BOARD OF DIRECTORS

Liberty Mompierre Unit

May 8, 2014 Noon

Agenda

1. Welcome Members & Guests......Marc Spencer, Chairman

2. Consent Items a. January 9, 2014 Meeting Minutes

b. March Financial Report

3. Resource Development a. Strategy update..........Brian Best b. Great Futures Breakfast....Jennie Yingling c. Great Futures Golf Tournament.......Jennie Yingling d. Rising Stars Steak Dinner......Lori Liburdi

4. Strategy Development a. Strengthening the Board..............................................................Chris Roederer

1. Advisory Council Summit

b. Youth Impact..................................................................................Jeff Ortmeier

5. Programs and Grants...................................................................................Chris Letsos

6. Community Relations.................................................................................Ricky Gallon

7. Presidents Report.........Brad Baumgardner a. Fishing Tournament

8. Announcements

9. Adjourn

Notes:

________________________________________________________________________

________________________________________________________________________

Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY

STEINBRENNER METRO OFFICE

JANUARY 9, 2014 | 12:00 PM

MEMBERS PRESENT

Brian Best, Larry Bevis, Anne Carney, Adam Diasti, Lynn Dumais, Joe Garcia, Luis Garcia,

Greg Hearing, Dan Hevia, Vic Holcomb, Oscar Horton, Scott Jacobsen, Collin Jotham, Lori

Liburdi, Phil Malcolm, Karen Mincey, Jeff Ortmeier, Chris Roederer, Ryan Skubis, Don

Smith, Marc Spencer, Jennifer Swindal.

OTHERS PRESENT Brad Baumgardner, Brenda Browning, Ricky Gallon, Debbie McCarthy, Cassandra Thomas,

Jennie Yingling and guests Emery Ivery/United Way and Nik Paleologos/Humana.

Board Chair Greg Hearing called the meeting to order at 12:11 pm and welcomed guests.

CONSENT ITEMS The November 12, 2013 meeting Minutes and the November, 2013 Financial Report were

provided to the members for their review prior to the meeting and copies provided at the

meeting. A Motion to approve the Minutes and Financial Report was made by Lynn Dumais,

second by Karen Mincey, Motion passed.

UNITED WAY SUNCOAST UPDATE:

Emery Ivery, Tampa Area President, gave an update on United Way priorities and the areas

that they focus. Their goal for 2014 is $21.2M, a 2% increase.

GREAT FUTURES BREAKFAST:

Vic Holcomb reported that this years breakfast brought in $607K, that includes a $100K match from the Viniks and we added 247 new donors. Vic stated the Viniks have committed to donating the Forum again for next year and another $100K match. February 21

st will be a

celebration lunch at the Yankees Pavilion for table captains.

Co-Captain Anne Carney also thanked everyone for their support.

REPORTS:

Brian Best reported on Resource Development Strategy and stated they are in the first stage of

the committee. Strategy teams needs to be confirmed.

Don Smith report that the Golf Challenge, schedule for a week from tomorrow, has brought in

$49K as of today. Don thanked Glenn for bringing in sponsors and for everyones help. They are looking for items to put in goodie bags for 20 players.

CORPORATE BOARD MEETING

JANUARY 9, 2014 PAGE 2

Lori Liburdi reported that Steak Dinner brought in $163K, $13K short of the goal. She

announced the dinner this year will be held in late August or early September. There was

discussion and comments on change of venue and Busch Gardens participation in the event.

Cassandra Thomas thanked everyone for their efforts in 2013. The year-end mailing brought

in $7K.

Brenda Browning reported that the Yankees Luncheon is March 21st at the Tampa Marriott

Waterside. PwC and CapTrust are lead sponsors with the Tampa Bay Times as media

sponsor. We have currently received $156K in sponsorships.

Jennie Yingling announced that the donor reception will be held on Thursday, February 27th

at

Palma Ceia. Our Jeremiah Milbank Society and Heritage Club members will be honored

along with major donors. Invitations are in the mail.

STRENGTHENING THE BOARD:

Scott Jacobsen shared that we are working on commitment reminders for board dues. On our

annual commitment plan, two items were added.

hosting a table at GFB

attending the Staff Appreciation event

For approval on the Foundation Board is Tye Manor, who spoke at the Steak Dinner. Scott

asked for a Motion to approve Tye for the Foundation Board. Chris Roederer made the

motion, Joe Garcia second, Motion approved.

Scott asked members to please sign up for one of the strategy groups.

OPERATIONS:

Chris Letsos reported that we served a record average of 95% last year. Most of our kids are

in school until 4:00 pm. We had 77% of our kids re-enroll with our goal of 80%. On club

safety, since the break in at our Dover unit, weve installed cameras, new locks, doors & alarms. No problems reported since then.

Our Lacoochee location will be opening soon. The new building has a kitchen and medical

facility. We are now teaching through YES Academy at Van Buren School. The District

believes in our program. We are exploring options at other schools.

COMMUNITY RELATIONS:

Ricky Gallon gave a photo presentation of various events that happened over the holidays.

Tampa Yankees staff along with Odyssey Team Building, built then provided bikes to 10 of our kids.

Two Christmas parties, hosted by Jenny Swindal, for our kids at the West Tampa & Dover Clubs. This was the first time at Dover and it was a huge success.

Robert Half Christmas party for over 500 of our kids (video shown). Ricky thanked Ryan Skubis for giving over 90K toys to our kids over the past few years.

CORPORATE BOARD MEETING

JANUARY 9, 2014 PAGE 3

Greg shares that our old Interbay Club is used for training and Toys for Tots used the facility

this past year for their toy drive. Everyone still refers to the location as Boys & Girls Club so

we received some free publicity.

PRESIDENTS REPORT:

Brad Baumgardner thanked Ryan and Jenny for the wonderful Christmas they provided to our

kids.

Brad spoke of the 2014 Strategies and asked board members to sign up for one of the groups

and discussed each one individually:

Resource Development

Youth Impact

Board Development

Marketing

Finance Committee

Unit Board Mentors

Investment Committee

Steak Dinner Committee

Partnership Committee

The annual meeting will be held on Thursday, March 27th

. Location has not been confirmed.

There was discussion on Lovie Smith and his involvement with Boys & Girls Clubs. That will

be looked into.

Greg closed the meeting at 1:00 pm.

Brenda Browning, Recorder

__________________________ ___________

Shelley Kolseth, Secretary Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo

To: Board of Directors From: Deborah L. McCarthy, Chief Financial Officer Date: May 6, 2014 Subject: March 2014 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of Activity for the Unrestricted Fund for the three months ended March 31, 2014. You will notice that you have an additional Statement of Activity included in your financial statements that summarizes the total support received from the Boys & Girls Clubs of Tampa Bay Foundation, Inc. After consideration with the Finance Committee, they have decided that this presentation is more informative and allows for a better understanding of the effect of the support we receive from the BGCTB Foundation on our Statement of Activity. You will still see the total net support from BGCTB Foundation reported as an adjustment to NET SURPLUS (DEFICIT) on page 2 of our Statement of Activity Unrestricted Fund. This is done in an effort to show the Board of Directors what the effect is on our bottom line with and without this support. The remarks below are made regarding gross operations including all sources of funding. We are ahead of budget by $20,000. This is due to the fact that we are slightly ahead of budget by $6,700 in Public Support and Revenue and we have a slight budget savings of $13,400 in Total Expenses. See explanation of significant variances below: Transportation Expense - Savings of $15,000 This is due to the fact that we have experienced a reduction in repairs and maintenance costs for our fleet due to the addition of two new buses in late January and the disposal of one of our oldest model buses also in late January, a 1998 model. Please let me know if you have any questions or comments on the statements.

Page 1Boys & Girls Clubs of Tampa Bay, Inc.5/6/2014 01:30:00 PM

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

3/31/2014

Land & Building

Fund

3/31/2014

Temporarily

Restricted

Fund

3/31/2014

Endowment

Fund

3/31/2014

Total

All

Funds

3/31/2014

Total

All

Funds

3/31/2013

ASSETS

Current Assets

$712,607 $971,163 $848,565 $0 $2,532,336 $1,642,080 Cash & Cash Equivalents

$0 $202,292 $287,708 $699,137 $1,189,137 $2,080,899 Investments

$557,073 $0 $0 $0 $557,073 $249,217 Accounts Receivable

$7,380 $0 $11,911 $0 $19,291 $108,756 Pledges Receivable - Current, net of allowance

$876,622 $0 $0 $0 $876,622 $758,983 Due from BGCTB Foundation

$99,790 $0 $0 $0 $99,790 $121,602 Prepaid Expenses

$2,253,472 $1,173,455 $1,148,184 $699,137 $5,274,247 $4,961,536 Total Current Assets

Non Current Assets

$0 $7,542,745 $0 $0 $7,542,745 $7,243,162 Land, Property and Equipment

$60,000 $0 $0 $0 $60,000 $60,000 Prepaid Rent - Non Current

$0 $0 $148,087 $0 $148,087 $81,130 Pledges Receivable - Non-Current, net of allowance

$0 $0 $85,456 $0 $85,456 $80,994 Cash Value Life Insurance

$3,980 $0 $0 $0 $3,980 $2,610 Other Assets

$63,980 $7,542,745 $233,543 $0 $7,840,268 $7,467,897 Total Non Current Assets

$2,317,452 $8,716,200 $1,381,727 $699,137 $13,114,516 $12,429,434 TOTAL ASSETS

LIABILITIES AND NET ASSETS

Liabilities

Current Liabilities

$121,351 $0 $0 $0 $121,351 $51,594 Accounts Payable

$231,964 $0 $0 $0 $231,964 $243,647 Accrued Expenses

$296,425 $0 $31,579 $0 $328,004 $49,268 Due to BGCTB Foundation

$529 $0 $0 $0 $529 $6,348 Deferred Revenue

$650,269 $0 $31,579 $0 $681,848 $350,857 Total Current Liabilities

Page 2Boys & Girls Clubs of Tampa Bay, Inc.5/6/2014 1:30:00PM

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

3/31/2014

Land & Building

Fund

3/31/2014

Temporarily

Restricted

Fund

3/31/2014

Endowment

Fund

3/31/2014

Total

All

Funds

3/31/2014

Total

All

Funds

3/31/2013

Other Liabilities

$0 $192,000 $0 $0 $192,000 $240,000 Deferred Lease Revenue

$0 $192,000 $0 $0 $192,000 $240,000 Total Other Liabilities

$650,269 $192,000 $31,579 $0 $873,848 $590,857 Total Liabilities

Net Assets

$1,838,664 $77,458 ($300) $0 $1,915,822 $1,282,815 Unrestricted - from Operations

($171,781) $8,446,742 $0 $0 $8,274,961 $8,853,228 Unrestricted - Property and Equipment

$300 $0 $1,350,448 $0 $1,350,748 $1,024,084 Temporarily Restricted

$0 $0 $0 $699,137 $699,137 $678,450 Permanently Restricted

$1,667,182 $8,524,200 $1,350,148 $699,137 $12,240,668 $11,838,577 Total

$1,667,182 $8,524,200 $1,350,148 $699,137 $12,240,668 $11,838,577 Total Net Assets

$2,317,452 $8,716,200 $1,381,727 $699,137 $13,114,516 $12,429,434 TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted FundWith Comparison to Budget & Last Year Actual - Unaudited

Variance Total Variance

Actual Budget Favorable Variance 2014 Actual Favorable Variance

03/31/14 03/31/14 (Unfavorable) % Budget 03/31/13 (Unfavorable) %

Public Support and Revenue

Public Support

United Way & Combined Campaigns 210,684 215,000 (4,316) (2.0%) 843,100 210,820 (136) (0.1%)

Contributions 411,652 400,000 11,652 2.9% 1,730,000 559,932 (148,280) (26.5%)

Funds Released from Restriction 24,795 25,000 (205) 137,500 28,951 (4,156) (14.4%)

Fees & Grants 633,514 625,000 8,514 1.4% 2,021,000 555,949 77,565 14.0%

Total Public Support 1,280,645 1,265,000 15,645 1.2% 4,731,600 1,355,652 (75,007) (5.5%)

Revenue

Program Service Revenue 52,292 60,000 (7,708) (12.8%) 360,000 55,482 (3,190) (5.7%)

Investment Revenue 764 1,500 (736) (49.1%) 6,700 303 461 152.1%

Other Revenue 6,034 6,250 (216) (3.5%) 25,000 7,527 (1,493) (19.8%)

Total Revenue 59,090 67,750 (8,660) (12.8%) 391,700 63,312 (4,222) (6.7%)

Special Events

Special Event Revenue 447,281 435,000 12,281 2.8% 630,000 370,734 76,547 20.6%

Special Event Expenses (77,558) (65,000) (12,558) 19.3% (80,000) (53,645) (23,913) 44.6%

Net Special Events 369,723 370,000 (277) (0.1%) 550,000 317,089 52,634 16.6%

Total Public Support and Revenue 1,709,458 1,702,750 6,708 0.4% 5,673,300 1,736,053 (26,595) (1.5%)

Expenses

Personnel Costs

Salaries 554,026 560,000 5,974 1.1% 2,680,000 522,293 (31,733) (6.1%)

Employee Benefits 66,845 65,000 (1,845) (2.8%) 252,000 58,209 (8,636) (14.8%)

Payroll Taxes 40,891 40,000 (891) (2.2%) 223,500 44,391 3,500 7.9%

Other Employee Costs 26,950 25,000 (1,950) (7.8%) 87,500 17,044 (9,906) (58.1%)

Total Personnel Costs 688,712 690,000 1,288 0.2% 3,243,000 641,937 (46,775) (7.3%)

Year To Date This Year Year To Date Last Year

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted FundWith Comparison to Budget & Last Year Actual - Unaudited

Variance Total Variance

Actual Budget Favorable Variance 2014 Actual Favorable Variance

03/31/14 03/31/14 (Unfavorable) % Budget 03/31/13 (Unfavorable) %

Year To Date This Year Year To Date Last Year

Operating Costs

Professional Fees 10,982 12,500 1,518 12.1% 73,000 16,790 5,808 34.6%

Contract Services 11,268 15,000 3,732 24.9% 204,500 14,276 3,008 21.1%

Supplies 64,299 66,500 2,201 3.3% 266,000 63,260 (1,039) (1.6%)

Information Technolgy 28,378 21,000 (7,378) (35.1%) 84,000 19,937 (8,441) (42.3%)

Occupancy Expense 308,858 305,000 (3,858) (1.3%) 1,212,900 273,966 (34,892) (12.7%)

Equipment Expense 11,561 13,250 1,689 12.7% 53,000 8,818 (2,743) (31.1%)

Printing & Postage 4,836 3,750 (1,086) (29.0%) 15,000 5,316 480 9.0%

Transportation Expense 35,544 50,500 14,956 29.6% 201,500 50,152 14,608 29.1%

Training, Travel & Meetings 15,978 14,000 (1,978) (14.1%) 55,500 18,440 2,462 13.4%

Program Services 47,713 48,000 287 0.6% 193,000 39,992 (7,721) (19.3%)

Other Expenses 17,946 20,000 2,054 10.3% 77,500 11,702 (6,244) (53.4%)

Total Operating Costs 557,363 569,500 12,137 2.1% 2,435,900 522,649 (34,714) (6.8%)

Total Expenses 1,246,075 1,259,500 13,425 1.1% 5,678,900 1,164,586 (81,489) (7.0%)

NET SURPLUS/(DEFICIT) 463,383 443,250 20,133 4.5% (5,600) 571,467 (108,084) (18.9%)

BGCTB Foundation Support

(See Separate Schedule of Support) 213,926 180,000 33,926 18.8% 380,000 246,369 (32,443) (13.2%)

NET SURPLUS/(DEFICIT) BEFORE

BGCTB FOUNDATION SUPPORT 249,457 263,250 (13,793) 5.2% (385,600) 325,098 (75,641) (23.3%)

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

Support of Boys & Girls Clubs of Tampa Bay Foundation

Actual

1/1/2014

To

3/31/2014

Budget

1/1/2014

To

3/31/2014

Variance

Favorable

(Unfavorable)

Variance

%

Total 2014

Annual

Budget

Actual

1/1/2013

To

3/31/2013

Variance

Favorable

(Unfavorable)

Variance

%

Year To Date This Year Year To Date Last Year

Public Support and Revenue

Contributions - Great Futures Breakfast

$6,243 $6,243 $400,000 $8,890 ($2,647) (29.8)% Contributions - Cash

$2,240 $2,240 $2,660 ($420) (15.8)% Contributions - Pledges

($200,000) Contributions Shared with Foundation

$8,483 $0 $8,483 0.0% $200,000 $11,550 ($3,067) (26.6)% Total Great Futures Breakfast

BGCTB Foundation Funding Request

$175,000 $180,000 ($5,000) (2.8)% $180,000 $238,000 ($63,000) (26.5)% BGCTB Foundation Funding Request

$175,000 $180,000 ($5,000) (2.8)% $180,000 $238,000 ($63,000) (26.5)% Total BGCTB Funding Request

Net Special Events

$56,931 $56,931 $56,931 Golf Challenge

($25,000) ($25,000) ($25,000) Golf Challenge Shared with Foundation

$500 $500 $500 Golf Scramble

$32,431 $0 $32,431 0.0% $0 $0 $32,431 0.0% Total Net Special Events

$215,914 $180,000 $35,914 20.0% $380,000 $249,550 ($33,636) (13.5)%Total Public Support and Revenue

Expenses

Operating Costs

$557 ($557) $1,392 $835 60.0% Supplies

$1,051 ($1,051) $1,789 $738 41.2% Printing & Postage

$148 ($148) ($148) Training, Travel & Meetings

$231 ($231) ($231) Other Expenses

$1,988 $0 ($1,988) 0.0% $0 $3,181 $1,194 37.5% Total Operating Costs

$1,988 $0 ($1,988) 0.0% $0 $3,181 $1,194 37.5%Total Expenses

$213,926 $180,000 $33,926 18.8% $380,000 $246,369 ($32,443) (13.2)%NET SURPLUS/(DEFICIT)

Page 15/6/2014

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

Support of Boys & Girls Clubs of Tampa Bay Foundation

Page 25/6/2014

May 8 2014 Agenda1-9-14 MinutesMemo 03.1403.31.14 BGCTB BS03.31.14 BGCTB IS03.31.14 Foundation Support