Mayor William P. Doyle Councilor Lynn H. Copeland Councilor Marshall Archer Councilor Alan R. Minthorn Councilor Jim Purdy Councilor Jodi L. MacPhail Councilor Joseph Gunn Councilor Nathan D. Johnston

SacoMaine.org | 300 Main Street, Saco, Maine 04072 | (207) 282-4191

SACO CITY COUNCIL MEETING MONDAY, APRIL 13, 2020 – 6:30PM ONLINE MEETING VIA ZOOM (SEE BELOW FOR MORE INFORMATION)

I. CALL TO ORDER II. RECOGNITION OF MEMBERS PRESENT III. PLEDGE OF ALLEGIANCE IV. GENERAL V. COMMITTEE CORRESPONDENCE TO COUNCIL VI. PUBLIC COMMENT VII. APPROVAL OF MINUTES: March 30 and April 6, 2020 VIII. CONSENT ITEMS IX. ACTION ITEMS

A. Equal Rights Act Resolution P2 X. NEW BUSINESS

A. Budget Update P4 B. Department Budget Presentations:

• Communications • Fire/EMS • Code Enforcement • City Clerk • Assessing

XI. ADMINISTRATIVE UPDATE XII. COUNCIL DISCUSSION AND COMMENT XIII. EXECUTIVE SESSION: “Be it Ordered that the City Council enter into executive session, pursuant to [M.R.S.A. Title 1, Chapter 13, Subchapter 1, §405(6)]:

(C) CEA Discussion XIV. REPORT FROM EXECUTIVE SESSION XV. ADJOURNMENT

INFO ON COUNCIL MEETINGS WHILE CITY HALL IS CLOSED TO THE PUBLIC For up to date information on watching Council meetings and submitting public comments, visit

sacomaine.org/watchmeetings

ELECTED OFFICIALS EMAIL ADDRESSES To reach Saco’s Elected Officials use first letter of first name last name @sacomaine.org.

Ex: bdoyle@sacomaine.org. See a list of the Elected Officials above. Starting with Mayor Bill Doyle, Councilor Archer, Ward 1, Councilor Purdy, Ward 2, etc.

1

MEETING ITEM COMMENTARY

AGENDA ITEM: Equal Rights Act Resolution

COUNCIL RESOURCE: Councilor Lynn Copeland

STAFF RESOURCE: City Administrator Bryan Kaenrath

BACKGROUND: A number of communities across the state are taking up the attached Resolution to support Maine passing an ERA Amendment that is pending before the State Legislature.

Legislative Document 433: Resolution: Proposing an Amendment to the Constitution of Maine to Explicitly Prohibit Discrimination Based on the Sex of an Individual.

RECOMMENDATION: Staff recommends approving the resolution.

SUGGESTED MOTION: “Be it Resolved that the Saco City Council supports the Equal Rights Act Resolution below:

WHEREAS, at the State of Maine's founding women were not recognized as citizens under the new Constitution and were unable to vote;

WHEREAS, it was not until one hundred years after Maine became a state that most women earned the right to vote through the ratification of the 19th Amendment;

WHEREAS, the right to vote remains women's only constitutionally protected right, in Maine and nationally;

WHEREAS, all other rights that women have won have come as a result of legislation, legal decisions, or regulation, and those rights are more easily reversed;

WHEREAS, Maine's legislature ratified the federal Equal Rights Amendment in a bipartisan vote in 1974;

WHEREAS, there exists no language in Maine's Constitution prohibiting discrimination on the basis of sex;

ACTION ITEM: A April 13, 2020

2

WHEREAS, the final decision of whether to amend Maine's Constitution is not in the hands of the legislature, but of the voters;

WHEREAS, an amendment passed in this session can be on the ballot on November 3, 2020;

RESOLVED: In Maine's bicentennial year, and the centennial of woman suffrage, the City of Saco calls on the Maine legislature to pass LD 433, the Maine Equal Rights Amendment, which reads simply, Equality of rights under the law may not be denied or abridged by the State or any political subdivision of the State based on the sex of an individual. The legislature has the power to enforce this section by appropriate legislation.

“I move to approve the Resolution.”

ACTION ITEM: A April 13, 2020

3

General Fund Budget Update1 Overall - With the second half of taxes collected, the City has reached its peak unassigned fund balance level at

37.01% of the adopted budget. This amount will come down over the next three months as expenses continue to

roll in prior to next year's tax commitment. Expenses are tracking a touch behind, 2% behind forecast, while

revenues are tracking a touch ahead, 1% ahead of forecast. Net operating Income overall is $10.7 million. Net

favorability versus forecast is $1.3 million.

2 Council - 39% behind forecast. Half of the lag is due to Council pay, which is quarterly rather than biweekly. The

other half is slow YTD usage on operational lines, primarily miscellaneous expense and recognition/awards.

3 Human Resources - 16% behind forecast. Half of the lag is due to funds appropriated for a salary study, which

have not been expended just yet. The other half is related to software costs for Paychex. Paychex software costs

are currently being liquidated against a PO under IT, where the item was previously budgeted.

4 Information Technology - 10% behind forecast. Most of the lag is related to a one-time appropriation of $30,000

for a security threat study, which has been handled in-house instead.

5 Insurance - 25% behind forecast. The City has enjoyed a savings of $58,614 thanks to a detailed analysis of

insurance premiums, which more precisely allocated annual costs between the City and School.

6 Police - 6% behind forecast. Vehicles ordered at the start of the year have yet to be delivered, so the expense of

outfitting them has not been paid as of yet. Equipment purchases approved as part of Amendment #7 have not yet

been expended. The MDEA position remains open, reducing base pay expenditures.

7 Public Works - 6% behind forecast. Public Works continues to work through capital, bond, and General Fund

projects simultaneously with limited staffing.

8 Solicitor - $4769 over budget. This line is now completely exhausted. We will reclass a portion of the overspend

to TIF funds where applicable, and bill the balance of solicitor funds to the contingency account.

9 Fire/Ambulance Revenues - 22% behind forecast. Transfers from the Ambulance Fund remain on hold while we

negotiate with Medicare.

10 Police Revenues - 59% behind forecast. The MDEA position remains open. This loss in revenue is offset by

lower expenditures on base pay.

11 Unallocated Revenues - 17% behind forecast. This placeholder amount remains lower than budgeted.

NEW BUSINESS ITEM: A April 13, 2020

4

10,693,429

1,406,287

(294,718)

11,804,998

8,970,993 15.98% of Adopted budget

Fund Name City General Fund 20,775,991 37.01% of Adopted budget*

Type Department

FY2019

Actual

FY2020

Adopted

FY2020

Budget

FY2020

Actual

FY2020

Encum

FY2020

Total

Total vs.

Forecast

Ahead /

(Behind)

Expense Assessor 212,678 222,762 224,964 160,417 0 160,417 (8,032) (5%)

Building Maintenance 61,602 0 5,190 4,038 0 4,038 (1,153) (22%)

Capital Projects 2,709,422 3,107,257 5,130,313 4,891,745 0 4,891,745 (82,249) (2%)

City Administration 370,896 411,768 474,216 351,163 0 351,163 (16,909) (5%)

City Clerk 328,120 325,665 328,570 242,602 885 243,487 (5,796) (2%)

Code Enforcement 298,504 391,321 395,862 296,432 0 296,432 4,049 1%

Contingency 491,655 200,958 443,918 387,452 0 387,452 (6,220) (2%)

Council 17,580 21,575 21,753 9,898 0 9,898 (6,230) (39%)

County Tax 1,197,241 1,236,890 1,236,890 1,238,045 0 1,238,045 1,155 0%

Federal Assistance 387,939 0 0 0 0 0 0

Finance 446,580 580,428 587,713 427,710 19,635 447,345 (10,079) (2%)

Fire/Ambulance 3,204,736 3,401,717 3,434,662 2,532,608 41,878 2,574,486 40,415 2%

Fringe Benefits 3,829,291 4,117,969 4,153,703 2,888,444 0 2,888,444 (147,006) (5%)

Human Resources 179,906 215,059 249,473 139,349 25,000 164,349 (31,785) (16%)

Information Technology 527,231 376,516 471,018 298,018 54,686 352,704 (40,818) (10%)

Insurance 243,254 233,750 233,750 175,136 0 175,136 (58,614) (25%)

Parks & Recreation 1,748,130 1,774,313 1,816,414 1,456,739 0 1,456,739 5,325 0%

Planning & Econ Dev 407,761 402,268 445,471 231,524 108,325 339,849 (933) (0%)

Police Department 3,808,311 4,126,872 4,263,340 2,923,057 63,380 2,986,437 (176,609) (6%)

Public Works 5,533,073 5,922,380 6,208,622 3,846,527 545,716 4,392,243 (301,781) (6%)

School Budget 27,267,360 26,079,064 26,079,064 19,559,298 0 19,559,298 782 0%

Solicitor 115,712 144,362 150,629 155,398 0 155,398 40,864 36%

Supported Entities 964,116 793,133 813,133 649,970 7,681 657,651 14,038 2%

Transfers 1,532,158 2,054,840 2,054,840 8,000 0 8,000 0 0%

Expense Total 55,883,256 56,140,867 59,223,508 42,873,570 867,186 43,740,756 (787,587) (2%)

plus Use of Designated Fund Balance

Net Operating Income (Use of Fund Balance)

General Fund Budget Update

Undesignated Fund Balance Curr

plus Undesignated Fund balance beginning of Year

Net Change in Undesignated Fund balance

less Increase in Designated Fund Balance

*May be lower at years' end.

NEW BUSINESS ITEM: A April 13, 2020

5

10,693,429

1,406,287

(294,718)

11,804,998

8,970,993 15.98% of Adopted budget

Fund Name City General Fund 20,775,991 37.01% of Adopted budget*

Type Department

FY2019

Actual

FY2020

Adopted

FY2020

Budget

FY2020

Actual

FY2020

Encum

FY2020

Total

Total vs.

Forecast

Ahead /

(Behind)

plus Use of Designated Fund Balance

Net Operating Income (Use of Fund Balance)

General Fund Budget Update

Undesignated Fund Balance Curr

plus Undesignated Fund balance beginning of Year

Net Change in Undesignated Fund balance

less Increase in Designated Fund Balance

Revenue Assessor 19,526 0 0 833 0 833 833

Budgeted Use Of Surplus 0 257,402 1,127,508 0 0 0 (20,000) (100%)

Building Rentals 36,434 50,000 50,000 46,419 0 46,419 8,921 24%

Capital Projects 275,133 0 0 0 0 0 0

City Clerk 132,927 115,980 115,980 91,466 0 91,466 4,485 5%

Code Enforcement 693,360 572,136 572,136 521,944 0 521,944 92,859 22%

Communications 295,924 274,000 274,000 147,681 0 147,681 10,681 8%

Federal Assistance 574,682 0 0 0 0 0 0

Finance 131,359 134,700 134,700 109,192 0 109,192 8,171 8%

Fire/Ambulance 745,000 667,623 667,623 389,547 0 389,547 (111,150) (22%)

Fringe Benefits 0 0 0 0 0 0 0

Interest Earnings 584,105 300,000 300,000 361,269 0 361,269 136,278 61%

Parks & Recreation 1,000,095 969,184 969,184 652,503 0 652,503 40,837 7%

Planning & Econ Dev 358,294 75,075 75,075 97,031 0 97,031 40,727 72%

Police Department 280,904 241,035 241,035 60,530 (1,934) 58,596 (82,800) (59%)

Public Works 4,937,237 4,330,306 4,330,306 3,496,701 0 3,496,701 249,101 8%

Real And Personal Property 44,302,766 44,990,682 44,990,682 44,827,209 0 44,827,209 (148,971) (0%)

Sale Of City Assets 336,026 10,000 10,000 1,050 0 1,050 1,050

State Assistance 2,841,987 3,142,744 3,142,744 2,757,385 0 2,757,385 312,857 13%

Transfers 8,200 0 0 0 0 0 0

Unallocated 11,824 10,000 10,000 6,239 0 6,239 (1,261) (17%)

Revenue Total 57,565,783 56,140,867 57,010,973 53,566,999 (1,934) 53,565,065 542,619 1%

*May be lower at years' end.

NEW BUSINESS ITEM: A April 13, 2020

6