane County Government Center

719 S. Batavia Avenue / Geneva, IL 60134

Meeting Agenda

I. Call to Order: A. Attendance

II. Approval of Meeting Minutes:A. January 28, 2015

III. Public Comment (Non-Agenda Items)

IV. Program Updates:A. WIA Financial Reports

1. WIA 14 Budget-Expenditure Summary Report2. Accelerated Training for Illinois Manufacturing (ATIM) Grant Expenditure Report3. Trade Adjustment Assistance (TAA) Grant Expenditure Report4. Rapid Response Grant Expenditure Report

V. New Business: A. Discussion Item: Status of Program Year 2015 Plan.

B. Action Item: Recommend Board authorization of a one-year contract with Kishwaukee College to provide WIOA Adult, Dislocated Worker and Business Services in DeKalb County during Program Year 2015, and a one-month extension to First Institute Training & Management’s Program Year 2014 contract to provide transition/orientation assistance during the first month of Program Year 2015 (Pending Program Year 2015 WIOA allocation).

C. Action Item: Recommend Board authorization of one-year Youth Provider contracts for Program Year 2015 (Pending Program Year 2015 WIOA allocation).

D. Action Item: Consideration of New Training Provider Programs.

VI. Informational Items:A. Consolidation of IDES/Kane County Offices

VII. Executive Session (if needed)

VIII. Adjournment

1

Workforce Investment Board Local Workforce Investment Area 5

Executive Committee Meeting Minutes January 28, 2015

MEMBERS: P/A GUESTS: KATIE BATA (CHAIR)

P

NONE PRESENT

PAUL BOREK (FINANCE & ECONOMIC DEVELOPMENT)

P

DICK HAWKS (VICE CHAIR) A RICH HEALY (SECRETARY) P CHRISTOPHER MEHOCHKO (REORGANIZATION TASK FORCE)

A

BETTE SCHOENHOLTZ (PROGRAM & POLICY CHAIR)

P

CEO: CHRIS LAUZEN A STAFF: SCOTT BERGER P MARIA GONZALEZ P GINGER KNAPP P RENEE RENKEN P

I. Call to order – Chair Bata called the meeting to order at 8:01 A.M. A quorum was achieved. II. Approval of Minutes

A. October 22, 2014 – Schoenholtz motioned to approve and Borek seconded. The motion passed. B. May 28, 2014 – Healy motioned to approve and Schoenholtz seconded. The motion passed.

III. Program Updates A. WIA Financial Reports – Maria Gonzalez provided an update on the financial reports.

1. WIA 14 Budget-Expenditure Summary Report – Maria reviewed how PY 13 & 14 grants are open simultaneously. Maria explained some line items show a negative balance but state allows so long as funding stream total is positive. The Adult funding stream for PY 14 is 58% expended and the Dislocated Worker funding stream is 54% expended as of December 31, 2014.

2. Accelerated Training for Illinois Manufacturing (ATIM) Grant Expenditure Report – This grant has been extended until June 30, 2015. A budget amendment is planned. The grant is expended by 81%.

3. Trade Adjustment Assistance (TAA) Grant Expenditure Report – Maria explained this is a new grant cycle. Dollars are provided quarterly based on client need.

4. Rapid Response Grant Expenditure Report – The grant ends March 30, 2015. The expected expenditure is $200,000 and the state will reallocate the balance.

IV. New Business:

2

A. Proposed Meeting Schedule Discussion – The Executive Committee agreed to change the meeting day of the week from Wednesdays to Thursdays. They will meet at 8:00 A.M. on the following dates:

• May 21, 2015 • October 29, 2015 • January 28, 2016 • May 26, 2016

Scott Berger stated due to the implementation of the WIOA, the Executive Committee may need to schedule additional meetings. Katie asked this be done as soon as possible. Scott agreed to review scheduling needs and work with the committee members via email to add additional dates. The Executive Committee approved the following schedule for the Full Board:

• June 10, 2015 • August 12, 2015 • November 18, 2015 (Veterans Day occurs on regularly scheduled board meeting day) • February 10, 2016 • June 8, 2016

B. Action Item: Authorize the solicitation of DeKalb County WIA Adult, Dislocated Worker and Business Service provider(s) through the release of a Request for Proposals. – Renken explained that historically, both job seeker and employer services at the DeKalb workNet Center have been provided by contractors who services have been procured competitively every three years. With the current three-year cycle concluding in June of 2015, it is time to issue a new Request for Proposals (RFP) for services beginning July 1, 2015. The DeKalb County WIB members have consulted area stakeholders and reviewed the draft RFP document to ensure it includes the scope of services needed in DeKalb County. There are three service tiers –

• Universal Access, • Intensive One-on-One Assistance and • Business Services.

Bidders can bid on all three or separate. Bidders are expected to cover four additional components in their proposal:

• Marketing & Community Service Delivery • Program Reporting & Accountability • Data Management • Fiscal Standards.

Healy motioned to approve. Borek seconded. Discussion ensued. The motion passed. C. Action Item: Authorize Workforce Innovation and Opportunity Act WIOA planning and

implementation activities, including a plan/budget modification, participation in WIOA training opportunities, and the contracting necessary to undertake WIOA transition activities. – Berger explained that the Workforce innovation and Opportunity Act (WIOA) will replace the Workforce Investment Act (WIA) beginning July 1, 2015. WIOA represents the first legislative reform of the public workforce system in more than 15 years, and is expected to impact the philosophy and models of delivering workforce services. Given the significance of the anticipated changes, the Illinois Department of Commerce and Economic Opportunity (DCEO) has authorized local workforce areas to utilize a portion of their 2014 WIA grant to support WIOA planning activities, pending the submission of the necessary plan/budget modification. LWIA 5 may use $37,823 in Adult funds and $59,261 in Dislocated Worker funds for WIOA transition planning. Borek motioned to authorize the WIOA planning & implementing activities contracting. Healy seconded. Borek and Healy then rescinded their motion & second. Borek motioned to recommend the WIOA planning & implementing activities contracting is included on the agenda at the February 11, 2015 board meeting. Healy seconded. Borek inquired about the line item source of the funds. Berger explained this funding is from the carry-in line. The motion passed.

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D. Action Item: Authorize an increase to the funding limit for supportive services to enable residents of homeless shelters to attend job training for Program Year 2014. – Renken explained the Supportive Services are one of the allowable program mechanisms available to eligible clientele. Support services are provided based on a defined need and when an individual is unable to obtain assistance from alternative resources or programs. Local policy provides a maximum of $1200 annually to help participants cover expenses in the areas of childcare, transportation, emergency services (i.e. utility payments, rent assistance & car repair), and tools/uniforms necessary for their classroom training participation. In an effort to transition homeless residents of Hesed House in Aurora to self-sufficiency, Kane County is using WIA funds to support five individuals pursuing training in manufacturing. Kane County has determined that five participants require transportation support in order to participate and complete a 20-week Machine Operator program. The cost of transportation, however, exceeds the support service maximum as defined in policy. Since Kane County expects other local shelter residents to experience similar transportation challenges, we are requesting that the support service limit for such individuals be increased to $2000 for remainder of Program Year 2014. Renee also noted that the needs of each individual will be assessed on a case-by-case basis with support service funding provided based on cost reasonableness and availability. Borek motioned to authorize the funding level limit for supportive services to enable residents of homeless shelters to attend job training for Program year 2014 in the amount of $2000. Healy seconded. Berger stated we will need to review supportive services and other policies for Program Year 15 with the implementation of WIOA. The motion passed.

E. Consideration of New Training Provider Programs – Knapp reported two providers have submitted new programs for consideration.

• DePaul University offers a Certificate in Grant Writing Program. The cost is $1355 for 30 hours of instruction. The occupational outcome which is on the state approved list is a Technical Writer. The school and program meet the established criterion.

• Waubonsee Community College offers the APICS (American Planning & Inventory Control Society) Certified Supply Chain Professional Program. The cost is $2899 for 30 hours of instruction, materials and exam fee. The occupational outcome which is on the state approved list is a Supply Chain Manager. This program also meets all established criterion.

The staff recommendation is to approve the programs as presented. Healy motioned to approve. Borek seconded. The motion passed.

V. Informational Items: A. Kane and Kendall County Incumbent Worker Training Collaborative – Renken explained that the

Alliance for Manufacturing will be applying for available DCEO funding which helps employers remain competitive and assist employers with training their current workforce. Waubonsee Community College will be providing the training. The strategy is to keep employers from down-sizing; not every employer in Kane or Kendall Counties will be eligible. The maximum award is $350,000 and DCEO will announce the awards in late spring.

B. Suburban Collar Counties Job Driven Information Technology Project – Renken reported our three county workNet Centers will be providing client referrals to the Information Technology Project. Will County will receive the funding. The goal of the program is to place long-term unemployed clients in accelerated IT training. Will County has contracted with Tech Services in Naperville to provide the scope of work. The program launches next month.

VI. Executive Session – Not Needed VII. Adjournment – The meeting adjourned at 9:00 A.M.

4

Memorandum

To: Executive Committee

From: Maria Luisa Gonzalez, Fiscal Manager

Date: May 21, 2015

Re: Monthly Fiscal report

WIA13 Budget report This grant is at 99% spent of the $5.3 million dollar budget that was awarded on 07/01/13. The remaining balance of $42,067.12 in the Admin funding stream will be spent operations and salaries.

WIA14 Budget report As we wind down on spending the WIA13 grant, we have started to charge expenditures to the WIA14 grant. You will note that we have expended 35% of this budget. We are projecting to hit our required benchmarks by June 30, 2015. The obligation benchmark is expected to hit the 80% or in some cases exceed the 80%. The current training benchmark has been achieved with Adult being at 63% and Dislocated Worker being at 58% of the 40% training benchmark.

ATIM Budget report The budget is at 85% spent through the end of March. You will note that the supportive service line has gone over budget, and this is due to the need. The program staff is aware of this and is working with Will County, who is the fiscal agent for this grant, to modify the budget. This grant ends August 31, 2015.

Rapid Response Budget report There has been a date extension; this grant will now end on June 30, 2015. This grant reimburses the expenses after they have occurred. It is currently at 99% spent of the $200,000 budget.

Trade Budget report The training has increased in the month of March. Every quarter the budget will be increased based on the needs of the clients.

1

5

BudgetExpenditures through

03/31/15Balance % of budget spent

1000 SALARY AND FRINGE BENEFITS 322,246.00$ 450,841.24$ (128,595.24)$ 140%

1010 OTHER ADMIN 211,007.00 40,344.64 170,662.36 19%

TOTAL ADMIN: 533,253.00$ 491,185.88$ 42,067.12$

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 87,517.00$ 68,345.23$ 19,171.77$ 78%

2010 YOUTH-I/S OTHER PROGRAM CO 421,091.00 440,262.77 (19,171.77) 105%

TOTAL YOUTH-IN SCHOOL: 508,608.00$ 508,608.00$ -$

2100 YOUTH-O/S SALARY AND FRINGE BENEFITS 85,212.00$ 97,156.93$ (11,944.93)$ 114%

2110 YOUTH-O/S OTHER PROGRAM CO 1,022,319.00 1,010,374.07 11,944.93 99%

TOTAL YOUTH-OUT OF SCHOOL: 1,107,531.00$ 1,107,531.00$ -$

3000 ADULT - SALARY AND FRINGE BENEFITS 583,032.00$ 330,984.29$ 252,047.71$ 57%

3010 ADULT - OTHER PROGRAM COST 246,171.00 337,420.04 (91,249.04) 137%

3020 ADULT - DIRECT TRAINING 592,513.00 753,311.67 (160,798.67) 127%

TOTAL ADULT: 1,421,716.00$ 1,421,716.00$ -$

4000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 742,063.00$ 662,566.43$ 79,496.57$ 89%

4010 DISLOCATED WRK - OTHER PRO 250,788.00 248,097.65 2,690.35 99%

4020 DISLOCATED WRK - DIRECT TRAINING 755,567.00 850,762.92 (95,195.92) 113%

4030 DISLOCATED WRK - INCUMBENT 13,009.00 - 13,009.00 0%

TOTAL DW: 1,761,427.00$ 1,761,427.00$ -$

GRAND TOTAL: 5,332,535.00$ 5,290,467.88$ 42,067.12$

Remaining Funds Funding Stream

42,067.12$ Admin

WIA 13 Budget-Expenditure Summary ReportPrepared by Kane County

PROJECTED SPENDING PLAN

Funds will be spent on salary and operating expenses

Grant Year-Number: 13-681005 Report Period: 07/01/2013 through 03/31/2015

The 80% obligation requirement has been satisfied for all funding streams and the 40% direct training requirement has been satisfied

for adult and dislocated worker funding streams as of June 30, 2014.

Grant 99% expended as of 03/31/2015. Grant must be fully expended by 6/30/2015.

FINANCIAL BENCHMARKS

6

GRS CategoryAccount

NumberAccount Description

Expenditures

through March

2015

Accruals

through

March 2015

Total

Expenditures

Fund 480 - Department 98113 - WIA 13

Sub-Department 98100 - AdministrationSalary and Fringe 40000 Salaries and Wages 318,034.93 638.40 318,673.33 Subtotals:

Salary and Fringe 45390 Fringe 125,159.91 .00 125,159.91 Salary and Fringe 450,841.24$

Other Admin 50340 Software Licensing Cost 3,811.52 .00 3,811.52 Other Admin 40,344.64$

Other Admin 50590 Professional Services 6,099.16 .00 6,099.16 491,185.88$ TRUE

Salary and Fringe 50600 Temporary Help 7,008.00 .00 7,008.00

Other Admin 52180 Building Space Rental 1,482.87 .00 1,482.87

Other Admin 53000 Liability Insurance 1,325.00 .00 1,325.00

Other Admin 53020 Unemployment Claims 16.82 .00 16.82

Other Admin 53070 Legal Printing 93.23 .00 93.23

Other Admin 53100 Conferences and Meetings 733.61 .00 733.61

Other Admin 53110 Employee Training 45.08 .00 45.08

Other Admin 53120 Employee Mileage Expense 13,089.75 .00 13,089.75

Other Admin 53130 General Association Dues 1,680.00 .00 1,680.00

Other Admin 55080 Grant Administration (79.48) .00 (79.48)

Other Admin 60000 Office Supplies 1,907.29 .00 1,907.29

Other Admin 60010 Operating supplies 21.75 .00 21.75

Other Admin 60040 Postage 57.78 .00 57.78

Other Admin 60050 Books and Subscriptions 8,333.33 .00 8,333.33

Other Admin 60490 Equipment<$1000 13.16 .00 13.16

Other Admin 60500 Equipment >$1000 1,311.37 .00 1,311.37

Other Admin 64000 Telephone 99.95 .00 99.95

Other Admin Admin Other .00 302.45 302.45

Administration Expense Totals $490,245.03 $940.85 $491,185.88

Sub-Department 98200 - Youth In SchoolSalary and Fringe 40000 Salaries and Wages 50,636.55 .00 50,636.55 Subtotals:


Other Program Cost 50340 Sotfware Licensing cost 6.32 .00 6.32 Other Program Cost 440,262.77$

Other Program Cost 50590 Professional Services 8.26 .00 8.26 508,608.00$ TRUE

Other Program Cost 52110 Repairs & Maint - Buildings 4.26 .00 4.26

Other Program Cost 52180 Building Space Rental 3,723.38 .00 3,723.38

Other Program Cost 53070 Legal Printing 39.63 .00 39.63

Other Program Cost 53100 Conferences and Meetings 4.49 .00 4.49

Other Program Cost 53130 General Association Dues 39.88 .00 39.88

Other Program Cost 55000Miscellaneous Contractual

Exp435,435.67 .00 435,435.67

Other Program Cost 60000 Office Supplies 307.77 .00 307.77

Other Program Cost 60040 Postage 96.91 .00 96.91

Other Program Cost 60050 Books and Subscriptions 456.92 .00 456.92

Other Program Cost 60490 Equipment<$1000 .55 .00 .55

Other Program Cost 64000 Telephone (.57) .00 (.57)

Other Program Cost 64020 Internet 139.30 .00 139.30

Youth In School Expense Totals $508,608.00 $0.00 $508,608.00

Sub-Department 98250 - Youth Out SchoolSalary and Fringe 40000 Salaries and Wages 72,594.91 .00 72,594.91 Subtotals:


Other Program Cost 50340 Sotfware Licensing cost 9.58 .00 9.58 Other Program Cost 1,010,374.07$

Other Program Cost 50590 Professional Services 1.79 .00 1.79 1,107,531.00$ TRUE







Exp840,514.98 .00 840,514.98

Other Program Cost 55060 Youth ITA 159,741.13 .00 159,741.13



Other Program Cost 60050 Books and Subscriptions 2,178.78 .00 2,178.78

Other Program Cost 60490 Equipment<$1000 .91 .00 .91

Other Program Cost 64000 Telephone (.08) .00 (.08)


Other Program Cost Other .00 .00 .00

Youth Out School Expense Totals $1,107,531.00 $0.00 $1,107,531.00

Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 233,989.56 .00 233,989.56 Subtotals:


Other Program Cost 50340 Software Licensing Cost 2,788.89 .00 2,788.89 Direct Training 753,311.67$

Other Program Cost 50590 Professional Services 1,192.21 .00 1,192.21 Other Program Cost 337,420.04$

Other Program Cost 52010 Janitorial Services 5,724.83 .00 5,724.83 1,421,716.00$ TRUE






Exp248,244.04 .00 248,244.04

WIA 13 Expenditure Detail ReportGrant Year-Number: 13-681005

Report Period: 07/01/2013 through 03/31/2015

Page 2 of 6

7

GRS CategoryAccount


Expenditures

through March

2015

Accruals

through

March 2015

Total

Expenditures



Other Program Cost 60000 Office Supplies 4,611.07 .00 4,611.07



Other Program Cost 60490 Equipment <$1000 387.17 .00 387.17

Other Program Cost 63000 Utilities - Natural Gas 866.25 .00 866.25

Other Program Cost 63010 Utilities - Electric 3,621.13 .00 3,621.13

Other Program Cost 64000 Telephone 917.82 .00 917.82

Other Program Cost 64020 Internet 5,311.71 .00 5,311.71

Direct Training 82015 DT ITA 692,441.40 14,389.92 706,831.32

Direct Training 82040 DT OJT (On the Job Training) 16,687.84 .00 16,687.84

Other Program Cost 82080 NT Supportive Services 1,070.02 .00 1,070.02

Direct Training 82100 SS Transportation Assistance 27,579.38 138.58 27,717.96

Direct Training 82160 SS Child Care 1,126.80 .00 1,126.80

Direct Training 82170 SS Other Supportive Services 947.75 .00 947.75

Other Program Cost Adult Other .00 4,050.50 4,050.50

Adult Expense Totals $1,403,137.00 $18,579.00 $1,421,716.00

Sub-Department 98400 - Dislocated WorkerSalary and Fringe 40000 Salaries and Wages 486,996.79 .00 486,996.79 Subtotals:


Other Program Cost 50340 Software Licensing Cost 2,857.10 .00 2,857.10 Direct Training 871,543.40$

Other Program Cost 50590 Professional Services 2,091.03 .00 2,091.03 Other Program Cost 227,317.17$

Other Program Cost 52010 Janitorial Services 2,965.93 .00 2,965.93 1,761,427.00$ TRUE







Exp124,255.04 .00 124,255.04

Other Program Cost 55080 Grant Administration (48.27) .00 (48.27)


Other Program Cost 60040 Postage 1,051.20 .00 1,051.20


Other Program Cost 60490 Equipment < $1000 427.08 .00 427.08


Other Program Cost 63010 Utilities-Electric 1,995.73 .00 1,995.73

Other Program Cost 64000 Telephone 1,299.89 .00 1,299.89


Direct Training 82015 DT ITA 851,051.36 542.16 851,593.52

Direct Training 82040 DT OJT (On the Job Training) 6,999.20 .00 6,999.20

Direct Training 82100 SS Transportation Assistance 11,941.32 .00 11,941.32

Direct Training 82170 SS Other Supportive Services 1,009.36 .00 1,009.36

Other Program Cost DW Other .00 .00 .00

Dislocated Worker Expense Totals $1,760,884.84 $542.16 $1,761,427.00

Fund 480 - Department 98113 - WIA 13 Totals $5,270,405.87 $20,062.01 $5,290,467.88

Page 3 of 6

8

BudgetExpenditures through

03/31/15Balance % of budget spent

1000 SALARY AND FRINGE BENEFITS 506,698.00$ 41,254.02$ 465,443.98$ 8%

1010 OTHER ADMIN 71,008.00 - 71,008.00 0%

TOTAL ADMIN: 577,706.00$ 41,254.02$ 536,451.98$

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 19,394.00$ 4,656.62$ 14,737.38$ 24%

2010 YOUTH-I/S OTHER PROGRAM CO 232,852.00 140,015.88 92,836.12 60%

TOTAL YOUTH-IN SCHOOL: 252,246.00$ 144,672.50$ 107,573.50$

2100 YOUTH-O/S SALARY AND FRINGE BENEFITS 23,352.00$ 43,271.52$ (19,919.52)$ 185%

2110 YOUTH-O/S OTHER PROGRAM CO 1,502,265.00 515,696.21 986,568.79 34%

TOTAL YOUTH-OUT OF SCHOOL: 1,525,617.00$ 558,967.73$ 966,649.27$

3000 ADULT - SALARY AND FRINGE BENEFITS 430,430.00$ 26,170.40$ 404,259.60$ 6%

3010 ADULT - OTHER PROGRAM COST 486,760.00 91,674.36 395,085.64 19%

3020 ADULT - DIRECT TRAINING 636,704.00 480,012.52 156,691.48 75%

TOTAL ADULT: 1,553,894.00$ 597,857.28$ 956,036.72$

4000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 603,200.00$ 77,548.45$ 525,651.55$ 13%

4010 DISLOCATED WRK - OTHER PRO 375,900.00 58,277.78 317,622.22 16%

4020 DISLOCATED WRK - DIRECT TRAINING 843,511.00 571,630.66 271,880.34 68%

4030 DISLOCATED WRK - INCUMBENT 45,000.00 - 45,000.00 0%

TOTAL DW: 1,867,611.00$ 707,456.89$ 1,160,154.11$

GRAND TOTAL: 5,777,074.00$ 2,050,208.42$ 3,726,865.58$

FUNDING STREAM BUDGET

TOTAL FUNDS

OBLIGATED through

6/30/15 (PROJECTED)

TOTAL OBLIGATION %

at 6/30/15 (PROJECTED)

TOTAL DIRECT

TRAINING % as of

March 2015

Administration

Youth 1,777,863$ 1,427,096$ 80%

Adult 1,553,894$ 1,253,454$ 81% 63%

Dislocated Worker 1,867,611$ 1,497,605$ 80% 58%

Totals 5,199,368$ 4,178,155$

Grant 35% expended as of 03/31/2015. Grant must be fully expended by 6/30/2016.

The 80% obligation requirement will be satisfied for all funding streams and the 40% direct training requirement will be satisfied for

adult and dislocated worker funding streams as of June 30, 2015. These are the two benchmarks that are required to be met within

the first year of the 2 year WIA grant.

FINANCIAL BENCHMARKS

WIA 14 Budget-Expenditure Summary ReportPrepared by Kane County

Grant Year-Number: 14-681005 Report Period: 07/01/2014 through 03/31/2015

9

GRS CategoryAccount


Expenditures

through March

2015

Accruals

through

March 2015

Total

Expenditures

Fund 480 - Department 98114 - WIA 14

Sub-Department 98100 - AdministrationSalary and Fringe 40000 Salaries and Wages 26,047.15 .00 26,047.15 Subtotals:


Other Admin 50340 Software Licensing Cost .00 .00 .00 Other Admin -$

Other Admin 50590 Professional Services .00 .00 .00 41,254.02$ TRUE

Salary and Fringe 50600 Temporary Help 831.60 .00 831.60

Other Admin 52180 Building Space Rental .00 .00 .00

Other Admin 52190 Equipment Rental .00 .00 .00

Other Admin 53000 Liability Insurance .00 .00 .00

Other Admin 53020 Unemployment Claims .00 .00 .00

Other Admin 53040 General Advertising .00 .00 .00

Other Admin 53070 Legal Printing .00 .00 .00

Other Admin 53100 Conferences and Meetings .00 .00 .00

Other Admin 53120 Employee Mileage Expense .00 .00 .00

Other Admin 53130 General Association Dues .00 .00 .00

Other Admin 60000 Office Supplies .00 .00 .00

Other Admin 60040 Postage .00 .00 .00

Other Admin 60050 Books and Subscriptions .00 .00 .00

Other Admin 60490 Equipment<$1000 .00 .00 .00

Other Admin 64000 Telephone .00 .00 .00

Other Admin 64020 Internet .00 .00 .00

Other Admin Admin Other .00 .00 .00

Administration Expense Totals $41,254.02 $0.00 $41,254.02

Sub-Department 98200 - Youth In SchoolSalary and Fringe 40000 Salaries and Wages 3,569.50 .00 3,569.50 Subtotals:


Other Program Cost 52110 Repairs & Maint - Buildings .00 .00 .00 Other Program Cost 140,015.88$

Other Program Cost 52180 Building Space Rental 314.73 .00 314.73 144,672.50$ TRUE

Other Program Cost 52190 Equipment Rental .00 .00 .00

Other Program Cost 53020 Unemployment Claims .00 .00 .00Other Program Cost 53130 General Association Dues 4.87 .00 4.87


Exp49,341.53 89,847.21 139,188.74


Other Program Cost 55060 Youth ITA .00 .00 .00


Other Program Cost 60510 Grant Supplies .00 .00 .00

Other Program Cost 64000 Telephone .00 .00 .00

Other Program Cost 64020 Internet 12.38 .00 12.38Other Program Cost 64020 Other .00 426.74 426.74

Youth In School Expense Totals $54,398.55 $90,273.95 $144,672.50

Sub-Department 98250 - Youth Out School Subtotals:

Salary and Fringe 40000 Salaries and Wages 32,580.59 .00 32,580.59 Salary and Fringe 43,271.52$

Salary and Fringe 45390 Fringe 10,690.93 .00 10,690.93 Other Program Cost 515,696.21$

Other Program Cost 50590 Professional Services 10.74 .00 10.74 558,967.73$ TRUE

Other Program Cost 52110 Repairs & Maint - Buildings .00 .00 .00

Other Program Cost 52180 Building Space Rental 981.20 .00 981.20


Other Program Cost 53020 Unemployment Claims .00 .00 .00




Exp57,566.85 412,933.15 470,500.00

Other Program Cost 55060 Youth ITA 43,310.00 .00 43,310.00



Other Program Cost 60050 Books and Subscriptions .00 .00 .00

Other Program Cost 60510 Grant Supplies .00 .00 .00

Other Program Cost 64000 Telephone .00 .00 .00


Other Program Cost Other .00 644.83 644.83

Youth Out School Expense Totals $145,389.75 $413,577.98 $558,967.73

Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 18,825.24 .00 18,825.24 Subtotals:


Other Program Cost 40340 Software Licensing Cost .00 .00 .00 Direct Training 480,012.52$

Other Program Cost 52010 Janitorial Services 2,190.16 .00 2,190.16 Other Program Cost 91,674.36$

Other Program Cost 52110 Repairs & Maint - Buildings .00 .00 .00 597,857.28$ TRUE



Other Program Cost 53020 Unemployment Claims .00 .00 .00


Other Program Cost 53100 Conference and meetings 21.83 .00 21.83



Page 5 of 6

10

GRS CategoryAccount


Expenditures

through March

2015

Accruals

through

March 2015

Total

Expenditures





Exp47,126.36 23,920.56 71,046.92




Other Program Cost 60490 Equipment <$1000 .00 .00 .00

Other Program Cost 60500 Equipment>$1000 .00 .00 .00


Other Program Cost 63010 Utilities - Electric 1,085.67 .00 1,085.67




Direct Training 82040DT OJT (On the Job

Training)6,745.13 23,217.75 29,962.88

Direct Training 82100 SS Transportation Assistance 25,651.08 .00 25,651.08

Direct Training 82160 SS Child Care 434.60 .00 434.60

Direct Training 82170 SS Other Supportive 3,266.92 3,266.92

Other Program Cost Adult Other .00 .00 .00

Adult Expense Totals $445,288.71 $152,568.57 $597,857.28

Sub-Department 98400 - Dislocated WorkerSalary and Fringe 40000 Salaries and Wages 53,311.68 .00 53,311.68 Subtotals:Salary and Fringe 45390 Fringe 24,236.77 .00 24,236.77 Salary and Fringe 77,548.45$

Other Program Cost 50340 Software Licensing Cost .00 .00 .00 Direct Training 571,630.66$

Other Program Cost 50590 Professional Services 97.07 .00 97.07 Other Program Cost 58,277.78$

Other Program Cost 52010 Janitorial Services 744.59 .00 744.59 707,456.89$ TRUE

Other Program Cost 52110 Repairs & Maint - Buildings .00 .00 .00





Exp25,340.65 9,063.48 34,404.13

Other Program Cost 55080 Grant Administration (11.79) .00 (11.79)




Other Program Cost 60490 Equipment < $1000 .00 .00 .00

Other Program Cost 60500 Equipment>$1000 .00 .00 .00


Other Program Cost 63010 Utilities-Electric 423.13 .00 423.13




Direct Training 82040DT OJT (On the Job

Training)6,306.30 19,155.52 25,461.82

Direct Training 82100SS Transportation

Assistance35,049.13 310.38 35,359.51

Direct Training 82160 SS Child Care .00 .00 .00

Direct Training 82170 SS Other Supportive Services 2,808.26 .00 2,808.26

Other Program Cost DW Other .00 6,666.34 6,666.34

Dislocated Worker Expense Totals $610,117.25 $97,339.64 $707,456.89

Fund 480 - Department 98114 - WIA 14 Totals $1,296,448.28 $753,760.14 $2,050,208.42

Page 6 of 6

11

Kane County Department of Employment and Education

WIA Workforce Innovation Fund (ATIM) grant

08/01/13 - 08/31/15

Expenses through March 2015

Description Travel

Support

Services Training Other Costs Total

August-13 - - - - -

September-13 298.98 - - - 298.98

October-13 - - 764.34 - 764.34

November-13 87.59 - 969.18 450.00 1,506.77

December-13 - - 1,464.71 1,395.00 2,859.71

January-14 298.40 - 24,757.76 495.00 25,551.16

February-14 - - 53,665.88 - 53,665.88

March-14 - - 34,266.50 - 34,266.50

April-14 - - 4,290.63 90.00 4,380.63

May-14 85.12 - 11,062.99 45.00 11,193.11

June-14 - - 16,322.25 135.00 16,457.25

July-14 - - 1,862.65 90.00 1,952.65

August-14 - 219.25 8,782.96 270.00 9,272.21

September-14 56.00 134.68 16,117.58 225.00 16,533.26

October-14 - 1,466.09 39,404.50 225.00 41,095.59

November-14 22.40 - 25,475.37 45.00 25,542.77

December-14 - 414.44 21,243.07 90.00 21,747.51

January-15 - - 14,834.56 - 14,834.56

February-15 - 287.26 2,616.66 - 2,903.92

March-15 - 289.96 7,813.20 - 8,103.16

April-15 - - - - -

May-15 - - - - -

June-15 - - - - -

GRANT YEAR TOTAL 848.49 2,811.68 285,714.79 3,555.00 292,929.96

T T T T T

Accrual through March 31, 2015 - - 3,587.65 - 3,587.65

Obligations through March 31, 2015 - - 330.00 - 330.00

Subtotal actuals, accruals, and

obligations 848.49 2,811.68 289,632.44 3,555.00 296,847.61

Approved Budget Amount: 1,000.00 900.00 344,900.00 3,200.00 350,000.00

Budget Adjustments: - 1,334.00 (1,689.00) 355.00 -

Adjusted Budget Amount: 1,000.00 2,234.00 343,211.00 3,555.00 350,000.00

Available amount: 151.51$ (577.68)$ 53,578.56$ -$ 53,152.39$

Budget to Actual Variance: 85% 126% 84% 100% 85%

12


WIA Workforce Innovative Projects (RR) grant

Year 1 - 06/01/13 - 06/30/15


Description Salary & Fringe Contractual Training

Program

Overhead Total

June-13 -

July-13 -

August-13 -

September-13 -

October-13 -

November-13 -

December-13 -

January-14 -

February-14 768.14 768.14

March-14 1,573.78 4,420.00 5,993.78

April-14 2,348.87 2,348.87

May-14 1,623.65 1,623.65

June-14 1,711.29 1,711.29

July-14 1,005.12 1,005.12

August-14 3,469.13 12,978.00 16,447.13

September-14 1,711.27 18,138.53 6,084.00 25,933.80

October-14 1,647.69 4,680.00 6,327.69

November-14 1,576.25 38.01 1,614.26

December-14 2,021.81 3,885.85 13,572.00 19,479.66

January-15 4,559.15 8,679.94 10.26 13,249.35

February-15 3,733.38 3,065.26 13,464.00 5.73 20,268.37

March-15 3,810.63 9,827.43 14,372.55 6.06 28,016.67

April-15 -

May-15 -

June-15 -

GRANT YEAR TOTAL 31,560.16 43,597.01 69,570.55 60.06 144,787.78

T T T T T

Accruals through March 2015 - - 26,432.08 - 26,432.08

Obligations through March 2015 - - 27,453.72 - 27,453.72

Subtotal actuals and accruals 31,560.16 43,597.01 123,456.35 60.06 198,673.58

Approved Budget Amount: 200,000.00$

Available amount: 1,326.42$

Budget to Actual Variance: 99%

13


Trade Adjustment Assistance/DCEO grant

10/01/14 - 09/30/15


Description

Payment

Processing Training Total

October-14 -

November-14 644.49 959.98 1,604.47

December-14 28.61 1,050.70 1,079.31

January-15 498.39 (22.40) 475.99

February-15 76.58 4,035.42 4,112.00

March-15 100.00 1,925.34 2,025.34

April-15 -

May-15 -

June-15 -

July-15 -

August-15 -

September-15 -

GRANT YEAR TOTAL 1,348.07 7,949.04 9,297.11

T T T

Accruals through March 2015 - 5,597.20 5,597.20

Obligations through March 2015 - 1,080.35 1,080.35

Subtotal actuals, accruals, and obligations 1,348.07 13,546.24 14,894.31

Approved Budget Amount: 6,009.00 48,348.20 54,357.20

Available amount: 4,660.93$ 34,801.96$ 39,462.89$

Budget to Actual Variance: 22% 28% 27%

14

Workforce Investment Board

Executive Committee DISCUSSION ITEM DETAIL

New Business

A. Discussion Item: Status of Program Year 2015 Plan

Annual funding allocations for workforce development activities are typically announced to the local areas by the Illinois Department of Commerce and Economic Opportunity (DCEO) in April. However, the pending shift to the Workforce Innovation and Opportunity Act (WIOA) on July 1, 2015 has resulted in substantial delays in the delivery of the local area’s award figures. Currently, DCEO expects to issue Program Year 2015 funding notices at the end of May. Immediately upon receiving DCEO’s funding notice, staff will finalize a Program Year 2015 budget and projected expenditure plan for consideration by the Workforce Investment Board on June 10th. The Board will be asked to authorize the acceptance of the 2015 formula allocation for WIOA Adult, Dislocated Worker and Youth activities, and to approve the budget, expenditure plan, service benchmarks and system priorities. Staff anticipate maintaining a comparable head-count in the year ahead; adding only one (1) Employment Specialist to deliver Trade Adjustment Act services to eligible participants. Otherwise, staff project minimal changes in operational costs. With Program Year 2015 marking the launch of WIOA, staff expect a year-long planning and implementation period. While WIOA guidance from both the federal and state levels has been limited, a number of priorities have been identified for the local area. They include:

1) WIOA Evaluation and Implementation Planning;

2) Seating a Workforce Development Board that meets WIOA composition standards;

3) Establishing the Workforce Development Board’s Committee structure;

4) Developing and Implementing Foundational Documents (Three-County Intergovernmental Agreement, CEO/WDB Agreement, WDB By-Laws, WDB Consortium Staffing Agreement);

5) Developing a local strategic plan;

6) Local Policy and Procedure review and enhancement for alignment with WIOA;

7) Youth Program review and redesign to support WIOA’s focus on out-of-school youth and work based learning opportunities;

8) Engagement of system partners to assess service delivery strategies; and

9) WIOA Youth Services procurement through RFP process for Program Year 2016.

15

Workforce Investment Board Executive Committee

ACTION ITEM DETAIL New Business

B. Action Item: Recommend Board authorization of a one-year contract with

Kishwaukee College to provide WIOA Adult, Dislocated Worker, and Business Services in DeKalb County during Program Year 2015, and a one-month extension to First Institute Training & Management’s Program Year 2014 contract to provide transition/orientation assistance during the first month of Program Year 2015 (Pending Program Year 2015 WIOA Allocation).

Background: At the Executive Committee’s request, Kane County recently conducted an RFP Process to obtain proposals for Adult, Dislocated Worker and Business Services in DeKalb County for Program Year 2015 (July 1, 2015 to June 30, 2016), renewable for Program Years 2016 and 2017. Three vendors submitted proposals: First Institute Training & Management, Goodwill Industries of Northern Illinois, and Kishwaukee College. All three vendors proposed to deliver all three tiers of service sought by the Workforce Investment Board, including:

1. Universal Access through a walk-in Community Resource Center (CRC) that provides free computer access and job search assistance from dedicated staff.

2. Intensive One-on-One Assistance provided by employment counselors that develop an individualized employment plan for each client along with direct job search assistance and/or occupational training.

3. Business Services delivered through partnerships with local businesses offering no-cost job posting and candidate recruitment events, along with providing employers access to a skilled talent pool and workforce training.

The proposals were evaluated by staff for their responsiveness to the following criteria: Experience, History, and Expertise; Program Design (Universal Access, Intensive One-on-One Assistance, and Business Services); Qualifications; Budget and Cost Reasonableness; and Quality of Feedback from References. Bidders were rated and scored in each of these areas. Copies of the evaluations are attached along with a bidder summary form that captures each bidder’s budget and staffing figures, service numbers, and the evaluation scores. Kishwaukee College’s proposal received the highest overall rating with a total score of 81 out of a possible 100 points. The proposals and staff evaluations were reviewed by an ad-hoc panel made up of Workforce Investment Board members from DeKalb County. (Kishwaukee College President Dr. Choice did not participate.) The panel requested additional information from the highest-rated bidder (Kishwaukee College) which resulted in increases in the amounts recommended for Individual Training Accounts and On-the-Job Training. They agreed that Kishwaukee College’s proposal represented the best overall quality and value and recommended its acceptance. The panel also concurred that First Institute’s Program Year 2014 contract should be extended by one month in order to provide for a smooth transition of intensive services and case management functions from First Institute to Kishwaukee College.

16

This action item authorizes the acceptance of Kishwaukee College’s proposal, including the budget and service plan detailed below, as well as an extension of First Institute Training & Management’s Program Year 2014 contract. This contracting activity assumes the local area will receive a Program Year 2015 WIOA allocation that is slightly larger than its Program Year 2014 WIA allocation.

Kishwaukee College

Program Year 2015 Contract Budget Operating Costs $327,536.00 Operating Costs = 49% of Total Support Services $6,000.00

Training Costs = 51% of Total ITAs (Training) $275,000.00 On-the-Job Training (OJT) $56,000.00 Program Materials $1,000.00 Total Contract Amount $665,536.00

Program Year 2015 Service Plan (by Service Tier) Universal Access Services 5,400 served through the Career Resource Center Intensive One-on-One Assistance 405 Career Services / 150 Training Services Business Services 10 On-the-Job Training Placements

First Institute Training and Management

Program Year 2014 One-Month Contract Extension Additional Operating Costs $25,000.00 For July 2015 Transition Expenses

Recommendation to Executive Committee: Staff suggest the Executive Committee forward a recommendation to the Workforce Investment Board to authorize a Program Year 2015 contract with Kishwaukee College in the amount of $665,536.00 for Adult, Dislocated Worker and Business Services in DeKalb County, and a one-month extension of First Institute Training & Management’s Program Year 2014 contract with an increase of up to $25,000.00. This recommendation assumes the local area will receive a Program Year 2015 allocation under WIOA that is slightly larger than its Program Year 2014 allocation under WIA. If the actual allocation (which should be released at/near the end of May) deviates significantly from that assumption, staff may recommend revisions to the budgets for these two contracts at the June 10, 2015 meeting of the Workforce Investment Board.

17



B. Action Item: Recommend Board authorization of a one-year contract with

Kishwaukee College to provide WIOA Adult, Dislocated Worker, and Business Services in DeKalb County during Program Year 2015, and a one-month extension to First Institute Training & Management’s Program Year 2014 contract to provide transition/orientation assistance during the first month of Program Year 2015 (Pending Program Year 2015 WIOA Allocation).

Background: At the Executive Committee’s request, Kane County recently conducted an RFP Process to obtain proposals for Adult, Dislocated Worker and Business Services in DeKalb County for Program Year 2015 (July 1, 2015 to June 30, 2016), renewable for Program Years 2016 and 2017. Three vendors submitted proposals: First Institute Training & Management, Goodwill Industries of Northern Illinois, and Kishwaukee College. All three vendors proposed to deliver all three tiers of service sought by the Workforce Investment Board, including:

1. Universal Access through a walk-in Community Resource Center (CRC) that provides free computer access and job search assistance from dedicated staff.

2. Intensive One-on-One Assistance provided by employment counselors that develop an individualized employment plan for each client along with direct job search assistance and/or occupational training.

3. Business Services delivered through partnerships with local businesses offering no-cost job posting and candidate recruitment events, along with providing employers access to a skilled talent pool and workforce training.

The proposals were evaluated by staff for their responsiveness to the following criteria: Experience, History, and Expertise; Program Design (Universal Access, Intensive One-on-One Assistance, and Business Services); Qualifications; Budget and Cost Reasonableness; and Quality of Feedback from References. Bidders were rated and scored in each of these areas. Copies of the evaluations are attached along with a bidder summary form that captures each bidder’s budget and staffing figures, service numbers, and the evaluation scores. Kishwaukee College’s proposal received the highest overall rating with a total score of 81 out of a possible 100 points. The proposals and staff evaluations were reviewed by an ad-hoc panel made up of Workforce Investment Board members from DeKalb County. (Kishwaukee College President Dr. Choice did not participate.) The panel requested additional information from the highest-rated bidder (Kishwaukee College) which resulted in increases in the amounts recommended for Individual Training Accounts and On-the-Job Training. They agreed that Kishwaukee College’s proposal represented the best overall quality and value and recommended its acceptance. The panel also concurred that First Institute’s Program Year 2014 contract should be extended by one month in order to provide for a smooth transition of intensive services and case management functions from First Institute to Kishwaukee College.

18

This action item authorizes the acceptance of Kishwaukee College’s proposal, including the budget and service plan detailed below, as well as an extension of First Institute Training & Management’s Program Year 2014 contract. This contracting activity assumes the local area will receive a Program Year 2015 WIOA allocation that is slightly larger than its Program Year 2014 WIA allocation.

Kishwaukee College

Program Year 2015 Contract Budget

Operating Costs $327,536.00 Operating Costs = 49% of Total

Support Services $6,000.00

Training Costs = 51% of Total ITAs (Training) $275,000.00

On-the-Job Training (OJT) $56,000.00

Program Materials $1,000.00

Total Contract Amount $665,536.00

Program Year 2015 Service Plan (by Service Tier)

Universal Access Services 5,400 served through the Career Resource Center

Intensive One-on-One Assistance 405 Career Services / 150 Training Services

Business Services 10 On-the-Job Training Placements

First Institute Training and Management

Program Year 2014 One-Month Contract Extension

Additional Operating Costs $25,000.00 For July 2015 Transition Expenses

Recommendation to Executive Committee: Staff suggest the Executive Committee forward a recommendation to the Workforce Investment Board to authorize a Program Year 2015 contract with Kishwaukee College in the amount of $665,536.00 for Adult, Dislocated Worker and Business Services in DeKalb County, and a one-month extension of First Institute Training & Management’s Program Year 2014 contract with an increase of up to $25,000.00. This recommendation assumes the local area will receive a Program Year 2015 allocation under WIOA that is slightly larger than its Program Year 2014 allocation under WIA. If the actual allocation (which should be released at/near the end of May) deviates significantly from that assumption, staff may recommend revisions to the budgets for these two contracts at the June 10, 2015 meeting of the Workforce Investment Board.

19

FITM Kishwaukee Goodwill(Revised)

Operations 443,390.00$ 306,839.00$ 521,270.80$

Indirect 34,402.00$ 20,697.00$ 52,127.00$

Revenue 54,959.00$ Total Operations 532,751.00$ 327,536.00$ 573,397.80$

48% 49% 66%

ITAs (Training) 275,000.00$ 275,000.00$ 265,000.00$

Participant Support 36,000.00$ 6,000.00$ 8,800.00$

Work Experience 106,203.00$

On-the-Job Training (OJT) 120,960.00$ 56,000.00$ 23,040.00$

Incumbent Worker Training 34,998.00$

Program Materials 3,000.00$ 1,000.00$

Total Training 576,161.00$ 338,000.00$ 296,840.00$ 52% 51% 34%

TOTAL 1,108,912.00$ 665,536.00$ 870,237.80$

Case Managers 3 2 3

Business Representatives 2 1

Resource Room Staff 2 1 2

Support Staff 2 0.25 0.5

Coordinators 2 1

Managers 1 1

TOTAL 10 5.25 8.5

Universal 7800 5400 5000

Universal Workshops not documented 661 1240

Career Services (One-on-One) 450 405 400

Training Services 90 150 100

On-the-Job Training (OJT) 16 10 8

Work Experience 14 n/a n/a

Participant Support Services 30 32 50

Employer Contacts 150 75 24 (events)Placements 75 40 220

Experience, History & Expertise 7 8 6

Universal Access 10 14.5 12.5

Intensive One-on-One 11 12.5 10.5

Business Services 10 13 10

Qualifications 7 8 6

Budget & Cost Reasonableness 10 17 12

Quality of Feedback 6 8 9Total Score 61 81 66

DEKALB BIDDER SUMMARY - PY2015

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20

STAFF REPORT AND RECOMMENDATION

Responsiveness to Evaluation Criteria Excellent Good Fair Poor

Bidder First Institute Training & Management

Proposed Services and Participant Figures Universal Access: Intensive One-on-One:

Business Services:

7,800 served through Career Resource Center 450 Career Services and 90 Training Services 16 OJTs

Budget Summary Operating Costs: Training Activity Costs:

Total Cost:

$532,751 $576,161 $1,108,912

(48% of Total Cost) (52% of Total Cost)

EVALUATION CRITERIA RATING COMMENTS

1. Experience, History and Expertise Max: 10

Consideration given to the capacity and ability to serve DeKalb County and its job seeking population, business community and system stakeholders with a commitment to operate the program successfully while achieving performance outcomes.

FITM has provided services in DeKalb County for nearly 12 years with strength in their commitment in serving the community noted alongside the delivery of performance outcomes. Community relationships are noted, but the engagement process and strategies are not clearly defined. Although FITM’s proposal demonstrated their knowledge and experience in working with local employers to assist with their hiring needs (i.e. targeted outreach, job posting service, screening and referring candidates, etc.), the proposal does not clearly demonstrate their specific experience/ability to work with employers in the area of providing successful paid work experience and OJT placement activities.

7

2a. Program Design (Universal Access) Max: 16.7

Consideration given to applicant that clearly defines outreach and recruitment strategies, effective service strategies (including workshops) that are continuously evaluated to meet area needs.

FITM demonstrated its experience and knowledge with delivering services to job-seeker customers, including the delivery of vital workshops. However, the “customer flow” appears to be somewhat confusing in regard to the methods they will utilize to effectively deliver these services. There appears to be some additional “layers” of services/activities throughout the process that potentially may cause a duplicative or “drawn-out” job-seeker customer experience. In turn, this may lead to the customer being disengaged early-on in the process before they have even moved towards Intensive/Training Services. The overall service strategy appeared to focus on WIOA pre-screening activities and less on the delivery of employment related activities to the broader job seeking public. Continuous improvement/needs assessment process not clearly defined.

10

2b. Program Design (Intensive Assistance) Max: 16.7

Consideration given to applicant that demonstrates expertise and capacity to deliver individualized job search counseling, coaching, and readiness along with an ability to assess training needs and authorize scholarship awards. Consideration also given to applicants that define a counseling approach maximizing the employment potential of the individual job seeker and a strategy authorizing training scholarships that maximize the number of participants in training. Required is an ability to maintain WIOA eligibility compliance and achieve performance metrics.

FITM service model outlines their commitment to provide quality guidance, support and readiness activities to prepare individuals for employment. Highlighted is FITM’s ability to manage compliance components and eligibility determinations; however, the enrollment process appears cumbersome/in-efficient with multiple approval steps noted. FITM highlights the integration of the Business Service Representative and Training Facilitator into this service tier to offer employability assessments along with resume development and mock interviews. While work experience can be noted as a program enhancement, details regarding delivery priorities are absent. FITM demonstrates their overall experience and capacity to deliver Intensive Assistance with a focus on empowering the customer to identify and achieve short and long-term goals.

11

21

Evaluation Outcome

Reviewer Recommendation

Service Tier(s) Recommendations Are the applicant’s qualifications lacking in any or all service tier proposals? AND/OR Is the applicant especially qualified to deliver one or more service tiers?

While FITM has delivered job seeker and business services throughout DeKalb County for many years achieving performance metrics and providing quality programs, the proposal submitted represents a substantially larger investment of WIOA dollars to support a robust staffing plan that delivers similar outcomes to the other bidders. Staff do not recommend acceptance of First Institute’s proposal, but suggest a one-month extension of their current contract (to July 31, 2015) in order to provide for a smooth transition to a new service provider.

Funding Recommendations Provide up to $25,000 for staff salaries during a one-month transition period.

Condition(s) N/A

2c. Program Design (Business Services) Max: 16.6

Consideration given to the applicants strengths to build relationships with employers, facilitate placements and job retention of job seekers alongside management of OJT services.

FITM’s proposal strongly defines the main objective of this service tier as linking candidates to appropriate employers with a focus on customizing training solutions to meet demands. Demonstrated is FITM’s understanding of the crucial role Business Services play in workforce development under WIA/WIOA; however, more information was needed to understand how FITM staff will build relationships with employers. FITM proposal incorporates OJT and Paid Work Experiences to assist the business community with their hiring/training needs which is a desirable strategy; however, there is minimal reference describing the implementation and management of these activities. With respect to OJT, FITM’s proposal does not appear to demonstrate adequate experience/direct knowledge regarding the development of the OJT training plan with each employer based on the comparison between the customized job skills analysis and the skills gap analysis of the matching candidate.

10

3. Qualifications Max: 10

Consideration given to the applicant with a reasonable staffing plan to successfully deliver services and achieve performance metrics. Does the applicant have relevant experience and/or expertise in a similar capacity?

Four (4) positions require hiring with six (6) of existing staff being retained. There appears to be an excessive number of positions in the staffing plan due to the cumbersome nature of the service delivery model proposed. 7

4. Budget and Cost Reasonableness Max: 20

Consideration given to the reasonableness of costs presented to achieve the desired outcomes (cost v. benefit). Does the proposal represent good value?

FITM’s proposal represents the most expensive service model with nearly twice the amount of FTE’s as compared to Kishwaukee College and comparable performance deliverables. 10

5. Quality of Feedback Max: 10

Consideration given to the comments obtained from references. Majority of references spoke of FITMs ability to deliver Youth

programming and were not connected to FITM as a provider of adult & dislocated worker services. Therefore, it was difficult to gauge their ability to deliver these services to Adult and Dislocated Workers job-seeker customers.

6

Evaluation Criteria Max. Score

Bidder Score

Total Score:

61

Experience, History & Expertise 10 7

Universal Access 16.7 10

Intensive One-on-One Assistance 16.7 11

Business Services 16.6 10

Qualifications 10 7

Budget & Cost Reasonableness 20 10

Quality of Feedback 10 6

22



Bidder Kishwaukee College


Business Services:

5,400 served through the Career Resource Center 405 Career Services and 150 Training Services 10 OJTs

Budget Summary (Revised) Operating Costs: Training Activity Costs:

Total Cost:

$327,536 $338,000

$665,536





Kishwaukee’s proposal highlights their ability to convene, collaborate and facilitate discussions with system partners to best serve area job seekers and businesses. Their proposal clearly describes their experience and capacity for service delivery, as evidenced by their success through the Career Resource Room at the Illinois workNet Center, Division of Adult Education and Transition Programs, and partnerships developed through the College’s Center for Business Development and Continuing Education (CBDCE). Noted was the CBDCE’s 20 year history of developing business relationships within the community which speaks to Kishwaukee’s history and strong presence as a local system stakeholder and demonstrates their commitment to operate the program successfully. Kishwaukee detailed their extensive in-house training resources, facilities for events, marketing and institutional research resources, proven track record serving the business community, leveraged expertise and technology. Although Kishwaukee does not appear to have an abundance of direct experience with delivering Intensive/Training services to Adults and Dislocated Workers under WIA/WIOA, they do possess significant knowledge and expertise in the field of workforce development. Additionally, their direct experience working as a partner in the DeKalb workNet Center has given them ample exposure to the WIA/WIOA process and would make the transition much easier.

8



Kishwaukee has demonstrated experience and knowledge with a flexible service model and proven workshop structure all driven by employment as the outcome. Their proposal is strengthened by their plan to cross-train all center staff to deliver career services and implement a continuous quality improvement process through the resources available at the College. The Service Plan is clearly and thoroughly outlined and includes projected participant service numbers. They have identified how initial customer processing will be modified (from its current version under WIA) to ensure customers are given accelerated access to Intensive/Training Services based on need. Further, Kishwaukee’s registration/intake process is clear, precise, and easy to follow. Kishwaukee has a solid outreach and recruitment plan which will occur through a collaborative effort with established partners.

14.5

23



Kishwaukee’s recruitment strategies are effectively tied into the college system and take advantage of all available marketing tools – website, social media platforms, local media publications, Adult Ed and Career Tech Departments. They will measure/assess quality along with consumer needs, and establish an Advisory Committee to gather input from community stakeholders. Data collection will benefit from access to Kishwaukee’s research department which will provide support/analytics. The proposal included a “Customer Flow” diagram and detailed narrative that was very easy to follow and demonstrates Kishwaukee’s understanding and ability to develop an effective and efficient service delivery method for Intensive/Training Service tier. They provided details regarding the delivery of the “career pathway model” that will be utilized for career planning and development/attainment of employment goals for the job-seeker customer. Specific tools/resources were cited that will be used for these services including additional technology not currently utilized at the Center – Career Cruising System / Red, Write & Gold software for those with reading and writing difficulties. While strong in their description of delivering counseling assistance and job readiness, achievement of WIOA eligibility compliance was not fully defined. Also not included, were specific details regarding the Training Services process; consequently, this may need to be an area that is revisited/strengthened if funds are awarded for this service tier.

12.5



Kishwaukee outlined a model that will be delivered through the College’s Center for Business Development and Continuing Education (CBDCE) division, which exists to support and enhance the economic and workforce development of the DeKalb community. Referenced are specific methods that will be utilized to effectively serve the Business community and develop long-term relationships that provide quality placements. Kishwaukee proposes to house one FTE (Employer Services Coordinator) in the workNet Center to function as the primary liaison between the College and the business community along with the workNet Center team. This should prove to be an effective method to both develop long-term relationships with the business community and track/analyze training and development needs. Kishwaukee clearly outlined a sound approach to delivering OJT and implementing all the compliance processing components which included the preparation, collection, and processing of all OJT documents and reimbursement packets. However, the proposal contained minimal to no details regarding how the skill-gap analysis would be determined and how the training plan would be developed as part of this process.

13

24

Evaluation Outcome

Staff Recommendation

Service Tiers Recommended Are the applicant’s qualifications lacking in any or all service tier proposals? AND/OR Is the applicant especially qualified to deliver one or more service tiers?

Kishwaukee College has proposed a comprehensive service delivery model that aligns with the identified needs of DeKalb County’s job seekers and business community. Their proposal places an emphasis on making data-driven decisions, providing effective and efficient access to services, leveraging available resources and technology through the College, promoting career pathways, and strengthening coordination with community partners. Staff recommend acceptance of Kishwaukee College’s proposal to deliver all three service tiers at the DeKalb worknet Center.

Funding Recommendation (Revised) $665,536.00 (Includes an additional $103,000.00 in training funds.)

Condition(s) N/A



Overall, Kishwaukee presented a streamlined, highly efficient staffing plan that leverages resources from the College and through partnership agreements. Billi Tierney and LaCretia Konan were identified as Center Coordinators and have extensive backgrounds in WIA and Job Seeker Services as they were previously employed in the workNet Center. Kishwaukee will hire three (3) additional staff upon contract award. The proposal emphasizes staff cross training within the center with every staff member having active involvement with the job-seeker customers. This approach will create an effective, holistic service-delivery system.

8



Kishwaukee submitted a highly cost effective and value added proposal with a staffing plan of 5.25 FTEs and one leveraged receptionist through Senior Works. They have allocated adequate training funds; however, it appears that there may have been an error in the budgeting calculations for OJT and additional funding is recommended in order to complete training activities described in the proposal.

17


Consideration given to the comments obtained from references. Kishwaukee provided references from local agencies they engage

through the workNet Center Resource Room they currently operate as well as one business contact. Feedback received from the references, while general in nature, was both positive and complimentary.

8


Bidder Score

Total Score:

81


Universal Access 16.7 14.5

Intensive One-on-One Assistance 16.7 12.5


Qualifications 10 8



25



Bidder Goodwill Industries


Business Services:

5,000 served through Career Resource Center 400 Career Services and 100 Training Services 8 OJTs

Budget Summary Operating Costs: Training Activity Costs:

Total Cost:

$573,397 $296,840

$870,237





Goodwill’s proposal highlights their extensive experience and ability to serve individuals with barriers. Goodwill documented their ability to work with community members and organizations as presented through their recent achievement of establishing a community resource center. Goodwill effectively communicated their experience and ability to deliver Universal Services however, their proposal does not appear to clearly demonstrate their ability to move job seeker customers through an Intensive/Training Services pathway. Additionally, Goodwill’s experience assisting dislocated workers appears limited. Although there is reference to recent efforts and successes with job placement and Business Services (i.e. employer recruitment/interviewing events at the Goodwill Resource Room, etc.), there does not appear to be a clear method or strategy for how they will build their an employer network or how the job seekers will be connected to hiring employers.

6



Goodwill demonstrated their knowledge and experience in delivering effective services to job seeker customers with a outlined evaluation process defined to ensure effectiveness in delivery methods. Goodwill’s program is especially well-suited for individuals with barriers and effectively routes them to other services, including those outside of WIOA. Goodwill placed an emphasis on community development through their proposed plan to establish outposts within other local organizations to build awareness and deliver services as needed. Overall, Goodwill presented a complete service model and emphasized employment as the outcome. Goodwill currently delivers workshops at their main location. Their strategy to connect the two service centers was not fully described. The proposed number of workshop attendees appears high at 1,240.

12.5

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Goodwill details service delivery options that include individual and group work to create a circle of support with accountability and responsibility. Their recruitment strategies are robust and a defined marketing plan was included. While strong in their description of delivering assistance to those with multiple barriers, strategies tailored to meet dislocated worker needs seemed lacking. A description of specific tools and methods to be utilized were absent from their delivery strategy. Additionally, there is a lack of experience and/or knowledge regarding the performance metrics for employment outcomes and details about the assessment tools that will be utilized for the career planning/training research process are not clearly captured. Authorization of training accounts appeared general in nature. Goodwill highlighted their ability to leverage community resources for supportive services in addition to WIOA dollars and their ability to assist individuals with employment barriers.

10.5



Goodwill’s proposal demonstrated their ability to engage the employer community; however, focus seems lacking for enrolled program participants and their ability to link these individuals to employment opportunities beyond entry level. Experience described throughout the proposal centers on offering the resource room to employers for hiring events. Goodwill demonstrates a strong understanding of the OJT requirements and process with employer/job-seeker (i.e. skill-gap analysis, training plan development, etc.). Also demonstrated is their knowledge and experience brokering OJT agreements and assisting employers with screening/recruiting candidates. Experience appeared lacking with Incumbent Worker Training. Goodwill’s proposal did not clearly identify the number of employers they have historically engaged nor the number with which they are currently engaged.

10



Goodwill proposed a staffing plan that includes eight and one-half (8.5) positions of which seven and one-half (7.5) would be filled upon contract award. This hiring need could delay Goodwill’s ability to be “up-and-running” and ready to deliver services upon contract award. However, the agency does have a history of delivering services in a similar capacity.

6



Goodwill’s proposed operational costs are high, leaving only 34% of their proposal total for direct training (alignment closer to or exceeding the 40% threshold is desirable). Additionally, the staffing plan appears to have some excessive support roles which contribute to the proposal’s high proportion of operating costs compared to the participant figures they propose to serve.

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Consideration given to the comments obtained from references. Goodwill provided references from local agencies they routinely

engage. Their references praised the agency. All spoke positively regarding their ability to deliver WIOA programming. 9

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Evaluation Outcome

Staff Recommendation

Service Tier(s) Recommendations Are the applicant’s qualifications lacking in any or all service tier proposals? AND/OR Is the applicant especially qualified to deliver one or more service tiers?

While Goodwill has a proven track record of delivering job related assistance, their strength is centered around offering services to the walk-in customer and individuals experiencing multiple barriers. Staff do not recommend acceptance of Goodwill’s proposal, given their limited experience delivering career services and authorizing occupational training.

Funding Recommendation $0.00

Condition(s) N/A


Applicant Score

Total Score:

66


Universal Access 16.7 12.5

Intensive One-on-One Assistance 16.7 10.5


Qualifications 10 6



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C. Action Item: Recommend Board authorization of one-year Youth Provider

contracts for Program Year 2015 (Pending Program Year 2015 WIOA allocation).

Background: To support implementation of the Workforce Innovation and Opportunity Act (WIOA) on July 1, 2015, the renewal requests from the eight (8) current Youth Providers incorporate several core WIOA youth program priorities. These priorities include increased emphasis on work-based learning, with minimum expected expenditures of not less than 20% of new program funds; expanded focus on career education and pathway development; required expenditures of 75% on Out-of-School Youth with an expanded age range up to age 24; and attention to approaching performance changes. Proposed Action: This action item authorizes contract renewals for all eight (8) youth providers in the amounts presented below to provide services as detailed in Exhibit A. This contracting activity assumes the local area will receive a Program Year 2015 WIOA allocation that is slightly larger than its Program Year 2014 WIA allocation. The recommendations include consideration of the providers’ demonstrated ability and capacity to meet program objectives and expenditures. The planned costs are projected to achieve the WIOA mandated expenditure level of 75% for services to Out-of-School Youth and 20% expenditures for work-based learning.

Recommended PY15 Youth Contracting

Service Provider

Program Year 2015 Total PY15

Recommended Budget

Increase over PY14 Award

PY15 Participant Service Plan

Business & Career Services, Inc. $223,995 + $23,751 65 Elgin Community College $246,703 + $33,629 57

First Institute Training & Mgmt. $286,764 + $100,485 50 Grundy/Kendall ROE $159,794 + $5,100 55

Kendall Co. Special Ed. Coop. $110,043 + $24,682 28 Kishwaukee College $269,460 $0 53

Quad County Urban League $347,805 + $29,867 75 Waubonsee Community College $217,420 $0 67

Totals $1,861,984 $217,514 450 Recommendation to Executive Committee: Staff suggest the Executive Committee forward a recommendation to the Workforce Investment Board to authorize eight (8) Program Year 2015 contracts for WIOA Youth service delivery totaling $1,861,984. This recommendation assumes the local area will receive a Program Year 2015 allocation under WIOA that is slightly larger than its Program Year 2014 allocation under WIA. If the actual allocation (which should be released at/near the end of May) deviates significantly from that assumption, staff may recommend revisions to the budgets for these eight (8) contracts at the June 10, 2015 meeting of the Workforce Investment Board.

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Exhibit A:

PY15 Recommended Youth Budget Detail with Participant Service Plan

Business & Career Services, Inc.

Budget Line Items

PY15 Recommended Budget Detail

PY15 New Participants

PY15 Total Participant

Service Plan Operating Costs $136,865.55 30 65 Support Services & Incentives $15,705.00 30 30 Work Experience $51,074.55 27 27 Training/ITA’s $12,000.00 2-6 2-6 Other Program Related $8,350 5-30 5-30 PY15 Contract Budget Detail $223,995.10 30 65 Program will provide 18 to 24 year-old Out-of-School youth an opportunity for career exploration in manufacturing through a 3-week boot camp, OSHA Certification training, and 200+ hour paid internship with local manufacturers. The internship provides career guidance, skills training, mentoring and hands-on work experience needed to transition into a career path or education in manufacturing. Funds will also be available for youth interested in enhancing their marketability with occupational training.

Total Amount Requested by Provider: $223,995.10

Recommendation Includes an Increase of $23,751 (12%) to:

• Continue staffing plan authorized in PY14 which included an additional FTE to provide outreach, case management and job placement assistance.

• Increase supportive service resources for youth needing additional assistance during job search or training.

• Support a participant plan that serves nine (9) additional youth.

Planned Outcomes:

• 28 Earn OSHA or occupational credential • 13 Increase math/reading skills • 27 Participate in work experience • 27 Enter unsubsidized employment • 2 Enter post-secondary education

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Elgin Community College

Budget Line Items




Service Plan Operating Costs $183,700 35 57 Support Services & Incentives $6,400 20-30 30 Work Experience $31,003 35 40 Training/ITA’s $22,650 15 25 Other Program Related $2,950 20-25 25 PY15 Contract Budget Detail $246,703 35 57 Program provides In-School youth ages 16-21 with hands-on exposure in a sampling of career modules, enhance their academic skill levels, develop leadership and life skills, increase career path awareness, improve computer skills, and obtain help finding employment. The Out-of-School youth ages 16-24 will concentrate on career path exploration, life skills, GED preparation, vocational training, job search skills, and employment assistance. Youth in need may participate in subsidized work experience to help transition into unsubsidized employment.

Total Amount Requested by Provider: $246,703

Recommendation Includes Increase of $33,629 (16%) to:

• Expand part-time job developer role to full-time status to align with an emphasis on work-based learning and the job retention priority under WIOA.

• Increase the number of youth offered paid work experience.

• Increase funds for work-related participant expenses, i.e. work clothes/boots, tools, health/medical screenings i.e. inoculations or drug screens.

• Support a participant plan that serves nine (9) additional youth.

Planned Outcomes:

• 12 Earn occupational credential • 8 Earn GED or HS Diploma • 9 Increase math/reading skills • 40 Participate in work-based experiences • 25 Enter unsubsidized employment • 8 Enter post-secondary education

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First Institute Training & Management, Inc.

Budget Line Items




Service Plan Operating Costs $63,364 30 50 Support Services & Incentives $14,250 30 35 Work Experience $21,000 30 35 Training/ITA’s $188,150 30 30 Other Program Related $0 NA NA PY15 Contract Budget Detail $286,764 30 50 Program provides Out-of-School youth ages 16-24 a Jump Start Orientation week, 3 week component of Career Exploration, Employment Success, Leadership and Academic Development; occupational training program resulting in industry-recognized credential; and a 60-hour paid Externship. Occupational training options include:

• Welding Technology Program - 120 Clock Hours (8 student minimum) Credential: American Welding Society Certification (AWS)

• Basic Computer Applications - 340 Clock Hours (10 student minimum) Credential: Microsoft Office Certification (MOS)

• Medical Office Assistant - 360 Clock Hours (10 student minimum) Credential: National Certified Medical Office Assistant (NCMOA)



• Support a participant plan that serves ten (10) additional youth with corresponding increases in ITA’s issued, work-based learning opportunities, and supportive services delivered.

• Increase staff hours from 30 hours to 40 hours per week.

Recommendation DOES NOT include $106,780 for:

• New position of Retention Specialist.

• Full request of 20 additional participants above PY’14 service plan. Funding level in budget lines for training, supportive services and work-based learning reduced proportionately.

• Funds to develop brochure to market program to employers.

• Portion of Administrative/Indirect request reduced given other line item reductions.

Planned Outcomes:

• 26 Earn Occupational Credential • 3 Earn GED • 27 Increase Math/Reading skills • 35 Participate in Subsidized or Unsubsidized work-based experiences • 25 Enter Unsubsidized Employment • 4 Enter Post-Secondary Education

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Grundy/Kendall ROE

Budget Line Items




Service Plan Operating Costs $131,294 25 55 Support Services & Incentives $2,500 5-7 5-7 Work Experience $18,480 7 7 Training/ITA’s $5,000 4 4 Other Program Related $2,520 15 15 PY15 Contract Budget Detail $159,794 25 55 Program provides 16-21 year old In -School and 16-24 year old Out-of-School youth with job search skills training, GED tutoring, academic and career assessment, academic remediation, subsidized work experience, assistance with FAFSA and financial aid, career counseling and career pathway development, and assistance with legal problems or court-ordered probation.



• Support a participant plan that serves ten (10) additional youth. • Increase annual salary and fringe. • Increase the number of youth offered paid work experience.

Planned Outcomes:

• 3 Earn Occupational Credential • 8 Earn GED or HS Diploma • 15 Increase Math/Reading skills • 7 Participate in Subsidized work experience • 35 Enter Unsubsidized Employment • 2 Enter Post-Secondary Education

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Kendall County Special Education Cooperative

Budget Line Items




Service Plan Operating Costs $105,658 15 38 Support Services & Incentives $4,385 28 28 Work Experience $0 28 28 Training/ITA’s $0 0 0 Other Program Related $0 0 0 PY15 Contract Budget Detail $110,043 38 38 Program provides individualized assistance to students identified within the local schools as having a disability in overcoming barriers to their successful transition to community competitive employment and/or vocational training in post secondary education. Comprehensive educational support, training, identification and placement in appropriate competitive, community, school or volunteer work, on-site job coaching, and employment readiness activities and services are provided. In-School youth ages 17-21 may participate. By law students age out of Transition services the day before their 22nd birthday.



• Increase annual salary and add newly required medical/fringe benefits.

Planned Outcomes:

• 12 Earn HS Diploma • 28 Participate in unsubsidized work experience, volunteer, community or competitive

employment • 15 Enter Unsubsidized Employment • 4 Enter Post-Secondary Education

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Kishwaukee College

Budget Line Items




Service Plan Operating Costs $160,192 28 53 Support Services & Incentives $16,907 20 47 Work Experience $15,501 10 45 Training/ITA’s $75,000 28 47 Other Program Related $1,860 12 8-10 PY15 Contract Budget Detail $269,460 28 53 Program provides 16-24 year old Out-of-School youth with opportunity to participate in occupational training that will assist them obtain employment. Assessment, career pathway counseling and development, employment readiness training, and financial support for tuition and fees, textbooks and supplies will assist youth in choosing a meaningful career path. Students will be linked to unpaid job shadowing or subsidized work exploration opportunities. Youth lacking a high school diploma will be referred for GED classes and provided similar support in preparation for their educational and career path.


Recommendation for Level funding as requested

• Supports a participant plan that serves 13 additional youth.

Planned Outcomes:

• 20 Earn Occupational credential • 2 Obtain GED • 12 Increase Reading/Math skills • 45 Participate in subsidized work experience, volunteer, internship or job shadowing

experiences • 35 Enter Unsubsidized Employment • 15 Enter Post-Secondary Education

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Quad County Urban League

Budget Line Items




Service Plan Operating Costs $233,406 55 75 Support Services & Incentives $3,600 52 52 Work Experience $105,799 50 75 Training/ITA’s $0 0 0 Other Program Related $5,000 55 75 PY15 Contract Budget Detail $347,805 55 75 Program provides In-School youth ages 14-21 or Out-of-School youth who are 16-24 with subsidized year-round employment opportunities or summer jobs as a means of career exploration. Participants will also benefit from assistance with pre-employment preparation, job skills, workshops/speakers, college tours, and increased educational levels. Youth will be assisted in obtaining Internet and Office Computing credential (IC3) and NCRC credential.



• Continue staffing plan authorized in PY14 which included an additional FTE to provide outreach, case management and job placement assistance.

Recommendation DOES NOT Include $45,971 for:

• Full request in Operating Costs (excludes costs for depreciation, excess fringes, excess travel, and excess office supplies).

• Addition of funds to issue ITA’s.

• Full request of funds requested for supportive services, incentives, academic on-line supports, certification testing, and other program-related expenses.

• Corresponding adjustment to Administrative Cost request due to overall budget reductions.

Planned Outcomes:

• 11 Earn employer-recognized credential • 8 Obtain High School Diploma or GED • 37 Increase Reading/Math skills • 75 Participate in work-based learning with 50 in subsidized work and 25 in volunteer

activities • 44 Enter Unsubsidized Employment • 8 Enter Post-Secondary Education

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Waubonsee Community College

Budget Line Items



PY15 Total Participant Service Plan

Operating Costs $138,102 45 67 Support Services & Incentives $5,900 25-31 25-31 Work Experience $0 0 0 Training/ITA’s $72,598 48 48 Other Program Related $820 45 67 PY15 Contract Budget Detail $217,420 45 67 Program provides Out of School youth ages 16-24 with year-round educational guidance and support. The program helps youth with barriers to employment or education develop job search skills and earn credentials needed to successfully obtain and retain employment. Providing tuition, fees and books through ITA-funded approved occupational training, the program promotes student learning and supports personal and career path development, guiding students towards self-reliance and self sufficiency. Tutoring is provided for youth in need of academic support to enter training. Youth will also be assisted in identifying training-related internships for programs of study that don’t already include employer-based clinicals or externships.


Level Funding Requested and Recommended

Planned Outcomes:

• 37 Earn occupational credential • 1 Obtain GED • 20 Increase Reading/Math skills • 35 Participate in work-based clinical within occupational training • 40 Enter unsubsidized employment • 10 Enter post-secondary education

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D. Action Item: Consideration of New Training Program Applications

Background: All new training providers or program submissions must meet a set of criterion to be eligible to receive WIA funding. These include being accredited by a post-secondary body or industry-recognized standard along with an anticipated outcome of employment in a demand occupation through attainment of an occupational skills certificate, degree or industry-recognized certification/licensure. Below is a summary of the new programs seeking approval:

New Programs – Six (6) new programs were submitted for approval from Waubonsee Community College and one (1) was submitted by Kishwaukee College. The programs were reviewed individually and met the established criterion (documentation attached). The list is below.

Waubonsee Community College:

1) APICS (Association for Operations Management) Certification in Production & Inventory Management (CPIM)

2) Supply Chain Technician 3) Light Duty Diesel Repair Certificate 4) Automotive Transportation Service Technology 5) Laboratory Technology Certificate of Achievement 6) Basic Mechatronics Technology

Kishwaukee College:

1) Application Specialist Recommendation: Approve the new training programs seeking certification as presented.

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New Training Program Applications from Waubonsee Community College:

Program Title: APICS Certification in Production and Inventory Management

Delivery Method: Classroom / 90 Non-Credit Hours

Costs: Program: Tuition: $3694.75 / Exam Fees: $1250 / Books: $900 / Total: $ 5844.75

Course Description: Includes instruction in five modules: Basics of Supply Chain Management, Master Planning of Resources, Detailed Scheduling and Planning, Execution and Control of Operations and Strategic Management of Resources.

In-Demand Anticipated Occupational Outcome: Supply Chain Manager, Logistics Manager, Transportation, Storage or Distribution Manager. Degree, Certificate or Licensure: APICS Certification in Production and Inventory Management (CPIM)

Program Title: Supply Chain Technician

Delivery Method: Classroom / 23 Credit Hours

Costs: Program: Tuition: $3422 / Exam Fees: / Books: $2000 / Materials: $250 / Total: $ 5672

Course Description: The supply chain technician program covers the basic knowledge and skills needed for a supply chain technician to successfully work in an automated distribution center. Technician install, operate, support, upgrade, troubleshoot and maintain the software, hardware and automated equipment and systems that support the supply chain.

In-Demand Anticipated Occupational Outcome: Logistics Analyst, Supply Chain Analyst Degree, Certificate or Licensure: Waubonsee Community College - Supply Chain Technician Certificate

Program Title: Light Duty Diesel Repair Certificate


Costs: Program: Tuition: $1666 / Assessment: $500 / Books: $1100 / Materials: $300 / Supplies: $365 Uniforms: $50 / Total: $ 3981

Course Description: The Automotive Light Duty Diesel program prepares individuals to apply technical knowledge and skills to diagnose, adjust, repair or overhaul light duty diesel vehicles under one ton classification. Topics include instruction in electrical systems, diesel electric drive, engine performance, engine repair, emission systems, and all types of diesel engines related to the light duty diesel vehicle. Program includes technicians working primarily with automobile diesel engines.

In-Demand Anticipated Occupational Outcome: Automotive Specialty Technicians & Mechanics / Diesel Engine Specialist Degree, Certificate or Licensure: Waubonsee Community College – Light Duty Diesel Repair Certificate

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Program Title: Automotive Transportation Service Technology


Costs: Program: Tuition: $7080 / Assessment Fees (ASE): $365 / Books: $4825 / Materials $880 / Supplies $365 / Uniforms $50 / Total: $ 13,565

Course Description: Program is designed to address the emerging technologies and or special interest topics that support the automotive service and repair field. This program adds depth to the existing automotive technician development program. This degree is designed to enhance skill and knowledge relating to service management, parts management, specialty vehicle management, alternative fuel technology and service training. This degree is designed to complement existing programs at four year universities that offer degrees specializing in the aforementioned areas. The program prepares students to take specific ASE Certification Tests.

In-Demand Anticipated Occupational Outcome: Automotive Specialty Technicians, Automotive Master Mechanics. Degree, Certificate or Licensure: Waubonsee Community College Associates Degree - Automotive Transportation Service Technology and Automotive Service Excellence (ASE) Certification

Program Title: Laboratory Technology Certificate of Achievement


Costs: Program: Tuition: $1650 / Books: $1000 / Materials: $250 / Supplies $35 / Total: $ 2935

Course Description: Prepares graduates for employment as laboratory assistants with duties such as solution preparation, sample collection, basic analysis and inventory control of supplies, chemicals and samples.

In-Demand Anticipated Occupational Outcome: Chemical Technician Degree, Certificate or Licensure: Waubonsee Community College – Laboratory Technology Certificate

Program Title: Basic Mechatronics Technology


Costs: Program: Tuition: $3540 / Material Fees: $100 / Books: $350 / Total: $ 3990

Course Description: Completion of this electronics technology certificate gives students a basic knowledge of electronics with the option to emphasize electrical maintenance.

In-Demand Anticipated Occupational Outcome: Electrical & Electronics Repairers, Commercial & Industrial Equipment Degree, Certificate or Licensure: Waubonsee Community College – Basic Mechatronics Technology Certificate

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New Training Program Application from Kishwaukee College:

Program Title: Application Specialist

Delivery Method: Classroom, On-Site Computer Based with Instructor and Distance Learning Web-Based with an Instructor / 17 Credit Hours

Costs: Tuition $2300 / Books $1200 / $ Total: $3500

Course Description: A certificate program providing training in marketable software application and employability skills. Students will have the opportunity to earn Microsoft Office Specialist (MOS) certification in Word, Excel, Access and Outlook.

In-Demand Anticipated Occupational Outcome: Executive Secretary/Administrative Assistant

Degree, Certificate or Licensure: Kishwaukee College – Application Specialist Certificate

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