mcminn county board of education in regular...
TRANSCRIPT
May 14, 2015
McMinn County Board of Education
In Regular Monthly Session
Thursday, May 14, 2015
The McMinn County Board of Education met immediately prior to the regular session meeting at 4:15
p.m. via distance conferencing with TSBA’s Executive Director, Dr. Tammy Grissom, to review the
Board’s self-evaluation.
The McMinn County Board of Education met in regular monthly session on Thursday, May 14,
2015 at 5:00 p.m. at the Center for Educational Excellence.
Chairman Howard called the meeting to order and asked for the roll call.
ROLL CALL PRESENT ABSENT
Sharon Brown Mike Lowry
Donna Cagle
Larry Cantrell
Mike Cochran
Joe Coleman
Johnna Hampton
Melinda King
Henry Webb
Chairman Howard
Chairman Howard welcomed everyone to tonight’s meeting of the board.
PLEDGE OF ALLEGIANCE
Chairman Howard recognized Mr. David McDonald, Riceville Elementary School Principal who
introduced Ms. Lyla Dunlop. Lyla is a Kindergarten student at Riceville Elementary School and
led tonight’s pledge of allegiance.
APPROVE AGENDA 1. GUESTS a. Volunteer of the Month- Riceville Elementary School b. STEM- Intel Science Regional Fair Competition- Student Participants c. “EverFi” Teacher Award Recognition, Athens Federal Community Bank 2. REGULAR CONSENT AGENDA a. Minutes- Regular Monthly Session Meeting- April 14, 2015 b. Salary Supplements c. Bids and Purchases d. Budget Amendments e. Surplus Equipment f. Field Trip Requests g. Fundraiser Request h. 2015 Summer School Schedule
May 14, 2015
i. Consolidated Application Approval for IDEA/ESEA-2016 2A. UPDATED CONSENT AGENDA a. Revised Consolidated Application Approval for IDEA/ESEA-2016 3. PERSONNEL a. Personnel Actions b. Personnel Recommendations for 2015/16- Central Office/Annex 4. COMMUNICATIONS a. TSBA Summer Law Institute- July 24-25/2015 b. Change Order- Boiler Replacement Rogers Creek c. School Nutrition Request- Carol Young, Supervisor d. Change Order- Bus Barn Roofing Project 5. REPORTS a. Review Policy Section 6.406-6.710 b. Second Reading, Policy 6.606-Student Records 6. DIRECTOR OF SCHOOL’S REPORT 7. PRAISES & COMPLIMENTS 8. CHAIRMAN’S COMMENTS a. Board Workshop Agenda- Thursday, May 21, 2015 @ 4-7:00 p.m. b. TSBA Southeast District Director Recommendation- Larry Cantrell ADJOURN
Chairman Howard asked for a motion to approve the agenda as presented. A motion to approve
the agenda was made by Larry Cantrell, seconded by Johnna Hampton. Chairman Howard asked
for any discussion, Mike Cochran stated he would like to add an item to the agenda regarding the
change from ten to twelve month payroll for teachers. Chairman Howard stated we had a motion
and second on the floor to approve the agenda as is and asked Mr. Cochran if he would make his
request in the form of an amendment to the motion. Mr. Cochran asked for an amendment to the
motion to add the agenda item. Chairman Howard asked for a second to the motion. Larry
Cantrell seconded the amendment motion. A voice vote was recorded. Motion carried by
unanimous vote. Chairman Howard asked for a voice vote of the original motion to approve the
agenda. A voice vote was taken. Motion carried by unanimous vote.
Chairman Howard stated Mr. Cochran’s item for discussion would be added under the updated
consent agenda.
1. GUESTS
a. Volunteer of the Month- Riceville Elementary School
Principal David McDonald recognized Ms. Daisy Dunlop as the Volunteer of the Month.
Principal McDonald said Ms. Dunlop was their PTO president and was always very helpful with
the students at the school. He presented her with a certificate of appreciation for her volunteer
work.
b. STEM-Intel Science Regional Fair Competition Student Participants
May 14, 2015
Ms. Cindy Studdard and Ms. Brandy Bridwell, MCHS teachers, were present to introduce
students from the system that recently participated in the regional STEM-Intel Science Fair
competition. The following students were present and recognized:
Blake Thompson, Dylan Beverly, Jessica Russell, Jake Murphey, Alexandria Ray, Joshua
Prsnall, Stanley Striker, Justin Nile, Anu Kumar, Caitlin Sindlinger, Destiny Henry, and Kayla
Brown. Ms. Abby Newberry and Hunter Lankford were unable to be present.
Ms. Studdard said two of our students, Justin Pritchett and Bailey Witt, were selected to attend
and were currently in Pittsburgh, PA at the International Science and Engineering Fair. She said
the students had been in contact with her and said that they were able to attend lectures of Nobel
Prize winners during their conference attendance and were really enjoying their trip. Mr. Blevins
thanked them for attending tonight’s meeting.
c. “EverFi” Teacher Award Recognition, Athens Federal Community Bank
Mr. Blevins recognized Mr. Jonathan Pierce, Career and Technical Education Supervisor, to
introduce tonight’s guest. Mr. Pierce said a couple of years ago, Athens Federal Bank
approached the school system with an opportunity for our secondary students. He said the bank
has since sponsored the “EverFi” financial management project based learning program to be
used in our high school curriculum. Mr. Pierce stated recently, one of our instructors of the
program was recognized for her teaching efforts. Mr. Pierce recognized Ms. Candace Layman,
Career and Technical Education Teacher, as this year’s recipient of the “EverFi” award. Mr.
Pierce also recognized Ms. Amy Jo Billings, Athens Federal Community Bank Representative,
who was present and thanked her and the bank for their support.
2. REGULAR CONSENT AGENDA
a. Minutes- Regular Monthly Session Meeting: April 14, 2015
b. Salary Supplements
Carter, Brent 4/6/2015 MCHS Bus Driver 100.00
Carter, Brent 4/9/2015 MCHS Bus Driver 100.00
Cobble, Kathy 4/9/2015 Spec. Ed. Bus Driver 20.00
Cook, Paul 4/16/2015 Eng. Bus Driver 60.00
Cook, Paul 4/23/2015 Eng. Bus Driver 60.00
Derrick, Kathy 4/17/2015 MVS Bus Driver 40.00
Derrick, Kathy 4/23/2015 MVS Bus Driver 60.00
Givens, Kathy 4/6-10,13-17,20-24,27-30/2015 Spec. Ed. Bus Driver 380.00
Jellison, Yvonne 4/18/2015 MCHS Bus Driver 100.00
Manders, Phillip 3/26/2015 Pathways Grant Bus Driver 60.00
McConkey, Stan 3/26/2015 Eng. Bus Driver 60.00
Moss, Lisa 4/6-10,13-16,20-23/2015 Spec. Ed. Bus Driver 260.00
Moss, Lisa 4/7/2015 Spec. Ed. Bus Driver 40.00
May 14, 2015
Murray, Mary 4/17/2015 Spec. Ed. Bus Driver 60.00
Murray, Mary 4/24/2015 Spec. Ed. Bus Driver 60.00
Murray, Mary 4/6-10, 13-15/2015 Spec. Ed. Bus Driver 160.00
Murray, Mary 4/6-10,13-17,20-23/2015 Spec. Ed. Bus Driver 280.00
Newman, Jeannie
4/21/2015 EK Baker Sub Bus Driver
60.00
Norwood, Marcy
3/23-27, 4/6-10,13-17,20/2015 Spec. Ed. Bus Driver 640.00
Pierce, Terry 5/1/2015 PreK Bus Driver 60.00
Shelton, Judy 4/24/2015 Niota Bus Driver 60.00
Skidmore, Chris 5/1/2015 MCHS Coach 100.00
Stoika David 5/1/2015 MCHS Coach 100.00
Tate, Jackie 4/17/2015 MVS Bus Driver 60.00
Watkins, Judy 3/25/2015 AACC/McMinn Tmrow
Bus Driver 60.00
c. Bids and Purchases
REQUISTION
CEV $13,275.00
Lubbock, TX
This requisition is for online textbooks renewals for CTE Classes- only source
EQUIPMENT RENTAL/LEASE REQUEST
Beeler Impression Products- 3 Lanier copiers at Central High School
Two (2) Lanier copiers – 60 mos. $38/month $.01 copy
Use of one (1) copier- $.02 copy/ 48 mos.
BID
School Nutrition Bid Awards for 2015/16 SY- through Southeast Buying Group
New Bids-
Chemicals Rayco, Inc., $1,690, EcoLab, $2,790, IWC no bid
Hood Cleaning Master Blaster, Cleveland, TN $13,965 and Kendrick $22,306
Athens City, Bradley County, Cleveland City, Etowah City,
McMinn County, Polk County, Marion County and Sequatchie
issued a bid.
This bid will average $245 per school for McMinn County
Bid Renewals for one year as allowed in original bid conditions Beverages Coca Cola, high school only
Bread BBU/Earthgrains
May 14, 2015
Food, Non-Food Supplies IWC
Ice Cream Mayfield’s Dairy
Milk Mayfield’s Dairy
Produce T&T
Small wares Strategic
BIDS AND PURCHASES (continued)
BID
Walk-In Freezer- Central High School-
Rec. Bid Award to:
Strategic, Knoxville, TN: $30,889.63
Walk-In Freezer- Englewood Elementary School
Rec. Bid Award to:
Strategic, Knoxville, TN: $38,171.82
BID
Concrete Freezer Pads for Englewood Elementary and Central High School
Rec. Bid Award to:
East TN Construction Services, Inc. Englewood, TN $40,480.00
(Bid Item 2 was thought to be an addition necessary for the project, but will not be needed.)
d. Budget Amendments
GENERAL PURPOSE SCHOOL- #141
To budget expenditures from TennCare Reserve Funds for the purchase of the new upgraded
version of the Success Maker.
GENERAL PURPOSE SCHOOL-#141
To enter the budget for the Arts Student Ticket Subsidy Grant funds that have been awarded to
Calhoun Elementary School, Mt. View Elementary School, Niota Elementary, and Rogers Creek
Elementary School.
e. Surplus Equipment
A list of equipment to be declared surplus was submitted by the following schools for approval
prior to disposal:
E.K. Baker- kitchen equipment (salvage)
CHS- computer equipment (recycle)
May 14, 2015
MCTEC- Computer equipment (recycle)
f. Field Trip Requests
MCMINN COUNTY HIGH SCHOOL
Tribe Rugby Team- requests permission for the team to travel to the following competitions:
Alabama State Games- Dothan, AL-June 2-15, 2015
South Regional Cup Tournament- Charlotte, NC- June 19-21, 2015
g. Fundraiser Request
Englewood Elementary School-requests to sell concessions (16 days)
Monies raised will be used for school-wide instructional materials
h. 2015 Summer School Schedule
Secondary Education Grades 9-12
Location: McMinn County High School
Session I -7:45-11:15 AM Session II -11:45-3:15 PM
Dates: June 2 – June 26 (20 days)
Daily Schedule: Summer School classes will be held Monday through Friday. Each class will
be three and a half hours. Students are not permitted to take first time credits; only half credit
courses are offered. Students are responsible for enrolling in the correct courses and advised to
see High School counselor before registering.
Courses: The following classes will be offered pending sufficient enrollment and teacher
availability.
Algebra II English I, II, III, IV U.S. History World History
Geometry Spanish I, II
i. Consolidated Application Approval for IDEA/ESEA-2016
The consolidated application approval for IDEA/ESEA was submitted for approval for budget
year 2016. The project period begins 7/1/2015 to 9/30/2016 and includes Title1-A, Title II-A,
Title III-ELL, Title VI, IDEA Part B, and IDEA Pre-School. The total operating budget was
$2,944,068.56.
Chairman Howard asked for any items to be pulled from the regular consent agenda for approval.
Mr. Blevins requested to remove item 2i from the regular consent agenda to discuss and approve
under the updated consent agenda. Mr. Blevins recommended the remainder of the regular
consent agenda for approval. A motion to approve was made by Larry Cantrell, seconded by
Henry Webb. A voice vote was recorded. Motion carried by unanimous vote.
May 14, 2015
2A. UPDATED CONSENT AGENDA
a. Revised Consolidated Application Approval for IDEA/ESEA-2016
Mr. Blevins stated revisions were made to the 2016 consolidated application under Section Title I-A to
line item 499, Other Supplies and Materials and line item 599-Other Charges. He said the changes did
not affect the total budget and were contained in this section with these two line items only.
Chairman Howard asked for any questions. Mr. Blevins recommended the updated consent
agenda for approval. A motion to approve was made by Larry Cantrell, seconded by Donna
Cagle. Chairman Howard stated his wife was a special education employee and that he would be
voting on the best interest of the school system. A voice vote was taken. Motion carried by
unanimous vote.
Addition to the Updated Consent Agenda, Discussion of 10-12 payroll checks for teachers, at
the request of Mr. Mike Cochran.
Chairman Howard asked Mr. Cochran to address the item added to the agenda. Mr. Cochran said
he understood 87% of the para-professionals had requested for to move to a 12 month payroll
instead of a 10 month payroll, but thought employees who did not want to do this the option of
remaining on their current 10 check payroll. Mr. Blevins said when meeting with the finance
office to discuss the transition, the finance office stated we would need to move all of our
employees to a 12 check payroll or nothing. Mr. Blevins said at this time, there are only 18
professionals who still receive their salary in the 10 month option. Mr. Cochran said by doing
so, this would be deferring 17% of the employees’ salary back to June and felt like the employee
should have the option of remaining in their current status and said this was something he felt as
though the board should discuss before making a decision.
Chairman Howard asked for other comments. Chairman Howard said this can be referred to the
policy committee for review and asked if there was any action to be taken tonight. No action was
taken. Mr. Blevins said we are the only system in this area that has not moved to this process
and understands his concerns. He also stated with the changes, we would be moving to 12
month payroll deductions. Chairman Howard stated this would be deferred to the policy
committee meeting in June.
3. PERSONNEL
a. Personnel Actions
PROFESSIONALS
Last Name First Name Assignment Action Location EFFECTIVE
Trammell Brian Bus Driver Add
4/29/2015
PARA PROF
May 14, 2015
Beasley Minnie Cafeteria Retire Rog. CRL 5/22/2015
Bivens Katrina Bus Driver Retire
5/22/2015
Crabtree Johnny Mechanic Supv Resign Bus Barn 4/15/2015
Cummins Nancy PT Music Teacher Resign ENG 5/22/2015
Dickey Sid Custodian to Head Maintenance Transfer MCHS 4/20/2015
Ingram Glenda Cafeteria Retire CHS 4/9/2015
King Jesse PT Café Retire RCVL 5/22/2015
Manders Phillip Bus Driver Resign
4/24/2015
Shelton Judy Bus Driver Retire
5/22/2015
Watkins Donnie Bus Driver Hire
4/6/2015
Withrow Danny Head Maintenance Retire MCHS 4/16/2015
LEAVE OF ABSENCE Simpson Joyce Military Leave
CHS 5/4-5/7/2015
Toomey Suzie LOA
RCVL 4/20-5/26/2015
Webb Ouiga LOA
4/13-5/29/2015
PROFESSIONALS
Last Name First Name Assignment Action Location EFFECTIVE
PARA PROF Arnett Pat Bus Driver Retire
3/3/2015
Brown Donald Head Custodian Transfer RCVL 2/20/2015
Cantrell Missy Coord. School Health Asst. Retire Center 6/30/2015
Fulbright Janice PT Secretary Resign Niota 2/13/2015
Ferguson Candi PT Aide Hire MCHS 2/23/2015
Sturgill Jessie PT Aide Hire MCHS 2/23/2015
Thompson Joy PT Secretary Hire Niota 2/12/2015
LEAVE OF ABSENCE Armwine Anna Teacher LOA
4/6-7/1/15
Mr. Blevins recognized Ms. Judy Shelton and stated she has been a bus driver with the school
system for over 35 years. Mr. Blevins reminded the board of the para-professional retirement
incentive for employees who retire from the school system and meet the qualifications. He stated
Ms. Shelton had met those qualifications and was eligible for the incentive. He commended her
and others retiring for their dedication to the school system.
b. Personnel Recommendations for 2015/16 Central Office and Annex Employees
May 14, 2015
CENTRAL OFFICE SUPERVISORS
Armstrong Melody Early Childhood-Pre K - 3 Barham Norma Coordinated School Health (11 mos)
Barnett Russ Transportation
Creasman Ronnie Special Education
Gaston Joe Federal Projects Director Parkison Lee TIF/Student Data Mgmt/ Attendance
Pierce Jill Chief Technology Officer Pierce Jonathan Vocational Director Swanson Phillip Secondary
Vinson Diane Elementary (grades 4-8) Young Carol Food Service
CENTRAL OFFICE STAFF Bivens Kim Exec. Assistant
Brown Mistina School Psychologist Bryan Angie Supervisor's Assistant
Cantrell Doris Coordinated School Health Asst. (120 Day Contract)
Clay Mike Data Base Coordinator Hodges Sandy Receptionist
Howard Darlene Spec. Education Assistant Hull Stephen School Psychologist McCracken Darren Computer Tech
Moore Troy Computer Tech Morgan Rebecca Data Coach Pritchett Hugh Technology Coordinator
Roberts Christy Insurance/Benefits Coord. Simpson Kim Federal Projects Assistant
Snyder Jackie Food Service Asst.
MAINTENANCE/TRANSPORTATION Bailey Sheila Secretary Brazer Scott Mechanic Cook Larry Maintenance Supervisor
Cook Danny Maintenance Corbitt Dennis Asst. Mech. Supervisor
Vacant Position
Mechanic Supervisor Galyon Scott Asst. Maintenance Supv.
May 14, 2015
Givens Tony Maintenance Glass Colby Maintenance Mason Sam Mechanic McInturff Mickey Maintenance Morgan William Mechanic Raper Steven Maintenance Shell Mike Maintenance Tilley Matthew Maintenance
Chairman Howard said the list of personnel actions was provided for the board’s information
only and required no action from the board.
4. COMMUNICATIONS
a.TSBA Summer Law Institute
Mr. Blevins said the dates for the TSBA Summer Law Institute were July 24-25, 2015 in
Gatlinburg and just wanted to give the board the dates so plans could be made to attend. He said
we will get a count of those attending at the June meeting.
b. Change Order- Boiler Replacement
This change order is to the boiler replacement project at Rogers Creek Elementary School and is
in the amount of $2,575.00. This is a decrease to the final project cost.
c. School Nutrition Request- Carol Young, Supervisor
Ms. Carol Young made a presentation to the board of proposed cafeteria renovations at Central
High School. She said she has met with school administration and student leaders for their input
with the project. Ms. Young said the project would include a variety of new tables of different
shapes and heights along with a variety of new colors. She said there would be team logos and
artwork on the walls in and around the dining area as well as into the serving areas. Ms. Young
said research shows when a renovation is done to a dining room, participation generally goes up.
Ms. Young said the quotes for the project cost were around $100,000 and asked the board for
approval to proceed. Mr. Blevins said he was confident the project could be completed before
students arrive in the fall and recommended the approval. Melinda King made the motion to
approve, seconded by Joe Coleman. A voice vote was taken. Motion carried by unanimous vote.
d. Change order- Bus Barn Roofing project
This change order is for the roofing project at the bus barn and would increase the project total
by $1,037.
Mr. Blevins asked Chairman Howard to discuss both items 4b and 4d together. Mr. Blevins said
the first change order was decreasing the boiler project cost but with item 4d, the change order
was an increase. He said the repairs to the bus barn were long overdue leaving the roof in poor
May 14, 2015
shape. Mr. Blevins said he also included in tonight’ board packet, a letter from Russell Thress
commending West Roofing for their work and completion time with the project. Mr. Blevins
recommended both change orders for approval. Chairman Howard asked for any discussion.
Donna Cagle made a motion to approve, seconded by Henry Webb. A voice vote was recorded.
Motion carried by unanimous vote.
5. REPORTS
a. Review Policy Section 6.406-6.710
Chairman Howard, asked the board to review this section in their policy manuals and to contact Ms.
Johnna Hampton or Mr. Gaston with any questions.
b. Second Reading, Policy 6.606- Student Records
Chairman Howard stated this policy was approved on the first reading last month and comes as a motion
of recommendation to approve as policy from the policy committee. Mr. Blevins concurred with the
motion. Larry Cantrell seconded the motion. A voice vote was taken. Motion carried unanimously.
6. DIRECTOR OF SCHOOL’S REPORT
Mr. Blevins said he met with supervisors today to plan professional development for this
summer and fall and would be sending the board a copy of the professional development
calendar once completed. He said he was excited about the training opportunities that would be
available to our teachers as it was a very impressive list of activities.
7. PRAISES & COMPLIMENTS
Larry Cantrell said he appreciates the students and teachers for their involvement in the STEM program
and for those who have made the program possible.
Henry Webb stated he attended the state fiscal workshop along with Mr. Blevins and that they were
awaiting final BEP numbers and insurance costs before proceeding with the budget proposal. He said he
was working on a packet of information to share with the board as they begin the budget process for the
upcoming fiscal year.
8. CHAIRMAN’S COMMENTS
a. Board Workshop Agenda
MCMINN COUNTY BOARD OF EDUCATION
BOARD WORKSHOP
THURSDAY, MAY 21, 2015
4:00-7:00 P.M.
Center for Educational Excellence-Board Room
Workshop Agenda
May 14, 2015
4:00-5:15 p.m. Discussion of Final 2015 Education Bills
Dr. John Forgety, State Representative
Mr. Nathan James, Director of Legislative Affairs
5:15-5:25 p.m. Break
5:25-6:00 p.m. Review of Electronic Sign In/Out Software
Mr. Mickey Blevins, Director of Schools
6:00-6:30 p.m. Long Range Athletic Facility Updates
6:30-6:55 p.m. Long Range Building Discussion
6:55-7:00 p.m. Wrap-Up
Chairman Howard reminded the board of the upcoming board workshop and said Dr. Forgety had invited
Mr. Nathan James, Director of Legislative Affairs with TN Board of Education to also attend. Chairman
Howard said he has revised the agenda to reflect this addition and encouraged everyone to be present.
b. TSBA Southeast District Director Recommendation- Larry Cantrell
RECOMMENDATION FOR LARRY D.CANTRELL TO SERVE AS SOUTHEAST DISTRICT
DIRECTOR
I t being a responsibility of the McMinn County School Board to provide for and support the education of
the students of McMinn County as well as provide warranted leadership for School Boards across the
great state of Tennessee,
McMinn County School Board recommends the appointment of Larry D. Cantrell, to serve on the Board
of Directors of the Tennessee School Boards Association, for the Southeast District, stating:
Larry represents the highest caliber of product of McMinn County School System having graduated as
Valedictorian in 1969 from McMinn County High School;
Larry serves residents of McMinn County, as well as surrounding counties
i n Southeast Tennessee, for over 30 years in his chosen profession as an attorney being a member of the
McMinn County and the Tennessee State Bar Associations;
Du ring the last three decades, Larry has served his com m unity in a myriad of ways including presiding
over and being active in the Athens Rotary Club , being an active part of the McMinn Senior Citizens
Building program, being an active pa1t of Keith Church since 1962, including serving as the hand bell
director for over 20 years, substitute organist, youth fellowship assistance, and presiding over two major
building projects as the building committee chair, among other positions and committees;
May 14, 2015
Larry has proudly served on McMinn County School Board since 1998 and over the years has served on
multiple committees, achieving the Level V Boardmanship designation while also serving as a Tennessee
School Board Ambassador, and at numerous conventions serving as a voting delegate to the Tennessee
School Boards Association;
Therefore, we being elected members of the McMinn County School Board recommend that the
TSBA Board of Directors elect and appoint Larry D. Cantrell to serve on the TSBA Board of
Directors representing the Southeast District.
Chairman Howard stated a resolution was included in tonight’s board packet in support of Mr. Cantrell to
be considered for this position. Henry Webb made a motion to approve the resolution, seconded by
Melinda King. Chairman Howard asked for any discussion. A voice vote was taken, motion carried by
unanimous vote. Mr. Cantrell thanked the board for their support of this endeavor.
Chairman Howard said in June, the board would be having a workshop to review the evaluation results of
the Director of Schools. He said this could be done immediately prior to the next regular monthly session
meeting of the board. Chairman Howard also stated that during the June board meeting, he would like to
add to the agenda an item for discussion to extend Mr. Blevins’ contract for another two years. He said
according to TCA, this item was to be the first item on the agenda.
Chairman Howard adjourned the meeting.
_______________________________________ _______________________________________
Chairperson’s Signature Director of School’s Signature