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Page 1: Many Islands Pipe Lines (Canada) Limited Emergency Response Manual · 2017-09-05 · MIPL(C)L Emergency Response Manual Page 2 of 130 INTRODUCTION This manual contains information

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Many Islands Pipe Lines (Canada)

Limited

Emergency Response Manual

September 2017

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INTRODUCTION

This manual contains information on all National Energy Board (NEB) regulated pipelines operated by Many Islands Pipe Lines (Canada) Limited (MIPL(C)L). MIPL(C)L is a wholly

owned subsidiary of SaskEnergy Incorporated (SaskEnergy). SaskEnergy and TransGas Limited (TransGas), another wholly owned subsidiary of SaskEnergy, provide emergency

response and other services to MIPL(C)L.

The MIPL(C)L Emergency Procedures Resource Manual provides specific details about each NEB regulated facility operated by MIPL(C)L, including simple schematics of each pipeline and an emergency contact list for each pipeline. This manual is updated annually in

accordance with the Corporate Emergency Management Program (EMP) annual review process. Any errors, omissions or request for revisions will be documented through the

Management of Change (MOC) process.

Emergency Response Mutual Aid Agreements

SaskEnergy and TransGas leverage mutual aid agreements with other distribution and transmission companies. The agreements with the industry bodies, the Canadian Gas Association (CGA) and Canadian Energy Pipeline Association (CEPA), provide member

companies with access to resources of industry partners as required and available in a time of need.

Guide to Redacted Information

i Personal and Private Information1

ii Security Sensitive Information

----------------------------------- 1 This “Guide to Redacted Information” relates to redacted information provided in accordance with NEB Order MO-002-2016, and is intended to describe and permit the public to understand what information is being withheld. In some instances identifying an individual and their contact information might also pose a security risk. Criteria for withholding as relevant to applicable provincial and federal access to information legislation, if any, has not been addressed, and this Guide should not be considered an admission that such criteria does or does not apply. For more information please contact us at [email protected]

DISTRIBUTION LIST

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Document control and distribution is in accordance with Unified Management System

(UMS) Document Control Procedure. Hard Copies of this Manual have been distributed as

per the following list:

Area Name Electronic Hard Copy

Engineering and Technology

Pipeline Engineering

Darren Selinger 1 copy

System Integrity Corey Gorrill Y

TGL Districts North Peter MacLachlan Y

TGL Districts South Dean Ranford Y

Transmission Operations Scott Terlson Y

Legal Terry Jordan Y

Health and Safety Kristen Darr Y

Health and Safety Robert Taylor Y

Pipeline Control and Planning Ryan Mackie Y 1 copy

Policies Rates and Regulations David Wark Y

Emergency Management Darren Janke Y 1 copy

National Energy Board 517 Tenth Avenue S. W.

Calgary, Alberta T2R 0A8

Attention: Ms. Sheri Young Y 1 copy

Vital Records off-site recovery Cindy Dmyterko 1 copy

ELECTRONIC COPY IS LOCATED AT: The CEMP SharePoint site – MIPL(C)L Emergency

Response and has been posted to the Mobile Emergency Response Library.

This document is accessible for all outside agencies on the Many Islands Pipe Lines

(Canada) Limited Website at: https://www.miplcl.com. Any printout of this document will

be considered uncontrolled.

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Table of Contents

1.0 Emergency Procedures for Pipeline Incident ....................................................... 7

1.1 Pipeline: Cold Lake - Beacon Hill .................................................................... 9

1.2 Pipeline: Renaissance -Bronson North .......................................................... 10

1.3 Pipeline: Poco (John Lake) - Bronson Lake .................................................... 11

1.4 Pipeline: SaskOil Frog Lake ......................................................................... 13

1.5 Pipeline: Husky Marwayne ........................................................................... 14

1.6 Pipeline: Husky Bi-Provincial Upgrader .......................................................... 15

1.7 Pipeline: Chinook- Loomis ........................................................................... 16

1.8 Pipeline: Esther - Smiley ............................................................................. 17

1.9 Pipeline: Petrolia (Antelope) Pipeline ............................................................ 18

1.12 Pipeline: Loomis to Herbert ......................................................................... 19

1.13 Pipeline: Steelman - North Portal ................................................................. 20

1.14 Pipeline: Norquay - Benito ........................................................................... 21

1.16 Pipeline: Macklin - Unity .............................................................................. 22

1.17 Pipeline: Husky Bi-Provincial Upgrader .......................................................... 23

2.0 Incident Response ........................................................................................ 24

2.1 Emergency Response Plan - Guidelines ......................................................... 24

2.2 Emergency Response Plan Section 1 – Overview ............................................ 27

2.2.1 Purpose .............................................................................................. 27

2.2.2 Incident Response Cycle ....................................................................... 29

2.2.3 Command and Control ......................................................................... 30

2.2.4 Incident Command System ................................................................... 31

2.2.5 Emergency Response Structure ............................................................. 33

2.3 Emergency Response Plan Section 2 – Initial Response ................................... 36

2.3.1 Initial Action ....................................................................................... 36

2.3.2 Classifying Emergency Levels ................................................................ 37

2.3.3 Reporting Notification Procedures .......................................................... 39

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2.3.4 Initial On-Site Actions .......................................................................... 44

2.4 Emergency Response Plan Section 3 – Responder Checklists ........................... 45

2.5 Incident Response - Spill Response .............................................................. 72

2.6 Odorization – Odour Releases and Odorant Spills ........................................... 78

2.7 Working in the Vicinity of Escaping Gas ......................................................... 83

2.8 Emergency Shutdown Procedure .................................................................. 84

2.9 Civil Disturbances....................................................................................... 84

2.10 Policy and Commitment .............................................................................. 84

3.0 Stakeholder Liaison to Prepare for Emergencies ............................................. 84

3.1.1 Government Roles ............................................................................... 85

3.1.2 Media Plan .......................................................................................... 85

3.2 Continuing Education .................................................................................. 87

3.3 Training and Exercises ................................................................................ 89

4.0 Incident Reporting ........................................................................................ 90

4.1 Reporting of Hazards .................................................................................. 90

4.2 National Energy Board (NEB) Incident Reporting Procedure ............................. 94

4.2.1 Preliminary Report ............................................................................... 96

4.2.2 Detailed Incident report ....................................................................... 96

4.3 Environment Canada Reporting Procedure ..................................................... 97

5.0 Incident Documentation/Company Records ......................................................... 98

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6.0 Revision History ........................................................................................... 99

Annex A Forms .............................................................................................. 100

Annex B Records ............................................................................................ 100

Annex C Key Contacts List ............................................................................... 101

Annex D Material Safety Data Sheets .................................................................. 106

Annex E Maps, Drawings and Alignment Sheets ................................................. 130

List of Figures

FIGURE 1: Emergency Response Flowchart ............................................................... 25

FIGURE 2: Priority Sequence ................................................................................... 28

FIGURE 3: Emergency Management ......................................................................... 28

FIGURE 4: Incident Response Cycle ......................................................................... 29

FIGURE 5: ICS Organization .................................................................................... 31

FIGURE 6: Incident Command Structure .................................................................. 35

FIGURE 7: Initial Response ..................................................................................... 37

List of Tables

TABLE 1: List of Pipelines Under NEB Jurisdiction ........................................................ 8

TABLE 2: Emergency Response Guidelines ................................................................ 26

TABLE 3: ICC and CCC Notification vs. Different Levels of Emergency .......................... 34

TABLE 4: Level of Emergency Criteria ...................................................................... 38

TABLE 5: Spill Reporting Requirements .................................................................... 42

TABLE 6: Initial On-Site Actions .............................................................................. 44

TABLE 7: Chemical Table for Reportable Volumes ...................................................... 76

TABLE 8: Messaging Frequency by Audience ............................................................. 87

TABLE 9: Message Types ........................................................................................ 87

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1.0 Emergency Procedures for Pipeline Incident

Sources of Emergency notifications are divided into two (2) groups for the purpose of

administration:

Organizations: industry associations, government agencies, peer companies, etc. Individuals: employees, members of the public, customers

Emergency notifications received from organizations are normally handled by Gas Control

or the Emergency Planning Officer (EPO) who engages Gas Control. No further handling by the EPO will normally be required after the direct link has been established between a

position in the external organization and a position in SEI/TGL.

Emergency notifications received from individuals are expected to be received in 24/7 Dispatch or Gas Control through the published emergency phone numbers in www.miplcl.com. In the event that there are emergency issues that cannot be resolved

by the personnel receiving the call, the issue will be escalated using the appropriate procedures.

This process is intended to provide an assurance that all emergency notifications or

issues are acknowledged and responded to by the appropriate individuals.

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TABLE 1: List of Pipelines Under NEB Jurisdiction

Pipelines Owned or Leased by Many Island Pipe Lines (Canada) Limited

No. NPS mm Kms Corporately Used Pipeline Name MOP

(kPa)

1 10 273.1 28.77 Cold Lake - Beacon Hill Compressor Station: LSD 5 of 12-62-01 W4M to LSD

16 of 12-62-25 W3M

8481

2 4 114.3 0.03 Renaissance - Bronson North: LSD 16 of 24-59-01 W4M to LSD 16 of 20-59-

27 W3M

8205

3 6 168.3 0.055 Poco (John Lake) - Bronson Lake Crossing: LSD 16 of 01-56-01 W4M to LSD

15 of 6-56-27 W3M

8205

4 8 219.1 0.06 SaskOil - Frog Lake: LSD 16 of 01-56-01 W4M to LSD 15 of 06-56-27 W3M 8205

5 6 168.3 15.1 Husky – Marwayne: LSD 9 of 24-52-1 W4M to LSD 9 of 08-51-27 W3M 8964

6 12 323.9 7.51 MIPL(C)L - Bi-Provincial Upgrader: LSD 4 of 24-49-01 W4M to LSD 12 of 30-

49-27 W3M

8274

7 6 168.3 0.106 Chinook - Loomis: SW 01-01-23 W3M to SW-01-01-23 W3M 8274

8 8 219.1 31.5 Esther – Smiley: NE 13-32-01 W4M to NW 13-31-26 W3M 8619

9 4 114.3 0.08 Petrolia: LSD 16 of 13-30-01 W4M to LSD 14 of 15-30-29 W3M 8621

12 16 406.4 210.17 Loomis – Herbert: SW 01-01-23 W3M to SW 22-18-10 W3M 8274

13 8 219.1 36.8 Steelman – North Portal: NW 21-04-05 W2M to SE 03-01-05 W2M 7585

14 6 168.3 39.079 Norquay – Benito: NW 33-33-01 W2M to SW 05-34-29 W1M 8274

16 16 406.4 64.9 Macklin – Unity: NE 11-38-01 W4M to NW 08-40-22 W3M 7067

17 12 323.9 7.55 MIPL(C)L - Bi-Provincial Upgrader: LSD 4 of 24-49-01 W4M to LSD 12 of 30-

49-27 W3M

8274

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1.1 Pipeline: Cold Lake - Beacon Hill

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

1. Pipeline: Cold Lake – Beacon Hill (SW 12-62-01 W4M to NE 12-62-25 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact TransCanada PipeLines, implement emergency procedures for

pipeline incident and coordinate with TransCanada PipeLines.

TCPL Emergency Telephone Numbers:

TransCanada PipeLines 24 Hour Emergency 1-888-982-7222

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If Incident Reported to TransCanada PipeLines Limited

TransCanada PipeLines is to call TransGas Gas Control at (306) 777-9800. Gas Control to

implement emergency procedure for pipeline incident and coordinate with TransCanada

PipeLines.

Additional Comments

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1.2 Pipeline: Renaissance -Bronson North

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

2. Pipeline: Renaissance - Bronson North Pipeline (NE 24-59-01 W4M to NE 20-59-27

W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact Husky Oil, implement emergency procedures for pipeline incident and coordinate with Husky Oil.

Husky Oil Emergency Telephone Numbers:

Husky Oil 24 Hour Emergency (877) 262-2111

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If Incident Reported to Husky Oil

Husky Oil is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement

emergency procedure for pipeline incident and coordinate with Husky.

Additional Comments

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1.3 Pipeline: Poco (John Lake) - Bronson Lake

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

3. Pipeline: Renaissance - Poco (John Lake) - Bronson Lake (NE 01-56-01 W4M to NE 06-56-27 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact TransCanada PipeLines Gas Control, Pearl Energy, AltaGas and

CNRL to implement emergency procedures for pipeline incident

TCPL Emergency Telephone Numbers:

TransCanada PipeLines

24 Hour Emergency 1-888-982-7222

AltaGas Emergency Telephone Numbers:

AltaGas

24 Hour Emergency 1-888-826-3830

BlackPearl Resources Emergency Telephone Numbers:

BlackPearl Resources 24 Hour Emergency 1-866-640-3269

CNRL Emergency Telephone Numbers:

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If Incident Reported to TransCanada PipeLines, Pearl Energy, AltaGas or CNRL

TransCanada PipeLines, BlackPearl Resources, AltaGas or CNRL is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedure for pipeline incident.

Additional Comments

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1.4 Pipeline: SaskOil Frog Lake

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

4. Pipeline: SaskOil Frog Lake (NE 01-56-01 W4M to NE 06-56-27 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact AltaGas emergency contacts and implement emergency procedures

for pipeline incident

AltaGas Emergency Telephone Numbers:

AltaGas 24 Hour Emergency 1-888-826-3830

If Incident Reported to AltaGas

AltaGas is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedure for pipeline incident.

Additional Comments

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1.5 Pipeline: Husky Marwayne

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

5. Pipeline: Husky Marwayne (NE 24-52-01 W4M to NE 08-51-27 W3M)

Meter Station (6239) (NW 24-52-28 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact Husky Oil, implement emergency procedures for pipeline incident and coordinate with Husky Oil.

Husky Oil Emergency Telephone Numbers:

Husky Oil 24 Hour Emergency 1-877-262-2111

If Incident Reported to Husky (Marwayne)

Husky Oil is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedure for pipeline incident and coordinate with Husky.

Additional Comments

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1.6 Pipeline: Husky Bi-Provincial Upgrader

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

6. Pipeline: Husky Bi-Provincial Upgrader (SW 24-49-01 W4M to NW 30-49-27 W3M)

Meter Station # 9482 (NW 30-49-27 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact Atco Pipelines Gas Control to implement emergency procedures for

pipeline incident and coordinate with Atco Pipelines Gas Control.

Emergency Telephone Numbers:

Atco Pipelines Gas

Control

24 Hour Emergency

Shift Supervisor

(780) 496-9381

(780) 733-2880

Atco Pipelines

Emergency

1-877-496-9380

Husky Bi-Provincial

Upgrader

Head Office

24 Hr Switchboard 1st Call

2nd Call

(306) 825-1911

(306) 825-1700

(306) 825-1528

TransCanada PipeLines 24 Hour Emergency 1-888-982-7222

If Incident Reported to Atco

Atco is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedure for pipeline incident and coordinate with Atco.

Additional Comments

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1.7 Pipeline: Chinook- Loomis

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

7. Pipeline: Chinook – Loomis 6” Pipeline from Custody Transfer Riser to TransGas

Meter Station (1636) (SW 01-01-23 W3M to SW 01-01-23-W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact Chinook (Omimex Canada Ltd.) emergency contacts and implement emergency procedures for pipeline incident and coordinate.

Emergency Telephone Numbers:

If Incident Reported to Chinook

Chinook (Omimex Canada Ltd.) is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedure for pipeline incident and coordinate with

Chinook (Omimex Canada Ltd.).

Additional Comments

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1.8 Pipeline: Esther - Smiley

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

8. Pipeline: Esther – Smiley (NE 13-32-01 W4M to NW 13-31-26 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact TransCanada PipeLines, implement emergency procedures for

pipeline incident and coordinate with TransCanada PipeLines.

TCPL Emergency Telephone Numbers:

TransCanada PipeLines 24 Hour Emergency 1-888-982-7222

If Incident Reported to TransCanada PipeLines

TransCanada PipeLines is to call TransGas Gas Control at (306) 777-9800. Gas Control to

implement emergency procedure for pipeline incident and coordinate with TransCanada

PipeLines.

Additional Comments

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1.9 Pipeline: Petrolia (Antelope) Pipeline

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

9. Pipeline: Petrolia (Antelope) Pipeline (NE 13-30-01 W4M to NW 15-30-29 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact AltaGas, implement emergency procedures for pipeline incident and

coordinate with AltaGas.

AltaGas Emergency Telephone Numbers:

AltaGas 24 Hour Emergency 1-888-826-3830

If Incident Reported to AltaGas

AltaGas is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement

emergency procedure for pipeline incident.

Additional Comments

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1.12 Pipeline: Loomis to Herbert

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

12. Pipeline: Loomis to Herbert 16” (SW 01-01-23 W3M to SW 22-18-10 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact Havre Pipeline Company LLC emergency contacts and implement emergency procedures for pipeline incident and coordinate.

Emergency Telephone Numbers:

Havre Pipeline Company LLC

Havre, Montana USA

24 Hour Emergency /Office (406) 357-2233

If Incident Reported to Havre Pipeline Company

Havre Pipeline Company is to call TransGas Gas Control at (306) 777-9800, Gas Control to implement emergency procedures for pipeline incident and coordinate with Havre Pipeline Company

Additional Comments

The MIPL(C)L Herbert Meter Station is operated by TransCanada PipeLines.

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1.13 Pipeline: Steelman - North Portal

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

13. Pipeline: Steelman - North Portal (SW 01-01-23 W3M to SW 22-18-10 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact Williston Basin Interstate Pipeline Company (WBI) emergency

contacts and implement emergency procedures for pipeline incident and coordinate with WBI.

Emergency Telephone Numbers:

WBI Gas Control 24 Hour Emergency

24 Hr Direct Line

1-888-859-7291

(701) 530-1651

If Incident Reported to Williston Basin Interstate Pipeline Company

Williston Basin is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedures for pipeline incident and coordinate with Williston Basin.

Additional Comments

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1.14 Pipeline: Norquay - Benito

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

14. Pipeline: Norquay - Benito (NW 33-33-1 W2M to SW 5-34-29 W1M)

Meter Station (SW 5-34-29 W1M)

If Incident Reported to TransGas Gas Control

Gas Control to contact Manitoba Hydro emergency contacts and implement emergency procedures for pipeline incident and coordinate with Manitoba Hydro.

Emergency Telephone Numbers:

Manitoba Hydro 24 Hour Emergency 1-888-624-9376

If Incident Reported to Manitoba Hydro

Manitoba Hydro is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedures for pipeline incident and coordinate with Manitoba

Hydro.

Additional Comments

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1.16 Pipeline: Macklin - Unity

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

16. Pipeline: Macklin – Unity (NE 11-38-01 W4M to NW 08-40-22 W3M)

If Incident Reported to TransGas Gas Control

Gas Control to contact TransCanada PipeLines, implement emergency procedures for

pipeline incident and coordinate with TransCanada PipeLines.

TCPL Emergency Telephone Numbers:

TransCanada PipeLines 24 Hour Emergency 1-888-982-7222

If Incident Reported to TransCanada PipeLines Limited

TransCanada PipeLines is to call TransGas Gas Control at (306) 777-9800. Gas Control to

implement emergency procedure for pipeline incident and coordinate with TransCanada

PipeLines.

Additional Comments

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1.17 Pipeline: Husky Bi-Provincial Upgrader

EMERGENCY PROCEDURE FOR PIPELINE INCIDENT

17. Pipeline: Husky Bi-Provincial Upgrader

Meter Station # 9482

If Incident Reported to TransGas Gas Control

Gas Control to contact Atco Pipelines Gas Control to implement emergency procedures for

pipeline incident and coordinate with Atco Pipelines Gas Control.

Emergency Telephone Numbers:

Atco Pipelines Gas

Control

24 Hour

(780) 496-9381

Atco Pipelines Gas

Control

1-877-496-9380

Upgrader 24 Hr Switchboard 1st Call

2nd Call

(306) 825-1700

(306) 825-1528

TransCanada PipeLines 24 Hour Emergency 1-888-982-7222

If Incident Reported to Atco

Atco is to call TransGas Gas Control at (306) 777-9800. Gas Control to implement emergency procedure for pipeline incident and coordinate with Atco.

Additional Comments

Also, notify Husky Upgrader of situation and coordinate alternative supply.

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2.0 Incident Response

2.1 Emergency Response Plan - Guidelines

The outline below can be used as a quick reference guide when responding to an

incident.

2.1.1 Initial Action

The Person receiving the call shall:

1. Record the following pertinent information:

Type of emergency (i.e. fire, explosion, etc.)

Name of caller and address/location of incident

Phone number where the call can be reached

Time of call, and time incident occurred, and if considered necessary

shall:

2. Instruct the caller to remain in a safe location where they can be contacted

by phone if possible

3. Verify from the caller if the police, fire department, or ambulance have been

called. Notify if Necessary

4. Dispatch a Field Representative to the scene as soon as possible

5. Notify the Area/District General Manager or designate

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Person Receiving Call

Field RepresentativeGeneral Manager or Designate

Gas Control

Gas Construction

Environment and Sustainability

Executive Director, Vice President Operations, or Designate

Health, Safety, Employee Well-Being

Public Awareness

Corresponding General Manager

1st Responders

Engineering & Technology

Saskatchewan Ministry of Energy and Resources or Transportation Safety Board

Corporate Affairs

Office of the President

Legal

Treasury

Vice President / Executive Vice President

External Agencies

NOTE: The General Manager or designate will be the coordinator during major emergencies

Emergency Response Flowchart

Reference COMP – Incident Response – Emergency Response Guidelines

FIGURE 1: Emergency Response Flowchart

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TABLE 2: Emergency Response Guidelines

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2.2 Emergency Response Plan Section 1 – Overview

2.2.1 Purpose

An Emergency Response Plan (ERP) is a comprehensive plan to protect the

public that includes criteria for assessing an emergency situation and

procedures for mobilizing response personnel and agencies and for establishing

communication and coordination among the parties. It is a key component of

emergency preparedness and response. An ERP addresses emergency

scenarios, potential hazards to the public, and systems required for an effective

response.

The purpose of emergency preparedness and response is to establish a decision

framework and action plan so that the licensee can quickly and effectively

respond to an emergency.

The goals of an ERP are to:

Enhance the safety of the public, company personnel (including

contractors), the environment and property.

Provide company personnel with established procedures to respond to

an emergency.

Provide company personnel with access to critical information required

to respond to an emergency.

Eliminate or minimize the effects that incidents have on company

operations.

2.2.1.1 Priority Sequence

To ensure a competent response to an emergency, all required actions

must be conducted under the following priorities. This priority sequence

follows the principle that in order for personnel to effectively respond, their

safety must first be assured.

PERSONNEL SAFETY 1

PUBLIC SAFETY 2

PROPERTY & ENVIRONMENT 3

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FIGURE 2: Priority Sequence

2.2.1.2 Priorities

1. Protect Lives

Treat the injured.

Warn personnel and members of the public.

Protect animals.

2. Implement Protective Actions

Evacuate or shelter people from the effects of the emergency.

Isolate hazard areas.

Provide security for property, especially in evacuated areas.

3. Protect Property & Environment

Save the environment and property from destruction.

Prevent further contamination to the environment or property.

Restore utilities.

Restore field and corporate operations infrastructure.

2.2.1.3 Intent

The intent of this Emergency Response Plan is to provide the holder with

practical tools that will assist them through the complexities of the

Preparedness and Response principles of Emergency Management.

EMERGENCY MANAGEMENT

MITIGATION RECOVERYPREPAREDNESS RESPONSE

FIGURE 3: Emergency Management

Emergencies may require departments to perform extraordinary functions.

In these situations, every attempt will be made to preserve organizational

integrity and assign tasks which closely match the normal tasks of each

involved department. It may be necessary to draw on employees’ basic

capacities and use them in areas of greatest need. Normal operations that

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do not contribute directly to the emergency operation may be suspended

or redirected for the duration of any emergency.

2.2.2 Incident Response Cycle

FIGURE 4: Incident Response Cycle

Step 1: Assess the Situation

What is the nature of the incident?

What hazards are present?

What resources are on site?

What is the risk to response personnel and the public?

Are there injured people who need to be treated or assisted?

Are public warnings or protective measures required?

How large an area is involved?

Will the area be isolated?

What location would be an appropriate staging area?

Identify appropriate entrance/exit routes.

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Step 2: Identify Contingencies

What may have caused the incident to occur?

What could happen to make the situation worse?

Step 3: Determine Objectives and Strategies

What to do and how to do it.

Step 4: Identify Needed Resources

What resources are needed? Request additional resources, as needed.

Where will they be obtained and how long will it take to obtain them?

Step 5: Develop an Action Plan

Assign resources to tactical objectives, while considering logistics.

Ensure appropriate safety and personnel protective measures are

implemented.

Ensure that appropriate agencies and/or personnel with expertise and

capability to carry out the Action Plan have been contacted.

Step 6: Take Action

Implement plan, supervise and coordinate.

Reevaluate the situation. If the incident is on-going, begin again at Step

1.

2.2.3 Command and Control

Command and control aims to reduce the amount of uncertainty during

response actions and is the means by which a Commander:

needs to be accomplished and arrives at

Ensures that appropriate actions are taken and completed.

Command and Control is the most important activity in emergency response. It

provides the best means of success in a complex, uncertain, and time-

competitive environment. Though not a substitute for adequate resources,

effective Command and Control provides focus, speed, coordination and

momentum to the actions of the Command Teams and allows Commanders to

make the most of what they have.

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2.2.4 Incident Command System

TransGas and SaskEnergy’s response structure follows the concepts of the

Incident Command System (ICS). The ICS design structure is suitable for both

limited and complex incidents. ICS is the combination of facilities, equipment,

personnel, procedures, and communications operating within a common

organizational structure, designed to aid in the management of resources during

emergency operations.

The scale of the emergency will determine if the event is handled solely by one

person, one team, or all components. The size or number of response roles

activated will depend on the requirements of the emergency. Additionally,

response roles may be filled by responders from outside agencies and/or

support services. Therefore, the number of response positions assigned to

TransGas and SaskEnergy representatives will be based upon the number of

available personnel and the roles necessary to carry out the response.

Responders may also fill more than one response role until additional

responders arrive and are briefed on their assigned responsibilities.

The ICS organization is comprised around the following components:

FIGURE 5: ICS Organization

2.2.4.1 Key ICS Principles

Flexible organizational structure with role descriptions.

Ability to respond to small or large multi-agency incidents.

Common terminology.

An integrated communications system.

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A manageable span of control – a supervisor can only effectively

manage a certain number of personnel – three to seven – with an

optimal ratio of five personnel to one supervisor.

A personnel and resources accountability system.

Designated incident facilities.

Use of incident action plans.

Unity of Command – each person reports to only one supervisor.

Chain of Command – orderly line of authority.

2.2.4.2 Benefits of Using ICS

Only those positions or functions which are needed are activated.

More than one position may be assigned to an individual.

ICS organizational structure does not change with changes in

personnel.

Unified Command.

2.2.4.3 Unity of Command

The ICS structure supports the concept of unity of command; which means

every individual has only one designated supervisor. The ICS structure is

built with a clear chain of command that demonstrates an orderly line of

authority within the system.

2.2.4.4 Span of Control

Span of control determines how many organizational elements can be

effectively managed by a single individual. ICS supports a span of control

between three and seven, with an optimal number of five elements directly

reporting to an individual. If the number of units reporting to an individual

falls outside of the 3 and 7 range, the ICS structure should be expanded or

consolidated accordingly.

2.2.4.5 Unified Command

Large scale incidents may require the use of a unified command, involving

TransGas and SaskEnergy, regulatory bodies and local authorities. Unified

command enables multiple agencies to manage an incident together by

having a common set of objectives and strategies. This also allows joint

decisions to be made within a single command structure.

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2.2.5 Emergency Response Structure

2.5.5.1 Incident Command Team

The Incident Command Team is directly involved in responding to incidents

at the field site. They implement the ERP, and provide tactical command,

focusing on worker safety, public safety and site response /control

measures. The Incident Commander manages the response efforts

assigned to the Incident Command Team.

2.5.5.2 Corporate Command Team

The Corporate Command Team provides tactical direction for response and

recovery operations. Their purpose is to act in an advisory and support role

to the Incident Command Team. The Corporate Command Team is usually

comprised of corporate management and staff, responsible for monitoring

and analyzing any situation that may threaten employees, public safety,

property and/or the environment. The Corporate Commander manages

the response efforts assigned to the Corporate Command Team.

2.5.5.2 Emergency Operations Centre

An Emergency Operations Centre (EOC) is defined as an operations centre

established in a suitable location to manage the larger aspects of an

emergency. In a high-impact emergency, there may be a number of EOCs

established to support the response. These may include the regional and

corporate EOCs, a municipal EOC (MEOC), and the provincial government

EOC (GEOC).

For the purposes of this ERP TransGas and SaskEnergy’s regional EOC is

referred to as the Incident Command Centre (ICC) and TransGas and

SaskEnergy’s Corporate EOC is referred to as the Corporate Command

Centre (CCC).

Notification and activation of the TransGas and SaskEnergy EOCs will

normally occur at the following levels of emergency.

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TABLE 3: ICC and CCC Notification vs. Different Levels of Emergency

Minor Serious Critical

INCIDENT COMMAND TEAM

Establish On-Site Command Post

Establish Incident Command Centre, if

required

INCIDENT COMMAND TEAM

Establish On-Site Command Post

Establish Incident Command Centre

INCIDENT COMMAND TEAM

Establish On-Site Command Post

Establish Incident Command Centre

CORPORATE COMMAND TEAM

Normally not activated during a Minor

Incident

CORPORATE COMMAND TEAM

Establish Corporate Command Centre,

if required

CORPORATE COMMAND TEAM

Establish Corporate Command Centre

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INCIDENT COMMAND SYSTEM STRUCTURE

CORPORATE COMMAND

CORPORATE COMMANDSUPPORT

Regina Corporate Command Centre

PRESIDENT

CORPORATE COMMANDERCorporate Affairs

PUBLIC INFORMATION OFFICER

Executive Director

LEGAL OFFICER

EMERGENCY PLANNING OFFICER

FINANCE OFFICER

INCIDENT COMMAND

INCIDENT COMMANDERDistrict/Area General Manager (Coordinator)

Incident Command Centre

INCIDENT COMMAND SUPPORT

DEPUTY INCIDENT COMMANDER

GAS CONTROL OR 24/7

SAFETY OFFICER

LIAISON OFFICER

OPERATIONS CHIEF

Operations Manager/ Operations

Supervisor

LOGISTICS CHIEF

PLANNING CHIEF

Incident Commander is responsible for these roles. Activated as required.

Incident Commander is responsible for these roles. Activated as required.

FIELD TACTICS SUPERVISION

BOOTS ON THE GROUND

ON-SITE COMMANDERField Representative/(Coordinator)

TEAMS TEAMS TEAMS

FIGURE 6: Incident Command Structure

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2.3 Emergency Response Plan Section 2 – Initial Response

2.3.1 Initial Action

TransGas and SaskEnergy are responsible for the management of emergency

situations relating to its operations. Should an emergency occur, TransGas and

SaskEnergy shall activate the appropriate Emergency Response Plan (ERP) and

work with the affected municipality, health authority, environmental

agency/regulator, regulatory body and other provincial government

departments and/or agencies, as required.

2.3.1.1 Confirmation of Incident

TransGas and SaskEnergy may be alerted of an incident through electronic

warning systems, by manual inspections of an asset, or by a public concern.

All odour complaints, public concerns, or abnormal operating situations

reported to, or observed by company personnel shall be investigated and

acted upon immediately. In these instances a trained and experienced

company representative, equipped with appropriate personal protective

equipment (PPE), will investigate the incident, monitor and confirm a location

and activate the ERP.

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FIGURE 7: Initial Response

2.3.2 Classifying Emergency Levels

TransGas and SaskEnergy will classify the level of emergency to determine the

level of assistance needed to manage the emergency. Levels of emergency

may be implemented in sequence or initiated at any level, depending on the

severity of the problem.

The following criteria are used to determine the level of emergency.

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TABLE 4: Level of Emergency Criteria

ii

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2.3.3 Reporting Notification Procedures

2.3.3.1. Emergency Reporting and Notification Procedures

TransGas and SaskEnergy must contact the local authority, RCMP/police,

health authority, government agencies, environmental regulatory agencies

and support services required to assist with initial response, if the hazardous

spill/release goes offsite and has the potential to impact the public.

After contacting initial responders, TransGas and SaskEnergy must notify the

Ministry of Economy to convey the specifics of the incident. In addition, if the

spill or releases impacts other property owners, the Ministry of Environment

requires notification, including Ministry of Economy regulated sites.

Note that the Ministry of Economy does not have jurisdiction over

spills and releases related to distribution operations and

infrastructure.

TransGas and SaskEnergy will notify those members of the public within the

Emergency Planning Zone (EPZ), if applicable, who have requested early

notification or have indicated that they have special needs requiring

additional attention, once public protection measures are implemented.

Public Protection beyond the Emergency Planning Zone

In the unlikely event that public protection measures are required beyond the

EPZ, they will be conducted in accordance with the TransGas and

SaskEnergy’s arrangement with the local authority, which may include the

use of Broadband Media.

2.3.3.2. Saskatchewan Ministry of Economy (ECON) Reporting Guidelines

Regulation requires TransGas and SaskEnergy to notify the Ministry of

Economy immediately, by the most expeditious method (telephone), of any

fire, blow out, break, leak or malfunction of any equipment that results in:

Oil, salt water, condensate, or product escaping beyond the operator’s

lease or property.

Oil, salt water, condensate, or product in excess of 1.6 cubic metres

escaping within the Operator’s lease or property.

Loss exceeding 28,000 cubic metres of gas.

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TransGas System Integrity shall notify the Ministry of Economy as per PNG

014), of any fire, blow out, break, leak or malfunction of any equipment

which results in:

Oil, salt water, condensate, or product escaping beyond the operator’s

lease or property.

Oil, salt water, condensate, or product in excess of 1.6 cubic metres

escaping within the Operator’s lease or property.

Loss exceeding 28,000 cubic metres of gas.

The following information is required when providing immediate telephone

notification:

The name and contact information of parties involved in the incident

A description of the incident location including township, range, section,

legal subdivision

The substance or substances involved in the incident

The action undertaken to mitigate the incident

2.3.3.3. Saskatchewan Ministry of Environment (MOE) Reporting Guidelines

The Environmental Management and Protection (Saskatchewan

Environmental Code Adoption) Regulations requires that a spill in which the

substance may cause or is causing an adverse effect; or the substance is in

an amount equal to or exceeding the amount specific in Table 1 of the

Discharge and Discovery Reporting Standard, shall report the spill as soon as

possible to:

The Ministry of Environment.

Each owner of a property on which the pollutant is spilled.

To any person who may be affected by the spill.

Notification shall take place through the Provincial Spill Report Line and shall

include, where the information is known or can be readily obtained:

The location and time of the spill.

The type and quantity of the pollutant spilled.

If the discharge was a result of a transportation incident or an incident at

a facility.

If a fire was associated with the spill.

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If an accountability system has been established for all responders.

If an incident command has been established.

The details of any action taken and proposed to be taken at the spill-site

to prevent further discharge of the pollutant, contain the spilled pollutant,

minimize the effects of the spill, and restore the area affected and the

environment.

A description of the location of the spill and the immediately surrounding

area.

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TABLE 5: Spill Reporting Requirements

Spill Reporting Requirements From the Discharge and Discovery Reporting Standard- Saskatchewan Environmental Code

Hazard Type Substance Type Onsite Offsite

Class 2.1 Compressed Gas; Flammable

Any quantity that

could pose a public

safety risk; 50 Kg;

or a sustained

release of 10 min

or more

Any quantity that

could pose a public

safety risk; 50 Kg;

or a sustained

release of 10 min

or more

Class 3

Flammable Liquids

-Fuel (diesel, gasoline,

kerosene)

-Oil (used &new)

-Pipeline liquids (Non-PCB)

-Mercaptan (odourant)

-Sealants, lubricants

-Paints

500 L or any

subsurface loss

200 L or any

subsurface loss

Class 6.1,

Packing Group

II and III

Acute Toxic

-Pesticides 10 Kg or 10 L 5 Kg or 5 L

Class 8

Corrosive

Alkaline Products, Acid

(batteries)

10 Kg or 10 L 5 Kg or 5 L

Class 9.1 PCB Mixtures (PCB Pipeline

Liquids)

>2 ppm, 50g total >2 ppm, 50g total

Glycols Environmental 100 L 50 L

Non-flammable

liquids Environmental 500 L 200 L

Industrial

Wastes Environmental 1000 Kg or 1000 L 500 Kg or 500 L

For a complete listing of all reportable products and quantities, refer to Discharge and Discovery Reporting

Standard- Saskatchewan Environmental Code (http://publications.gov.sk.ca/documents/Discharge and

Discovery Reporting Standard.pdf)

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2.3.3.4. National Energy Board (NEB) Reporting Guidelines

The reporting guidelines required for the National Energy Board are outlined in

Section 4.2, National Energy Board (NEB) Incident Reporting Procedure.

2.3.3.5. Environment Canada Reporting Guidelines

In the event of a spill that may contain polychlorinated biphenyls (PCBs), the

Saskatchewan Ministry of Environment must be notified immediately by

telephone on the Provincial Spill Report Line. Refer to Section 4.3, Environment

Canada Reporting Procedure.

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2.3.4 Initial On-Site Actions

Once the appropriate Level of Emergency is determined, use the following table

to assist with response actions.

TABLE 6: Initial On-Site Actions

ii

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2.4 Emergency Response Plan Section 3 – Responder Checklists

2.4.3.1 Corporate Commander Page 1 of 3

Forms: ICS 201 – Incident Briefing, ICS 213 – General Message, ICS 214 – Activity Log

Responsibility

Assist and support the Incident Commander with advisory, financial, administration, legal, public information requirements

and personnel during an emergency.

Ensure that company actions are accomplished within the priorities established.

Establish the appropriate level of Corporate Command Centre (CCC) organization; assembling required personnel from

Corporate Affairs and Executive.

Continuously monitor the effectiveness of the Corporate Command Team, making changes as required

Activation Duties Completed By Time Completed

If required, proceed to the Corporate Command Centre (CCC) or designated

alternate location to direct Corporate Command actions. Sign in on the appropriate

attendance log.

Schedule regular intervals for communicating status reports with the Corporate

Command Team and the Incident Commander

With the Incident Commander, determine/discuss onsite and external

communications capabilities and restrictions.

r onsite and external communications capabilities and

restrictions to the Corporate Command Team.

systems.

Request a copy of the completed ICS 209 – Incident Status Summary form from the

Incident Commander.

Refer to Section 2 - Initial Response.

Ensure the Incident Commander is developing a formal Incident Action Plan (IAP).

Notify and activate, as required:

Communicate information to the Corporate Command Team as it becomes available.

Notify the President of the situation, as required

Ensure sufficient supplies are available.

Determine the Corporate Command Centre’s (CCC) 24 hour staffing requirements.

Request additional support as required.

Complete the applicable forms, as required.

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2.4.3.1 Corporate Commander Page 2 of 3

On Going Duties Completed By Time Completed

Maintain a log of events, response actions, contacts, directives, decisions as well as

maintaining accurate records of related expenditures such as personnel, supplies,

and equipment costs.

With the Incident Commander, review the latest status reports and the degree of

success of the previous Action Plan(s).

Identify further objectives and strategies for the next 12 hours of operations.

Regularly provide updated site/incident assessment reports and supporting

documentation to the Corporate Command Staff.

Notify and assemble additional or replacement Corporate Command Team response

personnel, as required.

Ensure that any outstanding government agencies and other required contacts have

been notified

Assign company personnel to the Provincial Operations Centre (POC), as needed.

Notify and request either standby status or activation of outside resources, which

may include:

Resources

Coordinate media inquiries and required notifications with the Public Information

Officer and the EPO.

Designate a representative to coordinate any next-of-kin notifications following

initial notification by, and approval from, the local policing agency.

Maintain regular communications with the Incident Commander and the Corporate

Command Team.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks as required.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

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2.4.3.1 Corporate Commander Page 3 of 3

Deactivation Completed By Time Completed

Prior to deactivation, confirm with the Incident Commander that no further support

functions are required.

Ensure all notified agencies, members of the public, and the media are notified of

the downgrade or All Clear declaration.

Notify Corporate Command Team members of the deactivation.

Ensure the necessary Critical Incident Stress Management (CISM) or assistance

programs are in place for members of the public and responders (provide separate

sessions for each group).

Assist the Incident Command Staff in the coordination of the return of any evacuees

to the area.

Ensure expense/damage claims have been collected and are processed in a timely

manner.

If required, ensure a public information session is scheduled to clearly explain the

cause of the incident and to address the public’s concerns.

Coordinate all record keeping and reporting requirements with the appropriate

personnel.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC)

Collect all documentation from the Corporate Command Team and the Incident

Commander

Attend debriefing sessions, as required.

Post Incident Investigations

Once the emergency status has been removed, appoint a Post-Incident

Subcommittee to investigate, analyze, and evaluate the incident in order to

establish a cause, provide advice on how to prevent a reoccurrence of the event,

and to make recommendations on procedures that will improve emergency

response efforts in the future.

to the incident.

Analyze onsite remedial procedures.

ssues.

sts

Ensure recommendations for improvements are promptly addressed where

appropriate.

Third Party Investigations

Ensure cooperation with third party investigators; however, consider the following:

Incident Commander.

for investigations

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2.4.3.2 Public Information Officer Page 1 of 2

Reports To: Corporate Commander

Forms: ICS 213 – General Message, ICS 214 – Activity Log

Responsibility

Implement the Corporate Communications Plan.

Ensure information releases are appropriate, consistent, accurate, and timely.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Corporate Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Corporate Commander.

Ensure sufficient supplies are available.

Determine the position's 24 hour staffing requirements. Request additional support

as required.

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

Implement the Corporate Communications Plan.

Ensure information releases are coordinated through the appropriate regulatory

agency prior to release.

If required, establish a Public Information Team.

inquiries can be answered and proactive statements can be made.

Direct media response and monitoring.

tion support and act as the dissemination point for all

media releases.

information about

lifesaving procedures, health preservation, relief programs and services,

emergency status and other additional information.

Ensure communication channels are established and maintained with appropriate

stakeholders.

Monitor media releases and related issues.

Maintain regular communications with the Corporate Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Corporate Commander.

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2.4.3.2 Public Information Officer Page 2 of 2

Shift Change Completed By Time Completed

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

Deactivation

Assist the Corporate Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

Be prepared to attend debriefing sessions, as required.

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2.4.3.3 Legal Officer Page 1 of 1

Reports To: Corporate Commander

Forms: ICS 213 – General Message, ICS 214 – Activity Log

Responsibility

Provide legal, risk, and human resources related administrative functions to support emergency operations.

Preserve records documenting work performed and associated emergency related costs.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Corporate Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Corporate Commander.

Ensure sufficient supplies are available.

Determine the position's 24 hour staffing requirements. Request additional support

as required.

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

As required, establish the following teams:

Provide legal counsel guidance to the Corporate Command Team.

Define liabilities (civil and criminal) and prepare alternate decisions.

Maintain regular communications with the Corporate Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Corporate Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

Deactivation

Assist the Corporate Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC)

Be prepared to attend debriefing sessions, as required.

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2.4.3.4 Emergency Planning Officer (EPO) Page 1 of 1

Reports To: Corporate Commander

Forms: ICS 213 – General Message, ICS 214 – Activity Log

Responsibility

Provide a link between SaskEnergy/TransGas and SaskEMO to ensure that emergency response is conducted in an efficient

and coordinated fashion.

Coordinate with outside agencies the sharing of information and resources.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Corporate Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Corporate Commander.

Ensure sufficient supplies are available.

Telephones/Radios

Ensure that appropriate agencies and cooperating companies have been/are notified

and kept informed of emergency response efforts.

Determine the position's 24 hour staffing requirements. Request additional support

as required.

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

Maintain regular communications with the Corporate Commander.

As necessary, participate on the Emergency Operations Advisory Council (EOAC) or

attend the Provincial Emergency Operation Centre.

Coordinate with outside agencies the sharing of information and resources.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Corporate Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

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2.4.3.5 Finance Officer Page 1 of 2

Reports To: Corporate Commander

Forms: ICS 213 – General Message, ICS 214 – Activity Log , ICS 226 – Compensation for Injury Log, ICS 227 –

Claims Log Responsibility

Responsibility

Provide monetary, insurance, and compensation related administrative functions to support emergency operations.

Preserve records documenting work performed and associated emergency related costs

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Corporate Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Corporate Commander.

Ensure sufficient supplies are available.

Determine the position's 24 hour staffing requirements. Request additional support

as required.

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

As required, establish the following teams:

Implement resource control procedures and serve as the primary fund certifying

officer. Identify funding sources and ceilings for operations.

Control and distribute funding authority to appropriate personnel and supervise

disbursement of funds.

Provide assistance with purchasing commercial products and services within fiscal

and regulatory constraints.

Maintain regular communications with the Corporate Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Corporate Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

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2.4.3.5 Finance Officer Page 2 of 2

Deactivation Completed By Time Completed

Assist the Corporate Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

Be prepared to attend debriefing sessions, as required.

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2.4.3. 6 Incident Commander Page 1 of 3

Reports To: Corporate Commander

Forms: ICS 201 – Incident Briefing, ICS 202 Incident Objectives, ICS 203 – Organization Assignment List, ICS 204 –

Assignment List, ICS 207, Incident Organization Chart, ICS 209 – Incident Status Summary, ICS 213 –

General Message, ICS 214 – Activity Log, ICS 215 – Operational Planning Worksheet

Responsibility

Responsible for making decisions necessary to manage incident activities.

Responsible for activating the necessary Incident Command Team positions or assuming the duties and responsibilities

detailed for each position, as required

Responsible for developing and implementing strategic decisions regarding the ordering and releasing of resources

Activation Duties Completed By Time Completed

Confirm/report the situation with the Operations Chief.

Assess the situation and identify hazards.

Report the situation to the Corporate Commander and request additional support, if

required.

Ensure the ICS 201 – Incident Briefing form has been completed.

Ensure the appropriate necessary immediate response actions have been

implemented.

Establish the Incident Command Centre (ICC). Sign in on the appropriate

attendance log.

Notify and assemble support personnel at the Incident Command Centre (ICC), as

required:

With the Operations Chief, determine onsite and external communications

capabilities and restrictions.

operating procedure for use of telephone and radio systems.

Consider the length of the incident and ensure Gas Construction has been notified, if

required.

Confirm with the Operations Chief that control arrangements in and around the

incident scene are implemented.

In consultation with the Operations Chief, confirm the Level of Emergency. Refer

Section 2 - Initial Response.

Consult with regulatory agencies prior to downgrading an emergency

In consultation with the Operations Chief, review objectives and strategies to

determine the Incident Action Plan (IAP).

Schedule regular intervals for communicating status reports with the Incident

Command Team and the Corporate Commander

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2.4.3.6 Incident Commander Page 2 of 3

Activation Duties Continued Completed By Time Completed

Ensure that appropriate regulatory and support agencies have been notified and

kept informed of the response effort

Ensure sufficient supplies are available.

Determine the position’s 24 hour staffing requirements. Request additional support

as required.

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts, directives, decisions as well as

maintaining accurate records of related expenditures such as personnel, supplies,

and equipment costs.

With the Operation Chief, review the latest status reports and the degree of success

of the previous Action Plan(s).

Identify further objectives and strategies for the next 12 hours of operations.

In coordination with Operations Chief, identify additional resources, agencies and/or

personnel required to carry out the Incident Action Plan (IAP). Consider:

Communicate essential information with response teams, as it become available.

Notify and assemble additional or replacement Incident Command Team personnel,

as required. Determine if a Deputy Incident Commander is required.

Ensure that any outstanding government agencies and support services have been

notified.

Ensure all media enquiries are directed to the Public Information Officer.

Maintain regular communications with the Operation Chief and the Corporate

Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks as required.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

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2.4.3.6 Incident Commander Page 3 of 3

Deactivation Completed By Time Completed

Prior to deactivation, confirm with the Operations Chief that no further support

functions are required.

Notify the Operations Chief and the Corporate Commander of the downgrade or All

Clear declaration.

Ensure all notified agencies, members of the public, and the media are notified of

the downgrade or All Clear declaration

Ensure the necessary Critical Incident Stress Management (CISM) or assistance

programs are in place for members of the public and responders (provide separate

sessions for each group).

If applicable, ensure security is maintained in any evacuated areas until the

evacuees have returned and buildings in the area have been reoccupied.

If applicable, ensure all roadblock and/or detour control locations are left in an

acceptable condition.

If applicable, assist in the coordination of the return of any evacuees to the area.

Ensure the incident site is left undisturbed, as much as possible, until the

appropriate authorities can complete any required investigations.

Ensure priority is given to clearing debris and restoring the site to normal operating

conditions after all investigations are complete.

Ensure all safety equipment is cleaned and inspected prior to returning it to its

normal storage location.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Collect all documentation from the Operations Chief and forward to the Corporate

Commander.

Attend debriefing sessions, as required.

Post Incident Investigations

If assigned, participate in post incident investigations.

Third Party Investigations

If appointed to the Post-Incident Subcommittee,

Analyze onsite remedial procedures.

s of any public protection measures enacted.

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2.4.3.7 Deputy Incident Commander Page 1 of 2

Reports To: Incident Commander

Forms: ICS 201 – Incident Briefing, ICS 202 Incident Objectives, ICS 203 – Organization Assignment List, ICS 204 –

Assignment List, ICS 207, Incident Organization Chart, ICS 209 – Incident Status Summary, ICS 213 –

General Message, ICS 214 – Activity Log, ICS 215 – Operational Planning Worksheet

Responsibility

Assists and supports the Incident Commander, as requested.

Assumes the role of Incident Commander, when required.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Incident Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Choose a working station/location near, or beside, the Incident Commander.

Document decisions and communications made by the Incident Commander

Ensure sufficient supplies are available.

Determine the position’s 24 hour staffing requirements. Request additional support

as required

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

Assist the Incident Commander with communications, documentation, and reporting

requirements, as requested.

Remain prepared to assume the role of Incident Commander, if required.

Maintain regular communications with the Incident Commander.

When requested, provide updates to the Corporate Commander. Ensure all

information is passed back to the Incident Commander

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Incident Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Corporate Command

Centre (CCC).

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2.4.3.7 Deputy Incident Commander Page 2 of 2

Deactivation Completed By Time Completed

Assist the Incident Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Be prepared to attend debriefing sessions, as required.

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2.4.3.8 Safety Officer Page 1 of 2

Reports To: Incident Commander

Forms: ICS 206 – Medical Plan, ICS 208 – Safety Message/Plan, ICS 213 – General Message, ICS 214 – Activity

Log, ICS 215A – Incident Action Plan Safety Analysis

THE INCIDENT COMMANDER IS RESPONSIBLE FOR THIS ROLE; POSITION ACTIVATED AS REQUIRED.

Responsibility

Assess unsafe situations and develop measures for assuring personnel safety.

Stop any activity that is deemed unsafe and/or prevent unsafe acts.

Ensure the implementation of safety measures.

Ensure applicable safety authorities and departments have been notified of the incident.

Support accident investigations, recommend corrective actions and prepare required reports.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Incident Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Incident Commander.

Ensure sufficient supplies are available.

Determine the position’s 24 hour staffing requirements. Request additional support

as required

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

Determine possible hazardous exposures to personnel and public.

Monitor and record personnel exposure to hazardous products.

Ensure all appropriate departments and medical resources are notified of all

reportable injuries and hazardous exposures to employees, contractors and/or the

public

Ensure safety authorities requiring notification have been contacted.

As requested, assist the Incident Commander in the development and

implementation of the Incident Action Plan (IAP).

Complete the ICS 208 – Safety Message/Plan form.

Maintain regular communications with the Incident Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Incident Commander.

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2.4.3.8 Safety Officer Page 2 of 2

Shift Change Completed By Time Completed

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Deactivation

Assist the Incident Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Be prepared to attend debriefing sessions, as required.

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2.4.3.9 Liaison Officer Page 1 of 2

Reports To: Incident Commander

Forms: ICS 213 – General Message, ICS 214 – Activity Log

THE INCIDENT COMMANDER IS RESPONSIBLE FOR THIS ROLE; POSITION ACTIVATED AS REQUIRED.

Responsibility

Collect contact information and operating location for assisting and cooperating companies and agencies.

Act as the central contact for assisting and cooperating company and agency representatives.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Incident Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Incident Commander.

Ensure sufficient supplies are available.

Ensure that appropriate agencies and cooperating companies have been/are notified

and kept informed of emergency response efforts

Determine the position’s 24 hour staffing requirements. Request additional support

as required

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

Ensure that appropriate agencies and cooperating companies have been/are notified

and kept informed of emergency response efforts.

Coordinate government agency representatives assigned to the company Command

Centres and On Site Command Post.

As requested, assist the Incident Commander in the development and

implementation of the Incident Action Plan (IAP).

Maintain regular communications with the Incident Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Incident Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

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2.4.3.9 Liaison Officer Page 2 of 2

Deactivation Completed By Time Completed

Assist the Incident Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Be prepared to attend debriefing sessions, as required.

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2.4.3.10 Planning Chief Page 1 of 2

Reports To: Incident Commander

Forms: ICS 202 – Incident Objectives, ICS 203 – Organization Assignment List, ICS 204 – Assignment List, ICS 207

– Incident Organization Chart, ICS 209 – Incident Status Summary, ICS 211 – Incident Check-In List, ICS

213 – General Message, ICS 214 – Activity Log, ICS 215 – Operational Planning Worksheet

THE INCIDENT COMMANDER IS RESPONSIBLE FOR THIS ROLE; POSITION ACTIVATED AS REQUIRED.

Responsibility

Direct and supervise the incident action planning process and consider:

resources.

Manage critical information requirements.

Record and display data for planning and programming.

Maintains records of all response actions.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Incident Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Incident Commander.

Ensure sufficient supplies / resources are available.

Determine the position’s 24 hour staffing requirements. Request additional support

as required

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

With the Incident Commander review the verbal Incident Action Plan (IAP) and

prepare a written copy of the plan.

Ensure the Incident Commander receives a copy of the written Incident Action Plan

(IAP) and all revisions.

Work with the Incident Commander to establish workable procedures that will aid in

the planning process and provide:

status.

incident objectives

As requested, assist the Incident Commander in the implementation of the Incident

Action Plan (IAP).

Ensure all members of the Incident Command Team at the ICC have adequate

supplies.

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2.4.3.10 Planning Chief Page 2 of 2

On Going Duties Continued Completed By Time Completed

As directed by the Incident Commander, assist with notifying and assembling

additional/relief response personnel at the Incident Command Centre (ICC).

Notify and request either standby status or activation of Technical Specialists

Maintain regular communications with the Incident Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Incident Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Deactivation

Assist the Incident Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Be prepared to attend debriefing sessions, as required.

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2.4.3.11 Logistics Chief Page 1 of 2

Reports To: Incident Commander

Forms: ICS 205 – Incident Radio Communications Plan, ICS 206 – Medical Plan, ICS 213 – General Message, ICS

214 – Activity Log, ICS 217A – Communications Resource Availability Checklist, ICS 218 – Support

Vehicle/Equipment Inventory, ICS 219 – Resource Status Card, ICS 221 – Demobilization Check-out

THE INCIDENT COMMANDER IS RESPONSIBLE FOR THIS ROLE; POSITION ACTIVATED AS REQUIRED.

Responsibility

Develop a logistics plan to support operations and provide overall resource support to the emergency site; including

Oversee additional teams in the Logistics section, if required.

Establish and maintain a list of resources which might be required to support the emergency response effort.

Activation Duties Completed By Time Completed

Once notified, assemble as directed by the Incident Commander for briefing. Sign

in on the appropriate attendance log.

Obtain a briefing of the situation including the onsite and external communications

capabilities and restrictions.

Schedule regular intervals for communicating with the Incident Commander.

Ensure sufficient supplies / resources are available.

Determine the position’s 24 hour staffing requirements. Request additional support

as required

Complete the applicable forms, as required.

On Going Duties

Maintain a log of events, response actions, contacts and directives.

As required, assign a Supply Team Supervisor to oversee the following:

requirements.

personnel.

s.

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2.4.3.11 Logistics Chief Page 2 of 2

On Going Duties Continued Completed By Time Completed

As required, assign a Service Team Supervisor to oversee the following:

nt.

es and equipment.

goods and services.

lighting units etc.

ce

.

As requested, assist the Incident Commander in the development and

implementation of the Incident Action Plan (IAP).

Maintain regular communications with the Incident Commander.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Incident Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Deactivation

Assist the Incident Command Team, as needed, with post emergency notifications.

Complete and submit all records/logs.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Be prepared to attend debriefing sessions, as required.

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2.4.3.12 Operations Chief Page 1 of 2

Reports To: Incident Commander

Forms: ICS 202 – Incident Objectives, ICS 204 – Assignment List, ICS 205 – Incident Radio Communications Plan,

ICS 205A – Communications List, ICS 213 – General Message, ICS 214 – Activity Log, ICS 215 –

Operational Planning Worksheet, ICS 218 – Support Vehicle/Equipment Inventory, ICS 219 – Resource

Status Card, ICS 220 – Air Operations Summary Worksheet, ICS 221 – Demobilization Check-out

Responsibility

Responsible for the coordination of all tactical command and incident response efforts, both on and off site.

Assume responsibility for executing the approved Incident Action Plan(s)

Monitor field operations; ensure necessary operational support is provided when required.

Activation Duties Completed By Time Completed

If notified by the On Site Commander, request a site assessment and identify

additional hazards.

contacted.

If notified by the Incident Commander, assume the role of On Site Commander or

assign the position to a qualified individual.

Assemble as directed by the Incident Commander for briefing. Sign in on the

appropriate attendance log.

Obtain a copy of the completed ICS 201 – Incident Briefing form and any other

documentation from the On Site Commander and forward it to the Incident

Commander.

Ensure the appropriate immediate response actions have been implemented.

In consultation with the On Site Commander, confirm the Level of Emergency.

Provide Level declaration to the Incident Commander.

Refer to section 2 - Initial Response

Consult with regulatory agencies prior to downgrading an emergency

Implement initial public safety measures near the incident site, as required and if

authorized to do so.

Obtain a briefing of the onsite and external communications capabilities and

restrictions. Forward the information to the Incident Commander.

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2.4.3.12 Operations Chief Page 2 of 2

On Going Duties Completed By Time Completed

Maintain a log of events, response actions, contacts and directives.

Review the following with the On Site Commander and the Incident Commander:

– Incident Status Summary form.

As requested, assist the Incident Commander in the development and

implementation of the Incident Action Plan (IAP).

Assess additional hazards near the incident site and ensure appropriate resources,

agencies or personnel with expertise and capability to carry out the Incident Action

Plan (IAP) have been contacted.

Coordinate response actions to ensure public safety off site. Assign resources to

tactical objectives, consider logistics

Maintain regular communications with the Incident Commander and the On Site

Commander.

If situation warrants, request the Incident Commander obtain a Fire Hazard and/or

a Notice to Airman (NOTAM) via the appropriate regulatory agency.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Incident Commander.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

records/logs to your replacement.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC).

Deactivation

Downgrade the Level of Emergency or declare an All Clear in consultation with the

On Site Commander and Incident Commander if there are appropriate controls in

place and as conditions permit.

Complete, collect, and submit all records/logs to the Incident Commander.

Sign out on the appropriate documentation when leaving the Incident Command

Centre (ICC) or On Site Command Post (OSCP)

Attend debriefing sessions, as required.

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2.4.3.13 On Site Commander Page 1 of 3

Reports To: Operations Chief

Forms: ICS 201 – Incident Briefing, ICS 202 – Incident Objectives, ICS 204 – Assignment List, ICS 205 – Incident

Radio Communications Plan, ICS 205A – Communications List, ICS 209 – Incident Status Summary, ICS 213

– General Message, ICS 214 – Activity Log, ICS 217 – Radio Frequency Assignment List

Responsibility

Responsible for tactical incident response efforts at the incident site.

Assume responsibility for executing the approved Incident Action Plan(s) (IAP)

Ensure that control arrangements in and around the incident scene are implemented.

Activation Duties Completed By Time Completed

Assess situation and identify hazards; sound applicable emergency alarms.

Complete the ICS 201 – Incident Briefing form.

Request Emergency Services as required.

Notify the Operations Chief and request additional support if required.

Ensure the appropriate immediate response actions have been implemented.

Implement initial personnel safety measures at the incident site.

-essential personnel.

appropriate personal protective equipment (PPE) is used.

In consultation with the Operations Chief, confirm the Level of Emergency. Refer to

section 2 - Initial Response.

Assign resources to on site tactical objectives. Implement, supervise and coordinate

plan actions

Identify an appropriate location and establish an On Site Command Post (OSCP).

Determine onsite and external communications capabilities and restrictions.

Schedule regular intervals for communicating status reports with the On Site

Response Team and the Operations Chief.

Determine position's 24 hour staffing requirements. Request additional support as

required.

Complete the applicable forms, as required.

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2.4.3.13 On Site Commander Page 2 of 3

On Going Duties Completed By Time Completed

Maintain a log of events, response actions, contacts and directives.

Review the following with the Operations Chief:

– Incident Status Summary form.

Obtain a copy of the Incident Action Plan (IAP) and review with the Operations

Chief.

Assess additional hazards at the incident site and ensure appropriate resources,

agencies or personnel with expertise and capability to carry out the Incident Action

Plan (IAP) have been contacted.

Provide all essential information to on site responders.

Coordinate response actions to ensure public safety off site. Assign resources to

tactical objectives, consider logistics

Ensure appropriate safety and personnel protective measures are implemented.

If situation warrants, request the Operations Chief obtain a Fire Hazard and/or a

Notice to Airman (NOTAM) via the appropriate regulatory agency.

Maintain regular communications with the On Site Response Team and the

Operations Chief.

Complete the applicable forms, as required.

If emergency response efforts are continuing, continue with ongoing duties or refer

to shift change tasks, as instructed by the Operations Chief.

Shift Change

Prepare and submit a report of your activities.

Communicate your shift change to the appropriate persons.

Fully brief your replacement on events and status of actions being taken.

Sign out on the appropriate documentation when leaving the On Site Command Post

(OSCP).

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2.2.4.3.13 On Site Commander Page 3 of 3

Deactivation Completed By Time Completed

Prior to the All Clear declaration, ensure the incident area has been cordoned off to

isolate any remaining hazards and protect the scene for post incident investigations.

Downgrade the Level of Emergency or declare an All Clear in consultation with the

Operations Chief if there are appropriate controls in place and as conditions permit.

Notify the On Site Response Team of the downgrade or All Clear declaration.

Ensure site security is maintained and the incident site is left undisturbed, as much

as possible, until any required investigations are completed

Ensure priority is given to restoring the site to normal operating conditions after all

investigations are complete.

Ensure all safety equipment is cleaned and inspected prior to returning it to its

normal storage location.

Complete, collect, and submit all records/logs to the Operations Chief.

Sign out on the appropriate documentation when leaving the On Site Command Post

(OSCP).

Attend debriefing sessions, as required.

Post Incident Investigations

If assigned, participate in post incident investigations.

Third Party Investigations

If appointed to the Post-Incident Subcommittee:

Analyze onsite remedial procedures.

effectiveness of any media or public relations efforts.

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2.5 Incident Response - Spill Response

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TABLE 7: Chemical Table for Reportable Volumes

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2.6 Odorization – Odour Releases and Odorant Spills

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2.7 Working in the Vicinity of Escaping Gas

Refer to TransGas Document- COMP Library- Working in the Vicinity of Escaping Gas

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2.8 Emergency Shutdown Procedure

Refer to TransGas Document- Leak or Line break Procedure – Manual Isolation

2.9 Civil Disturbances

2.10 Policy and Commitment

SaskEnergy is committed to respond, in the safest and most efficient manner

possible, to emergency situations affecting the health and safety of the public,

employees, facilities, and the environment.

SaskEnergy shall, through our emergency procedures, respond to all emergencies

involving our facilities and our service to customers. The procedures contained

within this manual will be followed and applied as necessary, depending on the

nature of the incident.

The procedures in this manual comply with applicable laws, industry, and legal codes

of practice.

SaskEnergy recognizes that it is the responsibility of all employees to apply this

policy in the event of an emergency.

3.0 Stakeholder Liaison to Prepare for Emergencies

SaskEnergy and TransGas engages with emergency responders in regular meetings

and trainings to discuss, and prepare for emergency response. These meetings are

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also used to confirm that both emergency officials and SaskEnergy/TransGas have

the current, correct contact information and calling priorities.

3.1.1 Government Roles

SaskEnergy/TransGas as part of the provincial emergency management

committee works with other government agencies. Responsibilities under the

Saskatchewan Emergency Plan are summarized as follows:

Ministerial (Crown Corporation) Responsibilities:

Ministries, agencies and Crown Corporations of the Government of Saskatchewan will respond with advice and assistance in accordance with this,

the Saskatchewan Emergency Plan, in coordination with their own departmental emergency planning documents and procedures. When several ministries are

involved, coordination of the response will be provided by Saskatchewan Emergency Management and Fire Safety.

All Government of Saskatchewan ministries, agencies and Crown Corporations are responsible for:

Appointing a senior representative to the PEMC; and Maintaining departmental emergency plans and providing copies to

Corrections and Public Safety (CPS) for review; and

Providing input into the Provincial Emergency Plan; and Providing assistance and advice to municipalities in times of emergency; and

Responding directly to emergencies when the department has specific jurisdictional responsibility to do so; and

Providing departmental resources, as identified, in response to emergencies.

All ministerial EPOs are responsible for:

The development of departmental emergency plans and programs; and Departmental review of and input to the Provincial Emergency Plan; and Designating departmental representatives and support staff to a provincial

response is necessary; and Allocating and releasing departmental resources in times of emergency; and

Preparing departmental post-emergency reports.

3.1.2 Media Plan

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3.2 Continuing Education

The Stakeholder Engagement Procedure supports educating the affected public and

Public Officials in the frequency indicated in Table 10 and serves as a two- way

communication between the company and public.

TABLE 8: Messaging Frequency by Audience

Table 11 describes the message types provided in these stakeholder engagement

events.

TABLE 9: Message Types

Pipeline Purpose and Reliability

A general explanation of the: 1. purpose of the pipeline and/ or facilities

2. the reliability of pipeline to meet the energy needs of the region, and

3. that security is considered.

Hazard Awareness and

Prevention Measures (Less Detailed for all Audiences)

Provide a broad overview of hazards, their potential

consequences, and the measures undertaken to prevent or mitigate the risks from pipelines. Additionally, communicate an overview of preventative measures to help assure safety

and prevent incidents.

Hazard Awareness and

Prevention Measures (More Detailed for

Emergency Official Audiences)

The scope of the hazard awareness and prevention message

should be more detailed for the emergency responder audience than for other audiences, and should include how

to obtain more specific information upon request.

Overview of Potential Hazards

General information about the nature of hazards posed by pipelines should be included, while also assuring the stakeholder audience that accidents are relatively rare. The

causes of pipeline failures, such as third-party excavation damage, corrosion, material defects, worker error, and

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events of nature can also be communicated.

Overview of Potential Consequences

Information should identify the product release characteristics and potential hazards that could result from

an accidental release from the pipeline.

Summary of Prevention Measures Undertaken

The potential hazard message should be coupled with a general overview of the preventative measures undertaken

in the planning, design, operation, maintenance, inspection and testing of the pipeline. This message should also reinforce how the stakeholder audience can play an

important role in preventing third-party damage and right-of way encroachments.

Potential Hazards of Products Transported

Specify information about the release characteristics and potential hazards posed by the accidental release.

Leak Recognition (How to recognize a

Pipeline Leak)

Inform on how to recognize a pipeline leak through the senses of sight, unusual sound, and smell (as appropriate to

the product type) and describe any associated dangers.

Response to a Pipeline

Leak

Outline the appropriate actions to take once a pipeline leak

or release is suspected. This information should include: What to do if a leak is suspected and what not to do if a leak is suspected. It is especially important to include

specific information on detection response if the pipeline contains product that, when released, could be immediately

hazardous to health.

Liaison with Emergency

Officials

This information should indicate that both SEI/TGL and the

local emergency response officials have an ongoing relationship designed to prepare and respond to an emergency.

Priority to Protect Life Emphasize that public safety and environmental protection are the top priorities in any pipeline emergency response.

Emergency Contacts Share contact information for SEI/TGL local offices and 24-hour emergency telephone line with local and provincial

emergency officials. SEI/TGL should also use the meetings with emergency officials to confirm that both emergency officials and the SEI/TGL have the current, correct contact

information and calling priorities.

Emergency

Preparedness Response Plans

Include information about how emergency officials can

access the response plans covering their jurisdiction.

Emergency Preparedness - Drill and

Exercises

A supplemental means of two-way communication about emergency preparedness through conducting emergency

response drills or exercises with emergency response

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officials. Information on incident command system roles,

establishing unified command, response guidelines, and preparedness for various emergency scenarios can be

communicated effectively and thoroughly through a hands-on drill or exercise.

Damage Prevention Communicate damage prevention messaging consistent with the key “Dig Safe” messages developed by the Common Ground Alliance (CGA). Explain the use of an

excavation First-Call/One-Call Notification system to the audience. Provide information on the prevalence of digging-

related damage, also known as third-party damage, as appropriate. Request that the audience call the provincial One-Call System in their area before they begin any

excavation activity. Provides for notification of the public in the vicinity of the pipeline and actual notification of the

excavators (who normally engage in excavation activities in the area in which the pipeline is located) as often as needed to make them aware of the damage prevention program,

and the program’s existence and purpose, and how to learn the location of underground pipelines before excavation

activities are begun.

Transmission Pipeline

Markers

The audience should know how to identify a transmission

pipeline ROW by recognition of pipeline markers especially at road crossings, fence lines and street intersections; awareness communications should include information

about what pipeline markers look like, and

the fact that telephone numbers are on the markers for their use if an emergency is suspected or discovered.

Communications should also be clear that pipeline

markers do not indicate the exact location or depth of the pipeline and may not be present in certain areas. As

such, use of the One-Call notification system should be encouraged.

3.3 Training and Exercises

The EMP has established an Emergency Response 101 training for employees and

natural gas awareness training for first responders. The training outlines the

guidelines of what is expected and what will be the initial course of action for

employees and roles and responsibilities of each first responders (fire department,

RCMP/ local police, medical/ambulance) in SaskEnergy and TransGas Energy as

provided in Corporate Emergency Response Booklet.

Emergency response exercises are held annually.

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A listing of first responders trained can be found in the CEMP SharePoint site.

4.0 Incident Reporting

4.1 Reporting of Hazards

Hazards, deficiencies and low risk conditions found during inspections, trouble calls

or routine calls shall be reported.

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4.2 National Energy Board (NEB) Incident Reporting Procedure

The steps below outlines the incident reporting procedure for reporting incidents and

damages on NEB regulated pipelines as listed in Table 1:

1. The General Manager or designate will notify TransGas System Integrity of each

incident that has occurred on an NEB regulated pipeline system.

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2. The TransGas System Integrity Department will immediately (typically within one

hour) notify the Transportation Safety Board (TSB) Incident Line by telephone

(819-997-7887) of each incident that has occurred on an NEB regulated pipeline

system that meets one of the following criteria:

a. A loss of human life.

b. A serious injury as defined in the Onshore Pipeline Regulations or the

Transportation Safety Board Regulations

c. A fire or explosion that causes a pipeline or facility to be inoperative

d. A liquid hydrocarbon releases in excess of 1.5 m3 that leaves company property

or the right-of-way

e. A rupture (an instantaneous release) that immediately impairs the operation of

a pipeline such that the pressure cannot be maintained

f. A toxic plume (as defined in CSA Standard Z662).

The Company shall input the details required by both the TSB and the NEB for each

significant incident into the NEB’s OERS (Online Event Reporting System).

(https://apps.neb-one.gc.ca/ers)

In the event that OERS is unavailable, companies are directed to report events to the

TSB Reporting Hotline at (819-997-7887).

For all other events that must be reported immediately, companies must report

within 24 hours of the occurrence or discovery to the online reporting system.

3. The TransGas System Integrity Department shall submit a written preliminary

incident report (refer to Section 4.2.1) to the TSB as soon as it practicable

(typically with 2 days).

4. The NEB and the TSB have adopted a single window reporting approach.

However, in some areas, the TSB reporting requirements are somewhat different

than the NEB requirements. For additional details on the TSB reporting

requirements, companies should refer to the TSB website.

(http://www.tsb.gc.ca/eng/incidents-occurrence/pipeline/index.asp)

5. The TransGas System Integrity Department shall submit a detailed incident report

to the TSB (refer to Section 4.2.2) within thirty days after the incident. The report

shall be submitted to the TSB at:

Transportation Safety Board of Canada

Place du centre, 4th Floor

200 Promenade du Portage

Hull, Quebec K1A 1K8

Facsimile 819-953-7876

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a. Copies of the report shall be sent to the Vice President, Engineering and

Construction, the Executive Director, Transmission Operations, and

Executive Director, Engineering & Technology.

4.2.1 Preliminary Report

The preliminary report shall include the following information:

1. The area affected, the substance involved and an estimate of the volume

released, and the nature, location, date and time of the incident.

2. The name and occupation of all Company personnel killed as a result of

the incident.

3. The name, occupation, condition and current location of all Company

personnel that sustained a serious injury. A description of any

interruption of or reduction in service resulting from the incident.

4. A description of the actions taken by the company to protect the public

and the environment. A description of any interruption of or reduction in

service resulting from the incident.

5. A description of the actions taken by the company to protect the public

and the environment.

6. A description of the repairs made, or to be made, by the company and

the anticipated date of return to service of the pipeline.

7. The availability of the damaged parts of the pipeline

8. The nature and extent of any adverse environmental effects.

9. The nature and extent of any concerns expressed to the company by the

public related to the incident.

10. A descriptive assessment of any continuing hazards resulting from or

related to the incident.

11. A descriptive assessment of any continuing hazards resulting from or

related to the incident.

12. A list of the witnesses who notified the company, along with their

addresses and telephone numbers.

4.2.2 Detailed Incident report

The written detailed incident report shall include the following information:

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1. A detailed description of the adverse environmental effects of the incident

on terrain, property, livestock, fish, wildlife and habitat of fish and

wildlife.

2. A description and evaluation of the clean-up and disposal methods used

or proposed to be used.

3. A description of all measures taken or proposed to be taken to restore

the terrain where the incident occurred.

4. A description of the monitoring undertaken or proposed to be undertaken

to determine the success of restoration measures.

5. A description, sketch or photograph of the area affected by any fluids that

escaped from the pipeline as a result of the incident.

6. A detailed description of the incident including the events leading up to

and following the incident.

7. Comments, sketches, drawings or photographs relevant to the incident

that are necessary for a complete understanding of the incident

8. Corrective actions to be taken to prevent similar incidents from occurring

in the future.

4.3 Environment Canada Reporting Procedure

1. The Saskatchewan Ministry of Environment must be notified immediately

by telephone on the Provincial Spill Report Line, in the event of a spill

that may contain polychlorinated biphenyls (PCBs).

2. Following immediate notification, the spilled substance must be tested for

PCBs to determine the concentration and the corresponding amount of

PCBs released into the environment.

3. If PCBs are identified in concentrations greater than 2 mg/kg for liquids

or 50 mg/kg for solids, or if the total amount of PCBs released from

equipment is greater than 1 gram, a written report must be prepared and

submitted to Environment Canada using the PCB Online Reporting

System. This report must contain the following information:

a. Name, civic and mailing address and telephone number of the person

with management or control of the PCBs that were spilled

b. Date, time and location of the spill

c. Description of the source

d. Quantity of the liquids or solids containing PCBs (L or kg) and the

concentration released (mg/kg).

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5.0 Incident Documentation/Company Records

Key records are saved either on the UMS Site for UMS documents such as program and plan documents or on the CEMP SharePoint site for CEMP specific documents.

UMS SharePoint Site

Corporate Emergency Management Program (CEMP) document Plan documents

CEMP SharePoint Site

Annual work plans – UMS SharePoint Annual management review UMS SharePoint Steering Committee / Executive Updates and presentations CEMP SharePoint

Meeting notes CEMP SharePoint Reviews conducted, gaps identified and addressed. TBD

CEMP - Vulnerability assessment CEMP SharePoint Listing of first emergency responders trained Responding to Natural Gas Emergencies (CGA package)

ICS SharePoint Site

Emergency Equipment List Emergency Contact Information for persons and businesses within the Emergency

Planning Zone.

Record Everything Online

Trouble call Record System

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6.0 Revision History

Version/Change # Description of Change Date of Release

September 2017 Removed 10 and 11 Pipelines: Mid-Continent

NPS 16 & Mid-Continent NPS 24 and

updated. Husky Marwayne deactivation.

Darren Janke

September 1,2017

August 2017 Regular review and update to contact

information. Inclusion of relevant

emergency management information for the

purpose of public posting. Darren Janke

August 15, 2017

August 2016 Regular review and update to contact

information. Inclusion of relevant

Construction Operations Maintenance

Practices into the manual. Darren Janke

Sept 27, 2016

March 2016 Regular review and updates to contact

information. Darren Janke

March 17, 2016

May 2015 Regular review and updates to contact

information. Tyler Danielson

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Annex A Forms

Applicable forms if issued as standalone documents and are referenced below.

Form Number Form Name Description

Annex B Records

Applicable records, if different then the Records Retention Policy, are referenced below.

Record Description Record Location/

Retention Responsibility Minimum Retention Time

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Annex C Key Contacts List

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Communication Centres

Communication Centre Phone Number

SaskEnergy 24 Hour Natural Gas Emergency & Safety 1-888-700-0427 (option 1)

TransGas Gas Control (24 hrs.) 306-777-9800

SaskPower Power Trouble & Outages 306-310-2220

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Annex D Material Safety Data Sheets

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MIPL(C)L Emergency Response Manual

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MIPL(C)L Emergency Response Manual

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MIPL(C)L Emergency Response Manual

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MIPL(C)L Emergency Response Manual

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MIPL(C)L Emergency Response Manual

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MIPL(C)L Emergency Procedures Resource Manual

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Annex E Maps, Drawings and Alignment Sheets

MIPL(C)L Map

MIPL(C)L Owned & Leased Facility Location Map