marketing, sponsorship and … sponsorship and international relations committee 26 october 2009...

$: MARKETING, SPONSORSHIP AND … SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE 26 OCTOBER 2009 Item Description Page I:\CPS\ADMIN SERVICES\COMMITTEES\DRAFTMINUTES\MP091027MINS.DOC$
I:\CPS\ADMIN SERVICES\COMMITTEES\DRAFT MINUTES\MP091027MINS.DOC

MP CTE MINS 26 OCTOBER 2009

MINUTES

MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS

COMMITTEE

27 OCTOBER 2009

P R E S I D I N G M E M B E R ’ S

S I G N AT U R E

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MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE

INDEX

Item Description Page

MP284/09 DECLARATION OF OPENING 1

MP285/09 APOLOGIES 1

MP286/09 QUESTION TIME FOR THE PUBLIC 1

MP287/09 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE 2

MP288/09 CONFIRMATION OF MINUTES 2

MP289/09 CORRESPONDENCE 2

MP290/09 DISCLOSURE OF MEMBERS’ INTERESTS 2

MP291/09 MATTERS FOR WHICH THE MEETING MAY BE CLOSED 2

MP292/09 MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE – ELECTION OF PRESIDING MEMBER 2

MP293/09 EVENT AND CORPORATE SPONSORSHIP SUMMARY OF EXPENDITURE 2009/10 6

MP294/09 CORPORATE SPONSORSHIP 2009/10 - 40 UNDER 40 AWARDS 11

MP295/09 EVENT SPONSORSHIP - PERTH'S BIGGEST OFFICE PARTY 2009 19

MP296/09 TENDER 050-09/10 – EVENT MANAGEMENT OF THE CITY OF PERTH FESTIVAL OF SPORT 25

MP297/09 AUSTRALIA DAY CELEBRATIONS 2010 - OCTOBER UPDATE REPORT 29

MP298/09 CITY OF PERTH EVENT BOOKINGS - NOVEMBER 2009 TO APRIL 2010 34

MP299/09 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN 35

MP300/09 GENERAL BUSINESS 36


26 OCTOBER 2009

Item Description Page


MP301/09 ITEMS FOR CONSIDERATION AT A FUTURE MEETING 36

MP302/09 CLOSE OF MEETING 36


- 1 - 27 OCTOBER 2009


Minutes of the meeting of the City of Perth Marketing, Sponsorship and International Relations Committee held in Committee Room 1, Ninth Floor, Council House, 27 St Georges Terrace, Perth on Tuesday, 27 October 2009.

MEMBERS IN ATTENDANCE

Cr Evangel Cr Limnios Cr Liu - Deputy for Cr Tognolini

OFFICERS

Mr Forster - Acting Chief Executive Officer Mr Dunne - Director Service Units Mr Mianich - Director Corporate Services Mr Monks - Director Planning and Development Mr Roberts - Acting Director Business Units Mr Bradbrook - Manager Corporate Support Ms Parker - Manager Marketing Ms Hilton - Governance Coordinator Ms Carlucci - Governance Officer

OBSERVERS

Cr Butler - Departed at 4.45pm Cr Davidson

MP284/09 DECLARATION OF OPENING

The Acting Chief Executive Officer declared the meeting open at 4.00pm. Moved to Item MP292/09.

MP285/09 APOLOGIES

Nil

MP286/09 QUESTION TIME FOR THE PUBLIC

Nil


- 2 - 27 OCTOBER 2009


MP287/09 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE

The Acting Chief Executive Officer advised that Cr Tognolini has previously been granted leave of absence for the period 27 October 2009 to 3 November 2009, inclusive.

MP288/09 CONFIRMATION OF MINUTES

Given that Cr Evangel was the only member present to confirm the minutes for the Marketing, Sponsorship and International Relations Committee meeting held on 22 September 2009, it was agreed that the minutes be noted.

MP289/09 CORRESPONDENCE

Nil

MP290/09 DISCLOSURE OF MEMBERS’ INTERESTS

Nil

MP291/09 MATTERS FOR WHICH THE MEETING MAY BE CLOSED

Nil Moved to Item MP293/09.

MP292/09 MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE – ELECTION OF PRESIDING MEMBER

BACKGROUND:

FILE REFERENCE: P1018486-2 REPORTING OFFICER: Gemma Carlucci RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 21 October 2009


- 3 - 27 OCTOBER 2009


The Council at its meeting held on 17 May 2005 resolved to establish the Marketing, Sponsorship and International Relations Committee as follows:- 1. Role:-

1.1 oversee and make recommendations to the Council on matters related to:-

1.1 marketing of the city, except for those matters within the purview of the Parking Committee;

1.2 initiatives to promote Perth as a tourist destination;

1.3 events held in Forrest Place and the Hay and Murray Street Malls and other Council reserves and parks;

1.4 international relations including Sister City relationships and U.S. Naval visits and the World Energy City Partnership;

1.5 the implementation of the Christmas Decorations Strategy;

1.6 the management of the Australia Day Celebrations, in accordance with the Committee’s Delegation of Authority;

1.7 street busking in the City;

1.8 use of the City’s banner and flag sites;

2. assess requests made to the Council for donations and sponsorship, with authority to approve or decline requests of $10,000 or less;

3. assess requests to waive fees associated with the hire of the City's exhibition screens in accordance with Procedure PR0720, with authority to approve or decline requests over $5,000.

2. Membership (Members appointed 20 October 2009):- Members: 1st Deputy: 2nd Deputy:

Cr Evangel Cr Liu Cr McEvoy Cr Limnios Cr Liu Cr McEvoy Cr Tognolini Cr Liu Cr McEvoy 3. Quorum:-

Two 4. Termination Date:-

October 2011


- 4 - 27 OCTOBER 2009


DETAILS:

Section 5.12 of the Local Government Act 1995 requires the members of the Committee to elect a Presiding Member. The procedure that is required to be followed is detailed in Schedule 2.3, Division 1 of the Act which is as follows:- When the Committee elects a Presiding Member 2. (1) The office of Presiding Member is to be filled as the first matter dealt with-

(a) at the first meeting of the Committee after an inaugural election or a Section 4.13 or 4.14 election or after an ordinary elections day; and

(b) at the first meeting of the Committee after an extraordinary vacancy

occurs in the office of Presiding Member.

(2) If the first ordinary meeting of the Committee is more than 3 weeks after an extraordinary vacancy occurs in the office of Presiding Member, a special meeting of the Committee is to be held within that period for the purpose of filling the office of Presiding Member.

Chief Executive Officer to preside 3. The Chief Executive Officer (CEO) is to preside at the meeting until the office of

Presiding Member is filled. How the presiding member is elected

4. (1) The Committee is to elect a Committee member to fill the office of

Presiding Member.

(2) The election is to be conducted by the CEO in accordance with the procedures prscribed.

(3) Nominations for the office of presiding member are to be given to the CEO in writing before the meeting or during the meeting before the close of nominations.

(3a) Nominations close at the meeting at a time announced by the CEO, which is to be sufficient time after the announcement by the CEO that nominations are about to close to allow for any nominations made to be dealt with.

(4) If a committee member is nominated by another committee member the CEO is not to accept the nomination unless the nominee has advised the CEO, orally or in writing, that he or she is willing to be nominated for the office.


- 5 - 27 OCTOBER 2009


(5) The committee members are to vote on the matter by secret ballot as if they were electors voting at an election.

(6) Subject to Clause 5 (1), the votes cast under Subclause (5) are to be counted, and the successful candidate determined, in accordance with the procedures set out in Schedule 4.1 (which deals with determining the result of an election) as if those votes were votes cast at an election.

(7) A soon as practicable after the result of the election is known, the CEO is to declare and give notice of the result in accordance with the regulations, if any.

Votes may be cast a second time

5. (1) If when the votes cast under Clause 4 (5) are counted there is an equality of votes between 2 or more candidates who are the only candidates in, or remaining in, the count, the count is to be discontinued and the meeting is to be adjourned for not more than 7 days.

(2) Any nomination for the office of presiding member may be withdrawn, and further nominations may be made, before or when the meeting resumes.

(3) When the meeting resumes the Committee members are to vote again on the matter by secret ballot as if they were electors voting at an election.

(4) The votes cast under Subclause (3) are to be counted, and the successful candidate determined, in accordance with Schedule 4.1 as if those votes were votes cast at an election.

If 2 or more candidates receive the same number of votes so that clause 2, 3 or 4 cannot be applied, the returning officer is to draw lots in accordance with regulations to determine which candidate is elected.

COMMENTS:

The Marketing, Sponsorship and International Relations Committee is required to elect a Presiding Member. It was therefore recommended that the Marketing, Sponsorship and International Relations Committee give consideration to the election of a Presiding Member. The Acting Chief Executive Officer advised that the following nominations had been received:- Cr Limnios nominated Cr Evangel for the position of Presiding Member. Cr Evangel accepted the nomination.


- 6 - 27 OCTOBER 2009


There being only one nomination at the close of nominations, the Acting Chief Executive Officer declared Cr Evangel to be the successful candidate for the position of Presiding Member of the Marketing, Sponsorship and International Relations Committee. Cr Evangel assumed the Chair. Moved to Item MP285/09.

MP293/09 EVENT AND CORPORATE SPONSORSHIP SUMMARY OF EXPENDITURE 2009/10

BACKGROUND:

FILE REFERENCE: P1010627-17 REPORTING OFFICER: Karis Ferrari RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 15 October 2009 MAP / SCHEDULE: N/A SPONSORSHIP SUMMARY FOR 2009/10

EVENT & CORPORATE SPONSORSHIP – 2009/10

Event Cash In-Kind Total Value

Funds Remaining

Total Funds CL1423 1000 (Event & Corporate Sponsorship) $165,000Apex WA Teenage Fashion Awards

$5,000 $0 $5,000 $160,000

Australasian Safari $15,000 $0 $15,000 $145,000Oz Concert 2010 $15,000 $0 $15,000 $130,000City of Perth Rat Race $20,000 $0 $20,000 $110,000Swan Festival of Lights 2009 $15,000 $0 $15,000 $95,000Quit Targa West Tarmac Rally 2009

$20,000 $0 $20,000 $75,000

City of Perth Fly-In $4,900 $0 $4,900 $70,100Lord Mayor's Cup $5,000 $700 $5,700 $64,400Youth Focus Truck Pull $11,000 $0 $11,000 $53,400Chef of the Year $10,000 $0 $10,000 $43,400Thai Festival Perth $10,000 $0 $10,000 $33,400Miss Universe WA Registration Day

$10,000 $0 $10,000 $23,400

Paspaley Polo in Langley Park $5,000 $0 $5,000 $18,400Perth's Biggest Office Party (refusal)

$6,818 $0 $6,818 $11,582

TOTAL $152,718 $700 $153,418 $11,582


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SPORT SPONSORSHIP – 2009/10

Event Cash In- Kind

Total Value

Funds Remaining

Total Funds CL 1474 5000 (Sport Sponsorship) $74,500HBF City to Surf 2009 $20,000 $0 $20,000 $54,500Great Bike Ride 2009 $20,000 $0 $20,000 $34,5002009 Perth ITU Long Distance Triathlon World Championships

$20,000 $0 $20,000 $14,500

Nissan/BRW Corporate Triathlon $8,500 $0 $8,500 $6,000Australia Cup $25,000 $0 $25,000 ($19,000)Scody Tour de Perth $10,000 $0 $10,000 ($29,000)Perth International Track Cycling Grand Prix

$5,000 $0 $5,000 ($34,000)

TOTAL $108,500 $0 $108,500 ($34,000)

PARTNERSHIP - 2009/10

Event Cash In- Kind

Total Value

Funds Remaining

Total Funds CL 1486 5000 (Partnership) $569,500AWESOME International Arts Festival for Bright Young Things 2009

$85,000 $0 $85,000 $484,500

One Movement Festival $200,000 $0 $200,000 $284,500Pride Festival Fairday and Parade 2009

$45,000 $0 $45,000 $239,500

RAC Channel Seven Christmas Pageant with the City of Perth

$170,000 $30,000 $200,000 $39,500

IGA Carols by Candlelight $28,000 $0 $28,000 $11,50040 Under 40 Awards $18,000 $0 $18,000 ($6,500)TOTAL $546,000 $30,000 $576,000 ($6,500)

OTHER SPONSORSHIP – FUNDED FROM OTHER BUDGETS 2009/10

Event Cash In-Kind Total ValueAwesome October School Holidays $70,000 $0 $70,000Northbridge Festival $313,000 $14,000 $327,000Perth Fashion Festival $265,200 $0 $265,200Tourism Council WA $17,000 $0 $17,000RTA Christmas Decoration Prizes $20,000 $0 $20,000Australia China Business Council Dinner $5,000 $0 $5,000Resourcestocks Best of Best Awards $3,000 $0 $3,000Australasian Oil and Gas Conference $40,000 $0 $40,000Skyworks Aboriginal Event $65,000 $0 $65,000AHA (WA) Awards for Excellence $5,000 $0 $5,000Architecture (WA) Award $9,000 $0 $9,000


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Telethon 2009 $0 $14,000 $14,000Perth Convention Bureau $230,000 $0 $230,000East Perth Christmas Concert $14,000 $0 $14,000Perth Convention Bureau Scholarship Program 2009/10

$20,000 $0 $20,000

TOTAL $1,076,200 $28,000 $1,104,200

SPONSORSHIP UNDER CEO DELEGATION 2009/10 Cash In-Kind Total Value

Scitech Space Trail $500 $500

TOTAL $500 $0 $500 SPONSORSHIP SUMMARY 2008/09

Cash In-Kind Total Budget Funds Remaining

Event & Corporate Sponsorship

$152,718 $700 $153,418 $165,000 $11,582

Sport Sponsorship $108,500 $0 $108,500 $74,500 ($34,000)Partnership $546,000 $30,000 $576,000 $569,500 ($6,500)SUBTOTAL $807,218 $30,700 $837,918 $809,000 ($28,918)Other Sponsorship $1,076,200 $28,000 $1,104,200 N/A N/ACEO Delegation $500 $0 $500 N/A N/ATOTAL $1,883,918 $58,700 $1,942,618 N/A N/A SPONSORSHIP SUMMARY FOR 2008/09

EVENT, CORPORATE, PARTNERSHIP & SPORT SPONSORSHIP


2009 Asics Bridges Fun Run $6,500 $0 $6,500APEX Fashion Awards $1,000 $0 $1,000Australasian Safari 2008 $25,000 $0 $25,000AWESOME International Arts Festival for Bright Young Things 2008

$80,000 $0 $80,000

BHP Billiton 2008 Beijing Olympics Live Site $22,100 $0 $22,100BRW Corporate Triathlon $8,500 $0 $8,500Buddha Birthday Festival 2009 $23,000 $0 $23,000Business News 40 Under 40 $18,000 $0 $18,000Butcher's Picnic $12,000 $0 $12,000Chef of the Year 2008 $12,000 $0 $12,000Church Together $10,000 $0 $10,000City of Perth Challenge (Triathlon) $70,000 $0 $70,000


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EVENT, CORPORATE, PARTNERSHIP & SPORT SPONSORSHIP


City of Perth Family Night at Gloucester Park

$15,000 $0 $15,000

City of Perth Festival of Motoring $0 $0 $0Earth from Above (part payment) $15,000 $0 $15,000East Perth Twilight Christmas Picnic in the Park

$14,000 $0 $14,000

Fed Cup $20,000 $0 $20,000Great Bike Ride $50,000 $0 $50,000HBF City to Surf Fun Run $12,000 $8,000 $20,000Hong Kong Cultural Festival $9,000 $0 $9,000IGA Carols by Candlelight 2008 $28,000 $0 $28,000International Squash Challenge $5,000 $0 $5,000Local Chambers Business Awards $3,700 $0 $3,700Lord Mayor's Cup (Perth Racing) $15,000 $700 $15,700Miss Universe WA $13,637 $0 $13,637Oz Concert 2009 $25,000 $0 $25,000Paspaley Polo in Langley Park $10,000 $0 $10,000Perth City Romp (part payment) $0 $0 $0Perth's Biggest Office Party $5,000 $0 $5,000Pride Festival Fairday and Parade $44,637 $0 $44,637Quit Targa West 2008 $37,200 $3,800 $41,000Restaurant and Catering Institute $0 $0 $0Sanitarium Weet-Bix Kids TRY-athlon $10,000 $0 $10,000State Tee-Ball Championships 2009 $9,000 $0 $9,000The RAC Channel 7 Christmas Pageant with the City of Perth

$170,000 $30,000 $200,000

Transplant Games $15,000 $0 $15,000WALGA Banners in the Terrace $0 $3,017 $3,017West End Festival $50,000 $0 $50,000TOTAL $864,274 $45,517 $909,791 OTHER SPONSORSHIP – FUNDED FROM OTHER BUDGETS 2008/09

Event Total Value 2008 Australian Hotel Association Awards (WA) for Excellence

$5,500

Australasian Oil & Gas Exhibit & Expo $40,000 Australasian Oil and Gas Conference $50,000 Northbridge Festival (part payment) $42,000 Earth from Above (part payment) $15,000 Earth Hour $2,000 Fed Cup Reception $6,500


- 10 - 27 OCTOBER 2009



O'Keefe Media - Inflight Video $24,000 Perth Convention Bureau 2008-09 $250,000 Perth Fashion Festival $260,000 Resourcestocks Best of Best Awards $3,000 Telethon Call Centre $22,000 WA Youth Environment Conference $5,000 FORM Laneway Activation $0 TOTAL $725,000

COMMENTS:

It is recommended that the Marketing, Sponsorship and International Relations Committee receive the information on the Summary of Event, Corporate and Sport Sponsorship. The sponsorships which have exceeded the estimated allocation include:- Apex WA Teenage Fashion Awards.

Australiasian Safari.

Lord Mayor’s Cup.

Oz Concert.

Thai Festival Perth.

Great Bike Ride.

RAC Channel Christmas Pageant with the City of Perth.

Paspaley Polo. New sponsorships which have received funding this year include:- 2009 Perth ITU Long Distance Triathlon World Championships.

Australia Cup.

Scody Tour de Perth.

Perth International Track Cycling Grand Prix.

City of Perth Rat Race.

City of Perth Fly In.

Youth Focus Truck Pull. Event sponsorship requests not yet received however, expected for the 2009/10 financial year include:- Asics Bridges Fun Run.

Buddha Birthday Festival.


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Butcher’s Picnic.

City of Perth Triathlon.

City of Perth Family Night at Gloucester Park.

International Squash Challenge.

Sanitarium Weet-bix Kids TRY-Athlon.

State Tee-ball Championships.

West End Festival. It is expected that the total combined contribution for these potential sponsorships is approximately $57,000 (excluding GST). There will be insufficient funds to support these events based on the current budget. Cr Butler departed the meeting at 4.08pm and returned at 4.10pm. Moved by Cr Liu, seconded by Cr Limnios That the summary of expenditure for event and corporate sponsorship, as outlined in the report dated 15 October 2009, be received. The motion was put and carried The votes were recorded as follows:- For: Crs Evangel, Limnios and Liu Against: Nil

MP294/09 CORPORATE SPONSORSHIP 2009/10 - 40 UNDER 40 AWARDS

BACKGROUND:

FILE REFERENCE: P1010627-17 RESPONSIBLE OFFICER Melissa Arbon RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 5 October 2009 MAP / SCHEDULE: N/A At its meeting held on 24 June 2008, the Council approved cash sponsorship of the WA Business News 40 Under 40 Awards at a cost of $18,000 (excluding GST) in the


- 12 - 27 OCTOBER 2009


2008/09 financial year, and in-principle support for the 2009/10 and 2010/11 financial years. This report addresses the second of the three year sponsorship commitments.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan Business The business success of the city is a result of its ability to

encourage interaction and the exchange of ideas and take advantage of its central location and capital city status to promote organised and incidental meetings between all spheres of activity

Policy Policy No and Name: 18.8 - Provision of Sponsorship and Donations

DETAILS:

The WA Business News 40 Under 40 Awards are now entering their ninth year. Sponsorship of the Awards contributes to positioning the city with the State’s leading corporate businesses and future leaders. It has, in the past, provided an excellent opportunity to network with leading businesses within the community. The request for sponsorship recognises the City’s commitment to the ongoing support of this corporate alliance. The City has developed ownership and identification with this leading professional awards and recognition program. The Awards are designed to recognise and promote young, dynamic leaders in the business community under the age of 40. Through a public nomination process, the Awards program aims to select 40 people under 40 years of age who are already leaders in their fields, which are most likely to set the State’s agenda in the next decade. Entry is through self-nomination, or by peer, client, employer or university nomination. A panel of judges will assess the nominees and select the 40 winners for 2010. The 40 Under 40 Awards primary target market is the 25 to 40 year-old business professionals. The secondary market is all other Western Australian business people. Major Partners:- The 40 Under 40 Awards have confirmed sponsorship funding from leading businesses. Major partners for the 2010 Awards include:- Ajilon.

Alcoa.


- 13 - 27 OCTOBER 2009


Channel 7.

Clarity Communications.

The Commonwealth Bank.

Singapore Airlines.

Quality Press.

Hudson, Henning and Goodman.

Wheatleys Legal.

Panoramic Resources.

Pitcher Partners.

The University of Western Australia.

Wills Domain - Margaret River.

6PR. The City has been a Civic Partner of the Awards since 2002. Judging Panel As a Civic Partner the City may nominate a representative to be considered for the panel of judges. In recent years, board members, Chief Executive Officers, directors and academics of the sponsoring companies were represented on the panel. The Chief Executive Officer has been the City’s nominee since the commencement of the awards. City of Perth Award As part of the full sponsorship benefits, the City of Perth Award may be made to one of the finalists in the 40 Under 40 Award. The City of Perth Award is given to a candidate who meets criteria set by the City. It recognises an individual’s contribution to business in the city. Relevant criteria include the following:- Business person who has successfully incorporated the unique aspects of the

city in their business.

Business person who has brought recognition to the city by way of their business enterprise.

Business person from within the city of Perth who has demonstrated excellence in business leadership.

In 2002, the Award was presented to Mr David Wartzki, the Managing Director of a Perth-based souvenir chain, Australian Reflections. Mr Wartzki owns and manages four stores in the city. He was subsequently profiled in Business News and in City News.


- 14 - 27 OCTOBER 2009


In 2003, the Award was presented to Ms Suzan Pervan, founding partner in Gooding Pervan Chartered Accountants based in the city. Her business growth since establishment in 1998 has taken it from an employee base of nine to 27. By recognising that Perth lacked an accounting practice that focused on privately owned business requiring more than compliance services, Ms Pervan has successfully built up a respected ‘new’ city firm that remains client focused. In 2004, the Award was presented to Ms Selina Duncalf, Chief Operating Officer, Bankwest. Ms Duncalf joined Bankwest as a human resource consultant at the age of 28 and within two years, Ms Duncalf was appointed to the senior executive team as a Chief Operating Officer. A strong believer that banking is about more than credit and managing risk and leading a team of 70 people, she has made great inroads in creating and supporting a sales and service culture within Bankwest. In 2005, the Award was presented to Ms Anne Maree Ferguson, Managing Director of the Perth Convention Bureau. Ms Ferguson has been responsible for growing the Bureau’s annual turnover almost ten-fold, a growth driven by sales, and boosting its staffing by seven. In 2006, the City of Perth Award was presented to Mr Edward Rigg, Group Managing Director of investment bank Argonaut Ltd. This business focuses on companies in the oil and gas, mining, agribusiness and contracting sectors. The award recognised the rapid growth and success of Argonaut, epitomising the vitality of business in the city at a time when the resources and contracting sectors are contributing substantially to the State’s economy. In 2007, the Award was presented to Mr Marcus Canning, Director / Chief Executive Officer (CEO) of Artrage Inc. Mr Canning took on the role of Director and Chief Executive Officer of Artrage Inc. five years ago and saved it from a failing business to become a successful, contemporary, cultural organisation that provides a significant contribution to the cultural fabric of the city of Perth. In 2008, the Award was presented to Ms Aimee Johns. Ms Johns is one of the new breed of business operators in Northbridge, opening her successful retail store ‘Keith + Lottie’ in 2004 and instigating the formation of the William Street Collective Inc., which aims to promote Northbridge’s growing creative industry businesses. In 2009, the Award was presented to Mr Colm O’Brien. In three years, Mr O’Brien has transformed a small WA based traditional publishing business into an international media company with a presence in Europe, the USA, Asia and Australia. The company performs a valuable role in informing the international business community about Western Australia’s expertise in a range of industries. Assessment of Application. To be eligible for Corporate Sponsorship:-


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The range of activities which may be considered for corporate sponsorship include:- a) awards, presentations, acknowledgement for excellence in relevant professional

fields; b) support for activities which award endeavour in community service; c) events and activities held outside the City of Perth which will increase

awareness of, and goodwill for, the City of Perth; d) support for promotional material (such as publications and films) which

positively position the City of Perth; e) support for the activities of organisations or individuals that provide positive

positioning for the City of Perth. The Sponsorship request meets criteria (a), (b), (d) and (e). The applicant must identify the markets / public who will be exposed to the sponsorship information. The markets exposed to the Awards and related publicity and events are City-based and WA business people. The applicant must detail how they will promote the support of the City of Perth to the markets / public. Promotion of the City is detailed in the recommendation section of this report. Dates and amounts of any previous sponsorship of the applicant. The City of Perth has provided the following previous levels of support:-

Year Cash (excl. GST)

2001/02 $ 7,000

2002/03 $ 7,000

2003/04 $10,000

2004/05 $15,000

2005/06 $13,500

2006/07 $13,500

2007/08 $13,500

2008/09 $18,000

2009/10 $18,000 (proposed)


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Cost of current sponsorship application. The City has been requested to contribute $18,000 (excluding GST) for the second year of a three year, in-principle commitment. Identification of opportunities to add value to the sponsorship. The City demonstrated a number of opportunities where value was added to this sponsorship. In 2002, the City of Perth requested that an Award in its name, demonstrating the City’s commitment to retailing, tourism and / or commerce, be included. Furthermore, added value has come from the following:- The inaugural winners were both city business operators (Mr Mark Barnaba and

Ms Manny Papadoulis) and were highly recognised in the media for their award. The winner in 2002 of the City of Perth Award, Mr David Wartzki, was profiled in

City News, highlighting the retail and tourism focus the City supports. The winner in 2003 of the City of Perth Award, Ms Suzan Pervan, was profiled

in Business News, 6PR and City News highlighting her contribution to building a new business in the city.

The winner in 2004 of the City of Perth Award, Ms Selina Duncalf, was profiled

in Business News, and on the 6PR radio station, highlighting her achievements within Bankwest.

The winner in 2005 of the City of Perth Award, Ms Anne Maree Ferguson, is the

General Manager of the Perth Convention Bureau with which the City works on a number of collaborative marketing programs.

A 40 Under 40 Award winner in 2002 was used in the City’s current TV

commercial (Ms Sally Capp, Chief Executive Officer Australian Heritage Group, located in Allendale Square).

40 Under 40 Award winners were hosted by the Chief Executive Officer at a

discussion on city direction and issues for business. The 40 Under 40 database of winners has been included on the City’s

distribution list for publications and promotional opportunities, including the Skyworks, the Annual General Meeting and the Annual Report distribution.

The 40 Under 40 Award winners have been included in the City’s Strategic

Vision workshops. The publicity generated for the 2008 winner, Ms Aimee Johns, provided

significant positive editorial for Northbridge.


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Further opportunities will be pursued in the 2009/10 financial year.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: CL 1486 5000 BUDGET ITEM: Recreation and Culture - Other Culture - Other

Cultural Activities BUDGET PAGE NUMBER: 9 BUDGET ITEM THIS COMPONENT

BUDGETED AMOUNT: $1,128,958 $569,500 AMOUNT SPENT TO DATE: $ TBA $ 11,500 PROPOSED COST: $ 18,000 $ 18,000 BALANCE: $ TBA $ (6,500) All figures quoted in this report are exclusive of GST.

COMMENTS:

The WA Business News 40 Under 40 Awards is highly successful in its objective to bring prominent young Western Australians to the forefront of business. This is proven by the calibre of sponsor partners and the confirmation of their willingness to on-going participation. As a Corporate Sponsor, the City benefits from several levels of participation, namely by way of:-

association for Elected Members and staff with fellow sponsors, their boards, Chief Executive Officers, directors, academics and senior staff;

association for Elected Members with award winners and nominees, all highly successful business people in the community;

recognition by the leading businesses and young business leaders, of the City as a direct supporter of excellence in retailing / tourism or other business by way of its own Award within the program;

media and publicity associated with the Awards.

These associations can lead to a more active and productive participation in the city and local government by significant business leaders, either now or in their future careers.


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Moved by Cr Liu, seconded by Cr Limnios That the Council approves:-

1. the second year of its three year agreement with the WA Business

News 40 Under 40 Awards to be recognised as a Strategic Alliance Partner at a cost of $18,000 (excluding GST) in the 2009/10 financial year;

2. the expenditure in part 1 above being charged to Budget Item

‘Recreation and Culture - Cultural Activities - Other Cultural Activities’;

3. the organisers providing the following annual sponsorship benefits

to the City:- 3.1 recognition of the City as a Strategic Alliance Partner and as the

only Civic Partner for the event; 3.2 recognition by way of the City of Perth Crest appearing on all

promotional material including:-

3.2.1 full colour press advertisement in Business News for the nomination period;

3.2.2 full colour press advertisement in Business News for the gala awards promotion;

3.2.3 full colour press advertisement in the annual Book of Lists;

3.2.4 the awards program, menu and promotional flier;

3.2.5 audiovisual presentation at the gala awards night;

3.2.6 trophy / certificate - 40 Under 40 winner;

3.2.7 trophy / certificate - City of Perth winner;

3.2.8 web-site link;

3.3 an award and prize valued at $1,000 (excluding GST) in the name of “City of Perth” recognising the contribution made by an Under 40 business person to the city;

3.4 display advertising valued at $600 promoting the City in the 40

Under 40 supplement in February 2010; (Cont’d)


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3.5 opportunity for the City to be represented on the panel of judges;

3.6 ten invitations to attend the awards gala night and meet with the

finalists and other corporate sponsors; 3.7 copy of the database of award winners to be used for civic and

marketing purposes; 3.8 opportunity for the City to host a WA Business News 40 Under

40 sponsors meeting.

The motion was put and carried The votes were recorded as follows:- For: Crs Evangel, Limnios and Liu Against: Nil

MP295/09 EVENT SPONSORSHIP - PERTH'S BIGGEST OFFICE PARTY 2009

BACKGROUND:

FILE REFERENCE: P1010627-17 REPORTING OFFICER: Zoe Morgan RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 6 October 2009 MAP / SCHEDULE: N/A The Perth’s Biggest Office Party has been held annually since 2004 in the public foyer of the QV1 property at 250 St Georges Terrace, Perth. From 2004 to 2007, the event was a part of the West End Festival program. Since 2008, Perth’s Biggest Office Party has become a stand alone event.


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Strategic Plan City Vibrancy Support tourism, the retail trade and entertainment through

a vibrant program of campaign advertising, sponsorship and promotions and encourage and support initiatives, festivals and events which showcase the diversity of people and lifestyles in Perth

Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations

DETAILS:

The Perth’s Biggest Office Party will be held on Friday, 27 November 2009 between 5.00pm and 10.00pm in the public foyer of the QV1 property. The event is organised by CB Richard Ellis, the managing agent of the QV1 property. In its sixth year, the event organisers consider the event has become a highlight of the business community’s social calendar. The event features a licensed outdoor bar, VIP lounge, food vendors and live entertainment. Admission is ticketed and tickets must be purchased in advance. Previous charity recipients have included the Juvenile Diabetes Foundation ($5,592), Youth Focus ($6,026), Princess Margaret Hospital ($9,006), the Kanyana Wildlife Rehabilitation Centre, and the Greater Good Foundation. Assessment of Application. To be eligible for event sponsorship:- The total value of the event must exceed the cost of sponsorship. The estimated total cost of the event is approximately $109,663. The organisers have requested a cash sponsorship of $6,818 (excluding GST) or 6.2% from the City. In 2007, the total cost of the event was $73,635. Costs have increased by 50% in the past three years. The event must contribute to the achievement of one or more of the City’s marketing objectives:- to position the City of Perth as a city of regional and international significance; to increase visitation to the city; to increase economic investment in the city;


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to create a vibrant, energetic 24-hour city. The event organisers estimate that over 4,000 people will attend the 2009 Perth’s Biggest Office Party. The event has not increased in numbers as the venue is restricted to a limited capacity. Attendees are from businesses predominantly within the city. Originally, the event objective was based on drawing people into the city after work. In 2009, the event is being held in a private venue and the program has been extended to 10.00pm. In previous years, attendees may have visited other city venues after the close of the event however, they may now be more inclined to remain at the venue if they have purchased a ticket through to 10.00pm. The event will add vibrancy to the West End precinct. The event must take place in the public spaces of the City of Perth. The event will take place in the public foyer of the QV1 property. Entry to the venue will be restricted to ticket holders only. The event may or may not be cultural or arts based. The event is a business community activity. Preference will be given to events which provide free attendance. Entry is ticketed at a cost of $25 per person. It is expected that between 1,350 to 1,500 general admission tickets will be sold in advance of the event through Heatseeker. There is no free component to this proposal. Originally, the entry fee was a gold coin donation. Due to increasing popularity and costs, it is now presented as a ticketed event. Preference will be given to events that will be held exclusively in the city of Perth. The event is held exclusively in the city of Perth. Dates and amounts of any previous sponsorship to the applicant / event. Perth’s Biggest Office Party has been held annually since 2004. The following table outlines sponsorship previously requested and provided to CB Richard Ellis for this event.


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Year Requested Amount City of Perth Contribution 2007 $13,198 $5,923 2008 $12,400 $5,000 2009 $6,818 (requested) $ 0

The City of Perth was acknowledged as a sponsor of the event in 2005 and 2006 due to the City’s funding of the West End Festival. The applicant must detail how they will promote the support of the City of Perth. This may be (but is not limited to) any of the following:- a) signage at the event; b) inclusion of the City of Perth crest in press advertising or any promotional

material; c) acknowledgement of the City of Perth in radio or television advertising; d) opportunities for the Lord Mayor, or their representative, to open the event or

make a presentation. The following promotional opportunities are offered by way of the sponsorship:- Signage within the plaza and VIP areas.

Logo on print collateral and advertising material.

Thirty VIP tickets. There may also be an acknowledgement given to sponsors on 93.7 Nova radio, The West Australian Newspaper, Heatseeker and QV1 websites and promotional flyers, posters and business cards. The applicant must provide adequate guarantee that they can deliver the event. This proof of capacity may be (but not limited to) any of the following:- a) history of previous dealings with the City of Perth; b) evidence of support from governing body; c) evidence of funding from other sources; d) statement of the organisation’s income and expenditure, and auditor’s

certificate; e) evidence of the capacity of the organising committee to manage, present and

market the event. CB Richard Ellis has successfully organised the Perth’s Biggest Office party since 2004. Event Sponsorship Category:- Major Civic Partnership – Three to five years funding commitment, $50,000,

plus CPI;


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State and National – Three years funding commitment, less than $50,000, plus CPI;

Annual – Annual or historic funding, less than $20,000; Start-Up/One-Off – Once only funding, less than $15,000. The applicant was originally considered eligible for event sponsorship under the Start-Up / One-Off category, in accordance with Policy 18.8 – Provision of Sponsorship and Donations. The City has provided financial support for this event for two years. Classifications are indicative only and subject to annual consideration.


ACCOUNT NO: CL 1423 1000 BUDGET ITEM: Recreation and Culture – Other Culture – Other

Cultural Activities BUDGET PAGE NUMBER: BUDGET ITEM THIS COMPONENT

BUDGETED AMOUNT: $1,128,958 $165,000 AMOUNT SPENT TO DATE: $ 442,739 $146,600 PROPOSED COST: $ 0 $ 0 BALANCE: $ 686,219 $ 18,400 All figures quoted in this report are exclusive of GST.

COMMENTS:

Perth’s Biggest Office Party is in its sixth year and has been previously supported by the City. The event draws visitors into the city however, city vitality and economic impact is limited due to the event being a ticketed activity held in the grounds of QV1, which is a private venue for the duration of the event. The organisers have not indicated any expansion to the scope of the event. 2009 is the first year that the event will change from a gold coin donation to a ticketed event. Whilst 4,000 people are expected to attend, the extended program time of 10.00pm is unlikely to support visitation to other city venues. Unlike previous years, no funds raised from this event will be donated to charity in 2009. The event does not fully meet the Event Sponsorship criteria and it is therefore recommended that the request for event sponsorship be declined. Should the City wish to sponsor the event for the value of $6,818 (excluding GST), it will receive the benefits as detailed in this report.


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It was therefore recommended that the Marketing, Sponsorship and International Relations Committee declines the request for cash sponsorship of $6,818 (excluding GST) from CB Richard Ellis for the Perth’s Biggest Office Party 2009 to be held at QV1 on Friday, 27 November 2009. Cr Butler departed the meeting at 4.28pm. The Marketing, Sponsorship and International Relations Committee considered that a final reduced cash sponsorship was warranted to support an event that increases city vitality. Moved by Cr Liu, seconded by Cr Limnios That the Marketing, Sponsorship and International Relations Committee:- 1. approves cash sponsorship of $3,000 (excluding GST) to CB

Richard Ellis for the Perth’s Biggest Office Party 2009 to be held at QV1 on Friday, 27 November 2009;

2. notes the expenditure in part 1 above being charged to Budget Item

“Recreation and Culture – Other Culture – Other Cultural Activities’; 3. advises CB Richard Ellis that future requests for cash sponsorship

for the Perth’s Biggest Office Party will no longer be considered by the Council.

The motion was put and carried The votes were recorded as follows:- For: Crs Evangel, Limnios and Liu Against: Nil


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MP296/09 TENDER 050-09/10 – EVENT MANAGEMENT OF THE CITY OF PERTH FESTIVAL OF SPORT

BACKGROUND:

FILE REFERENCE: P1024939 REPORTING OFFICER: Kerry Gamble RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 21 October 2009 MAP / SCHEDULE: N/A At its meeting held on 25 November 2008, the Marketing, Sponsorship and International Relations Committee requested a report on the possibility of the City hosting a weekend sporting festival. The Administration called for Expressions of Interest to conduct the feasibility study and invited the following organisations to submit quotations:- Tri Events.

DG Global.

Pro Tramp.

Super Sprint.

Triathlon Australia.

USM Events.

Elite Sports.

At its meeting held on 31 March 2009, the Council approved Tri Events to produce a feasibility study. At its meeting held on 5 August 2009, the Council:- Accepted the feasibility study to run a sporting festival.

Approved the unbudgeted expenditure of $36,000 (excluding GST) to enable the engagement of an event management company to be commissioned from November 2009 to work with sporting organisations to present the Festival of Sport event.

Approved in-principle, expenditure of $214,000 (excluding GST) for the event.


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Legislation Section 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Function and General) Regulations 1996



Policy Policy No and Name: 9.2 - Expenditure - Authorisations – Annual Items

DETAILS:

The City of Perth advertised for tender submissions for the Event Management of the City of Perth Festival of Sport (Tender No. 050-09/10) to be held in conjunction with the Great Bike Ride to be held in November 2010. The advertisement was published on Saturday, 3 October 2009 in The West Australian newspaper and submissions closed on Tuesday, 20 October 2009 at 2.00pm. Tenders were received from the following two companies:-

Company Tender Value Bluegem Holdings Pty Ltd $200,000 Scout Entertainment $200,000

Assessment The tender evaluation was conducted in accordance with the City of Perth procedure ‘Evaluation Panels for Assessing Tenders’ and submissions were assessed against the following criteria:- compliance with Specifications outlined in Section 3;

demonstrated experience working with sporting organisations and associations;

demonstrated experience in negotiating with sponsors and attracting sponsorship funds for similar free public events;

demonstrated experience and methodology in staging similar free public events in an open public space, including:-


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demonstration of safety management;

details of environment management practices;

demonstrated ability to meet production budgets;

provide information on the project’s key personnel, their proposed roles and include their experience on similar events;

provide a minimum of two written references, with full name and contact details, to support their tender submission. The City of Perth can not be included as a referee.

Bluegem Holdings met all requirements of the tender specification with:- demonstrated experience working with various sporting organisations;

demonstrated experience in sponsorship management for similar events;

a large range of experience in organising sporting events in public open spaces;

a comprehensive list of safety management practises implemented at various events;

providing extensive information on all criteria;

demonstrated ability to meet all specifications. Bluegem Holdings provided a comprehensive tender submission that included relevant detailed information. Scout Entertainment provided insufficient information in its tender submission. The company did not address the most important criteria to demonstrate experience and methodology in staging similar free public events in open public spaces.


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ACCOUNT NO: CL 1422 9000 BUDGET ITEM: Recreation and Culture – Other Culture – Other

Cultural Activities’ BUDGET PAGE NUMBER: 9 BUDGET ITEM THIS COMPONENT

BUDGETED AMOUNT: $1,128,958 $144,500 AMOUNT SPENT TO DATE: $ $ PROPOSED COST: $36,000 $36,000 BALANCE: $ $ ACCOUNT NO: 2010/ 11 Budget BUDGET ITEM: Recreation and Culture – Other Culture – Other

Cultural Activities’ BUDGET PAGE NUMBER: 2010/11 Budget BUDGET ITEM THIS COMPONENT

BUDGETED AMOUNT: $TBA $ AMOUNT SPENT TO DATE: $TBA $ PROPOSED COST: $ $214,000 BALANCE: $TBA $ All figures quoted in this report are exclusive of GST. COMMENTS: It is noted that Bluegem Holding Pty Ltd trades as Tri Events. Tri Events was appointed by the City of Perth to prepare the feasibility study for this event. Tri Events did not contribute to the scope of works for the tender documentation. It is recommended that the Council accepts the tender submission by Bluegem Pty Ltd to provide the event management of the 2010 City of Perth Festival of Sport at a total cost of $200,000 (excluding GST) comprising an initial cost of $36,000 (excluding GST) in the 2009/10 financial year and $164,000 (excluding GST) in the 2010/11 financial year. Cr Butler returned to the meeting at 4.33pm. Moved by Cr Liu, seconded by Cr Limnios That the Council:- 1. accepts the most suitable tender, being that submitted by Bluegem

Holdings Pty Ltd, for the event management of the City of Perth Festival of Sport, at a total cost of $200,000 (excluding GST);

(Cont’d)


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2. notes $36,000 (excluding GST) of the expenditure in part 1 above being charged to Budget Item ‘Recreation and Culture – Other Culture – Other Cultural Activities’;

3. notes the remaining expenditure of $164,000 (excluding GST) in part

1 above will be provided for in the 2010/11 Financial Year Budget. The motion was put and carried The votes were recorded as follows:- For: Crs Evangel, Limnios and Liu Against: Nil

MP297/09 AUSTRALIA DAY CELEBRATIONS 2010 - OCTOBER UPDATE REPORT

BACKGROUND:

FILE REFERENCE: P1000133-7 REPORTING OFFICER: Kerry Gamble RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 9 October 2009 MAP / SCHEDULE: Schedule 1 – Corporate Entertainment Facility Beverage

Menu




DETAILS:

The Marketing, Sponsorship and International Relations Committee has delegated authority in relation to issues concerning the Australia Day Celebrations. This report provides an update in relation to each of these issues:-


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Delegated Authority Issues:- Decide on an appropriate name for the Australia Day Celebrations in association with the principal sponsor. The Lotterywest Board have confirmed their in-principle support for Australia Day Skyworks 2010 – 2012. An annual grant application has been submitted by the City. Lotterywest anticipate their annual support for Skyworks, including all activities during the day, would be no more than $500,000 per year. Lotterywest has indicated that it no longer wished to hold naming rights to the event and has requested that the City consult with Lotterywest before extending the naming rights opportunity to any other funding body or sponsor. Determine the location of selling points and negotiate and issue exclusive selling rights on the foreshore for food and catering, drinks, amusements, merchandise and icecreams:- The contract for Mobile Catering Services (Tender 07-09/10) was approved for Skyworks 2010, with options to renew at the City’s discretion for Skyworks 2011 and Skyworks 2012. The contract for Merchandise Services was approved for Skyworks 2009, with options to renew at the City’s discretion for Skyworks 2010 and Skyworks 2011. The City has renewed the Merchandise Services contract for Skyworks 2010 due to the acceptable performances in 2009. The re-appointed licensee is Showbiz 2001. Engage the services of appropriate consultants to undertake actions in line with Australia Day Celebrations and project budget:- Russell Lanyon has been re-appointed as co-ordinator of the Australia Day Air and Water Show components. Determine the location and number of entertainment boxes to be located on the foreshore and arrange sponsorships accordingly:- The City has received 12 bookings for Corporate Boxes for Skyworks 2010 from organisations that purchased boxes at the 2009 event. Invitations and information were distributed in July 2009. Negotiate the advertising and promotion campaign with the principal sponsors:- At its meeting held on 16 December 2008, the Council appointed Perth FM Radio Pty Ltd, trading as MIX 94.5, as the contractor to provide the radio station promotion


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and broadcast (Tender 032-08/09), and Channel Seven to provide the television promotion and broadcast (Tender 033-08/09). Part of the Channel Seven contract includes the provision of a television commercial. The television commercial is independently produced by Channel Seven and is its contribution to the promotion of Skyworks. Information relating to the promotional and advertising campaign and schedule will be presented at a future meeting of the Marketing, Sponsorship and International Relations Committee. Negotiate the rights to broadcasting the Australia Day fireworks event with a radio network:- The tender specification includes a requirement to deliver a draft soundtrack for consideration by the City and the pyrotechnic supplier by the end of October 2009. Make recommendations to Council on tenders related to the Australia Day celebrations:- The City has approved the following contracts effective for 2010:- provision of Concept Development and Supply of Goods and Services for the

Pyrotechnics, Laser and Special Effects Display;

provision of Promotion and Broadcast by a Radio Station;

provision of Promotion and Broadcast by a Television Station;

provision of Infrastructure;

provision of Corporate Entertainment Area Equipment Hire and Installation;

provision of Waste Management Services;

provision of Corporate Entertainment Area Catering Services;

licence for Mobile Catering Service;

licence for Merchandise Service. Menu Selection At its meeting held on 25 August 2009, the Council approved the appointment of Beaumonde Catering to provide the catering service for the Skyworks Corporate Entertainment area. At its meeting held on 22 September 2009, the Marketing, Sponsorship and International Relations Committee selected the barbeque menu option for both adults and children for Skyworks 2010.


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Beaumonde Catering has provided a beverage menu which is attached as Schedule 1. General Information Consortium Steering Group A Consortium Steering Group meeting was held on 24 September 2009 and 15 October 2009. The meeting included discussion on the following creative elements for Skyworks 2010:- soundtrack content;

narration;

pyrotechnic content. Building rooftops for pyrotechnic display The following buildings have provided verbal confirmation of their participation in the pyrotechnic display:- Westralia Square.

Central Park.

Governor Stirling Towers.

Exchange Plaza Building.

QV1 Building.

Council House. Operational Meetings Risk Management Meeting A meeting was held on 7 October 2009 and was attended by representatives from the WA Police, St John Ambulance, the Fire and Emergency Services Authority (FESA), the Town of Victoria Park, the City of South Perth, the Department of Conservation and Environment and the City of Perth. The 2009 Skyworks risk management matrix was reviewed.


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Pyrotechnics Meeting A meeting was held on 14 October 2009 and was attended by representatives from the pyrotechnics contractor, the Department of Marine Safety, the Fire and Emergency Services Authority (FESA), the Department of Mines and Petroleum and the City of Perth. A map of the barge locations was received.


There are no financial implications related to this report. Cr Butler departed the meeting at 4.35pm and returned at 4.36pm. The Marketing, Sponsorship and International Relations Committee preferred option 2 on the beverage menu as detailed in Schedule 1. Moved by Cr Liu, seconded by Cr Limnios That the Marketing, Sponsorship and International Relations Committee receives the information on the progress of Australia Day Celebrations 2010 as detailed in the report dated 9 October 2009. The motion was put and carried The votes were recorded as follows:- For: Crs Evangel, Limnios and Liu Against: Nil


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MP298/09 CITY OF PERTH EVENT BOOKINGS - NOVEMBER 2009 TO APRIL 2010

BACKGROUND:

FILE REFERENCE: P1011710-5 REPORTING OFFICER: Karis Ferrari RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 15 October 2009 MAP / SCHEDULE: Schedule 2 - Marketing Unit venue/event booking sheets

Schedule 3 - Approval Services Unit venue/event booking sheet Schedule 4 - Marketing Unit Festival of Christmas Program of events




DETAILS:

This report provides information from the booking sheets for:- The Murray and Hay Street Malls and Forrest Place as managed by the

Marketing Unit. Schedule 2 is a monthly journal of the venue booking. Langley Park, the Supreme Court Gardens and the Esplanade Reserve as

managed by the Approvals Services Unit. Schedule 3 provides a listing of bookings and details for the various locations managed by the Approvals Services Unit including the specified venues.


There are no financial implications resulting from this report.


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COMMENTS:

This report provides information from the relevant venue booking sheets administered by the venues’ managing units. Detailed information on individual major events is also provided by way of:- relevant sponsorship reports;

delegated approvals via the Desk of the CEO publication;

event updates in the Desk of the CEO;

listings of forthcoming events in the Desk of the CEO;

monthly What’s On newsletter circulated to Elected Members. Included in Schedule 4 is the program of activities for the City of Perth Festival of Christmas which details activities that will take place within the city’s retail precinct. This program includes the additional entertainment scheduled during the extended Christmas trading hours. Cr Butler departed the meeting at 4.45pm and did not return. Moved by Cr Liu, seconded by Cr Limnios That the report dated 15 October 2009, outlining information on City of Perth event bookings, be received. The motion was put and carried The votes were recorded as follows:- For: Crs Evangel, Limnios and Liu Against: Nil

MP299/09 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil


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MP300/09 GENERAL BUSINESS

1. Perth Fashion Festival – Feedback The Manager Marketing advised that Event Corp has requested feedback from all Elected Members on the Perth Fashion Festival by 30 October 2009.

MP301/09 ITEMS FOR CONSIDERATION AT A FUTURE MEETING

Nil

MP302/09 CLOSE OF MEETING

There being no further business the Presiding Member declared the meeting closed at 4.48pm.

marketing, sponsorship and … sponsorship and international relations committee 26 october 2009...

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