Acuity Consulting, Inc.

MAS 500 Enhancement Digest

MAS 500 Enhancement Digest

2007 Release

MAS 500 ModulesMAS 500 Modules1. General Ledger1. General Ledger

2. Accounts Payable 2. Accounts Payable

3. Accounts Receivable3. Accounts Receivable

4. Sales Order4. Sales Order

5. Purchase Order5. Purchase Order

6. Manufacturing6. Manufacturing

7. Integration7. Integration

Application Drill Downs for MAS 500 version 7 +Application Drill Downs for MAS 500 version 7 +

Cycle nameCycle name

Missing the drill down and drill around functionality ofprior versions after a recent upgrade to 7.05 ?

General Ledger Reference Code ExtensionGeneral Ledger Reference Code ExtensionStandard General Ledger Reference Code Functionality has been

added to cash related forms within MAS 500.

Cash Management Bank Transaction Entry

Reference Code

Accounts Payable System Check (Payment Entry Screen)

Reference Code

Accounts Receivable Cash Receipt Entry

Reference Code

General Ledger AllocationsGeneral Ledger AllocationsMAS 500 General Ledger Allocation feature set has been altered to include the selection of a range of “source” General Ledger accounts to consolidate for any allocation created. The resulting entry will offset each source account within the selected range of accounts.

MAS 500 Positive PayMAS 500 Positive Pay

MAS 500 Positive Pay queries all MAS 500 check printing functions (manual checks and/or system checks) and creates a custom positive pay text file that banks can import and utilize for check fraud prevention.

MAS 500 National Accounts Functionality in Accounts Payable

MAS 500 National Accounts Functionality in Accounts Payable

A “master” vendor may post payments against the open vouchers of any vendors assigned to the “master” vendor, in addition to a detailed view of activity summarized at the “master” vendor level, pictured below.

MAS 500 Voucher Transfer between VendorsMAS 500 Voucher Transfer between VendorsPosted, open vouchers may be transferred from one vendor to another using this enhancement to MAS 500 Accounts

Payable. All vendor status and historical information is also recalculated to accurately reflect all vendor related transactions.

MAS 500 Vendor Security Enhancements MAS 500 Vendor Security Enhancements

•Acuity Consulting, Inc. has added additional functionality within all aspects of Accounts Payable to disallow visibility of all data pertaining to a selected group of vendors.

•This feature set has been utilized by companies with sensitive data within Accounts Payable such as payroll vendors (employees).

•Only MAS 500 users within a selected security group will view from any lookup (navigator) or within any report the vendors within the designated “restricted” group.

•Security has also been applied within data entry functions to disallow selection or entry of a vendor in the designated “restricted” group by a MAS 500 user other than those users in the assigned security group with access to the restricted vendors.

MAS 500 Quick Voucher Entry (QVoucher)MAS 500 Quick Voucher Entry (QVoucher)A “stand alone” Accounts Payable voucher entry application, streamlined utilizing .NET technology

to provide efficient and cost effective data entry.

One common use of this application has been to enable efficient employee expense entry.

The Qvoucher screen is designed to default as much information as needed for quick voucher entry. Once all of the information has been filled out, the Process button is clicked. This will create a voucher in MAS500.

MAS 500 Credit Card EnhancementsMAS 500 Credit Card EnhancementsThe Credit Card Enhancements consists of various modified MAS 500 Sales Order and Accounts Receivable screens. Each screen uses the same module to obtain credit card approvals. The approval module can be called to allow user interface or behind the scenes to obtain credit card approval. Previous merchant services integrated with our application include BankServe, PaymentTech and Nova Information Systems, but this enhancement can be tailored to use most Credit Card Service providers.

On some forms, user intervention is required. User intervention means that upon clicking the CC Approval function, the approval screen (SCR 1) will display and user will manually click on “Get CC Approval”.

MAS 500 Credit Card Enhancements - 2MAS 500 Credit Card Enhancements - 2

SCR 2 Obtain credit card approval per sales order – user intervention not required. Orders brought into MAS 500From SalesLogix or any other interface such as EDI, will automatically obtain Credit Card Authorization and Email the salesperson assigned to the order upon authorization failure, placing the sales order “On Hold”.

MAS 500 Credit Card Enhancements - 3MAS 500 Credit Card Enhancements - 3The settlement screen will display all approved

transactions for settling.

MAS 500 Cash Receipt Write Off G/L Distribution Enhancement

MAS 500 Cash Receipt Write Off G/L Distribution Enhancement

MAS 500 Accounts Receivable Cash Entry functionality has been improved upon to include the option to distribute a write off amount to one or more General Ledger accounts. The ability to include a posting comment also for each amount distributed to a specific G/L account is built-in also in this enhancement.

G/L Account to distribute any portion of write off amount

MAS 500 Customer Order Discounts and Accruals ProcessingMAS 500 Customer Order Discounts and Accruals Processing

This MAS500 enhancement is to apply discounts, allowances, and accruals

with client’s business logics and follow through the ordering process. Discounts and allowances are

populated within Sales order entry and flow through to the Accounts Receivable invoice screen.

Ship Method field can be added to the category for any shipping related discounts. (e.g. customer pick up allowance)

Inv Ded. Type (Invoice Deduct Type) needs to be defined to show what type of the discounts this category applies.

The choices are: Promo: Promotions Accrual Pickup Allow: Pickup allowances Misc Allow: Miscellaneous allowances

Accrual Type: GL Only – This type will only apply to the GL entries.

Customer Credit Memo AP Voucher – This type will generate the AP voucher for the customer and create an accrual check.

Offset Accrual Acct (Offset Accrual GL Account) can be applied to define what GL Account the accrual will be applicable.

Discount Method:

$ Amt Per Line – Fixed amount of the discount per applicable order line.# Cases Per Line – Discount will be applied for the applicable order quantity

The following two types are for the order level of discounts# Cases Per Order – Discount will be applied for the total order quantity$ Amt Per Order – Fixed amount of the discount per applicable order.

MAS 500 Customer Order Discounts and Accruals Processing -2MAS 500 Customer Order Discounts and Accruals Processing -2

Setup discount, allowance, or accrual item

After setting up the category of the discount, the user may set the discount item. Item discounts are assigned by the customer and by the address. If an item is applicable for the customer, leave the address to be blank to apply for the

customer level. Otherwise, discount item will be applied to the specific address associated with the customer.

MAS 500 Customer Order Discounts and Accruals Processing -3MAS 500 Customer Order Discounts and Accruals Processing -3

After set up discount categories and items, a sales order can be created in any manner. When the discounts are applicable, the system will place the discount entry immediately after the applicable item in order to show the customer clearly the discounted

information. For the header level discounts, this information will be displayed at the end of the orders. Accruals will be also checked and processed but those accruals will be placed in the special table behind the scenes to track.

MAS 500 Customer Order Discounts and Accruals Processing -4MAS 500 Customer Order Discounts and Accruals Processing -4

After the invoice is posted, the new accrual process screen shall be utilized. A/R Credit Memo, GL or AP accruals will be processed. Only the accruals of the posted invoices will be able to process. A user can choose between different types of the accruals and limit the accruals by the customer, invoice number and/or the invoice date.

If a credit memo accrual is chosen, the credit memo of the accrual amount will be created on the customer.When GL accrual is chosen, the GL transaction of the accrual amount will be processed.Finally, when the AP accrual is chosen, the accrual amount will be created in AP voucher for the customer.

MAS 500 Sales Forecasting and ReportingMAS 500 Sales Forecasting and ReportingThe MAS 500 “Forecasting Tool” enhancement enables the user to generate sales forecast data for existing MAS 500 customers and SKUs. Comparative forecasting reports, operations reports and trend reports detail actual sales information versus forecasted data including variance calculations which provide sales teams, production staff and executives a clear-cut means to project cash flow and production requirements.

Features:•Automated Forecast data creation for future period based upon prior sales•Common report interface with various report sort and selection options provide limitless data analysis•Streamlined creation of new forecast records default unit price and sales dollars from MAS 500 pricing schedules established to avoid data entry errors

MAS 500 Sales Forecasting and Reporting-2MAS 500 Sales Forecasting and Reporting-2

MAS 500 Sales Forecasting and Reporting-3MAS 500 Sales Forecasting and Reporting-3

MAS 500 Sales Forecasting and Reporting-4MAS 500 Sales Forecasting and Reporting-4

MAS 500 eRequisitionMAS 500 eRequisitionAn independent application written in .NET( a MAS 500 client is NOT required on the workstation) allows users to enter PO Requisitions. The requisitions go through various approvals before they are finally converted to a purchase order in MAS 500.

Email notifications are sent throughout the process to a designated email or a user’s manager/supervisor for requisition approvals. 

MAS 500 Automated Material Issues Utilizing Bin Tracking within Manufacturing Module

MAS 500 Automated Material Issues Utilizing Bin Tracking within Manufacturing Module

MAS 500 Manufacturing currently supports back flushing for all MAS 500 customers not utilizing bin tracking. Acuity Consulting, Inc. has expanded upon this functionality allowing the MAS 500 user to select a work order to issue materials to and automatically create all raw material issue transactions with distributions produced utilizing the primary default bin selected for the material inventory item

•Reduces redundant data entry without sacrificing necessary bin tracking•Increase employee efficiency, employees can focus on production management not tedious tasks•Reporting and Inquiry functions to notify the user of shortage within the automated issue transactions

MAS 500 Automated Material Issues Utilizing Bin Tracking within Manufacturing Module -2

MAS 500 Automated Material Issues Utilizing Bin Tracking within Manufacturing Module -2

Users can easily preview material items with insufficient quantity on hand to complete work order material issues within the Automated Material Issue Application.

MAS 500 “Creative Agency” Billing Module MAS 500 “Creative Agency” Billing Module A complete billing, reporting and project tracking system designed for a creative or talent agency customer utilizing MAS 500 for their core financial requirements. Integrates with MAS500 Accounts Payable, Cash Management and General Ledger. Implemented at a large Beverly Hills talent agency.

Built with MAS500 Visual Tools this complete "module" suits the entertainment industry well. Offers project ("booking") tracking, detailed reporting and inquiries to analyze data and cash flow projections, complex commission forecasting and tracking, data synchronization with standardized MAS500 tables to eliminate double entry and automated email notification functionality.

Features:•Complete project (“booking”) tracking •Detailed forecasting, billing schedule and analysis for cash flow projections by project, client and “agent”•Complex commission forecasting and tracking with integration to MAS 500 Accounts Payable•Cash basis revenue recognition, fully integrated with MAS 500•Automated billing event based email notification enables a proactive business module, not reactive•Integration with industry specific “client management” software, Oasis

MAS 500 “Creative Agency” Billing Module-2MAS 500 “Creative Agency” Billing Module-2

MAS 500 “Creative Agency” Billing Module-3MAS 500 “Creative Agency” Billing Module-3

MAS 500 “Creative Agency” Billing Module-4MAS 500 “Creative Agency” Billing Module-4

MAS 500 “Creative Agency” Billing Module-5MAS 500 “Creative Agency” Billing Module-5

MAS 500 Sales Tax IntegrationMAS 500 Sales Tax Integration

The Sales Tax Integration is a stored procedure based, back-end MAS 500 enhancement that automatically creates and updates tax codes/schedules using the sales tax data from most tax management products, including RIA and Commerce Clearing House. This stored procedure, back-end enhancement saves the time and money it would take to manually create or update sales tax information in MAS 500. The processing time of creating and/or updating thousands of tax codes is cut down to just minutes. Since tax codes change frequently, utilizing this stored procedure will ensure accurate additional and update of tax information automatically.

Sales tax schedules can be assigned to new and existing customers based on:Tax Class ID

Merchandise SalesService

County & County TransitLocal & Local TransitZip Code

Any combination of the above classifications can be used to create or update sales tax schedules.The typical process is to receive a flat file from the tax management company such as RIA or Commerce Clearing House and place that file in a common location and run the Sales Tax Integration process.

Only a few steps are needed to implement this enhancement.•Place file received from the tax service (usually a flat file like .csv or .txt) in a common location.•Create a DTS (Data Transformation Services) package in Microsoft SQL server to run the Sales Tax integration Process.•Run DTS package whenever tax updates are necessary.

MAS 500 Sales Tax Integration-2MAS 500 Sales Tax Integration-2

MAS 500 Data Feed integrationMAS 500 Data Feed integration

The MAS 500 Data Feed Enhancement enables MAS 500 to generate and receive any type of data feed. The enhancement consists of MAS 500 custom maintenance screens used for maintenance and an Agent. The Agent screen is allows for monitoring, reviewing and re-processing inbound/outbound data feed as they are received from the provider. The MAS500 Data Fee Enhancement is designed to work seamlessly with E-Bridge, but can be tailored to interface with any other type of data feeds.

Agent features:•Global/Individual On/Off for all Feeds•Individual schedule for each Feed•User defined Partner Matrix- Individual matrix be Feed for Partner-Cust/Vend relation•Extensive Log of all files received •Run Feeds manually, if needed•View data within the Feed Document Management

MAS 500 Data Feed Enhanced integration-2MAS 500 Data Feed Enhanced integration-2

Feed ID and information

MAS 500 EDI Enhanced integration-2

Agent – User interface for monitoring and viewing detailed information on feeds.

When user intervention is required many tasks can be performed from one screen.

MAS 500 Data Feed Enhanced integration-3MAS 500 Data Feed Enhanced integration-3Agent SCR 2 Easily View which feeds are enabled, which partner they belong to

and which vendor/customer is related to a given vendor.

EDI Partner ID MAS 500 CustID / VendID

MAS 500 Data Feed Enhanced integration-4

MAS 500 Data Feed Enhanced integration-4

Agent SCR 3 - Extensive History and Audit log of previous transactions