Mason Public SchoolsCommunity Budget Briefing/Forum

Monday, June 8, 2009

Mason Public SchoolsCommunity Budget Briefing/Forum

June 8, 2009

Budget Development Process Enrollment Projections Budget History 2009-10 Budget Assumptions ARRA Funds Proposed 2009-10 Budget Reductions Future Financial Challenges Critical Questions Areas of Focus Questions/Answers/Input

2009-10Budget Development Process

2008-09 District Leadership TeamFall/Winter/Spring

Executive Team

Board Finance & Property Committee

January 26 & April 27 Board of Education Work Sessions

June 2 & June 8 Staff & Community Forums

June 8 Finance & Property Committee

June 22 Board of Education

2009-10 2010-11 2011-12 2012-13 2013-14ECSE 12 12 12 12 12

K 211 175 175 175 1751 216 207 177 177 1772 177 217 208 178 1783 204 183 224 215 1844 199 210 188 230 2215 211 201 212 190 2326 232 220 210 221 1987 229 237 225 215 2268 265 236 244 232 2219 251 280 250 258 24510 257 245 273 244 25211 261 248 236 263 23512 261 249 237 225 251

TOTAL 2986 2920 2871 2835 2807

Enrollment Projections2009-2013

Fund Balance History

2004-05: $4,054,694 2005-06: $3,373,275 . . . Used $681,419 2006-07: $3,308,212 . . . Used $65,063 2007-08: $3,005,890 . . . Used $302,322 2008-09: $2,615,183 . . . Will use $390,707

– Four-Year Impact: <$1,439,511>

2008 – 09 Budget History

Budget Deficit $905,118 Cost Reductions -514,411 1.3% Fund Balance -390,707

Balance 0

2009-10 BUDGET ASSUMPTIONS

•$ 391,000 – Elimination of 2008-09 deficit•$ 219,400 – Decrease in ISD 2008-09 Special Ed Funding•$ 240,000 – Steps & lane changes alone•$ 65,000 – Retirement rate + .4%•$ 59,200 – FICA, Retirement and Workers’ Comp. Increases•$ 0 – Health ins. rate incr. + 3 to 5 %•$ 273,400 – Loss of 37.01 students @ $7,388 ea.•$ 43,400 – Unemployment Benefits Obligation•$ 4,000 – Election Costs•$ 225,245 – State Funding Reduction•$ 24,663 – Maintenance Vehicle Purchase•$ 1,700 – Distance Learning Equipment Purchase•$ (45,700) – Additional Teacher Retirement•$ (75,000) – 2008-09 Budget Carryover•$ (7,000) – Bldg Budget Reduction due to loss of 66 students•$ (13,100) – No Copier Payments•$ (75,000) – Natural Gas Savings•$ (12,600) – Expiration of JCI Performance Contract•$1,318,608 Projected Deficit

ARRAEducation Funds

$100 B National Total $ 2 B Michigan’s Allocation

ARRA Comes in Two Large Sections

Direct Education Title I, Part A Title I, Part A School Improvement Title II, Part D Educational Technology Title X, Part C Homeless IDEA Special Education Other

State Fiscal Stabilization

How can LEAs use Direct Education Funds?

Only for the purposes identified in the Federal programs that are the foundation of the funds.

Create new positions to temporarily save jobs.

State School Aid Fund

2008-09 – $425 M Deficit (= $265 pp shortfall) 2009-10 – $732 M Est. Deficit (= $457 pp shortfall)

2010-11 – Anticipated Revenue Reductions in Excess of 4%

ARRA Conclusions

Cannot balance budget on these one-time funds. ARRA monies represent a temporary reprieve

while we reform our business.

2009-10 BUDGET

2009-10 Projected Budget Deficit $1,318,608

One Teacher Retirement - 45,700

School Closing - 326,638

Teacher Reductions - 250,000

2007-08 ISD Special Education Refund - 62,130

Use 1% of Fund Balance - 271,000

$ 363,140

Guiding Principles

Must use our authority to do the right thing.

Must cut the important to preserve the essential.

Cannot sacrifice the present to protect the future, nor

sacrifice the future to preserve the present.

2009-10 PROPOSED BUDGET REDUCTIONS

(Page 1 of 2)

Projected Deficit $363,140Increase Student Admission Rate $1 to $3 (5,000)Eliminate SRO (15,000)Eliminate 4 hr. Custodial Position (24,000)Eliminate .4 Summit Math Position (18,810)Eliminate MS Mystic Lake Trip (6,200)Reduce IT Budget (26,500)Reduce Custodial Sub Shifts to 4 Hrs. (25,000)Reduce Skyward Fees (10,000)Eliminate MS Assistant Coaching Positions (16,186)Eliminate Elementary Field Trips (4,800)Eliminate Two HS Cafeteria Aides (6,000)Reduce MS Special Ed Exploratory Aide .50 FTE (6,000)Reduce HS Athletic Supply Budget (6,500)

2009-10 PROPOSED BUDGET REDUCTIONS(Page 2 of 2)

Reduce Curriculum Budget (6,000)Reduce HS Athletic Event Workers (6,000)Reduce MS Building Allocation (5,342)Eliminate Grade 6 Computer Aide Position (15,423)Eliminate CO General Office Clerk Position (21,500)Eliminate HS Library/Media Center Aide (14,090)Eliminate MS Library/Media Center Aide (14,982)Eliminate HS Secretary Position (38,800)Shift .40 FTE Instr Support Teacher to Title IIA (33,500)Eliminate HS At-risk Academic Support (11,500)Reduce Elem Library and Computer Aides 1 Hr. (13,540)Eliminate one 6th Grade Tutor Advocate Position (12,467)

0

Where are we headed?

Where are we headed?

2010-11

Budget Deficit

Reform Questions

What are we doing now that we know we cannot be doing 12 to 18 months from now? (Important vs. Essential)

What must we continue to do? (Essential)

What must we start doing? (Eliminate, Consolidate, Sacrifice)

Areas of Focus

Subsidized Services• Community Education• Pool• Athletics• Intramurals• Clubs

Areas of Focus (Continued)

Non-Academic Support• Custodial Services• Food Services• Transportation• Administrative Services• Office Personnel• Student Services• IT Services

Areas of Focus (Continued)

Academic Support• Classroom Aides• Instructional Support Services• Summer Projects• SAIL• Library Services