Job Description Events & Sponsorship Co-ordinator

Based – Huddersfield

Responsible to Marketing Manager

Responsible for n/a

Position purpose and objectives

SalaryHoursLocation

Up to £22,000 depending on experience35 hours per week Huddersfield

Working within the Membership & Marketing team, the role of theEvents & Sponsorship Co-ordinator is to develop, co-ordinate and deliver a 12 months event calendar which includes a range of events such as; networking events, training/information seminars, business forums, conferences, dinners and luncheons, whilst seeking and driving opportunities to generate income through sponsorship, attendance, and commercial activities.

Main Duties and Responsibilities

Develop, co-ordinate and deliver a 12 month events programme which includes monthly networking events (Connections Count), training events (60 Useful Minutes), Local Business Forums, annual social events and 2 conferences; Kirklees Business Conference and Wakefield Business Conference.

Maximise income through sponsorship opportunities, attendance, and commercial activities. Produce event budgets and monitor costs. Identify and book locations for the events, liaise with location management,

catering and other arrangements negotiating best rates at all times. Identifying, sourcing and liaising with suppliers, speakers, delegates and exhibitors. Work closely with the Membership team and Marketing Manager and contribute actively to

decisions on marketing events. Compiling databases of likely interest, drafting and circulating emails, updating social media

and telephoning individuals. Ensure website and Eventbrite booking system are up to date with event details. Set up and manage the delegate booking arrangements as appropriate for each

event, up to and including sending out invoices. Compile and send out speaker and delegate information. Manage the event on the day, including setting up, instructing external contractors and

internal staff. Event follow up, updating CRM and sending out post event evaluation.

Personal Profile

Demonstrable previous experience in event management and sales (minimum 2 years experience)

Commercially minded to generate sponsorship. Self-starter, working with minimal supervision.

Job Description: Events & Sponsorship Co-ordinator (August 2017)

Excellent written English and oral communication skills for drafting and proof reading materials coupled with the ability to influence others in a positive manner.

Excellent organisational skills, particularly in managing time and tasks. Ability to manage multiple projects, meeting all deadlines as well as exceptional attention to

detail. Computer literate with experience of using Microsoft programmes, particularly MS Word,

Excel and PowerPoint. Technical awareness to set up PowerPoint and other simple AV systems. The confidence to liaise with speakers, the media and a diverse range of external contacts. A welcoming and helpful approach when dealing with members in person at events

and over the telephone. Self-reliance, common sense, trust, integrity, and humour. Marketing experience and an understanding of the value of direct marketing in promoting

events to members. Local business knowledge and network and be able to identify business opportunities. Full clean UK Driving Licence

Job Description: Events & Sponsorship Co-ordinator (August 2017)