meap coordinator briefing bureau of assessment and accountability fall 2012

MEAP Coordinator Briefing

Bureau of Assessment and Accountability

Fall 2012

04/10/232

Welcome

James A. Griffiths, Manager Assessment Administration and Reporting

[email protected]

Gayle de Jong, MEAP Program Manager

[email protected]

Agenda

• What’s New

• Critical Reminders

• Accommodations

• BAA Secure Site

• Receiving and Returning Materials

• On-line Social Studies04/10/23

3

04/10/234

What’s New • Test Administration Manuals (TAMs) have been

revised to make them more user friendly. Important Dates, The MEAP Assessment Schedule and Calendar, and The Table of Estimated Test Lengths are now in the first 3 pages of the TAMs.

• Based on IEPs, Students may take one subject test with MEAP and another with MEAP-Access.

• There will be an On-line Social Studies Pilot for grades 6 and 9 for selected schools.

What’s New

Test

Administration

Manual

04/10/235

04/10/236

What’s New

IMPORTANT MEAP DATES FOR FALL 2012

What’s New

04/10/237

04/10/238

MEAP Feedback:We are interested in feedback about student and test administrator experiences with the 2012 MEAP. After testing has been completed we would appreciate your responses to a survey found at:

https://baameap.wufoo.com/forms/2012-meap-feedback-survey/

This link may be found on the MEAP website (Test Administration Manuals) at: www.michigan.gov/meap.

What’s New

What’s New

Test Manual

•The first section of the TAM focuses on information for coordinators and school/district administrators

04/10/239

What’s New

Test Manual

•The second section focuses on information for test administrators and accommodation providers

04/10/2310

What’s New

Test Manual

•The third section contains the actual grade and subject specific directions for test administration.

04/10/2311

What’s New

Test Manual, The Appendix:

•DVD Information

•Diagram for Packing Scorable Materials

•Sample Group/Grade Header Sheets

•OSA Security Compliance

•Return Verification Form

•Answer Document Return Checklist

04/10/2312

What’s New

Administration Order of Test Parts

•Test parts for reading, writing, science and social studies must be administered in the specified order unless written permission for change from BAA is provided.

04/10/2313

Emergency Tests (Form 99)

•Emergency tests now include Reader Scripts for Math, Science and Social Studies

•Incidence reports can be found at the bottom of the BAA Secure Site announcements page

04/10/2314

What’s New

Critical Reminders

Highlighters•References to highlighters in the test directions have been removed due to problems with use on answer documents (still a universal accommodation)

04/10/2315

Critical Reminders

Requests for Off-Site Test Administration:•Michigan has established policy that all students are tested at the school where they receive instruction. Occasionally, exceptions must be made to this policy, however the security guidance outlined in the Assessment Integrity Guide must be followed: (http://www.michigan.gov/documents/mde/Assessment_Integrity_Guide_291950_7.pdf )

•Typical requests for off-site testing are due to seat time waiver programs, homebound students, and suspended or expelled students.

04/10/2316

Critical Reminders

04/10/2317

FORM NUMBERS

•Schools are assigned form numbers (1-5)

•Students must take all tests with the same form

•Form 1 is also used for the Accommodated Test

Critical Reminders

Reader Scripts, CDs, DVDs and Enlarged Print are based on Form 1

•Make sure to use a Form 1 test booklet

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Critical Reminders

•All test materials must be kept in one secure location within the school

•Test materials must be returned to this location daily

04/10/2319

Critical Reminders

• Make sure students complete the information at the top of the answer document

• Make sure every answer document has a bar code label that matches the student information at the top

04/10/2320

Critical Reminders

• Double check to be sure special education students take the correct tests and use the correct accommodations based on their IEPs

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Critical Reminders

•BAA recommends a full day of school on each initial testing day

• Schools must have written permission from BAA to alter the initial testing day schedule

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Critical Reminders

•Provide professional development for staff members

04/10/2323

This is your staff jumping for joy!

Critical Reminders

• The Appendix of the Test Administrator Manual provides a table to help schools organize and pack answer documents.

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Critical Reminders

• The Appendix also has a document return Checklist that can be used to provide a record of the Answer Documents Returned.

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Critical Reminders

•Note for Shared Time Students: The Public School must ensure correct Residency codes are entered for home schooled and non-public students.

04/10/2326

Critical Reminders

04/10/2327

The BEST PRACTICES Guide will be updated soon and provides a valuable reference about Reporting for Trouble-free Accountability Data

See: www.michigan.gov/meap

Critical Reminders

•Attention to test security benefits everyone.

•Observations are done for security and test administration.

04/10/2328

MEAP Accommodations

04/10/2329

Kate Cermak, Administrative and

Reporting Data [email protected]

04/10/2330

Assessment Accommodations

• Most students with disabilities will be able to participate in the MEAP when provided with standard, appropriate accommodations.

04/10/2331


Assessment Accommodation Summary Table •The Assessment Accommodation Summary Table displays accommodations for MEAP, MEAP-Access, MI-Access, ELPA, and NAEP

The Accommodation Table is located atwww.michigan.gov\meap

04/10/2332


• Accommodation Types

–Standard (S)

•Universal

–Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

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Assessment Accommodations • Accommodation Types

– Non-standard (NS) •Changes construct of test•Consequences must be communicated to parents

•Does not count toward–Valid assessment scores–School accountability

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Assessment Accommodations Summary Table

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• The IEP Team has two responsibilities by law:

–Choose which state assessment

–Choose accommodations (if any)

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AssessmentAssessment Type of Type of AssessmentAssessment Based OnBased On

MEAPMEAP GeneralGeneral GLCEsGLCEs

MEAP with MEAP with AccommodationsAccommodations

GeneralGeneral GLCEsGLCEs

MEAP-AccessMEAP-Access AA-MASAA-MAS GLCEsGLCEs

Functional IndependenceFunctional Independence AA-AASAA-AAS Extended GLCEsExtended GLCEs

Supported IndependenceSupported Independence AA-AASAA-AAS Extended GLCEsExtended GLCEs

ParticipationParticipation AA-AASAA-AAS Extended GLCEsExtended GLCEs

Assessment ContinuumAssessment Continuum

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Content Content AreaArea 33 44 55 66 77 88 99

ReadingReading XX XX XX XX XX XXWritingWriting XX XXMathMath XX XX XX XX XX XX

ScienceScience XX XXSocial Social

StudiesStudies XX XX

04/10/2338


• When determining the appropriate state assessment

– Never choose based on disability category alone

– Never choose based on one piece of data

– Consider curriculum and instruction

04/10/2339


• Kits, other than Braille, were developed from the Form 1 test booklet

• Answer documents not included in kits. Use regular answer document with correct barcode

04/10/2340


• Braille Kit includes:

– Braille Form 88 test booklet

– If Grade 3, unique Braille answer document

– Assessment Administration Booklet for Braille (AABB)

04/10/2341


•Braille (Form 88)–Student answers must be transferred into scannable answer document with completed student information and barcode label

04/10/2342


• Braille Version (Form 88)–Braille materials can only be ordered by telephone at 877-560-8378, option 22

04/10/2343


• Enlarged Print Kit includes

–Enlarged print Form 1 test booklet

–Regular print Form 1 test booklet

•Grade 3 - combined test booklet/answer document

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•Enlarged Print Version–Student answers must be transferred into scannable answer document with completed student information and barcode label

04/10/2345


•Audio (CD) kit includes–CD version of Form 1

–Form 1 test booklet



• Audio (CD) version– Can be administered in small

groups as practiced in the classroom if each student has own headset •Otherwise, administered individually

– Not available for reading or writing tests

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04/10/2347


• English, Arabic, or Spanish Video (DVD) kit includes

–DVD version of Form 1

–Form 1 test booklet•Grade 3 - combined test booklet/answer document

04/10/2348


• Video (DVD) version may be administered in small groups as practiced in the classroom– Additional Form 1 test booklets

may need to be ordered• Not available for reading or

writing tests

04/10/2349


•Purpose of the video accommodation is to help students find and keep their place in the test booklet – not read the assessment from the screen

04/10/2350


•Reader Script kit includes–Reader Script (scripted version of test)

–Form 1 test booklet


04/10/2351


• Reader Script version may be administered in small groups of up to 5 students–Additional Form 1 test booklets may need to be ordered

• Not available for reading or writing tests

04/10/2352


• Standard accommodation for students who require extended time and who take the test over multiple days – IEP or

–Section 504 Plan or

–ELL Plan

04/10/2353


• Form 1 not required

– Use test form assigned to school

• Fill in Multiple Day Testing circle under Standard Accommodations on answer document

54

Tina Foote

BAA Secure Site Analyst

www.Michigan.gov/BAA-Secure

BAA Secure Site

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Announcement page

• Contains important messages in relation to the BAA Secure Site

• Contains important deadlines and dates in relation to tasks on the BAA Secure Site

• Contains information for all assessments

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Additional Material Orders

• Additional material orders open September 25 – October 23

– Don’t wait until the last minute to ensure you have all materials needed to return the test on time

• District coordinator will be sent overage materials

• Only district level users can place an order• Click on Add’l Material Orders from the left

04/10/23


• Select shipping destination– You can select school or

district for each individual order

• Braille orders, call 877-560-8378 and press option 2 for MEAP.

• Using Day 1 field for math, science, and social studies

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Order Summary/Tracking

• Click on “Order Summary/Tracking” from the left

• List Initial Material and Add’l Material Orders

• Report button creates a printable report of all orders displayed

• You can view the Initial Material Order report and it will include overages and ancillary materials included in the order

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• Available to track your order/shipment:– Order Detail for each order

•Separate order for answer documents from Initial Order

– Current status of orders– Date shipped (when shipped)– Shipment Detail – packing list– Tracking number with link to track

the package(s) through the shipper, i.e. FedEx or UPS once shipped

04/10/23


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Barcode Labels

• All answer documents must have a barcode label– Must be the correct student – Must be the correct test cycle– Home school students must have a

barcode label• Students must be identified for testing first

– Instructions to pre-ID are available in BAA Secure Site User Manual.

• Click on Barcode Label from the menu at the left

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Barcode Labels

What is the “After Date” field?

04/10/23

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Barcode Labels

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Barcode Labels

• Print with a laser printer, not inkjet• Specific to student, school and test

cycle• Cannot use previous years• Cannot use from other test cycles,

i.e. MI-Access, MEAP-Access• Reprint damaged labels• Ensure barcode label matches

student’s name at top

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Barcode Labels

All answer documents must have a barcode

label!

04/10/23

Student Demographics

• Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA

– Full list of demographics to be pulled is in the Student Demographic Updates section of the BAA Secure Site User Manual

• Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow

04/10/2367


• BAA will use demographics with an “as of date” on or before October 26

• Changes or corrections must be in MSDS by December 4

• Important to work with the district MSDS person to ensure demographics are accurate by deadlines

04/10/2368


• If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes

• Demographics cannot be updated or changed on the BAA Secure Site

• UIC’s must be resolved

04/10/2369

Expected to Test

• Enrollment list from MSDS provided on BAA Secure Site

• List students enrolled and not exited in MSDS

• List students tested, even if not enrolled in MSDS

• Student demographics from MSDS

• All data pulled with an “as of date” on or before October 26

04/10/2370

Expected to Test

• Available November 28 along with Tested Roster

• Includes all students, not just students taking the MEAP

• Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics

04/10/2371

Expected to Test

• Use the filters!

– SE Discrepancy

– Enrolled Discrepancy

• The report can only be updated through MSDS using a student record maintenance file (SRM)

– Expected to Test will be updated hourly with new data

• Data used for Accountability calculations and assessment reporting

04/10/2372

Expected to Test

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Tested Roster

• Very important!!• Last chance to identify errors and

report them• Identify & fix out-of-level issues

– If tested in the wrong grade level or used the wrong grade level answer document, it cannot be corrected

– If grade is in incorrect in MSDS, it can be corrected in MSDS

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Tested Roster

• Look for missing answer documents – If tested in MEAP, report any missing

• Look for duplicate records– If duplicate students listed, submit

combine• Verify students are listed in building

where they tested– Students that did not test at the

building, submit a move

04/10/23

Tested Roster

• Look for students incorrectly marked PB or NS

– If it is an error, submit an appeal

– Required to submit a reason why the student’s answer document was marked PB or NS and why it is incorrect now

• Student demographics pulled from MSDS and are same as on the Expected to Test screen

• Use the filters!

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Tested Roster

04/10/23

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Not Tested

• Start getting prepared now

• BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access

• Schools will be required to select a reason a student did not test

04/10/23

Not Tested

• Avoid most common mistakes now Administrative Errors

– Students not exited in MSDS

– Students not identified correctly as home school or nonpublic school students if receiving services

– Multiple or incorrect UIC number

• Needed for federal reporting and accountability calculations

04/10/2379

Not Tested

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Report Printing Options

• Selected at a district level• Two options:

–All reports–Green – individual student report, student record labels and parent reports

• Defaults to Green option

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Report Printing Options

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BAA Secure Site

• Email [email protected]• Call 877-560-8378, press option 2• BAA Secure Site User Manual

–Located on log in page before logging in

–Located at bottom of Announcement page after logging in

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Receipt and Return of Receipt and Return of Assessment Materials Assessment Materials

Chris McCownChris McCown

Project ManagerProject Manager

Measurement IncorporatedMeasurement Incorporated

85

Measurement IncorporatedMeasurement Incorporated

•Printing, distribution, Printing, distribution, scoring, and reporting scoring, and reporting contractor for MEAPcontractor for MEAP

•aka “MEAP Scoring aka “MEAP Scoring Services”Services”

•55thth year of the contract year of the contract

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OverviewOverview

•When and how you’ll When and how you’ll receive your materialsreceive your materials

•How to return your How to return your materials after testingmaterials after testing

87

Delivery DatesDelivery Dates

•Materials delivered via Materials delivered via FedEx Ground beginning FedEx Ground beginning Sept. 19Sept. 19thth

•All materials delivered by All materials delivered by Sept. 24Sept. 24thth

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Shipped Separately!Shipped Separately!

•From Measurement From Measurement IncorporatedIncorporated– Test bookletsTest booklets

– Accommodated materialsAccommodated materials

– Ancillary materialsAncillary materials

– Printed Pre-ID labelsPrinted Pre-ID labels

89

Shipped Separately!Shipped Separately!

•From Data Recognition From Data Recognition Corp.Corp.– Answer documents Answer documents

– Grade 3 test booklets Grade 3 test booklets

90

Receipt of MaterialsReceipt of Materials

• Orders are packed by schoolOrders are packed by school

• Boxes containing packing lists Boxes containing packing lists will be marked with a stickerwill be marked with a sticker

• Inventory your shipments Inventory your shipments immediately after receiving immediately after receiving them!them!

91

Receipt of MaterialsReceipt of Materials

•FedEx shipping labels will FedEx shipping labels will include:include:– School nameSchool name

– Box number, e.g. 1 of x, 2 of Box number, e.g. 1 of x, 2 of x, etc.x, etc.

Receipt of Materials

• MEAP-Access boxes will be identified with a green box label

93

94

Shrink-wrappingShrink-wrapping

•Test booklets and answer Test booklets and answer documents will be shrink-documents will be shrink-wrappedwrapped

•Cover sheets show secure Cover sheets show secure material info for items material info for items w/in the shrink packw/in the shrink pack

95

•Packing List in Box 1 Packing List in Box 1

•Security List in Box 1Security List in Box 1

•Box List in each boxBox List in each box

Shipments from MeasurementShipments from Measurement Incorporated Incorporated

96

Shipments from Measurement Shipments from Measurement Incorporated Incorporated

•Printed Pre-ID labels Printed Pre-ID labels will be in order by will be in order by – GradeGrade

– Subject Subject

– Class/Group Class/Group

– Last nameLast name

97

MEAP Fact:MEAP Fact:

• It takes 4 weeks to pack It takes 4 weeks to pack the initial orders for the initial orders for MEAPMEAP

98

Shipments from Data Shipments from Data Recognition Corporation Recognition Corporation

•White boxesWhite boxes

•Packing/Security Lists in last Packing/Security Lists in last boxbox

•Answer docs w/Pre-ID Answer docs w/Pre-ID information will be in order by information will be in order by grade, subject, class/group, grade, subject, class/group, last namelast name

99

Shipments from Data Shipments from Data Recognition Corporation Recognition Corporation

•Problems with answer doc Problems with answer doc shipment? shipment? – Call Measurement Call Measurement

Incorporated Call Center at Incorporated Call Center at 877-560-8378877-560-8378 and select and select option option 22

100

MEAP Facts:MEAP Facts:

•116 million pages of test 116 million pages of test booklets printed!booklets printed!

•Print vendor uses paper Print vendor uses paper from tree farmsfrom tree farms

•We recycleWe recycle

101

Need more?Need more?

•Districts receive an overage Districts receive an overage of most materialsof most materials

•Exhaust district overage Exhaust district overage firstfirst

•Place additional orders via Place additional orders via BAA Secure SiteBAA Secure Site

102

Where’s my order?Where’s my order?

•Order history and Order history and shipments may be shipments may be tracked via BAA Secure tracked via BAA Secure SiteSite

103

Before TestingBefore Testing

•Review manualsReview manuals

•Stress SECURITYStress SECURITY

•Know school and district Know school and district codescodes

104

During TestingDuring Testing

•No. 2 pencilNo. 2 pencil

•Demographics page is Demographics page is completed correctlycompleted correctly

•Form number is recorded Form number is recorded correctlycorrectly

105

During TestingDuring Testing

•All answer docs have All answer docs have correct Pre-ID correct Pre-ID informationinformation

•Handle with care!Handle with care!

107

Return of MaterialsReturn of Materials

•Follow instructions in Follow instructions in manualsmanuals

•Return materials as soon Return materials as soon as possible after testingas possible after testing

•Two returns?Two returns?

108

What do I return?What do I return?

•ScorableScorable::

– Used answer docsUsed answer docs

– Used Grade 3 answer Used Grade 3 answer docsdocs

109

What do I return?What do I return?

•Non-scorable:Non-scorable:– Used and unused test Used and unused test

booklets booklets – Used and unused Used and unused

accommodated mediaaccommodated media– Unused Grade 3 answer Unused Grade 3 answer

documentsdocuments

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Returning Scorable MaterialsReturning Scorable Materials

•Sort answer docs into Sort answer docs into stacks by subject, grade, stacks by subject, grade, and formand form

•No sticky notes!No sticky notes!

•No paper clips!No paper clips!Really, Really

Important!

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School/Grade HeaderSchool/Grade Header

•Place a completed Place a completed School/Grade Header School/Grade Header Sheet on top of each Sheet on top of each stack of answer docsstack of answer docs

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MEAP Fact:MEAP Fact:

• 26 million pages 26 million pages of answer documents of answer documents printed!printed!

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•No sticky notes! Really.No sticky notes! Really.•No white out No white out transcribe transcribe

onto new answer onto new answer documentdocument

•Poor erasures Poor erasures transcribe transcribe onto new answer onto new answer documentdocument

117


•Don’t store a used answer Don’t store a used answer doc inside a test booklet!doc inside a test booklet!

•Scorable materials returned Scorable materials returned in a non-scorable box?in a non-scorable box?

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Class/Group ID SheetClass/Group ID Sheet

•Links a teacher name in a Links a teacher name in a school to up to SIX four-digit school to up to SIX four-digit numbers. numbers.

•Numbers must be unique to Numbers must be unique to schoolschool..

•Four-digit numbers can be Four-digit numbers can be applied to any answer doc.applied to any answer doc.

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Special HandlingSpecial Handling

• Word-processed pages and Word-processed pages and additional paperadditional paper

– ID info on all additional pagesID info on all additional pages

– Place within student’s answer docPlace within student’s answer doc

– Place in the orange Special Place in the orange Special Handling EnvelopeHandling Envelope

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MEAP Facts:MEAP Facts:

• It takes 3 weeks to pack It takes 3 weeks to pack all the accommodated all the accommodated materials into kitsmaterials into kits

•128,000 plastic bags128,000 plastic bags

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Special HandlingSpecial Handling

• Write “Do Not Score” on the Write “Do Not Score” on the first page on any answer doc first page on any answer doc that should not be scoredthat should not be scored

• Do not return biohazardous Do not return biohazardous materials! Transcribe onto materials! Transcribe onto new answer doc.new answer doc.

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Return KitsReturn Kits

•Return instructionsReturn instructions•FedEx AirbillsFedEx Airbills•Blue scorable and green Blue scorable and green

non-scorable adhesive non-scorable adhesive labels for boxeslabels for boxes

124

Fed Ex AirbillFed Ex Airbill

•One Airbill per shipment!One Airbill per shipment!

•Airbill goes with Box 1Airbill goes with Box 1

•Don’t tamper with pre-Don’t tamper with pre-printed info on Airbill - printed info on Airbill - including class of service!including class of service!

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FedEx Multiple-Piece Shipment FedEx Multiple-Piece Shipment LabelLabelss

•FedEx will apply Multiple-FedEx will apply Multiple-Piece Shipment labels to Piece Shipment labels to the remaining boxesthe remaining boxes

•Stickers with tracking Stickers with tracking numbers!numbers!

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FedEx Multiple-Piece Shipment FedEx Multiple-Piece Shipment LabelsLabels

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FedExFedEx

• Call Call 1-800-GoFedEx1-800-GoFedEx to schedule a to schedule a pickuppickup

• You can press 9 or say, “Premier You can press 9 or say, “Premier Customer Service Program,” at the Customer Service Program,” at the voice promptvoice prompt

• Provide acc’t # 999 999 933 to be Provide acc’t # 999 999 933 to be transferred to a Premier Cust. Service transferred to a Premier Cust. Service Rep. familiar with MEAPRep. familiar with MEAP

• Call by 2:30 pm for same-day pickupCall by 2:30 pm for same-day pickup

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Call Center Contact InfoCall Center Contact Info

•Phone: Phone: 877-560-8378877-560-8378and select option and select option 22

•Email: Email: [email protected]

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Call Center Contact InfoCall Center Contact Info

In Oct. 2011, over 3,000 In Oct. 2011, over 3,000 calls were fielded by the calls were fielded by the

call center.call center.

Fall 2012 MEAP Online Social Studies

Pilot

MIST Overview

Key Pilot Dates/Timeline

• Download and install MIST – 8/20

• Student Practice Site opens – 9/4

• Rosters available for viewing – 10/3

• Test window opens – 10/17 at 7 a.m.

• Online Pre-ID closes – 10/26

• Test window closes – 11/7 at 5 p.m.

• Scores available – same as paper tests

Prepare for Success -Three phases of MIST

1. Installation

2. Training and Preparation

3. Test Administration

Prepare for Success

Careful adherence to installation guidelines, along with preparation of computers, staff, and students, will make using the MIST administration go smoothly.

Most of the difficulties MIST users may experience are due to incomplete installation or not having enough bandwidth.

Familiarity with the Test Administrator Website and the MIST Tester Station makes testing go more smoothly.

Installation: MIST Technical Guide Installation Checklist

Your technical support staff will need to perform the installation and configuration of your computers and network.

A detailed checklist of steps is found in the Technical Guide to MIST.

Training and Preparation:Test Administration Preparation Checklist 8 things you need to do before the first day of testing

• This checklist is found in the Quick Start Guide to MIST and is called Checklist in Advance of Testing

Test Administration Preparation Checklist

1. Verify that the network administrator completes the preparation tasks in the MIST Technical Guide Checklist.

2. Train on MIST by completing the steps in the MIST Self-training plan.

3. Develop test security protocol, schedules, and emergency procedures with the building MEAP testing coordinator and the school principal.

Preparation Checklist continued

4. Choose your method of assigning tester stations.

Student Test Ticket Setup Test Administrator Login Setup

Pro Con Pro Con

Decreases possibility of setting

up stations for late or absent

students.

Increases preparation time

needed. The school must

download and distribute tester

passwords for each test.

Simplifies preparation for the

test. No need to print and cut

apart student Tester Tickets

(student passwords).

Increases possibility of setting

up stations for late or absent

students.

Reduces overall time for test

administration because multiple

testers can log themselves in

simultaneously.

Students may still require

assistance with the sign-in

process.

Reduces student involvement

in the setup process.

Increases pretest preparation

time for staff because staff set

up one tester station at a time.

Decreases possibility of

choosing the wrong test part

for a student.

Tester Tickets (student

passwords) must be retrieved

from students after setup and

destroyed in a secure manner

after testing.

No tickets to retrieve from

students after setup and

destroy in a secure manner

after testing.

Increases possibility of

choosing the wrong test part

for a student.

Can control seating by handing

out tickets only after students

are seated at the correct

computer.

Can control seating by

assigning desired computer to

that student.


5. If using the student test tickets method, print Student Test Tickets and store in a secure location until test administration. (Remember to treat Student Test Tickets as secure material.)

6. Read all MEAP Online Pilot documentation, which can be found at www.michigan.gov/meap.


7. Plan the schedule for your student practice sessions and MIST test administrations.

– Use the BAA schedule template.

8. Conduct your student practice sessions.

– Students may use the practice website as many times as you choose.

Test Administration:Live Test Administration Checklist

1. Make sure preparation checklist is complete

2. Set up testing room

3. Set up Test Administrator Website workstation

4. Set up Tester Stations

This checklist is also found in the Quick Start Guide to MIST and is called Checklist on Day of Testing.

Live Test Administration Checklist continued

5. Administer the test

6. Monitor closure of Tester Stations

7. Shut down testing room

8. Collect and Return Student Test Tickets (if used) to building MEAP coordinator for secure destruction

9. Make note of any needed follow-up

Tips for Success at Each Phase

• Installation

– Equipment meets specifications

– Configure network and verify computer configuration

• Verifying is really easy – can be done by any staff member

– Maximize the benefit of your available bandwidth

• Preparation

– Discuss testing procedures

– Use the Student Practice Site

– Make a testing schedule (use BAA template)

– Read the Quick Start Guide to MIST

• Test Administration

– Prepare room as for a paper test

– Treat Student Test tickets like a booklet

– Treat Tester Stations like a booklet

Verifying Computer Configuration

1. Log into the operating system as a student-level user

2. Verify that you can see the MIST.exe icon on the desktop

3. Double-click the icon4. Verify that the login screen loads5. Start Internet Explorer (not another browser)6. Go to https://mi.mistttest.com/practice/ and

verify that you can click on the practice test link and the test opens up for you.

Computers that do not pass all of these tests can be referred back to your network administrator to have incomplete configuration issues addressed.

Maximize Benefit of Bandwidth

• MIST uses an active internet connection to deliver test content.• Competing traffic on your internet connection can slow MIST down.

– Some examples are streaming video, downloading files, playing online games

– You can request that your staff plan to minimize these activities during testing

• Minimizing competing traffic will make MIST faster.• Wireless networks are less stable than wired networks so wired

computers are preferable.– Wireless networks send and receive data similar to the way your

radio receives a signal, so the signal can be blocked by walls or people

– Wireless routers can receive multiple signals to the same port at the same time, causing one or more of those to be “dropped”.

Follow-up to testing

• Conduct any needed make-up tests• Add Research Codes, Accommodations or

Report Codes as needed– Accommodations can only be added via MIST

so make this a priority.• Mark any needed tests as Do Not Score• Fill out any needed incident reports• Class/Group codes may only be updated at the

BAA secure site.• The Test Administrator Website will remain open

for at least two days after 11/7 for you to add information such as Do Not Score or Accommodations to student records.

Test Security

MIST-Specific

MIST Test Security

• Test Administrator username/password

• Student Test Tickets or student username/password

• Extended test sessions

• Treat the Tester Station like a test booklet

– Do not look at student test screens

– Do not take pictures of student test screens.

– Do not reproduce test material in any fashion

Test Administrator username/password

• One per school

• Accesses a lot (all student information, all student usernames/passwords)

• Like the key to the room where all the test booklets are kept

• Active during the entire test window

Student Test Ticket (or student username/password)

• One per test or test part (i.e. two per student for this Pilot)

• Accesses only the test material in that test part

• Only valid until the test or test part is submitted• Not started tickets/passwords are more

dangerous than started tests. – If a ticket or tickets get lost or are stolen, simply

pause the associated tests and they will be locked.

Managing Your Secure Material

You may wish to:• Keep a list of who in each building has the

Test Administrator username/password• Issue the Test Administrator

username/password only on the first day it is needed rather than earlier

• Keep a list of absent students and make sure their tests are not started

• Make sure that the correct student gets the correct test station or Student Test Ticket, as if the Tester Station were an Answer Document

Getting ready be a MIST Test

Administrator

The Training part of Preparation and Training

MIST Self-Training Checklist (This checklist is also in the Quick Start Guide. )

1. Review and understand the Quick Start Guide (QSG) thoroughly

2. Make sure you understand how to do each of the MIST test administrator tasks listed in the QSG

3. Watch the MIST training videos (on the Test Administrator Website – requires QuickTime)

MIST Self-Training Checklist continued

4. Develop a plan for addressing the situations listed in “Trouble-shooting Problems” section of the QSG

5. Read the MIST Frequently Asked Questions (FAQ)

6. Take the student practice test yourself before administering it to students

7. Consult your district MEAP coordinator and building MEAP coordinator for answers to any unresolved questions

Test Administrator Website

• Log in with the School-Specific MIST username and password district MEAP coordinators will receive via FedEx by 9/26

• Manage tests and perform administrative tasks

Test Administrator Website

Tour of Test Administrator Website

•Routine tasks

•Special tasks

•Troubleshooting and handling problems

Print Student Test Tickets

They list:

• the student’s name and date of birth

• Name of test (or test part)

• Student username and password

Student Test tickets look like this:

You only need to print them if you are using the Student Test Ticket method for your Tester Station Set-up

Check Your Roster• When the roster is first posted on October 3rd

• 24-48 hours after making significant updates to your pre-ID information via the BAA Secure Site

• Immediately before testing begins• To monitor the Not Started status of absent students’

tests• When planning or scheduling makeup test sessions• As the test window draws to a close to verify that

makeup sessions have taken place• To verify that all post-test documentation and follow-

up has taken place– Do Not Score (DNS) Tests– Accommodated testing

Check Your Roster continued

Click on the name of the test for which you want to check the roster. The students with their statuses are

listed.

Pause and Resume TestsTwo ways to do this, depending on the

circumstances

1) Continuous session on the same computer

2) Interrupted session on the same computer or an interrupted session on two computers

Pause and Resume Method 1• For use when a student needs to go to the restroom or take an approved supervised break per their IEP, and returns to the same

computer

• Can only be used when connectivity to the MIST server is not lost

Steps are:1. On Test Administrator Website

workstation, click on the correct test name

2. Click on the student’s check box in the roster

3. Click Pause on the Test page toolbar4. Have student click PREVIOUS button on

their Tester Station to bring up the PAUSED screen (It reads, “The test has been paused.”)

5. When student returns, Click on student’s checkbox

6. Click Resume on the Test page toolbar

7. Instruct the student to click CONTINUE on their PAUSED screen to return to the most recent test

Pause and Resume Method 2 continued

• For times when a student loses their connection to the MIST website or needs to move to another computer

1. Pause the student’s test– Identical to steps 1-3 of Method 1

2. Close the Tester Station– If the station is still connected, have the student click

PREVIOUS on the Tester Station and then click EXIT TEST

– If the station is open but not connected ( ) then reboot the computer to close the Tester Station

3. Re-establish the Tester Station– Either at the same computer or at a new computer,

login again using the same username and password as the first time.

Pause and Resume Method 2 continued

2. Re-establish their Tester Station continued

– After clicking CONFIRM, you will see a screen that says “Your test has been paused. Please contact your proctor or administrator.”

3. Resume the student’s test– Go to the Test Administrator Website workstation– Check the box next to their name– Click Resume

4. Instruct them to resume testing– Tell them to click on the CONTINUE button in the

lower right to return to their test on their most recent screen.

Special Tasks

•Mark tests Do Not Score

•Add student demographic information

•Manage longer tests

Mark Tests Do Not Score

Reasons to mark a test Do Not Score (DNS)

• DNS-Partial Test, Completed Emergency Form

• DNS-Partial Test, Exited Student

• DNS-Misadministration (excludes Nonstandard Accommodations)

• DNS-Emergency Evacuation (requires Emergency Test)

• DNS-Other

How to Mark Tests Do Not Score

For this Pilot you should mark both parts of a test Do Not Score, because the two parts make up one test booklet. 1. Click on the name of the student whose

tests you need to mark, either on the test roster or on the student roster

You can see that the student’s name looks a little different in each place, but clicking on either one will take you to the student’s information page.


2. On that student’s information page, click the check box next to both tests.

3. Click on the Advanced tab

(denoted by a small wrench) on the right of the student information page toolbar to display the Advanced drop-down menu.


4. Select Non-Participant from the drop-down.

This will cause the Non-Participation Details box to be displayed.


5. Select the correct reason from the drop-down menu.

The selected reason will then appear in the Make a selection window.

How to Mark Tests Do Not Score6. Click OK to save your changes.

7. You can add a comment in the comment box if you like, but please remember that any comment entered here does not take the place of an incident report.

8. To exit without saving your changes, click X in the upper right corner of the Non-Participation Details box.


9. Now the tests’ Status icons will be on all screens, indicating Non-Participant, and the reason you selected will be reported as if you had sent a test booklet in marked Special Handling.

Add Student Demographic Info

To mark these bubbles in MIST, 1.Click on the student’s name,

either in the test roster or the student roster.

Now you are on the Student Information page.


2. Click on Edit Details.


3. Mark desired data.4. Click Save.5. To exit without saving your changes, click on the

X in the upper right corner of the Edit Student Information window..

Class/Group

For the Pilot, Class/Group is being collected via the student test. After students click CONFIRM on Part 1, but before they begin the test, they will see this screen:

If you are not using Class/Group, they will click to leave this screen without typing anything.

You will only be able to edit their entries via Tested Roster, not via the Test Administrator Website.

Manage Students Who Require Additional Time

• All MEAP tests, including the Online Social Studies Pilot tests, are UNTIMED tests.

• Students must be given as much time as needed to complete the test.

• If you move them to another computer, follow the steps for pausing and resuming a student’s test using Method 2.

Troubleshooting and Handling Problems

•Lost internet connectivity

•Computer malfunction

•Emergency evacuation

•Latency (slow loading or screen transitions)

Tester InterfaceNAVIGATION: Students move through the test screens by using the

buttons at the lower edge of their tester station. These buttons are:

Tester Interface

•You can see and use the Tester Station by taking the student practice test.

•There are more screen shots and information about the Tester Station in the Quick Start Guide.

MEAP Online Documentation

i. The Fall 2012 MEAP Online Social Studies Pilot Test Administration Manual contains detailed instructions specific to the administration of the online MEAP Social Studies test for both 6th and 9th grade students.

ii. The online Directions for Administration are being published separately this year.

iii. Additional information that applies to both the online and paper-and-pencil test modes can be found in the grade-appropriate MEAP Test Administration Manual Fall 2012

iv. Security protocols and other crucial information is found in the BAA Assessment Integrity Guide.

The four documents mentioned below should be studied and consulted with regard to testing protocol:

Coming Soon!

•On-Line Training Webinar

•Tentative plans for last week of September or first week of October

04/10/23185