maxwell: what you need to know about grant writing workshop
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Maxwell: What You Need to Know About Grant Writing WorkshopTRANSCRIPT
ALA What You Need To Know About Grant Writing Workshop Nancy Kalikow Maxwell
Kaliwell, Inc. Librarygrants.org
[email protected] 260-7696
3 C’s of grant development
1. Competence
2. Capability
3. Confidence
How I gained the 3 C’s
Where are you?
Workshop Overview
• Part 1 – GRANT OVERVIEW • Part 2 – GRANT DEVELOPMENT• Part 3 – FOUNDATION GRANTS• Part 4 – GOVERNMENT GRANTS
Part 1 – GRANT OVERVIEW
What is a grant?Verb - “to grant”
How differs from “to give”Inferred reciprocity of term
Noun - “a grant”Usually refers to document – RFP
or grant proposal
Grants, public policy and social needs
Or why there are no grant writers in France.
Grants in context model
Public• Recognize need or social problem• Public outcry• Demand money• Govt responds:
Identify agencyPromulgate regulationsAnnounce grant, issue RFPForm review panel
• Foundation responds, as well• Grant money
Your Library • Recognize need• Board/boss/staff outcry• Library users outcry• Boss responds:
Identify grantSubmit grant
• No grant money
Non-profit organizations’ revenue sources
Fees and Tuition 52.4%
Government reimbursements 23.2%
Foundations and individual contributions 13.6%
Government grants 8.9%
Other 2.1%
Public Library Revenue
Local84.8%
State 7.5%
Federal .5%
Other 7.2%
Types of grants
Foundations• Corporate• Community• Private
Government• Federal • State • Local• Combination of above
Part 2 – GRANT DEVELOPMENT
Parts of a grant
1. Summary
Parts of a grant
1. Summary2. Narrative3. Needs Statement4. Activities/Programs5. Personnel6. Publicity7. Measuring Outcomes8. Evaluation9. Sustainability10. Budget
Grant budgets
• Must tie every item to proposal• Match required may not be that bad• Must be reasonable• The more detail the better• Beware of too much detail• Be creative to get budget items you need
Ways to develop grants
• Do it yourself• Hire a grant writer• Collaborate with someone else’s grant
Doing it yourself
• Most begin by seeking successful proposals• Difficulty in locating• Confidentiality surrounding proposals• Difficulty of fitting new project into old idea• Samples available at:– www.grantspace.org– Grantseeker’s Guide to Winning Proposals,
Foundation Center, 2008.
Forming the grant team
• Secure administrative approval• Appoint lead developer• Devise grant development timetable• Secure partners, with appropriate approvals• Assemble draft narrative and budget• Have non-involved person read final
document.
Getting organized
Get a really big notebookInclude RFP and scoring mechanismsDivide by parts requiredFollow the instructions in the RFPFollow the instructions in the RFPFollow the instructions in the RFPFollow the instructions in the RFP
Or you could…
Hire a grant writer.
Hiring a grant writer
Sources for grant writers– Grant Professionals Association
grantprofessionals.org– Referrals from other grant writers– ALA Book of Library Grant Money 9th ed. lists
library grant writers and other grant professionals associations
Compensation of grant writers– No contingency payment allowed– All grant funds must go for grant purposes– Usually paid per project, per hour, or through
contracted arrangement
Grant Professionals Association Code of Ethics
“Members shall work for a salary or fee. Members may accept performance-based
compensation, such as bonuses… Members shall not accept or pay a finder’s fee, com
mission or percentage compensation based on grants. Compensation should not be written into grants unless
allowed by the funder.”
Revised 10/5/2011
Or you could…Collaborate by getting into someone else’s grant.
Grant Money Through Collaborative Partnershipsby Nancy Kalikow Maxwell(Chicago, IL: American Library Association, 2012.)
Where to find collaborators
• Foundation Center Funding Information Network
• Public library reference desk• Grant professional associations• Grant award winners• Grant evaluators• Nonprofit organizations• Professional associations
Part 3 -FOUNDATION GRANTS
• Corporate foundation grants 11%• Community foundation grants
9%• Private foundation grants
80%
Private FoundationsTax Advantage for Rich People
Must have charitable purposeMust have Board of DirectorsMust give away 5% of funds
annuallyMust publish who receives
fundsMust file IRS form 990
If you won the lottery…
Assume $10 million for your foundation
What would you fund?Who would be on your board?What procedures would you use to apply?
Finding IRS 990 forms
Foundation Centerwww.foundationcenter.org
Guidestarwww.guidestar.org
National Center for Charitable Statisticshttp://nccs.urban.org
How foundation grant decisions made
• Small foundations– Donor– Board of Directors
• Large foundations– Program staff recommendations (large
foundations)– Foundation administrator– Board of Directors
Announcements of foundation grants
• Corporate - Media, corporation or none• Community - RFP or other application
procedures• Private - None
Finding foundation grants
Paid databases: Listed in ALA Book of Library Grant Money 9th ed.Foundation Directory Online
Free access at Foundation Center Funding Information Network locations
Applying for foundation grants
Corporate - Application or letter of inquiryCommunity - RFPs, application or letter of
inquiryPrivate - Application or letter of inquiry
Part 4 – GOVERNMENT GRANTS
• Federal grants• State grants• Local grants• Pass-through grants
How government grant decisions are made
• Program staff recommendations
• Grant review panels • Agency administration
Grant Review Panels
• Key to successful grant proposals• Whenever possible, find scoring mechanism• Volunteer for review panels• Beware, group dynamics sometimes result in
unexpected decisions.
Announcements of government grants
• Federal - RFP• State - RFP• Local – RFP or other
application procedures
Finding government grants
Free online searches:U.S.
www.grants.govStates
Some states have databases.
Applying for government grants
Requests for Proposals (RFPs)
Follow the instructions exactly .
Use reviewer panel guidelines as pre-test answers.
Grant do’s and don'ts
DO• Do start early• Do line up partners in advance• Do have one person in charge• Do understand what you are talking about• Do be specific• Do answer every minute part of the RFP• Do contact the program officer when appropriate• Do create a grant development plan
Grant don'ts
DON’T• Don’t do this at the last minute• Don’t do mission creep• Don’t create work for someone else unless
they buy in• Don’t use generalities• Don’t contact the program officer when
inappropriate or illegal
Questions?
