mark reporting handbook - san diego unified school district · pdf fileentering marks by class...

Zangle Handbook

Mark Reporting Version 4.93 May 7, 2012

Contents

Part I: Background Information ............................................... 1

About This Handbook ................................................................................. 2 Mark Reporting Process Flowchart .................................................................. 3 Sample Mark Reporting Timeline ................................................................... 4 Zangle’s Mark Reporting Applications .............................................................. 5

Part II: Getting Ready ............................................................... 7

Credit Distribution Report ........................................................................... 8 Report Card Comments.............................................................................. 10 Entering Site-Specific Comments (optional) ..................................................... 11 Preparing Your Timeline ............................................................................ 13 Opening the Window for Teachers ................................................................ 14 Teacher Timeline .................................................................................... 16

Part III: Verifying and Correcting Marks................................ 17

Printing Mark Verification Reports ................................................................ 18 Generating Missing Marks Reports ................................................................. 20 Determining Illegal Marks ........................................................................... 22 Entering Marks by Class ............................................................................. 25 Entering Marks by Student .......................................................................... 28 The Select Button in Class Marks and Student Marks ........................................... 30 Setting the Zangle Marks Entry Defaults .......................................................... 31 Making Final Marks Edits (Current Year Only) .................................................... 33

Part IV: Generating Progress Reports .................................... 37

Processing Marks and Calculating Marking Period GPAs for Progress Reports ............... 38 Calculating Citizenship GPA ................................................................................... 41 Calculating unweighted Academic GPA for Athletic eligibilty .......................................... 42

Printing Progress Reports ........................................................................... 43 Printing an Academic GPA Report ................................................................. 49 Printing a Citizenship GPA Report ................................................................. 50 Printing an Unweighted Academic GPA Report .................................................. 51 Printing an Honor Roll Eligibility List to Determine Athletic Eligibility ...................... 52 Frequently Asked Questions ........................................................................ 54

Part V: Generating Report Cards ........................................... 55

Processing Marks for Report Cards................................................................. 56 Calculating Citizenship GPA ................................................................................... 59 Calculating unweighted Academic GPA for Athletic eligibilty .......................................... 60 Checking to See that Your Post to History was Successful .............................................. 61

Printing Report Cards ................................................................................ 63 Printing an Academic GPA Report ................................................................. 69 Printing a Citizenship GPA Report ................................................................. 70 Printing an Unweighted Academic GPA Report Needed for Athletic Eligibility ............. 71 Printing an Honor Roll Eligibility List to Determine Athletic Eligibility ...................... 72 Frequently Asked Questions ........................................................................ 74

Part VI: Printing Miscellaneous Reports ................................ 75

Printing a Ds and Fs Report ......................................................................... 76 Ds and Fs by Class ............................................................................................... 76 Ds and Fs by Student ........................................................................................... 79 Using the Analysis/Marks Distribution Report .............................................................. 82

About Honor Roll and GPA Reports ................................................................ 85 Overview ......................................................................................................... 85 The Honor Roll Portion of the Mark Processing Screen ................................................... 85 The Five Honor Roll Rules ..................................................................................... 87 Sample Honor Roll/GPA Configurations ..................................................................... 88

Printing a GPA List of the Entire School .......................................................... 91 Printing an Academic Honor Roll Report.......................................................... 94 Printing a Citizenship Honor Roll Report ......................................................... 98

Part VII: For Teachers ............................................................. 103

Copying and Distributing the Teacher Packet .................................................. 104 Entering the Marks (a teacher task) ............................................................. 105

Mark Reporting Handbook • Page 1

Part I: Background Information


About This Handbook

This handbook was created by the SDUSD IT Training & Support team as reference material for users who will access Zangle to enter, process, and print students’ marks. It will be used during Zangle Mark Reporting courses.

The handbook is divided into seven sections:

• Part I provides background information about Zangle’s mark reporting applications. It also gives an overview of the mark reporting process.

• Part II describes how to prepare Zangle for mark reporting.

• Part III explains how Power Users check teachers’ mark entry.

• Part IV outlines how to generate progress reports.

• Part V outlines how to generate report cards.

• Part VI explains how to print reports.

• Part VII explains teachers’ responsibilities.

Names used in the document are fictitious.

Instructions are explained with screenshots and numerical steps. Please follow the steps in numerical order.


Mark Reporting Process Flowchart

Allow time for teachers to enter

correct marks, if necessary

Generate a missing marks report and

look for illegal marks PAGE 20 AND 22

Specify the marks entry defaults in Zangle (optional)

PAGE 28

Distribute the teacher packet

PAGE 104

Enter site-specific comments (optional)

PAGE 11

Opening the marks entry window for

teachers PAGE 14

Allow time for teachers to enter

marks.

Print and distribute a marks verification

report PAGE 18

Which reporting

period is it?

Process the marks for progress reports

PAGE 38

Print the progress reports after spot-checking

PAGE 41

Process the marks for report cards

PAGE 56

Print the report cards after spot-checking

PAGE 63

Print Ds and Fs reports PAGE 76

Report Card

Progress Report

Print GPA reports PAGES 49 & 50 & 51

Enter marks for a class or teacher,

if necessary PAGES 25 AND 28

Print GPA reports PAGES 69 & 70 & 71

Print Ds and Fs reports PAGE 76


Sample Mark Reporting Timeline

The following table is a sample timeline set by a school during its Semester 1 progress report period. Your timeline will vary according to your needs. Question Date(s)

1. When does your progress report marking period end? 10/13

2. What is the date range that teachers will be able to submit marks? 10/12-10/16

3. What is the date range that you will allow teachers to make corrections? (You will give teachers verification reports and they make corrections.)

10/16-10/17

4. When do you plan to process the marks and spot-check the progress reports? 10/18-10/19

5. When do you plan to print the progress reports? 10/19

6. When will you distribute the progress reports? 10/20


Zangle’s Mark Reporting Applications

The following table describes Zangle’s three main mark reporting applications.

Des

crip

tion

Class Marks is used to enter academic marks and citizenship marks for a class of students. The students are organized in a class roster format.

Marks are primarily entered by teachers using TeacherConnection. Class Marks is another way to enter marks.

Student Marks is used to enter academic marks and citizenship marks for an individual student.

Mark Processing is used to calculate attendance and current marking period GPAs.

It must be used after marks are submitted by teachers and before progress reports and report cards are printed.

Mai

n U

se(s

) For entering marks for a class after the TeacherConnection window closes.

For entering marks if a teacher cannot log into TeacherConnection.

For entering marks for an individual student after the TeacherConnection window closes.

Used to make corrections after spot-checking.

For processing marks before printing progress reports and report cards.

For configuring rules to print GPA-based reports.


Part II: Getting Ready


Credit Distribution Report

The Credit Distribution report allows the user to verify that appropriate Mark Definitions are assigned to each section in the master schedule.

Incorrect Mark Definitions can lead to inaccurate GPA values. Students might receive inappropriate number of credits as well.

Follow the steps below to print a Credit Distribution report.

• Open Zangle. Click Mark Reporting. Click Reports. Select Credit Distribution.

Click Preview.

The cover sheet opens. 1

Click the X to close the cover sheet.

The Credit Distribution report displays. 2


After reviewing the report on screen, click the X to close it.

A Select Report Destination dialog box displays. 3 Course Code and Course Title are displayed for each section.

Section Number and Mark Definition are displayed for each section.

The Term Codes associated with your master schedule are displayed on the top of the report. In this example, S1 and S2 represent first and second semesters at a typical two semester school.

The total number of credits awarded by a section is displayed in the Grad/GPA column. The number in this column is determined by the type of course selected.

In this example, 0191 Art awards one credit. Therefore, 1.0000 is displayed.

The number of credits that Posts to History at the end of the term displays in bold type. In this case, 0191 Art awards 1.0000 credits at the end of the first semester.

Course 5711.2 is a year-long course that Posts to History twice. The Grad/GPA value is 2.0000.

The first post occurs at the end of the first semester. The second post occurs at the end of the second semester.

By adding these two numbers together, you can determine the total number of credits awarded by this course, in this case, 2.0000 credits. Note: When credits post to Academic History, the number of credits posted must match the credit value of the course as listed on the District 4100 Course file.

To print, click the Continue button.

Otherwise, click Cancel. 4

If you print, you’ll probably want to uncheck Cover Page to exclude it from printing.


Report Card Comments

There are 15 standard comments, letters A through O, used for report cards. They are listed in the table below.

Schools that use site-specific comments may use letters P through Z. For directions on how to enter site-specific comments in Zangle, refer to page 11.

Code Description

A Plus mark in scholarship (+)

B Minus mark in scholarship (-)

C An outstanding student

D Work is improving

E Citizenship has improved

F Shows sincere effort

G Not turning in assignments

H Tardiness affecting mark

I Often unprepared for class

J More effort needed

K Exhibits disruptive behavior

L Absence/truancy affects mark

M Failure to reach proficiencies

N May fail at the term

O May receive U at term


Entering Site-Specific Comments (optional)

There are 15 standard district comments; letters A through O are used for report cards. They are listed in the table on page 10. Schools that use site-specific comments may use letters P through Z.

Follow the steps below to enter site-specific report card comments.

• Open Zangle. Click System. Click Marks Setup. Click Comments.

Click Add.

The screen will change.

2

Choose English from the Language drop-down menu.

1

Important! Do not alter Codes A through O. These are district comments.


Note: To enter Spanish codes, do not change the language to Spanish in Step 1. Instead, select English, and then add new codes. If you intend to translate the existing comments from English to Spanish, it is recommended that you label the Spanish comments AA, BB, CC, etc. as shown below.

Enter a code (P-Z) and description.

3

Click Done. You will return to the first screen.

To add more comments, repeat Steps 2 and 3. Otherwise click Quit.

4

Important! Check your spelling and grammar. This description will appear on report cards.

NOTE: Do not put a period at the end of the description. None of the district comments have periods.


Question

Recommended amount of time

Sample response

My response

1. When does the upcoming progress report grading

period end?

N/A

10/21

2. What is the date range that teachers will be able to submit marks? Consider allowing teachers to have a complete weekend to work on this, and making the deadline a Monday morning.

4-7 days

10/18- 10/24

3. What is the date range that you will do error checking? This consists of generating verification reports and allowing teachers to make corrections. Then you will need to run a “missing marks” report and make any final fixes.

2-3 days 10/24- 10/25

4. When do you plan to process the marks? This is time-consuming. This process collects the students’ attendance totals and calculates term GPAs. At semester, this process also posts to the transcript. It is possible that you will need to make changes to some students’ grades still.

1 day to 1.5 days

10/26- 10/27

5. When do you plan to print the progress reports? This may be time-consuming based on your network speed. Factor in time needed to bundle/organize the progress reports.

1 day

10/27

6. When will you distribute the progress reports? Do

not plan to distribute on the same day as printing.

1 day

10/28

7. How will you distribute the progress reports? By

hand? If by hand, during which period?

N/A By hand during

period 3.

8. Does your school use anything other than standard SDCS report card comments A-O? If yes, have them available during training. You will need to enter them in Zangle.

N/A

Yes

9. Do you use have enough colored paper on which to print progress reports? It is recommended that you use non-white paper for progress reports.

N/A

Yes

Preparing Your Timeline Before you configure the Marking Term Setup window (page 14), you need to be clear about timelines and various due dates to make sure that you and your teachers have adequate time and preparation to make the mark reporting process go smoothly.

The answers you give to the nine questions below will assist you in figuring out a reasonable amount of time for each task and then setting firm due dates for each:

Note: Many schools choose to require that their teachers run their own verification reports in TeacherConnection. This decreases the amount of time needed for #3 above.


Opening the Window for Teachers

Teachers need to be given a window of time to submit their marks in TeacherConnection. After verifying the dates with an administrator, use Zangle Web Administrator located at https://dwa.sis.sandi.net/zangleconnect/ to set this window of time. Teachers will be able to submit marks only within the date range you specify.

Follow the steps below to open the marks entry window for teachers.

• Open Internet Explorer. Navigate to ZangleConnection at https://dwa.sis.sandi.net/zangleconnect/. Log in with your Zangle identification and password. If necessary, select the appropriate track. Choose Zangle Web Administrator. Click Marks. This is a link on the left side of your screen. The Marking Term Setup window displays:

Your screen may list different Term Codes due to a difference in your school’s track setup.

Also, these dates are sample dates only.

Click Submit Updates. Hint: Double-click in the cell to view a calendar.

3 NOTE: You do not have to enter all dates at one time.

1 2

NEVER check the Notes boxes!

https://dwa.sis.sandi.net/zangleconnect/



How to read the Web Administrator Marks screen

Label Description

Term Code The code used to define a reporting period. This code is displayed in Zangle applications and reports.

Description The description associated with the term code. The teachers see these descriptions in TeacherConnection when selecting terms to enter marks.

Viewable After

This is the date that TeacherConnection (and ParentConnection and StudentConnection) will display students’ marks. It is recommended that you set the View Date to your planned report card/progress report distribution date or later.

Edit From The first day that you want teachers to be able to enter marks for the term.

Edit To The last day that you want teachers to be able to enter marks for the term. Teachers will be able to enter marks through 11:59 p.m. for the date that is entered in this field.

Enrolled Before/ Exited After

Use the same date in both fields. This is the scheduling cut-off date and controls the students that teachers see on their rosters when entering marks for students in TeacherConnection.

NOTE: The dates will differ between progress report terms & report card terms. For progress report terms: Enter either the date that is the last day of the marking period or the date that is specified by your administrator as the marks cut-off date. For report card terms: Enter the date that is two weeks (10 school days) prior to the last day of the term. This is district policy.

Comments Set these to 4. This will allow teachers to enter up to four comments each marking period.

Notes Make sure these are unchecked. This will prevent teachers from being able to enter their own notes in TeacherConnection.

Calc The district does not use this field.

How to close the window Because most schools request that teachers finish marks in the morning (8:00 AM, for example), the window must be closed in a special way. Just after the deadline, go back to the Web Administrator Marks screen and change the Edit To date to the day before the deadline. For example, if the deadline to submit marks is January 16 at 8:00 AM, then at 8:01 AM, change the date to January 15 and submit this change. By setting the date back one day, this closes the window and teachers will no longer be able to submit marks via TeacherConnection.

Note: If the teacher is in TeacherConnection when you make this change, the teacher will not be locked out until the next time he or she logs in.

Note: If the Site Tech processes marks, posting to history, and then reopens the Marking Term Setup window in Zangle Web Administrator, teachers will not be able to enter marks via TeacherConnection. Those marks will have to be entered via Zangle FrontOffice.


Teacher Timeline

Once you and your administrator have agreed on dates to be entered in the window displayed on page 14, share the dates relevant to teachers for the upcoming marking period with your teachers.

The IT Department has prepared a template for you to fill out with timelines and due dates that you can copy and distribute to teachers. You want to do this early enough in the mark reporting process so your teachers can plan to meet their mark reporting responsibilities. This template is in Word format and available as part of a packet that includes instructions for teachers on submitting marks and running associated reports.

This Mark Reporting Directions for Teachers packet is available on the Zangle job aid website under the Teacher Training heading. Navigate to sandi.net/zangle. Click read and learn. Click Job aids. Scroll down to see the Teacher Training heading on the right column. The Mark Reporting Directions for Teachers is under that heading.

http://old.sandi.net/zangle/readandlearn/jobaids/teachers/TT_MarkRep_Dir_Teachers.doc

http://old.sandi.net/zangle


Part III: Verifying and

Correcting Marks


Printing Mark Verification Reports

After teachers have submitted their marks, it is important to verify them. Teachers might forget to enter marks for a student or an entire period, or they might mistakenly post the wrong marks for their students. Some schools require their teachers to run their own mark verification reports using TeacherConnection. These directions are in the teacher packet (described on p. 104 of this handbook). If your school chooses to print the reports for the teachers, use the Class Marks Listing report in Zangle. It is recommended that you follow this process:

1. Print the Class Marks Listing report (see directions below) with page breaks. The report displays a teacher’s class roster. Students who have missing marks have no marks next to their names.

2. Distribute reports to the teachers.

3. Instruct teachers to verify that the marks they entered are correct. Teachers need to submit corrected marks in TeacherConnection by the date and time specified by your administrator. If necessary, re-open the window for the teachers. See p.14 for more information.

Follow the steps below to print mark verification reports using Class Marks Listing.

• Open Zangle. Click Mark Reporting. Click Reports. Select Class Marks Listing.

Choose the appropriate Report Period from the drop-down menu.

Check the following boxes: • Page Breaks • Include Report Card

Comments Note: Click Include Notes if you want to check that no notes were entered.

2

Click Preview to preview the report. A new window will open.

5

Change the title of the report if desired.

1

All students should be selected by default.

Set the grade cut-off date (same date in both fields) for this grading period.

4

3


The report is sorted by teacher.

Preview the report. Then click the X to close the report. A Select Report Destination dialog box will appear.

G Use the arrow to go to the next page.

Click Continue to print. Otherwise, click Cancel.

8 If you print the report, you probably want to uncheck the Cover Page option.

Read the cover page. Then click the X to close it. The report is underneath it.

6


Generating Missing Marks Reports

After teachers verify their marks, generate a report that determines whether or not there are any remaining missing marks. Always do this before you attempt to process the marks and print progress reports or report cards! Use the Class Marks Listing report to create a missing marks report, but configure it differently from the directions given on page 18. The goal is to have nothing appear on this report.

Follow the steps below to generate missing marks reports.


Click Preview to preview the report. A new window will open.

C

Choose the appropriate Report Period from the drop-down menu.

Check the following boxes: • Page Breaks • Include Report Card

Comments Note: Click Include Notes if you want to check that no notes were entered.

2

Click Preview to preview the report.

A new window will open.

6

Title the report, if desired. 1

Set the grade cut-off date (same date in both fields) for this grading period.

5

4

Click Only students missing marks.

3

If you want to see the sections that have no marks submitted at all, click Only classes with no marks. This report will not give student names. It only shows the teacher and section for which no marks have been submitted.


Only students with missing marks will appear on the report. The double asterisks (* *) indicate a missing mark.

Preview the report. Then click the X to close the report. A Select Report Destination dialog box will appear.

8 Use the arrow to go to the next page.


9 If you print the report, you probably want to uncheck the Cover Page option.

Read the cover page. Then click the X to close it. The report is “underneath” it.

7


Determining Illegal Marks Run the Marks Distribution Analysis report to see if any teacher assigned an illegal mark, e.g., NC or WF, etc. Once you have identified the students with potential illegal marks, show the information to the pertinent counselor or administrator to verify the validity of these marks for these students.

Note: Scholarship mark NG is used for the following courses: 4191 MATH 150 4192 MATH 151 6825 POLI SCI 1 6826 POLI SCI 2

Different course numbers are to be used for students who take these courses at the community college under an approved partnership agreement. See “Special Programs” section of the Supplement to the District’s Course of Study: http://studata.sandi.net/cos/supp/pdf/SP_Prgms.pdf

Note: There are situations when atypical marks are appropriate; see Administrative Procedure 4705 for details: http://old.sandi.net/policy/pdf/pp4705.pdf

Follow the steps below to find the students with potential illegal marks.

• Open Zangle. Click Mark Reporting. Click Reports. Select Analysis/Marks Distribution.

Choose the marking period.

Note: If your school has a Semester/Trimester or Semester/Quarter setup, you will need to run the report twice.

1

Click Create Pivot Table.

This will open an Excel pivot table.

3

Click Order Course by Code.

2

Double-click coursecode.

The PivotTableField window opens, allowing you to remove the Subtotals.

4

http://studata.sandi.net/cos/supp/pdf/SP_Prgms.pdf

http://old.sandi.net/policy/pdf/pp4705.pdf


Click None. 5

Click OK.

6

Display the Mark menu.

7

Uncheck (Show All).

8

Check all of the potential illegal marks.

9

Click OK.

10


Important: Show this information to the relevant counselor or administrator to verify the validity of these marks for these students in these specific courses.

Double-click the Grand Total cell.

This will open another Excel sheet, displaying detailed information for the student receiving these marks.

11

After scrolling horizontally, you will be able to see which students received these potential illegal marks.


Entering Marks by Class

At times you may need to enter marks for a class. This is done in Zangle using the Class Marks application. You will be able to enter academic marks, citizenship marks, and up to four comments for each student using a class roster format.

• Academic Marks are A, B, C, D, and F. • Citizenship Marks are E, G, S, N, and U. • Comments are A through O (unless your site uses additional comments P through Z).

Follow the steps below to enter marks for a class.

• Open Zangle. Click Mark Reporting. Click Class Marks.

Click Find to conduct a faculty search.

A window will appear.

1

Enter the faculty’s last name.

2

Click Find.

3


Choose a class from the drop-down menu.

The class roster for that period will appear.

4

Click Edit.

5

The class period appears after the dash (-). This example shows Period 1.

If you do not see four comment columns (cmt1, cmt2), then you need to specify the marks entry default, as shown on page 15, or click Select at the bottom of the screen and choose the marking period.

The display defaults to the first class listed for the selected teacher.


Enter the marks by clicking in a cell and typing the mark. Press Tab or Enter to move to the right. Press the down arrow to move down.

Hint: Turn on Caps Lock while entering marks. Comments must be entered as capital letters.

6

Click Save and Quit.

7

Do not edit attempted credits and GPAs.

A = Academic Mark C = Citizenship Mark Cmt = Comment


Entering Marks by Student

At times you may need to enter marks for an individual student. This is done in Zangle using the Student Marks application. You will be able to enter academic marks, citizenship marks, and up to four comments for a student.

• Academic Marks are A, B, C, D, and F. • Citizenship Marks are E, G, S, N, and U. • Comments are A through O (unless your site uses additional comments P through Z).

Follow the steps below to enter marks for a student.

• Open Zangle. Click Mark Reporting. Click Student Marks.

Click Find to conduct a student search.

A window will appear.

1

Search for the student.

Click List.

3

2


Enter the marks by clicking in a cell and typing the mark. Press Tab or Enter to move to the right. Press the down arrow to move down.

Hint: Turn on Caps Lock while entering marks. Comments must be entered as capital letters.

5

A = Academic Mark C = Citizenship Mark Cmt = Comment

Click Save and Quit. 6

The student’s schedule is listed. The course title will appear in the list even if the student was dropped from the course. To control the view, click Select at the bottom of the screen and change the enrollment dates.

Do not edit attempted credits or GPAs.

If you do not see four comment columns (cmt1, cmt2), then you need to specify the marks entry default, as shown on page 28, or click Select at the bottom of the screen and choose the marking period.

Click Edit.

4


The Select Button in Class Marks and Student Marks

The Select button in Student Marks and Class Marks allows you to select a particular marking period. It also allows you to set a date range that will control the view of the student’s schedule (which classes the student had during that range) in Student Marks, or to control the view of who appears on a teacher’s roster (which students were scheduled for the teacher’s class as of that date range) in Class Marks.

The Select dialog box

Click Select to select a particular marking period and/or date range.

This is where you select a specific report period.

In Class Marks, this controls which students you see on the teacher’s roster based on the student schedule dates.

In Student Marks, this controls which classes appear for the student.

NOTE: The date range is reversed. For instance, if you want to see a student’s schedule from 1/31/09 to 3/11/09, enter 1/31/09 in the bottom field and 3/11/09 in the top field.


Setting the Zangle Marks Entry Defaults

Two Zangle Front Office applications, Class Marks and Student Marks, allow you to enter marks. By default, these applications show all marking periods and do not allow you to enter comments until you choose a specific marking period each time either of these applications is opened. However, you can configure Entry Defaults with date ranges for each marking period so when you subsequently launch Class Marks or Student Marks, Zangle knows which marking period is current and displays only the data pertinent to that marking period, including the ability to enter comments.

Note: Currently, we don’t know how (or if it is even possible) to configure Entry Defaults at a school that has overlapping marking periods.

Follow the steps below to specify the marks entry defaults in Zangle.

• Open Zangle. Click System. Click Marks Setup. Click Entry Defaults.

Click Add. The screen will change. 1

This screen is an example of what it looks like when the steps have been completed. These dates are examples only.


1.

Select the Report Period for the date range you specified.

Select the date range for the Report Period selected in Step 3.

As a guideline, the first day should be the same as the first day that teachers can enter marks. The last day should be when you plan to have reports printed, or shortly thereafter.

Click Save.

You will return to the previous screen, and your entry will be added to the list.

If you have more report periods to add, repeat Steps 1-5. Otherwise, click Quit.

5

Choose the appropriate track if necessary.

2

4

3

This date range controls when students appear in Class Marks and Student Marks.

If you enter the same date in both fields (either the last day of the grading period or the date that is two weeks before the end of the term), you will only see the students scheduled on that date. If a student dropped the class prior to this date, that student will not appear in Student Marks or Class Marks.

If you leave the fields blank, any student who was scheduled for the class at any time during the term will appear in Class Marks and Student Marks. This can be confusing because students who drop the class two weeks before the end of the class do not get a mark.


Making Final Marks Edits (Current Year Only)

There will be instances where a posted final mark must be edited to reflect the correct mark value. A final mark is a mark received at the end of an academic term and must be posted to the student’s Academic History. A three step process must be followed to complete the edit of final marks posted to Academic History:

1. Make the final mark edit (see immediately below). 2. Reprocess Marks (see page 56), including checking the Post to History box (page 57), to

recalculate the student(s)’ term GPAs and trigger the district’s mark suppression procedures. Important: Be sure to enter the original last day of the term in the As of field on page 57, not the date you’re making the change!

3. Recalculate cumulative GPAs in the Calculate GPA application in the Zangle Academic History module.

Follow the steps below to make edits for current marks posted to Academic History.

• Open Zangle. Click Mark Reporting. Click Student Marks.

Click Find or List to display the desired student’s record.

1


Note: The final marks appear in red and have been posted to Academic History.

Click Edit.

2

Check Edit History.

3


When finished editing all other students’ marks, click Quit.

Remember to recalculate the term GPAs as well as all of the Cumulative GPAs in Academic History.

Make the desired edits.

Click Save.

Important: You might have to click out of the cell before the Save is successful.

4

5


Part IV: Generating

Progress Reports


Processing Marks and Calculating Marking Period GPAs for Progress Reports

Prior to printing progress reports, you need to run Mark Processing to calculate GPAs for that marking period and attendance if your school prints attendance on progress reports. This is done after you are sure that all marks have been submitted. You run this process multiple times:

• to calculate Academic GPAs.

• to calculate Citizenship GPAs.

• to calculate Academic GPAs needed to determine athletic eligibility

• to calculate Attendance if desired; although you could choose to calculate Attendance when you calculate one of the GPAs. However, this would increase processing times.

There is no direct way to print a marking period GPA on a progress report or report card. For marking period GPAs to print on the progress report, they must be calculated in relation to a Zangle Honor Roll Rule even though SDUSD does not report any district or school honor roll achievement on a progress report or report card. When configuring this part of Zangle, parameters are set so that it is impossible for any student to meet the Honor Roll Rule’s minimum requirements (GPA > 9), therefore allowing the GPA to appear on the progress report but not designating any student as being part of an honor roll.

Note: Zangle’s labeling part of the Mark Processing window Honor Roll and one of its drop-down menus Honor Roll Rule can be misleading because although we need to use these features to calculate Academic and Citizenship GPAs, we don’t need these features (and most schools don’t use these features) to determine whether a student has earned placement on an honor roll.

Note: Academic GPAs are calculated using a weighted GPA; see page 49 for printing an Academic GPA report. Citizenship GPAs are calculated using an unweighted GPA; see page 50 for printing a citizenship GPA report. Academic GPAs to determine athletic eligibility are calculated using an unweighted GPA; see page 51 for printing an unweighted academic GPA report.

Even though there are nine GPA Types to choose from the GPA Type menu in the Mark Processing window, you will only be choosing the first two: 10-12 Total WGPA for calculating an Academic GPA and 10-12 Total GPA for calculating both the Citizenship GPA and the unweighted Academic GPA.

GPA Type Description 10-12 Total WGPA GPA is calculated on courses taken during grades six through

twelve, with AP courses calculated on a 0 – 5 scale. 10-12 Total GPA GPA is calculated on courses taken during grades six through

twelve, with all courses calculated on a 0 – 4 scale.


Follow the steps below to process the marks for progress reports.

• Open Zangle. Click Mark Reporting. Click Mark Processing.

To make the directions easier to read, portions of the Mark Processing window are grayed-out:

Make sure that only the following two boxes are checked: • Attendance • Current GPA/

Honor Roll Note: Some sites choose to process only Attendance and then only process Current GPA/ Honor Roll on a separate run if they find processing them both together is taking too long.

3

Choose the appropriate Track and Report Point from the drop-down menu. Note: You might have different Report Point choices from the one shown here.

1

Enter the last day of the marking period.

2


Click Process. Unless you clicked the Select button to choose a subset of your entire student body, this process will take awhile.

Choose 10-12 Total WGPA.

Note: This is a weighted GPA Type and includes grades six through twelve.

5

You might want to keep a printout of your selections for future reference. To do this, click Print and select Options from the pop-up window.

8

Do not do anything on this part of the Mark Processing window.

Change this value to 9.0000.

Choose Term GPA.

Choose Academic.

4

6

7

Leave Minimum Credits as 0.0000. Do not change the Minimum GPA Value nor select any Mark Types to Check.

Click Select to select one student or a group of students instead of processing the entire student body.

Do not quit this application. You need to calculate Citizenship GPAs. See next page.


CALCULATING CITIZENSHIP GPA Next, you need to calculate Citizenship GPAs. You’ll run a similar process to the one just completed, configuring the Honor Roll section differently and leaving off Attendance processing. Also, Citizenship GPAs are calculated on an unweighted scale.

If you have students participating in sports, do not click Quit but proceed to the next page for directions on calculating the unweighted academic GPA required for determining CIF athletic eligibility. If you do not have students participating in sports, click Quit.

Make sure only Current GPA/ Honor Roll is checked.

9

Change this to Citizenship Honor Roll.

10

Change Mark Type to Citizenship.

13


14

Change GPA Type to 10-12 Total GPA.

Note: This is an unweighted GPA Type and includes grades six through twelve.

12


11


CALCULATING UNWEIGHTED ACADEMIC GPA FOR ATHLETIC ELIGIBILTY Any student who participates in California Interscholastic Federation (CIF) Sports is required to maintain a 2.0 unweighted GPA in all enrolled classes. Therefore, if you have students participating in CIF sports, you need to calculate an unweighted academic GPA.

Change this to Athletic Eligibility List.

15

Change this to Academic. 16


17

Click Quit.

18


Printing Progress Reports

Once you have processed marks and all of the necessary GPAs, you can print the progress reports. You will use the Multi-Term Report Card report for the progress report.

When it is time to print progress reports, you will probably perform a minimum of two print runs: the first run is for progress reports to be mailed to contacts who do not live with the student but are entitled to receive a progress report; the second run is for progress reports to be handed out to students in class to take home or to be mailed to the student’s home.

1. On the Options tab, click Address To Contact(s) and then choose Sec. Progress Rept (or Sec. Report Card).

2. On the Options tab, click Address To Parent/Guardian.

Follow the steps below to print progress reports.

• Open Zangle. Click Mark Reporting. Click Reports. Select Multi-Term Report Card.


Click Title and enter a descriptive title for the progress report.

1 Enter the desired print date.

This date is typically set to the date the progress reports will be distributed.

3

Choose Term GPA.

5

If you don’t want attendance information to print on the progress report, uncheck the Absent/Tardy Totals box.

Choose the appropriate reporting periods from the menus.

If you want only the current report period to appear, choose the same report in both drop-down menus.

4

Click the Select Students tab.

7

For the first print run, click Contact(s) and verify that Sec. Report Card (or Sec. Progress Rept) appears in the drop-down menu. (This assumes that only contacts who receive progress reports and don’t live with the student have the Sec. Report Card (or Sec. Progress Rept) box checked in Student Editor.)

Click Parent/Guardian for the second print run.

!

6

Click the Logo button to select a bitmap image stored on your computer’s hard drive. The district logo is named rptcard.bmp

Note to Charter Schools: The file path cannot have any spaces in its name. For instance, do not name your image school eagle.bmp. Instead, name it eagle.bmp.

2

Notice that Include Progress is checked.


Verify that Student is configured to All.

8

Click the Sort tab. 9

Tip: It is strongly suggested that prior to printing all progress reports, spot-check them first. To do so, change the Last Name field from All to A to A. Preview or Print those few progress reports to verify that everything looks correct, especially the GPAs. (Only students with last names in this range will appear.)

If the GPAs are not correct, make sure you chose 10-12 Total WGPA in Step 5 when processing the marks. If necessary, re-process the marks (see page 38).

If a student has multiple periods listed on the progress report, it is because the student’s schedule changed and more than one teacher gave the student a mark for that period. To fix this, delete the unnecessary mark(s) in Student Marks, and then re-process the marks (see page 38) for that student.

After spot checking and prior to printing an entire set of Progress Reports, be sure to Reset Last Name field to All.


Click Sort by. The Teacher radio button is selected.

Choose the period during which the progress reports will be distributed.

11

Enter the date the progress reports will be distributed.

12

Click Footer.

13

These are the default Sort settings. You might print a copy of the progress reports sorted this way for your records. Many schools configure the sort options so as to distribute them to the students during a specific day and period. See Step 10 below.

10


For your spot-check run, click Preview.

The cover page opens.

For your final printing of the entire set of Progress Reports, click Print. The Select Report Destination dialog box opens. Skip to Step 19.

15

14

Read the cover page, and then click the X to close it.

A page with a teacher’s name appears.

16


Preview the first progress report, and then click the X to close it.

The next report will appear.

Continue clicking the X to view more reports. You can press and hold the Escape key to exit the preview mode.

A Select Report Destination dialog box will appear.

18 You will not be able to use the arrow to go to the next page.

Click the X to close page with the teacher’s name.

The progress reports for this teacher’s class appear.

17

The student’s term GPA appears here.

Each teacher will receive a set of progress reports.

The student’s period absences appear here.

Click Continue to print. Otherwise, click Cancel. After your spot-check run is acceptable, reset the Last Name field on the Select Students tab continue with Step 15 to print an entire set of Progress Reports.

19 If you print the reports, you probably want to uncheck the Cover Page option.


Printing an Academic GPA Report

An academic GPA report can be generated because Academic GPAs were calculated when parameters in Steps 4, 5, 6, & 7 were configured during the Marks Processing procedures, starting on page 38.

Follow the steps below to generate an Academic GPA report.

• Open Zangle. Click Mark Reporting. Click Reports. Select Current Term GPA/Honor Roll.

From the Report Point drop-down menu, choose the current marking period.

2

Click Print Students in GPA Range and enter the desired values.

In this example, only students with an academic GPA less than 2.0 will appear on the report.

If you want all students to appear on the report, enter 0.0000 to 9.9999.

If you want students with a GPA over 3.5, enter 3.5000 to 9.9999.

4

Choose Term GPA. 3

If desired, click Counselor.

By default, the report sorts by grade, then name.

Click Sort to sort the results in a different way.

Sorting by GPA can be added if desired.

Click Preview.

The report’s cover sheet opens in a new window.

5

In the Title field, change the default title to one that’s more descriptive.

1


Printing a Citizenship GPA Report

A citizenship GPA report can be generated because citizenship GPAs were calculated when parameters in Steps 10, 11, 12, & 13 on page 41 were configured during the Marks Processing procedures.

Follow the steps below to generate a Citizenship GPA report.



2


In this example, only students with a citizenship GPA less than 2.0 will appear on the report.



4

Choose Citizenship Honor Roll. 3





Click Preview.


5

In the Title field, change the title to one that’s more descriptive.

1


Printing an Unweighted Academic GPA Report

An unweighted academic GPA report can be generated because these GPAs were calculated when parameters in Steps 15 & 16 on page 42 were configured during the Marks Processing procedures. This report in conjunction with a citizenship GPA report is used to determine athletic eligibility.

Follow the steps below to generate an Unweighted Academic GPA report.



2


In this example, only students with an unweighted academic GPA less than 2.0 will appear on the report.


4

Choose Athletic Eligibility List. 3





Click Preview.


5


1


Printing an Honor Roll Eligibility List to Determine Athletic Eligibility

A predefined report can be run in Zangle to list the students who meet (or do not meet) the requirements of multiple Honor Roll Rules. The title of each honor roll rule is displayed for each student, along with the student’s GPA for that honor roll rule. If that GPA is at or above the cutoff, then Yes appears in the Meets Rule column. If that GPA is below the cutoff, then No appears in the Meets Rule column. If Yes appears next to each honor roll rule for a student, then Yes appears in the Qualifies column. If No appears next to any honor roll rule for a student, then No appears in the Qualifies column.

This capability is useful for determining athletic eligibility, for example.

Follow the steps below to generate an Honor Roll Eligibility List.

Open Zangle. Click Mark Reporting. Click Reports. Select Honor Roll Eligibility List.


1

Click Athletic Eligibility List and then Ctrl-click Citizenship Honor Roll.

2

Choose end of the marking period. 3

Click which types of students you want to see on the report.

4

Click Preview.


5



Sorting by Counselor can be added if desired.

If you have group(s) created that includes athletes, you can filter by any of those groups.


Student names appear in this column.


Frequently Asked Questions

The questions below address how to handle various situations that you may encounter as you process marks and print progress reports.

I ran Mark Processing for every student and I’m ready to print progress reports, but I changed one of the student’s marks. Do I need to do Mark Processing again?

Yes. Any time a student’s mark changes prior to printing progress reports, you need to re-process the marks. If you do not, it is likely that the student’s GPAs will be incorrect. See page 38 for directions. However, before completing Step 5, first click the Select tab to select the student whose mark has changed. This way, you will not need to re-process for the entire school.

I just printed all of the progress reports and now a teacher wants me to change two of his student’s marks! What do I do?

First, change the marks and then run mark processing again. See page 38 for directions. Before completing Step 5, first click the Select tab to select the students whose marks have changed.

After you have processed the marks, print these two students’ progress reports. To do this, follow the directions that begin on page 41. For Step 7, select the two students by double-clicking the Student field prior to printing.

When I process the marks, what does the date mean?

The date actually doesn’t affect the process for progress reports, but for final marks, the date affects how courses are grouped on the transcript. Therefore, it is a good practice to select the last day of the marking period because at term end, the date entered is written to the students’ transcripts. Courses are grouped by date.

Why am I setting the Term GPA minimum to 9.0?

Zangle progress reports and report cards are designed to print an Honor Roll Rule. They display an H for Honor Roll next to the GPA if the Honor Roll Rule was achieved by the student. By setting the Term GPA minimum to 9.0, it cannot be achieved by any student. This results in every student’s GPA appearing on the progress report with no Honor Roll designation.

How do I make tardies appear on the progress reports?

To include tardies on the progress reports, click the Tardy Count checkbox when configuring the progress report (see page 41, Step 1). Tardies will appear next to the absences on the progress report.

What if I don’t want to have the students’ attendance to appear on the progress reports?

If you do not want the students’ attendance to appear on progress reports, do two things. First, when you run Mark Processing (see page 38), do not click the Attendance checkbox in Step 3. Second, when you print the progress reports (see page 41) do not click the Absent Count, Tardy Count, or Absent/Tardy Totals checkboxes.


Part V: Generating

Report Cards


Processing Marks for Report Cards

Prior to printing report cards, you need to run Mark Processing to calculate GPAs for that term and attendance if your school prints attendance on report cards and post to Academic History. This is done after you are sure that all marks have been submitted. You run this process multiple times:

• to calculate Academic GPAs

• to calculate Citizenship GPAs

• to calculate Academic GPAs to determine athletic eligibility

• to calculate Attendance if desired; although you could choose to calculate Attendance when you calculate one of the GPAs. However, this would increase processing times.

There is no direct way to print a term GPA on a report card. For term GPAs to print on the report card, they must be calculated in relation to a Zangle Honor Roll Rule even though SDUSD does not report any district or school honor roll achievement on a report card. When configuring this part of Zangle, parameters are set so that it is impossible for any student to meet the Honor Roll Rule’s minimum requirements (GPA > 9), therefore allowing the GPA to appear on the report card but not designating any student as being part of an honor roll.

Note: Zangle’s labeling part of the Mark Processing window Honor Roll and one of its drop-down menus Honor Roll Rule can be misleading because although we need to use these features to calculate Academic and Citizenship GPAs, we don’t need these features (and most schools don’t use these features) to determine whether a student has earned placement on an honor roll.

Note: Academic GPAs are calculated using a weighted GPA. Citizenship GPAs are calculated using an unweighted GPA. Academic GPAs to determine athletic eligibility are calculated using an unweighted GPA.

Even though there are nine GPA Types to choose from the GPA Type menu in the Mark Processing window, you will only be choosing the first two: 10-12 Total WGPA for calculating an Academic GPA and 10-12 Total GPA for calculating both the Citizenship GPA and the unweighted Academic GPA.

GPA Type Description 10-12 Total WGPA GPA is calculated on courses taken during grades six through

twelve, with AP courses calculated on a 0 – 5 scale. 10-12 Total GPA GPA is calculated on courses taken during grades six through

twelve, with all courses calculated on a 0 – 4 scale.

Note: If the Site Tech processes marks, posting to history, and then reopens the Marking Term Setup window in Zangle Web Administrator, teachers will not be able to enter marks via TeacherConnection. Those marks will have to be entered via Zangle FrontOffice. The Site Tech will then have to repeat Mark Processing, Posting to History, and recalculating all Term GPAs.

Important Check: After processing marks and posting to history, run a query to make sure the marks did indeed post to Academic History:

• Open Zangle. Click Mark Reporting. Click Reports. Select Marks Query Writer. Make sure *Marks not Posted to History is selected. Click Export. See page 61 for detailed instructions.

Note: Every time any mark is posted to Academic History, remember to recalculate cumulative GPAs in the Calculate GPA application in the Zangle Academic History module.


Process Marks Configuration

Follow the steps below to process the marks for report cards.

• Open Zangle. Click Mark Reporting. Click Mark Processing. (To make the directions easier to read, portions of the Mark Processing window are grayed-out.)

Select the appropriate Track and Report Point from the drop-down menu. Note: You may have different Report Period choices than the one shown.

1

Enter the last day of the term.

2

IMPORTANT NOTES: 1. In Step 2, make sure that you set the date to

the last day of the term each time you open this screen. This date is important. It writes to the student’s academic history.

2. In Step 3, you do not have to run all three processes at once. You can run them separately. Attendance will always take the longest.

3. In Step 3, checking the Post to History box not only copies the marks to Academic History, it also triggers the district’s Mark Suppression procedures.

Make sure that only the following three boxes are checked: • Attendance • Post to History • Current GPA/

Honor Roll Note: Some sites choose to process only Attendance and then only process Current GPA/ Honor Roll on a separate run if they find processing them both together is taking too long.

3


Click Select to select one student or a group of students instead of processing the entire student body.

You might want to keep a printout of your selections for future reference. To do this, click Print and select Options from the pop-up window.


8

Do not do anything on this part of the Mark Processing window.


Choose Term GPA.

Choose Academic.

4

6

7

Leave Minimum Credits as 0.0000. Do not change the Minimum GPA Value nor select any Mark Types to Check.

Choose 10-12 Total WGPA.

Note: This is a weighted GPA Type and includes grades six through twelve.

5

Do not quit this application. You need to calculate Citizenship GPAs. See next page.


CALCULATING CITIZENSHIP GPA You need to calculate Citizenship GPAs next. You run a similar process to the one just completed, configuring the Honor Roll section differently and leaving off Attendance and Post to History processing. Also, Citizenship GPAs are calculated on an unweighted scale.

If you have students participating in sports, do not click Quit but proceed to the next page for directions on calculating the unweighted academic GPA required for determining CIF athletic eligibility. If you do not have students participating in sports, click Quit.

Make sure only Current GPA/ Honor Roll is checked.

9

Change this to Citizenship Honor Roll.

10

Change Mark Type to Citizenship.

13


14

Change GPA Type to 10-12 Total GPA.

Note: This is an unweighted GPA Type and includes grades six through twelve.

12

Change this value to 2.0000 11


CALCULATING UNWEIGHTED ACADEMIC GPA FOR ATHLETIC ELIGIBILTY Any student who participates in California Interscholastic Federation Sports is required to maintain a 2.0 unweighted GPA in all enrolled classes. Therefore, if you have students participating in CIF sports, you need to calculate an unweighted academic GPA.

Change this to Athletic Eligibility List.

15

Change Mark Type to Academic. 16


17

Click Quit.

18


CHECKING TO SEE THAT YOUR POST TO HISTORY WAS SUCCESSFUL

Follow the steps below to run a report to see if any report cards marks did not post to history.

• Open Zangle. Click Mark Reporting. Click Reports. Select Marks Query Writer.

Click *Marks not Posted to History so that it is selected.

1

Click Export.

2

Enter the code that’s equivalent to the Report Point you entered in Step 1 on page 57.

3

Enter your track code.

4

Click Proceed.

5


This message means success. Congratulations! Click OK and proceed to printing report cards. Important: If the message immediately above does not appear, but Microsoft Excel launches and displays any student names, as in the following, then your Post to History was not successful:

Quit out of Excel (Don’t Save the changes), and return to page 57 to repeat processing your marks for report cards. Make sure Post to History is checked in Step 3.

Exception to above: If your school has any block (multiple period) courses in the master schedule, an Excel sheet will always open, listing the block courses. This is because block courses numbers never post to history during marks processing; they will split into component course numbers at a later date, and those course numbers post to history. Your post to history is successful if an Excel sheet opens and only block course numbers are listed.


Printing Report Cards

Once you have run Mark Processing, you can print the report cards. You will use the Multi-Term Report Card as the report card format.

When it is time to print report cards, you will probably perform two print runs: the first run is for report cards to be mailed to contacts who do not live with the student but are entitled to receive a progress report; the second run is for report cards to be handed out to students in class to take home or to be mailed to the student’s home.

1. On the Options tab, click Address To Contact(s) and then choose Sec. Report Card.

2. On the Options tab, click Address To Parent/Guardian.

Follow the steps below to print report cards.

• Open Zangle. Click Mark Reporting. Click Reports. Select Multi-Term Report Card.


Choose Term GPA.

5

If you don’t want attendance information to print on the progress report, uncheck the Absent/Tardy Totals box.

Choose the appropriate reporting periods from the menus.

If you want only the current report period to appear, choose the same report in both drop-down menus.

4

Click the Select Students tab.

7

For the first print run, click Contact(s) and verify that Sec. Report Card appears in the drop-down menu. (This assumes that only contacts who receive report cards and don’t live with the student have the Sec. Report Card (or Sec. Progress Rept) box checked in Student Editor.)

Click Parent/Guardian for the second print run.

6

Click Title and enter a descriptive title for the progress report.

1 Enter the desired print date.

This date is typically set to the date the report cards will be distributed.

3

Click the Logo button to select a bitmap image stored on your computer’s hard drive. The district logo is named rptcard.bmp

Note to Charter Schools: The file path cannot have any spaces in its name. For instance, do not name your image school eagle.bmp. Instead, name it eagle.bmp.

2

Notice that Include Progress is checked.


Verify that Student is configured to All.

8

Click the Sort tab. 9

Tip: It is strongly suggested that prior to printing all report cards, spot-check them first. To do so, change the Last Name field from All to A to A. Preview or Print those few report cards to verify that everything looks correct, especially the GPAs. (Only students with last names in this range will appear.)

If the GPAs are not correct, make sure you chose 10-12 Total WGPA in Step 5 when processing the marks. If necessary, re-process the marks (see page 56).

If a student has multiple periods listed on the report card, it is because the student’s schedule changed and more than one teacher gave the student a mark for that period. To fix this, delete the unnecessary mark(s) in Student Marks, and then re-process the marks (see page 56) for that student.

After spot checking and prior to printing an entire set of Report Cards, be sure to Reset Last Name field to All.


These are the default Sort settings. You might print a copy of the report cards sorted this way for your records. Many schools configure the sort options so as to distribute them to the students during a specific day and period. See Step 10 below.

Click Sort by. The Teacher radio button is selected.

Choose the period during which the report cards will be distributed.

11

Enter the date the report cards will be distributed.

12

Click Footer.

13

10


14

Read the cover page, and then click the X to close it.

A page with a teacher’s name appears.

16

For your spot-check run, click Preview.

The cover page opens.

For your final printing of the entire set of Report Cards, click Print. The Select Report Destination dialog box opens. Skip to Step 19.

15


The student’s term GPA appears here.

Each teacher will receive a set of report cards.

The student’s period absences appear here.

Preview the first report card, and then click the X to close it.

The next report card will appear.

Continue clicking the X to view more report cards. You can press and hold the Escape key to exit the preview mode.

A Select Report Destination dialog box will appear.

18 You will not be able to use the arrow to go to the next page.

Click the X to close page with the teacher’s name.

The report cards for this teacher’s class appear.

17

If you print the reports, you probably want to uncheck the Cover Page option.

Click Continue to print. Otherwise, click Cancel. After your spot-check run is acceptable, reset the Last Name field on the Select Students tab continue with Step 15 to print an entire set of Report Cards.

19


Printing an Academic GPA Report

An academic GPA report can be generated because Academic GPAs were calculated when parameters in Steps 4, 5, 6, & 7 were configured during the Marks Processing procedures, starting on page 56.

Follow the steps below to generate an Academic GPA report.



2


In this example, only students with an academic GPA less than 2.0 will appear on the report.



4

Choose Term GPA. 3





Click Preview.


5

In the Title field, change the default title to one that’s more descriptive.

1


Printing a Citizenship GPA Report

A citizenship GPA report can be generated because citizenship GPAs were calculated when parameters in Steps 10, 11, & 12 on page 59 were configured during the Marks Processing procedures.

Follow the steps below to generate a Citizenship GPA report.



2


In this example, only students with a citizenship GPA less than 2.0 will appear on the report.



4

Choose Citizenship Honor Roll. 3





Click Preview.


5


1


Printing an Unweighted Academic GPA Report Needed for Athletic Eligibility

An unweighted academic GPA report can be generated because these GPAs were calculated when parameters in Steps 16 & 17 on page 42 were configured during the Marks Processing procedures. This report in conjunction with a citizenship GPA report is used to determine athletic eligibility.

Follow the steps below to generate an Unweighted Academic GPA report.



2


In this example, only students with an unweighted academic GPA less than 2.0 will appear on the report.


4

Choose Athletic Eligibility List. 3





Click Preview.


5


1


Printing an Honor Roll Eligibility List to Determine Athletic Eligibility

A predefined report can be run in Zangle to list the students who meet (or do not meet) the requirements of multiple Honor Roll Rules. The title of each honor roll rule is displayed for each student, along with the student’s GPA for that honor roll rule. If that GPA is at or above the cutoff, then Yes appears in the Meets Rule column. If that GPA is below the cutoff, then No appears in the Meets Rule column. If Yes appears next to each honor roll rule for a student, then Yes appears in the Qualifies column. If No appears next to any honor roll rule for a student, then No appears in the Qualifies column.

This capability is useful for determining athletic eligibility, for example.

Follow the steps below to generate an Honor Roll Eligibility List.

Open Zangle. Click Mark Reporting. Click Reports. Select Honor Roll Eligibility List.


1

Click Athletic Eligibility List and then Ctrl-click Citizenship Honor Roll.

2

Choose end of the marking period. 3

Click the type of students you want to see on the report.

4

Click Preview.


5



Sorting by Counselor can be added if desired.

If you have group(s) created that includes athletes, you can filter by any of those groups.


Student names appear in this column.


Frequently Asked Questions

The questions below address how to handle various situations that you may encounter as you process marks and print report cards.

I ran Mark Processing for every student and I’m ready to print report cards but I changed one of the student’s marks. Do I need to do Mark Processing again?

Yes. Any time a student’s mark changes prior to printing report cards, you need to re-process the marks. If you do not, the student’s transcript will not have the correct information. Furthermore, it is likely that the student’s term GPA would be incorrect on the report card. See page 56 for directions. However, before completing Step 5, first click Select and select the student whose mark has changed. This way you will not need to re-process for the entire school.

I just printed all of the report cards and now a teacher wants me to change two of his student’s marks! What do I do?

First, make the mark changes. Second, run mark processing again. See page 56 for directions. Do not forget to click the Post to History checkbox! Before completing Step 5, first click Select and select the students whose marks have changed. After you have processed the marks, print these two students’ report cards. To do this, follow the directions that begin on page 63. For Step 7, select the two students by double-clicking the Student field prior to printing.

When I process the marks, what does the date mean?

The date affects the transcripts, not the report cards. When you process the marks as of a certain date, it writes that date in the student’s academic history.

Why am I setting the Term GPA minimum to 9.0?

Zangle progress reports and report cards are designed to print an Honor Roll Rule. They display an H for Honor Roll next to the GPA if the Honor Roll Rule was achieved by the student. By setting the Term GPA minimum to 9.0, it cannot be achieved by any student. This results in every student’s GPA appearing on the report card with no Honor Roll designation.

How do I make tardies appear on the report cards?

To include tardies on the report cards, click the Tardy Count checkbox when configuring the report card (see page 63, Step 1). Tardies will appear next to the absences on the report card.

What if I don’t want to have the students’ attendance to appear on report cards?

If you do not want the students’ attendance to appear on report cards, do two things. First, when you run Mark Processing (see page 56), do not click the Attendance checkbox in Step 3. Second, when you print the report cards (see page 63) do not click the Absent Count, Tardy Count, or Absent/Tardy Totals checkboxes.


Part VI: Printing

Miscellaneous Reports


Printing a Ds and Fs Report

Ds AND Fs BY CLASS You can print a report displaying all any student who received a D or an F, sorted alphabetically by teachers’ name.

Follow the steps below to print a Ds and Fs Class Marks Listing report.


Enter a title if desired. An example is Ds and Fs by Class.

1

Choose the desired reporting period.

2

Enter the date that is two weeks before then end of the marking period in both date fields.

3


Double-click Mark Value

5

Choose Scholarship Marks. 6

Choose In.

7

Control-click D and F.

8

Click Add.

9

Click Done.

10

Click the Select tab. 4


Click Preview. The report is sorted by Teacher.

11


Ds AND Fs BY STUDENT You can print a report displaying all any student who received a D or an F, sorted alphabetically by students’ name.

Follow the steps below to print a Ds and Fs Student Marks Listing report.

• Open Zangle. Click Mark Reporting. Click Reports. Select Student Marks Listing.

Enter a title if desired. An example is Ds and Fs by Student.

1

Choose the desired reporting period.

2

Enter the date that is two weeks before then end of the marking period in both date fields.

4

Click Only Classes with marks.

3


Double-click Mark Value

6

Click Select Marks. 5

Choose Scholarship Marks. 7

Choose In.

8

Control-click D and F.

9

Click Add.

10

Click Done.

11


Notes:

• Another option is to run the Marks Distribution Analysis report, which creates an Excel Pivot Table. Run this report if you want to manipulate the data (mail merge into letters, make graphs, etc.).

• You can also use the SDCS Student Marks view in Query Writer to build your own query.

Click Preview. The report is sorted by Student.

12


USING THE ANALYSIS/MARKS DISTRIBUTION REPORT You can run a Ds and Fs report using the Analysis/Marks Distribution report. This creates an Excel Pivot Table. Run this report if you want to manipulate the data (mail merge into letters, make graphs, etc.).

Follow the steps below to print a Ds and Fs Class Marks Listing report.

• Open Zangle. Click Mark Reporting. Click Reports. Select Analysis/Marks Distribution.

Choose the term.

NOTE: If your school has a Semester/Trimester or Semester/Quarter setup, you will need to run the report twice.

1

Click Create Pivot Table.

This will launch Microsoft Excel and display an Excel Pivot Table.

2

By default, the report will show all marks given for each course.

The Pivot Table Field List displays the fields available to use in the pivot table. The fields in bold type are currently used.

Check this box to Include Distribution Percentages of As, Bs, etc. given out per class by a teacher.

You can control whether the marks are grouped by course or by teacher in the generated spreadsheet.


Click teacher (in Cell A4, where Column A and Row 4 meet) and drag and drop it in the Pivot Table Field List.

3

Drop the teacher field anywhere in this list.

Click student and drag it to Cell A4 (where Column A and Row 4 meet).

4


The report now sorts by student. You can see the each student’s marks.

The report now shows students who received Ds and Fs.

Click the mark arrow to filter the marks. Uncheck (Show All) Click D and F. Click OK.

5


About Honor Roll and GPA Reports

OVERVIEW An Honor Roll is a list of students achieving academic or citizenship distinction. Examples of Honor Roll lists include: • 3.0 or higher in academics • 3.0 or higher in academics and no N’s or U’s • 3.0 or higher in academics and no D’s or F’s and no N’s or U’s • 3.5 or higher in academics and no N’s or U’s • 3.0 or higher in citizenship • 3.0 or higher in citizenship and no N’s or U’s A GPA Report is a report that lists students’ GPAs. Examples of GPA reports include: • a GPA list of the entire school • a list of all athletics students who have a 2.0 or higher in academics • a list of all athletics students who have a 2.0 or higher in citizenship To print an Honor Roll or GPA Report, you will always need to do two things:

1. Process an Honor Roll Rule (described below and on the following pages) in the Mark Processing application.

2. Print the Current Term GPA/Honor Roll report for that rule.

This handbook has directions for printing GPA Lists (p. 91), academic honor rolls (p. 94), citizenship honor rolls (p. 98), and athletic eligibility reports (p.52).

THE HONOR ROLL PORTION OF THE MARK PROCESSING SCREEN The Honor Roll portion of the Mark Processing screen (shown below) is used to specify the requirements for your Honor Roll or GPA report prior to printing. Even if you are not producing an honor roll, but just want a list of students with GPAs, you must still use the Honor Roll portion of the screen first.

The fields in the box are used as a secondary check.


The table below defines the fields in the Honor Roll portion of the Mark Processing screen.

Field Definition

Honor Roll Rule

There are five possible Honor Roll Rules: Standard, Dean’s, Citizenship, Athletic Eligibility, and Term GPA. Once you process marks using a particular rule, you can print the Current Term GPA/Honor Roll report for that rule to obtain a list of the students who met the requirements. See “The Five Honor Roll Rules” section on the following page for more information.

Minimum Credits The minimum number of credits a student must be taking to make the Honor Roll. For example, an entry of 4.0000 means that the student must be taking four credits.

GPA The minimum (and maximum) GPA needed to make the Honor Roll. For example, if the student must have at least 3.0 or higher, the minimum would be set to 3.0000. The maximum can remain at 999.9999.

Mark Type The type of mark that the calculation will be based on.

GPA Type The type of GPA that will be used in the calculations.

Minimum GPA Value and Mark Types to Check

This is a secondary check. It is used to define a line-by-line minimum GPA value. Examples: • If your Honor Roll specifies “no D’s or F’s” then the minimum GPA value for

each line must be a 2.0 (C or better) for academics. • If your Honor Roll specifies “no N’s or U’s” then the minimum GPA value for

each line must be a 2.0 (S or better) for citizenship. • If your Honor Roll specifies “no D’s or F’s and no “N’s or U’s” then the

minimum GPA value for each line must be a 2.0 for academics and citizenship.


THE FIVE HONOR ROLL RULES In Zangle you must configure and process an Honor Roll Rule in Mark Processing before you can print an Honor Roll or GPA report. There are five Honor Roll Rules: 1. Standard Honor Roll 2. Dean’s Honor Roll 3. Citizenship Honor Roll 4. Athletic Eligibility List 5. Term GPA You can configure any or all of the rules, then print reports that reflect each configuration. It is not necessary to use each of these if your school does not have a need for them. The Honor Roll Rules need to be thought of as labels. You do not need to re-name your Honor Rolls to match those found in Zangle. For instance, if your school has no Dean’s Honor Roll but a “Goody Two-Shoes List” instead, you would configure the Dean’s Honor Roll knowing that it is a label for your Goody Two-Shoes List. You cannot change the names of the Honor Roll Rules.


SAMPLE HONOR ROLL/GPA CONFIGURATIONS The table below shows sample Honor Roll/GPA configurations. Please note they do not need to be configured exactly as shown.

Specifications Screenshot

For printing an academic honor roll based on a Weighted Total GPA. Students must: • Be taking at least four credits • Have a GPA that is 3.0 or higher

in academics


in academics • Not have any N’s or U’s (minimum

2.0 in citizenship for each line on the report card)

For printing an academic honor roll based on a Weighted Total GPA with minimum citizenship requirements. Students must: • Be taking at least four credits • Have a GPA that is 3.0 or higher

in academics • Not have any D’s or F’s (minimum

2.0 in academics for each line on the report card)

• Not have any N’s or U’s (minimum 2.0 in citizenship for each line on the report card)


SAMPLE HONOR ROLL/GPA CONFIGURATIONS (CONTINUED)



in academics • Not have any N’s or U’s

(minimum 2.0 in citizenship for each line on the report card)

For printing a citizenship honor roll based on a Total GPA. Students must: • Be taking at least four credits • Have a GPA that is 3.0 or higher

in citizenship

For printing a citizenship honor roll based on a Total GPA with minimum academic requirements. Students must: • Be taking at least four credits • Have a GPA that is 3.0 or higher

in citizenship • Not have any N’s or U’s

(minimum 2.0 in citizenship for each line on the report card)

To select more than one option, hold down the Ctrl key while clicking the mouse.


SAMPLE HONOR ROLL/GPA CONFIGURATIONS (CONTINUED)


For printing a list of students’ Weighted Total GPAs. Students must: • Have a GPA that is 9.0 or higher

in academics For more information about why you set the minimum GPA to 9.0, see the Frequently Asked Questions on page 49.

For printing an athletic eligibility list based on academics. Students must: • Have a GPA that is 2.0 or higher

in academics

For printing an athletic eligibility list based on citizenship. Students must: • Have a GPA that is 2.0 or higher

in citizenship


Printing a GPA List of the Entire School

A GPA list of the entire school will list every student’s name and his or her current term GPA. Printing a GPA List is a two-step process. 1. Process the Term GPA honor roll rule in Mark Processing to calculate the current term GPA. If

you did this already for the purpose of including current term GPAs on the progress reports or report cards (pages 38 and 50) and no changes have been made to marks since, you do not need to do this again. However, there is no harm in running Mark Processing more than once.

2. Print the Current Term GPA/Honor Roll report for the Term GPA rule.

Follow the directions below to print a GPA list of the entire school.


Select the appropriate Track and Report Point.

1

Configure the Honor Roll portion of the screen as follows: • Honor Roll Rule: Term GPA • Minimum Credits: 0.0000 • GPA: 9.0000 to 999.9999 (see

page 49 for more information) • Mark Type: Academic • GPA Type: Weighted Total GPA • Minimum GPA Value: 0.0000 • Mark Types to Check: Don’t

select anything

4

Click Process.

5

Click Quit, then go to the Mark Reporting reports. Open the Current Term GPA/Honor Roll report.

6

Select Current GPA/Honor Roll.

3 Select the As of date. This is the last day of the term.

2



7

Select Print Students in GPA Range. The range should be from 0.0000 to 999.9999 to include all students.

9

Select Term GPA.

8

If desired, select Counselor. By default, Advisor is selected.

By default, the report sorts by grade, then name. Click Sort to sort the results in a different way.

Click Preview. A new window will open.

10


11

IMPORTANT! You need to click Reports to access the report shown below.

If desired, you can change the title by typing a new one.


Preview the report. Then click the X to close the report. A print dialog box will appear.


The term GPAs appear here.


13 If you print the report, you may want to uncheck the Cover Page option.


Printing an Academic Honor Roll Report

An academic Honor Roll is based on a student’s academic GPA. To qualify for the academic Honor Roll, students must meet the requirements set by the school. Printing an academic Honor Roll report is a two-step process. 1. Process the Standard Honor Roll (or Dean’s Honor Roll) rule in Mark Processing. 2. Print the Current Term GPA/Honor Roll report for the Standard Honor Roll (or Dean’s Honor

Roll) rule. The Honor Roll portion of the Mark Processing screen (shown below) is used to specify the requirements for your academic Honor Roll. Example: The screenshot below shows the configuration for a Standard Honor Roll that is calculated using a Weighted Total GPA. To make this honor roll, students must: • Be taking at least four credits • Have a GPA that is 3.0 or higher in academics • Not have any D’s or F’s (minimum 2.0 in academics for each line on the report card) • Not have any N’s or U’s (minimum 2.0 in citizenship for each line on the report card)

The directions on the following pages describe how to process the Standard Honor Roll (or Dean’s Honor Roll) rule in Mark Processing and print a Standard Honor Roll (or Dean’s Honor Roll) report.

To select more than one Mark Type, hold down the Ctrl key while clicking the mouse.


Follow the directions below to print an academic Honor Roll report.


Configure the Honor Roll portion of the screen as follows: • Honor Roll Rule: Standard Honor

Roll (or Dean’s Honor Roll) • Minimum Credits: as desired * • GPA: as desired * • Mark Type: Academic • GPA Type: Weighted Total GPA (or

an unweighted GPA, if desired) • Minimum GPA Value: as desired * • Mark Types to Check: as desired * * see page 85 for more information

4


1

Click Process.

5

Click Quit, and then go to the Mark Reporting reports. Open the Current Term GPA/Honor Roll report.

6



2



7

Select Print Students Meeting Honor Roll Criteria. This will show only the students who qualified. (Or choose Print Students in GPA Range 0.0000 to 999.9999 if you want to see all students. In this case, the students who met the requirements will have a “Y” next to their names.)

9

Select Standard Honor Roll (or Dean’s Honor Roll if that was what was used in Step 3).

8


By default, the report sorts by grade, then name. Click Sort to sort the results in a different way.


10


11






A “Y” signifies that a student qualifies for the honor roll.




Printing a Citizenship Honor Roll Report

A citizenship Honor Roll is based on a student’s citizenship GPA. To qualify for the citizenship Honor Roll, students must meet the requirements set by the school. Printing a citizenship Honor Roll report is similar to printing an academic one (see page 94). Printing a citizenship Honor Roll report is a two-step process. 1. Process the Citizenship Honor Roll rule in Mark Processing. 2. Print the Current Term GPA/Honor Roll report for the Citizenship Honor Roll rule. The Honor Roll portion of the Mark Processing screen (shown below) is used to specify the requirements for your citizenship Honor Roll. Example: The screenshot below shows the configuration for a Citizenship Honor Roll that is calculated using a Total GPA. To make this honor roll, students must: • Be taking at least four credits • Have a GPA that is 3.0 or higher in citizenship • Not have any N’s or U’s (minimum 2.0 in citizenship for each line on the report card)

The directions on the following pages describe how to process the Citizenship Honor Roll rule in Mark Processing and print a Citizenship Honor Roll report.


Follow the directions below to print a citizenship Honor Roll report.


Configure the Honor Roll portion of the screen as follows: • Honor Roll Rule: Citizenship Honor

Roll • Minimum Credits: as desired * • GPA: as desired * • Mark Type: Citizenship • GPA Type: Total GPA • Minimum GPA Value: as desired * • Mark Types to Check: as desired * * See page 85 for more information.

4


1

Click Process.

5

Click Quit, and then go to the Mark Reporting reports.

Open the Current Term GPA/Honor Roll report.

6



2


Choose the appropriate Track and Report Point.

7

Select Print Students Meeting Honor Roll Criteria. This will show only the students who qualified. (Or choose Print Students in GPA Range 0.0000 to 999.9999 if you want to see all students. In this case, the students who met the requirements will have a Y next to their names.)

9

Choose Citizenship Honor Roll.

8


By default, the report sorts by grade and then name. Click Sort to sort the results in a different way.


10


11






A Y signifies that a student qualifies for the honor roll. These are

citizenship GPAs, not academic.




Part VII: For Teachers


Copying and Distributing the Teacher Packet

A four-page packet has been developed for teachers and is available for download at http://www.sandi.net/zangle/readandlearn/jobaids/. It is designed to walk teachers through the process of submitting marks in TeacherConnection. The packet includes:

• Timeline and due dates (p.1) • Directions for submitting marks (pp.2-3) • Directions for running reports (pp.4-5)

Follow the steps below to distribute the teacher packet.

2. Edit p.1 by writing the correct information in the blanks. If desired, use Microsoft Word to edit the text of the packet as necessary. There are screenshots on pp. 2-5. You will not be able to alter the screenshots.

Copy, staple, and distribute the packet to teachers. (You might want to distribute and discuss the packet during a staff meeting the first time your teachers use TeacherConnection to enter marks.) Make sure teachers know the deadline for submitting marks.

PAGES 2-3 Directions for

Submitting Marks

PAGE 1 Timeline and Due Dates

PAGES 4-5 Directions for

Running Reports

http://www.sandi.net/zangle/readandlearn/jobaids/


Entering the Marks (a teacher task)

Teachers will use TeacherConnection, a web application, to submit marks. They are expected to submit marks by the due date specified by the administration at your school site.

For each marking period, you will need to tell the teachers: • Which report period to select • Which date range to enter • When marks are due

Note: If the Site Tech processes marks, posting to history, and then reopens the Marking Term Setup window in Zangle Web Administrator, teachers will not be able to enter marks via TeacherConnection. Those marks will have to be entered via Zangle FrontOffice.

To submit marks, teachers must do the following:

1. Log into ZangleConnection at https://dwa.sis.sandi.net/zangleconnect/

2. Choose TeacherConnection from the menu. Click the Marks tab.

3. Make sure the date is set to one that is during the marking period. This ensures that the correct courses display in the menu. (Note: In Zangle Web Administrator, the site tech controls which students appear on the roster. See the Enrolled Before/Exited After description on page 15 for more information.)

4. Choose a period/section from the drop-down menu.

5. Choose the marking period from the drop-down menu.

6. Enter academic marks (A,B,C,D,F) and citizenship marks (E,G,S,N,U) and comments (A-O, unless your site uses others) for each student in the period.

Note: Scholarship mark NG is used for the following courses: 4191 MATH 150 4192 MATH 151 6825 POLI SCI 1 6826 POLI SCI 2

Different course numbers are to be used for students who take these courses at the community college under an approved partnership agreement. See “Special Programs” section of the Supplement to the District’s Course of Study: http://studata.sandi.net/cos/supp/pdf/SP_Prgms.pdf

Note: There are situations when atypical marks are appropriate; see Administrative Procedure 4705 for details: http://old.sandi.net/policy/pdf/pp4705.pdf

7. Click Submit.

8. Repeat Steps 4-7 until marks for all periods have been submitted.

Important: • Teachers can go back and check their entries and resubmit marks if necessary (as long as the

mark entry window is open). However, if the Site Tech processes marks, posting to history, and then reopens the Marking Term Setup window in Zangle Web Administrator, teachers will not be able to enter marks via TeacherConnection. Those marks will have to be entered via Zangle FrontOffice.

• If you do not open the marks entry window for teachers using Zangle Web Administrator (see p.14), the teachers’ screens will look like the screenshot on the next page. They will see their class rosters but the comments fields will be grey. Also, they will not be able to click in any cell.


http://studata.sandi.net/cos/supp/pdf/SP_Prgms.pdf

http://old.sandi.net/policy/pdf/pp4705.pdf


A TeacherConnection Marks class roster when the entry window is open.

A TeacherConnection Marks class roster when the entry window is closed.

mark reporting handbook - san diego unified school district · pdf fileentering marks by class...

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