MEA CI WALK ABOUT

RPACE MEA CI OPEN DIALOGUE

Agenda

I. Dialogue OverviewII. RPACE UMYF MessageIII. Program Committee: Program Implementation StrategyIV. Secretariat: Registration ProcessV. Technical: Accommodation, Transportation, Safety &

SecurityVI. Finance: Registration Rates and Subsidy DiscussionVII. MEA CI Staff UpdatesVIII. Open Dialogue

Dialogue Overview & Objectives

Present the MEA CI Program Clarify pending questions Provide a summary of needs of the UMYF Create a sign up of commitment for staff, BS leaders

and marshals Refer back to the UMYF remaining inquiries for

discussion and review The body now present will not approve any action Ask for the wisdom of elders to help review existing

plans and programs

History

The Council on Youth Ministries endorsed MEA CI as optional across RPACE.

During the Rizal District UMYF-DYCMs majority attendees voted for attending the MEA CI.

D.S. Alvin Alcantara verbally mandated the MEA CI across the Metro District.

House Agreements

Every presentation shows: Details of the committee programs Summary of Support Needed Answers to FAQs

Pieces of paper shall be distributed to the audience should there be remaining questions left undiscussed these questions will be answered after the break.

RPACE-UMYF LEADERS’ VOICE

Love their CHURCH. Bridge Generations. Witness UMC’s DYNAMISM.

A new GENERATION of LEADERS is rising

•Seeking and Praying for Change to Happen.•Empowered by the Spirit to Touch Society•Stepping up and trying to keep their Faith

They are

They want to

PROGRAM COMMITTEE

Outline

Coordinating Body Program Implementation Strategy Summary of Support Needed

Coordinating Body

RPACE

2 District Pres

Jojo Timajo

Program Categories

Special Events(3,000

-5,000)

•Evangelistic Night: Establishing Salvation•Solidarity Night: UMYF Accountability & Empowerment•Commitment Night: Stepping Up to Respond to the Society’s Challenge

1 AC Rep for SE Coordination

•Special Events: Integrating Activity for the whole day•Speakers will sum up all focus points

Medium Groups•(2-3 Districts Combined)•(more or less

300-500 people)

Theme ExpositionPrayer PowerProphetic MissionTeam BuildingInterest GroupsGroup Advocacy

Program Categories

•Medium Groups are composed of 20-30 small groups of 10-20 people each that shall be facilitated by BS LEADERS.•Medium Groups are created to facilitate interaction & fellowship with other UMYFs from other annual conferences•6 PROGRAM COMMITTEE MEMBERS per AC is required for the MEA PROGRAM STAFF

Bible Studies(10-20 pax/grp)

BS 1: I- Speak: Knowing GodBS 2: We- Speak: Serving Others

•Bible Study groups are pre-assigned and pre-announced before December 26.•The technical committee shall be assigning a specific meeting area for BS members to locate their group.•BS Leaders will also serve as the Medium Group Facilitators.

Open House History Booth AC UMYAF

•AC UMYAF shall coordinate for the set-up of the history booth

SECRETARIAT COMMITTEE

RPACE Sec Coordinating Committee

REGISTRATION

Pre-registrationNov 7 & Dec 5

RegistrationDec 26

Demographics Needed Name, Age, Delegate Email Address Contact No. Advocacy Group

Endorsement Guidelines

A local screening is advised to be conducted to ensure the readiness of the delegate.

Readiness may be defined as: Willingness to comply with camp rules and regulations Capacity to responsibly assess inputs of the institute

PROMOTIONS

- http://umyfp-mea.org- MEA CI FB- RPACE FB- rpace.umyf@gmail.com

Online Sites

Promotion SchedulesActivity When

Info Pack 1 Distributed – except Camden, San Juan, Kinaboogan

Concert Ticket Distribution Oct 17

Info Pack 2 Distribution(contents: updated committee process slides)

Oct 24

Info Pack 3: FINAL CI Registration, Transportation & Accommodation

Nov 7

Deadline of Pre-registration Form submission

Nov 7 or Dec 5

TECHNICAL COMMITTEE

TECHNICAL COMMITTEE

Coordinating Body Venue Snapshot Accommodation PRocess Safety and Security Process Transportation Details

RPACE TECHNICAL COORDINATING COMMITTEE

Adviser: ______________________________________________________________

MEDIUM CI GATHERING

MEDIUM CI GATHERING- University Mall

MEDIUM CI GATHERING- Ecumenical Chapel

MEDIUM CI GATHERING-Rolle Hall

MEDIUM CI GATHERING

7 AVR with 150-200 seating capacity.

ACCOMMODATIONS

ACCOMMODATIONS-LADIES DORM

HEALTH, SAFETY AND SECURITY

Things to bring: Clothes for 5 days Toiletries Beddings Personal Medicine Flashlight Umbrella

Things Not to Bring Expensive Gadgets Expensive Accessories Jewelries Too much cash

* A waiver will be signed by delegates declaring that they do not have with them any items mentioned above.

HEALTH, SAFETY AND SECURITY

Pooling of Staff Nurses almost complete Stand by ambulance Ongoing discussions with Mary Johnston Hospital 4 Nearby Hospitals 2 Stand By Church Vehicles and Motorcycles (for

emergency purposes) 3 Nurses and 1 Doctor

MARSHALS Requirements:

Must be able to attend the Tech Comm General Meeting on October 22 @ St. John UMC, 6pm

20 Female, 20 Male marshalls

What will be the roles of the marshalls? Maintain orderliness during “Walk Abouts” Lights Off and Waking Up Discipline Management & Counseling

How will marshals be assigned? 40 Marshalls/ AC are required. A combined marshal pool will be created and assigned

depending on activities.

FACILITIES AND UTILITIES

We need 1 SET of the following DLP/LCD Projector Sound system (2 speakers, 1 Mixer) 2 amplifier 2-3 microphone Acoustic guitar and/or keyboard Beat box

Each District should contribute or lend a 2-way Radio and a megaphone for the CI.

An RPACE point person will be assigned to safekeep borrowed equipment

TRANSPORTATION Upon pre-registration,

delegates will be assigned their bus and seat numbers.

Shell SLEX-Park Homes-Muntinlupa

•PACE Site Departure Time: 1:00PM•Shell Julia Vargas Pick Up Time: 1:30 PM•Shell SLEX Pick Up Time: 2:00 PM

TRANSPORTATION

A specific bus seat # will be assigned after pre-registration.

Upon arrival at CavSu, delegates can directly proceed at the dorms. Otherwise, a specific room will be assigned as holding area for their things

FINANCE COMMITTEE

FINANCE COMMITTEE

• Coordinating Body

• Registration Details

• Subsidy Computation

• Fund Raising Schemes

• Policies and Process

RPACE UMYF Finance Coordinating Body

Adviser: ______________________________________________________________

Items Cost

Accommodation Php 553.00

Program Materials 297.00

850.00

oNational Level fund raisings have been done to arrive at the final registration rates:•Oct 2 - Nov 15:Php 700.00•Nov 16 – Dec 15: Php 750.00•Dec 16 – Dec 30 Php 850.00

oTransportation and food will be shouldered by the ACs.

w/o dorm+ P 375 for

dorm accomm.

RPACE’S TARGET RATE

Registration Items

Registration Items (c/o RPACE-UMYF)

Items Cost

Transportation Php 400.00

Food 560.00

Secretariat( Supplies & Promotions) 10.00

Contingency 20.00

TOTAL 990.00

LET’S RECAP: TOTAL REGISTRATION

Expense Item Cost

Accom w/Dorm Php 1075.00

Program-Mat

Transportation 400.00

Food 600.00

Promotions 10.00

Contingency 20.00

TOTAL 2105.00

•Each RPACE delegate needs P 2105 for the whole CI.

•Target RPACE Reg is P2000 (December 26 Rate)

•What if we pre-register?

P 700 + 375 (dorm)

SUBSIDIZED RATES FOR EARLY BIRDS

Nov 7 Dec 5 Dec 26

Local 1500 1600 2000

Mission 1200 1300 2000

Workers 1200

•These are subsidized rates, how much in total needs to be raised to ensure these rates won’t change?•RPACE Pre-Reg rates:•Nov. 7 P850.00•Dec.5 P950.00

Nov-07 Dec-05 Dec-2620% 30% 50% Collected Reg Subsidy Needed

350 87150 139440 290500 614,075.00 350X 2100 735,000.00 120,925.0014280 23205 59500

20% 30% 50%250 62250 99600 207500 438,625.00 250X2100 525,000.00 86,375.00

10200 16575 42500

20% 30% 50%150 37350 59760 124500 263,175.00 150X2100 315,000.00 51,825.00

6120 9945 25500

Local Church (83%) Full Cost Reg 2,100.00Mission & Workers (17%)

Total Cost

Subsidy Computation Based on Estimated Registration Rate and Payment Date

FUND RAISING ACTIVITIES(ANNUAL TO LOCAL LEVEL)

RECEIPTS P190,000.00I. Event (Concert) 100,000.00II. Merchandise 30,000.00III. Solicitations 60,000.00

DISBURSEMENTS P 70,000.00I. Event 49,500.00II. Merchandise 20,000.00III. Solicitations 500.00

Target Profit Php 120,000.00

HOW CAN I TAKE PART?

• Sell Ticket and Merchandise

• Participate in the Band Contest

• Lend Band Instruments

• Refer people for solicitation

Finance Process

• Payment Centers– PACE Site and San Juan UMC

• Payment SOP– TBA

Finance Policies

• Transferable but non-refundable. E.g.

Delegates Cost/head

10 ( Dec 26) 2000 P 20,000.00

11 (Pre-registered) 850 (9,350.00)

TOTAL Payable by Dec 26 is Php 11,500.00

SUMMARY OF SUPPORT NEEDED

PROGRAM: SUPPORT NEEDED

BS & Small Group Facilitator Qualificationso 18 years old and aboveo Senior UMYF, UMYAF and Church Workerso Will stay from December 26-30o Will attend the BS Leaders Orientation on November 13 @

Harris Memorial College, Reg Fee: Php 50.00 Program Committee Staffo Willing to immerse self with the details of the program

structureo Will stay from December 26-30o Will attend the CILT on October 29-30

SECRETARIAT: SUPPORT NEEDED

5 official photographers for RPACE UMYF Estimate headcount per local church attendance

through the sign-up sheet to be distributed during the break.

TECHNICAL: SUPPORT NEEDED

Transportation Bus Provider Bidding- Nov 5 2 Stand By Church Vehicles and Motorcycles 20 Female, 20 Male marshals We need 1 SET of the following• DLP/LCD Projector• Sound system (2 speakers, 1 Mixer)• 2 amplifier, 2-3 microphone• Acoustic guitar and/or keyboard• Beat box 2-way Radio and a megaphone for the CI per district 3 Nurses and 1 Doctor

FINANCE: SUPPORT NEEDED

• Solicitation Referrals• Sell Ticket and

Merchandise• Participate in the Band

Contest• Lend Band Instruments • Refer contacts for sound

system

DEADLINES I NEED TO REMEMBER?

• Caterer Bidding November 5, Friday– Requirements

All cooking & eating utensils Own water supply for cooking 10-member kitchen staff only Transportation cost shall be incorporated in their quotation.

• Pre-Registration Date: Nov 5• Remittance of Solicitations December, 2nd week

FAQs, Suggestions, Reminders

PROGRAM COMMITTEE

FAQs

How can you ensure that a delegation as big as this can absorb the message of the CI as whole? The delegation will be segmentized according to age

and spiritual exposure. One focus area will be developed per day. Several methodologies will be used to reinforce the

concepts (e.g. medium group events, big group sessions and bible study sessions)

The expertise of our Pastors, Deaconesses, and Young Adults to translate biblical concepts into practical spiritual practices will be very crucial.

FAQs

What do you plan to do as an aftermath of the CI? Work in partnership with our local Pastors to strengthen the

understanding and appreciation of the UMYFs of their Methodist roots

Develop opportunities for the UMYFs to learn more about their passion for service (e.g. environment, minority groups, illiterate children, etc.) utilizing social multimedia and learning sessions

Create an avenue where they can respond to this passion for service

Ensure that this avenue will translate to a financial pool to donate to one specific mission church under the RPACE UMYF as a statement of solidarity before 2011 ends.

Additional Inquiries

How will the Evangelistic Night sessions be managed? Will there be any counseling sessions after which? The Pastors will play a very crucial role during the

Evangelistic Night MEA CI Program Committee will ensure that the Counseling

section will be mobilized during the Evangelistic Night. The MEA Program Committee Head requested for the

support of RPACE in forming and mobilizing this unit as it one of the strengths of RPACE.

The coordination with RPACE regarding the formation of the counseling team shall be done by the MEA Program Committee.

Additional Inquiries

If workers are mandated to attend as facilitators for the MEA CI, what will be the implications of this to the local churches? Local churches are encouraged to support their Pastors

to attend the CI by shouldering their Pastor’s registration fee.

It was suggested that the District Superintendents identify specific names of the Pastors who will be the BS leaders per district as soon as possible.

Additional Inquiries

Will mission churches who cannot join the MEA CI have their own parallel activity? A post CI event shall be organized where they can

participate.

Reminders

Please ensure that a clear discussion and fair approach will be done regarding the principles of prophetic ministry (and/or advocacy) across all levels of understanding.

On Nov 13 at Harris Memorial College, during the BS Leaders Orientation, a discussion on the specifics of the content will be done. Please attend for more clarification.

Also, on Oct 29-30, the CILT will also dry run on the topics and activities. Please attend for more clarification.

SECRETARIAT COMMITTEE

Notes

Draft of the endorsement letter will be included in the Info Pack #2 to be distributed on October 24 to all local churches

Local pastors shall conduct the screening and will in turn send the recommended UMYFers to attend the MEA CI.

TECHNICAL COMMITTEE

FAQs

How will you ensure the safety and security of the delegation? Joint effort between the Pastors and UMYAF, MEA

marshals and staff to continuously monitor orderliness. Presence of a medical team will be ensured Barangay tanod and local government personnel will

be coordinated

FAQs

What will be the crucial role of the workers in discipline management? Role models of program implementation Encouragers of program attendance Counselors for any spiritual concerns

Suggestions

AVP of Security Rules and Regulations Place Rules & Regulations at the back of the ID for

easy reference for the marshals

Motions

All UMM District Presidents are requested to coordinate with their UMM members to serve as marshals for the MEA CI.

RPACE-UMYAF declared support for the MEA CI needs (facilitators, medical teams, etc). An official communication will be sent across local churches informing them of these needs.

WSCS members are also encouraged to take an active part in the MEA CI.

Suggestions

Create an AVP of Security Rules and Regulations Place Rules & Regulations at the back of the ID for

easy reference for the marshals

FINANCE COMMITTEE

FAQs What are the details of the P2105 full registration cost?

1075: Accommodation and Program Materials 400: Transportation 600: Food 30: Secretariat, Promotional, Contingency

How much will RPACE raise in order to subsidize the P 2105 full cost? Minimum of P 51,825.00 (for 150) and Maximum of

P120,925.00 (for 350). Are registration fees transferrable?

Yes. Pre-registration fees are transferrable but NON-REFUNDABLE.

Questions

What happens if the target amount to be raised is not reached? By faith, we will reach this through collaborative (from annual to local)

effort. Otherwise, a fixed ratio of subsidy will be computed and applied in the

registration rate, depending on the number of confirmed registrants by December 5.

How much is the current fund of the RPACE-UMYF to date? As of October 16, P4,000.00 The financial statements shall be presented to the COM of the two

RPACE Districts.

Suggestions

D.S. Mabuti suggested to look into the option of a senior UMYFer to sponsor a new UMYFer to join the CI. This was referred back to the UMYF who shall be responsible in drafting the sponsorship letter.

Pastor Francis Pera suggested to tap local churches who can provide transportation support (back and forth) to possibly cut on overall cost, BUT their local delegates will still pay the same registration fee. This was referred back to the RPACE Technical Committee for review and to check churches who are willing to provide the support, given that they will be committing back and forth transportation, and that the over-all goals of safety & security and time management will be achieved.